Master of Business Administration

Assignment Cover Sheet

Full Name Moe Moe Lwin Grade / Marks

Student ID 0016
Email address moemoelwin2006@gmail.com

Module Information
Module Name Project Management
Lecturer Name U Win Thu Aung
Assignment Title Unit-1 (DQ-1)
Submission Due Date
Submission Date 06.09.2017
Intake 1
Word Count 1,390

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 Master of Business Administration
Assignment Assessment Form

Student Name Moe Moe Lwin

Module Name Project Management
Lecturer Name U Win Thu Aung
Assignment Title Unit-1 (DQ-1)
Submission Due Date
Intake 1

Excellent Very Good

Satisfactory Poor
Good
I. Content

Relevant to question asked

Effective use of Theory
Topics discussed in depth
Logically development of argument
Integration of Reference material

II. Originality

Originality and creative thoughts

Goes beyond basic course material

III. Presentation

Language fluency and style

Well organized and clear
framework

IV. Referencing

Acknowledge of sources

Assessor's Comment and initial

……………………………………………………………………………………………………………………………………………………………………

……………………………………………………………………………………………………………………………………………………………………
Project Management Knowledge Areas

- Project Integration Management describes the processes and activities that integrate the various
elements of project management, which are identified, defined, combined, unified and coordinated
within the project management process groups. It consists of the Develop Project Charter, Develop
Preliminary Project Scope Statement, Develop Project Management Plan, Direct and Manage
Project Execution, Monitor and Control Project Work, Integrated Change Control, and Close
Project management processes.
Based on that most of the successful projects are based on the integration of identifying the cost of
the total projects and the waste of the project is defined by the coordination of cooperate company
strategies and their implementation on that particular project.
Most of the failure projects occurred base on the less understanding of configuration of the
estimating cost for that particular project.
- Project Scope Management describes the processes involved in ascertaining that the project
includes all the work required, and only the work required, to complete the project successfully. It
consists of the Scope Planning, Scope Definition, Create WBS, Scope Verification, and Scope
Control project management processes.
The advantages of the studying of project scope management able to understand the basic
requirements of the criteria for that particular project such as managing and locating of service lift
and guest lift, and the risk management for sudden place in order to use for general public use.

- Project Time Management describes the processes concerning the timely completion of the project.
It consists of the Activity Definition, Activity Sequencing, Activity Resource Estimating, Activity
Duration Estimating, Schedule Development, and Schedule Control project management processes.
- Project Cost Management describes the processes involved in planning, estimating, budgeting, and
controlling costs so that the project is completed within the approved budget. It consists of the Cost
Estimating, Cost Budgeting, and Cost Control project management processes.
- Project Quality Management describes the processes involved in assuring that the project will
satisfy the objectives for which it was undertaken. It consists of the Quality Planning, Perform
Quality Assurance, and Perform Quality Control project management processes.
- Project Human Resources Management describes the processes that organize and management the
project team. It consists of the Human Resource Planning, Acquire Project Team, Develop Project
Team, and Manage Project Team project management processes.
 - Project Communication Management describes the processes concerning the timely appropriate
generation, collection, dissemination, storage and ultimate disposition of project information. It
consists of the Communications Planning, Information Distribution, Performance Reporting, and
Manage Stakeholders project management processes.
- Project Risk Management describes the processes concerned with conducting risk management on a
project. It consists of the Risk Management Planning, Risk Identification, Qualitative Risk
Analysis, Quantitative Risk Analysis, Risk Response Planning, and Risk Monitoring and Control
project management processes.
- Project Procurement Management describes the processes that purchase or acquire products,
services or results, as well as contract management processes. It consists of the Plan Purchases and
Acquisitions, Plan Contracting, Request Seller Responses, Select Sellers, Contract Administration,
and Contract Closure project management processes.
- Project Stakeholder Management describes the processes that required identifying the people,
groups and organizations that could effect or be affected by the project, to analyze stakeholder
expectations and their impact on the project, and to develop appropriate strategies and tactics for
effectively engaging stakeholders.

