Big Data
Standardization Software
For Inside the Enterprise
An example application:
Refreshing SAP® Material Masters
With a special focus on all Indirect Materials / MRO
Copyright 2010-2017, Fresh Software AG, all rights reserved
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Refresh™ is the world’s #1 product data standards software
Recent Users:
Government
Our customers successfully cleansed, classified & governed
23 million materials, items and services last year
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Do you have these toxic data symptoms in your company?
This presentation is the confidential property of Fresh Software A.G. - www.freshinternational.com
Do your Purchasers mention any of these problems?...
“Our Indirect material spend is a “black hole””
“How do we get away from all
this free-format text purchasing?”
“Our Company still purchases MRO by unformatted
freeform text and only in one local language”
“We’re struggling with Purchasing Automation”
“Why is the supplier name so often
in the material description?...”
“Surely this item could be
on an e-catalogue?...”
“It’s difficult to analyze spend on services”
“There are literally thousands of parts and services, poorly described and not
on maintenance bills of materials with well-maintained Purchasing Information Records”
“Why are items purchased as free text when they’re already catalogued… or even worse - in stock”
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Do your Engineers mention any of these problems?...
“Why can't I list all the similar parts together?...”
“Describe it in only 40 characters??”
“Why can’t it be easy - like Google?”
“I can't find my material...”
“I could find it if it was on the BOM...”
“The vendor sent the wrong thing…”
“Do I have duplicates?...”
“Purchasing bought the wrong #@§* thing again...”
“This description looks like Greek to me... hmmmm... maybe it is Greek”
“If I have production downtime due to missing parts once more...”
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Do your Accountants mention any of these problems?...
“TAX Codes are sometimes a guess"
"We can’t always prove compliance...
Especially internal control of financial reporting"
“What is the UNSPSC code for Tax?"
"Did we comply with all the import/export duties...
are the base commodity codes even correct?"
"The requisitioner in the factory chose
the wrong account again – seems they
are just choosing the top one in the list"
“Our Accounts Payable process has too much rework
and financial shared services hasn’t helped much”
“Intrastat, HS and VAT returns are a nightmare
and it takes ages to close these books"
“I can't match the purchase order to the invoice – these vendors won't be paid...”
“SOX 404 - tells me to identify points at which a misstatement could occur – but many of
our material masters and purchase requisitions could potentially cause misstatements”
This presentation is the confidential property of Fresh Software A.G. - www.freshinternational.com
Do your IT Professionals mention any of these problems?...
"Our users are
sometimes frustrated"
“MDM can’t do detailed cleansing
and MDG isn’t fully data-automated”
The tools in the market don’t
complement SAP’s offering"
"How many legacy materials
did you say we have to clean?"
"I am not sure of the quality, or the business ownership
afterwards if we outsource the actual data cleansing"
"I don’t want to look after any more interfaces –
even if they swear they are certified!"
"9 months+ for data cleansing? ...
My project is never going to go-live"
IT
IT “I just need 50 000 UNSPSC codes… fast"
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Wouldn’t you like an easy way to “refresh” ALL your dirty
material masters?
“SAP is behind some of the competition in data quality, data profiling and associated reporting
facilities, which are important in complex product data environments that are heterogeneous in
nature. Many customers report having to refer to other tools in this area as part of their
implementations. The acquisition of Business Objects enables SAP potentially to leverage some of
the data services related to profiling and data quality, but even Business Objects' experience was
generally associated with customer data and not product data” Gartner.
“For an engineer to consider incorporating a standard part in a new design, the
engineer must first know that it exists and be able to find it. 27% of total time is
routinely spent looking through databases and in-house libraries...18% of total
time is devoted to reentering and re-creating part information that already exists
but can’t easily be found.”
"Data visibility is the major challenge for the majority of programs despite the
significant progress of e-sourcing and e-procurement.” Aberdeen Group.
Refresh makes it quick and easy to cleanse, classify and govern large databases of products
This presentation is the confidential property of Fresh Software A.G. - www.freshinternational.com
Refresh™ can help you… right out of the box…
Includes:
UNSPSC
ISO 8000
ECCMA
NATO
ECLASS
INTRASTAT
Harmonized
System
… and many
Algorithmic Material Master other excellent
Data Standardization – A standards
fresh new approach to this
old problem
This presentation is the confidential property of Fresh Software A.G. - www.freshinternational.com
Just like Refresh™ helps these customers today:
Refresh
Software
algorithms
predict the right
classification &
description data
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With algorithms built over a decade, classifying and
de-duplicating 28 million real customer examples
This is real-world automation that simply works from day 1
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Refresh™ gives you perfect material data fast, (SAP example)
Good, repeatable, noun-
modifier standard compliant
structured short text –
multilingual, accurate &
commercially neutral
Always find your similar
Structured long texts auto- parts in ERP whether its
generated in all languages through the standard
transactions or…
Optimized PO text including
attributes and part numbers
Correct Account Assignment
Verified Spend Classes – Both
Internal & External including
UNSPSC & Material Groups
Correct Commodity
Codes/Intrastat/HS
& PRODCOM codes
… a Fresh Enhanced Material Search
Automatic Technical Class &
Help. This can be found on any ERP
Better BOM Assignment
screen including PM Order, Purchase
Requisition, Purchase Order, Goods
Reduced Obsoletes, Reduced Receipt, Invoice Verification, across
Duplicates, and Optimized Stock the entire process. Your users can
Levels & equivalent parts finally search on part numbers and
long text attributes in any sequence.
Automated & Complete
Technical Characteristics,
Values and ERP UoM’s. Can
be used to generate
standard long & short texts
in materials and purchasing
inforecords per vendor
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Automatically in multiple languages where necessary,
Refresh is live today at
customers with complex
language requirements –
Global businesses with
multiple simultaneous texts.
