Payroll Software Features

 Payroll processing, pay slips, salary statements

 Complete handling of PF / ESI / PT / IT (TDS)
 PF / ESI challans & reports
 Loans & reimbursements
 Payroll arrears calculations
 Powerful full & final settlement module
 Extensive payroll reports
 Electronic bank transfer files for faster salary disbursement
 Query Builder: ad-hoc report writer
 Excel import and export of payroll information
 Special features for large enterprises: batch processing, multi-user, multi-company, digital signatures, fine-grained security and more...

Pay slips
Folklore Payroll has a versatile and user-friendly Pay slip generation module.

 Configure the format of the Pay slip.

 Add personalized messages for individual employees or common message for all. Upload messages from an Excel file too.
 Print, email or publish pay slips on the Employee Self Service.
 Print Pay slips in the order of your choice. by Department, by Location, by Location and Department, etc.
 Generate password protected pay slips in PDF formats and email to employees

Flexible Benefit Plans

Chances are you will hardly find any one else that provides a powerful Flexible Benefit Plan module like Folklore offers. Coupled
with the Employee Self Service facility, the Flexible Benefit plan lets you please & motivates your employees without breaking into a
sweat.

 Define and manage independent flexible benefit plans for EACH & EVERY employee!
 Monthly and annual components that can be self-reviewed by an employee any time he or she desires!
 Each employee’s salary processed according to the plan specified for the employee.
 Change the plan with effect from a previous month. Arrears calculated accurately.
 All unclaimed balances paid off to employee at the time of settlement or during the year-end.

Arrears

 Process arrears for one or more employees.

 Upload the employees whose arrears need to be processed from an Excel file.
 Arrears can be processed from any previous date across multiple periods and not necessarily from the beginning of a period.
 The arrears components are shown separately in the payslip.

Income Tax
Folklore Payroll offers a complete Income Tax module that eliminates all manual effort on your part. You only have the task of filling
and submitting the tax challans.

 Specify monthly components, one-time payments, income from previous employer, and other incomes.
 Complete flexibility to define the treatment of tax on various components including treatment on reimbursements like LTA, Medical, etc.
 Automatically projects for the rest of the year and recalculates income tax payable every time the Payroll is processed. No need to do a
separate processing for Income Tax as it happens automatically along with Payroll processing.
 Folklore Payroll computes perquisites, exemptions, deductions under Chapter 6A, etc. apart from the income tax.
 Provision to pro-rate the taxes for new-joinees, calculate one time tax on one time income
 Provision to email or print detailed Income Tax calculation sheets to employees.
 All Income Tax related reports available

o Monthly Tax statement

o Form 16
o Form 16 A
o Form 16 AA
o Form 24Q
o Form 24.
 Effortlessly generate digitally signed form 16 PDF documents for all employees using your eToken or any other digital certificate
you may have.

PF, ESI & Professional Tax

Folklore Payroll lets you meets all statutory compliance requirements of employee payroll including PF, ESI, gratuity and
professional tax. You can configure how the computation of each of these components is done. Various statutory reports are
generated that can directly be submitted to the concerned departments.

Final Settlement
Folklore Payroll provides a complete and easy to use final settlement module.

 Employees can be resigned and settled or settled, included in the current month's processing and resigned in the subsequent month.
 Settlements can be done for employees who are resigning in the current month or who have resigned in earlier months.
 Automatically calculates outstanding loan balances, notice pay and leave encashment
 Recovers all loan balances and income tax due.
 Settlement Calculation sheet provides full information on how the calculations have been done.

Easy Processing
What effort does it take to process payroll every month? Just 3 easy steps!!!

1. Key in information for all newly joined employees and resign employees who have left.
2. Setup a new payroll month.
3. Click on Process Payroll and you are done!

In fact apart from doing data entry of employee or salary information, all you need to do is click about with the mouse!
Employee Self Service
The Employee Self Service module of Folklore Payroll is a powerful tool to eliminate 90% of your phone or email transactions as far
as employee payroll is concerned.

Key Benefits

 Instant, online access to information (payslips, reimbursements, tax information, etc.)

 Faster response & turn-around time.
 Automatic email alerts to employees, managers or administrators on application, status updates, etc.
 Asynchronous communication eliminates waste of time due to phone tag
 Big reduction in transaction costs.
 Major time savings lets you focus on strategic work.
 Better communication, less stress & higher employee morale.

Key Features
Online Pay-slips & Reimbursement Pay-slips
Publish pay-slip information online. Employees can also download salary-slips in PDF formats.

Year-To-Date Summary
Employees can view up to date annual payroll summary including income, deductions, tax, etc.

Loan Statement
Employees can track loan details of all loans they have availed including monthly principal and interest deductions, repayments,
outstanding amount, etc.

Income Tax
Income Tax Statement
The complete income tax computation sheet is made available to employees so that they clearly understand the logic on how the
income tax has been computed every month. This feature alone will cut down a huge amount of clarifications and explanations that
the finance department usually spends time on.
 Income Tax Declaration
Employees can submit their savings & other IT declarations online and this information is automatically picked up during payroll
processing. You can control the specific time durations during which the facility is open for employee inputs.

Tax Calculator for What-If Analysis

Let your employees plan their taxes more efficiently by letting them do what-if analysis by varying the values for different
components. The year-to-date as well as projected payroll information is readily available to employees for this purpose.

Reimbursement Claims
Employees can apply for reimbursement claims online. The reimbursement opening and closing balances, entitlement, previous
transactions, etc. are all available to the employee.

Trouble Tickets
Any discrepancies in the salary structure or computation or complaints can be brought to the notice of the payroll administrators by
raising a trouble ticket online.

Comprehensive HR software that just works.

Folklore HRIS is a leading HR software for Indian businesses. Streamline HR processes, eliminate admin chores, improve quality
and focus on strategic HR activities with this HR software.

 Mature, highly evolved HRIS software with a wide installed base: delivers excellent value and productivity to your HR department.
 Covers everything from on-boarding, leave management, employee self service, travel, exit and much more...
 Extensive reports for every need. Create unlimited reports on your own with adhoc report writer.
 Integrated with Folklore Payroll for seamless interaction between departments.
 The HR software is backed with responsive help desk to provide relevant and timely support.

How To Choose HR Software

You need to choose HR software with care and foresight. It's an important decision and a valuable investment that impact business
growth.

 HR Software is all about employees and it's imperative to connect with them via employee self service. For the 21 st century, web-based HR
software is the right choice.

 Use a check-list / RFC to ensure all requirements are covered.

 Don't fall for slick presentations. Discriminate marketing features from practical features that matter in day-day operations.
 Integrity and privacy of employee information is paramount. Check if enterprise grade security features are present in the HRIS software.
 Go for stable and time-tested solutions, not beta HR software.
 Check if the HR software is up-to-date and not build on obsolete technology.
 Check the track record. Is reliable and responsive support available?
 Ask for references.