There are 10 types of common factors that will make project that to fail. Those are:

1 – Scope Creep

Scope is everything that you are going to do and conversely, not going to do. So once you’ve figured out
exactly what the project work is, usually via a Work Breakdown Structure.

2 – Over allocated Resources

Often there are too few resources working on too many projects at the same time. In conjunction with that,
managers don’t seem to have a grip on what their resources are doing all the time.  Team members are left
to figure out for themselves what projects they should be working on and when.

3 – Poor Communications

Many people on a project will know the project manager only through his or her communications. If the
project manager is not a clear unambiguous communicator, chaos and confusion will ensue.
4 –Bad Stakeholder Management

Stakeholders have a vested interest in the project for the good or sometimes to the detriment of the project.
It is the project manager’s job not only to identify all stakeholders, but know how to manage and
communicate with them in a timely fashion. 

5 – Unreliable Estimates

Estimates are very often just guesstimates by team members who are trying to calculate duration of tasks
based on how long it took them last time. This may turn out to be totally accurate or may be completely
wrong.  And if wrong, leads to a flawed schedule and increased risk. Historical records kept between
projects helps solve this.

6 – No Risk Management

Every project is unique and hence, has uncertainty. When we try to qualify and quantify that uncertainty,
we call it risk. It is incumbent upon the project manager to proactively anticipate things that might go
wrong.

7 – Unsupported Project Culture

I was once asked to consult for a company and discovered that a complex project was being handled by an
untrained secretary using 20 Excel spreadsheets. In this case, management clearly did not fully understand
what it took to manage a project either in tools or using trained personnel. This is not easily solvable
because it requires education of management and a cultural shift.

8 – The Accidental Project Manager

This is similar to but not exactly the same as the unsupported project culture.  In this instance, what
typically happens is that a technical person (software developer, chemist, etc.) succeeds at the job. Based
on that, gets promoted to project manager and is asked to manage the types of projects they just came from.

9 – Lack of Team Planning Sessions

There is no more effective way to kick off a meeting than to have the entire team come together for a
planning session. This enables everyone to not only work together on project artifacts (schedule, WBS) but
also to bond as a team and buy into the project.
10 – Monitoring and Controlling

Many project managers will create a schedule and never (or rarely) update it. Or if they do, they’ll just fill
in percent done, which an arbitrary number often is picked out of the air by the team member. Better if they
record actual such as date started, work accomplished and estimate of remaining work.

The top 5 factors found in successful projects are:

1. User Involvement
2. Executive Management Support
3. Clear Statement of Requirements
4. Proper Planning
5. Realistic Expectations

Communication is one of the key items recognized as leading to a successful project.  It should also be
noted that in projects experiencing problems, communication is often reported as lacking.  So last, but
certainly not least, are tips to improve this valuable activity.

 Keep committees and teams informed.  The Steering Committee should be meeting at least once a
month. The agenda should include a review of an up-to-date status report and focus on any issues or
concerns with dates or deliverables. This committee should not be concerned with the work
outlined in the schedule, but rather the higher-level milestones. 
 Team meetings should occur weekly or as needed.  Even a short conference call meeting can be
effective to get everyone together. Those involved will have an opportunity to state something that
may otherwise be overlooked. Status on the work being completed can be shared with all team
members to assure everyone is in line with what is expected.
 Monthly or weekly Status Reports should be completed and shared with all involved individuals. 
The status report should include: status of milestones, recent work completed, what work is to occur
next, high-priority issues, and changes to budget, scope, schedule, or resources.  This should not be
a detailed account of activities but rather a summary.
 Remember that communication is vital to the success of a project.  It allows for establishing
expectations and keeping everyone informed.  Only provide recipients with information they
require and do not burden them with excessive details.  Different audiences may require different
formats or content.        
List of References

S. Jim., 2015. "Top 10 Reasons Why Projects Fail", Online: https://project-management.com/top-10-

reasons-why-projects-fail/, Accessed Date: 06.09.2017.

H. Brenda., 2011. "10 Key Success Factors for Application Implementation Projects" Online:
https://www.projecttimes.com/articles/10-key-success-factors-for-application-implementation-
projects.html, Accessed Date: 06.09.17.