Our software and dictionaries
are truly multilingual; bringing
local ease of use and head-
office visibility. No matter
which original language.
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…and keeps it clean with Rich Master Data Governance
Refresh Server acts as a “helpful
policeman”, called at the first point of
data entry into your system.
When run inside SAP for real-time
online use, SAP is the Master Storage
System – always the up to date single
version of the truth.
SAP clients enjoy a choice of standard SAP
architectures out of the box with Refresh, whether
they run SAP Workflows, SAP MDG or neither.
Refresh gives powerful & practical assistance to the
material requestor during the material creation
process. Refresh Server holds helpful rules for SAP
data creation: auto-correcting, proposing, validating
and de-duplicating the data at point of entry by the
business end-user. It’s live and interactive, and can
be based on global data standards or your own.
Refresh does not overlap in functionality with SAP.
Standard pre-built workflows will accelerate your
data governance project and Refresh’s online real
time checks will help the material requestor by
proposing alternatives to get it right first time.
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Isn't it time you “Refreshed" your data?
This presentation is the confidential property of Fresh Software A.G. - www.freshinternational.com
Business benefits from a typical project:
• Less unnecessary stock
• Reduced working capital
• Less false stock-outs & Reduced maverick buying
• Leveraged plant commonality - sharing of big-ticket items
• Reduced Dormant or Obsolete Inventory
• Easier searching for items
• Increased process and financial compliance
• Increased Customer Satisfaction
• Less rework / error correcting
• Easier stock level optimization
• More trustworthy Spend Analysis
• Increased Safety & Environmental Performance
• Easier goods receipt and accounts payable processes
• Increased procurement visibility for supplier consolidation
• Data ownership and sharing enhances data quality
This presentation is the confidential property of Fresh Software A.G. - www.freshinternational.com
Savings (de-dupe only) at some of our customers:
Refresh System Sites in Unique Ave. Dupli- Top 3 Dupe Number of Dollar Top 3 Algorithms
Software mined scope items Price cates item types purchases savings used
Customer year 1 found avoided year 1 # Codename
Large Group of 10 in N. Catheters, tubes Beta, Gamma,
SAP 43163 $241.51 3.04% 24549 $ 5,928,926 β γ ε
Hospitals, Canada America Ophthalmic lenses Epsilon
World’s Largest 14 in Asia Cables, Filters,
SAP 79890 $ 68.51 4.15% 37637 $ 2,578,483 ξ δ γ Xi, Delta, Gamma
Mining Company Pacific Seals
National Ports Safety Equip, Gamma, Delta,
Various 4 in Europe 95030 $ 85.20 4.00% 18284 $ 1,557,777 γ δ ο
Authority Switch, Hydraulics Omicron
Govt. Owned 6 in N. Construction Steel,
SAP 176882 $ 89.45 5.53% 45966 $ 4,111,659 δ ζ γ Delta, Zeta, Gamma
Electricity Utility America Office Items, Seals
Global Top 10 SAP, 4 in N. Bushings, Bearings, Delta, Gamma,
146128 $ 67.76 5.26% 41626 $ 2,820,551 δ γ ε
Automotive Co. IBM America Seals Epsilon
Large Group of
5 in N. Implants, Bone
Hospitals, USA Infor 68704 $220.43 3.15% 8678 $ 1,912,968 β δ ξ Beta, Delta, Xi
America Screws, Catheters
World's Largest
Chemical Co.
SAP, 25 in N. Valves, Pipes,
291233 $121.21 4.12% 57594 $ 6,980,998 β ε η Beta, Epsilon, Eta
Microsoft America Pumps
Govt. Owned Pipes, Switch,
SAP 2 in Africa 63477 $ 56.84 7.35% 24360 $ 1,384,622 ι ε β Iota, Epsilon, Beta
National Oil co. Refractories
Fortune 500 10 in N. Bearings, Motors,
Various 93411 $ 91.58 4.08% 18540 $ 1,697,901 γ δ β Gamma, Delta, Beta
Groceries Co. America Seals
Global Top 3 6 in S. Valves, Seals,
SAP 127102 $ 53.61 3.42% 31828 $ 1,706,276 β η ε Beta, Eta, Epsilon
Chemical Co. America Repair kits
Global Top 10 Gauges, Bearings,
Oracle 1 in Mid East 91300 $252.43 7.27% 18313 $ 4,622,650 β η ε Beta, Eta, Epsilon
Petrochemical Co Seals
Global Top 10 Office Supplies,
Various 1 in Mid East 86256 $212.53 7.16% 16992 $ 3,611,363 γ θ η Gamma, Theta, Eta
Aluminium Co. Motors, Safety
Global Top 3 Steel SAP, Switch, Hydraulics,
4 in Europe 57824 $ 89.01 4.26% 33760 $ 3,004,937 ξ ο δ Xi, Omicron, Delta
Co. IBM Pneumatics
Well Known Global 11 in N. Bearings, Switches,
SAP 88536 $126.34 3.62% 18911 $ 2,389,170 γ δ ζ Gamma, Delta, Zeta
Food Co. America Belts
Global Top 3 12 in N. Conveyor parts,
SAP 100332 $ 91.58 3.97% 18536 $ 1,697,547 γ δ β Gamma, Delta, Beta
Meatpacker America Valves, Gaskets
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Buying less also means less emissions.
Last year’s total CO2 saved by Refresh’s Top 10 users equalled:
What could you save?
This presentation is the confidential property of Fresh Software A.G. - www.freshinternational.com
Available today. Installed in an hour. 1st Results in a week.
Recent Users:
Government
@materialcleanse
www.freshinternational.com/contact
accounts<at>freshinternational.com
Contact us for a free live demo.
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