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Digital Documentation

Styles allow applying predefined formatting to text quickly and consistently. There are different categories of styles including paragraph, character, page, frame, and list styles. Styles can be applied by selecting text and choosing a style. The Fill Format Mode copies styles to apply the same formatting to other areas. New styles can be created from a selection or by dragging and dropping formatted text. Existing styles can be modified by updating from a selection or loading styles from another template or document.

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Harshit Rawat
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103 views3 pages

Digital Documentation

Styles allow applying predefined formatting to text quickly and consistently. There are different categories of styles including paragraph, character, page, frame, and list styles. Styles can be applied by selecting text and choosing a style. The Fill Format Mode copies styles to apply the same formatting to other areas. New styles can be created from a selection or by dragging and dropping formatted text. Existing styles can be modified by updating from a selection or loading styles from another template or document.

Uploaded by

Harshit Rawat
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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UNIT- Digital Documentation (Advanced)

Applying Styles in a document-


Styles- It is a predefined combination of various formatting features, like font style, colour
and size that is applied to the selected text.
When we apply style, we actually apply a group of formatting effects together in one step.
Style Categories- We can apply headings, title, text, list and other predefined formatting style
to the text by using Styles pane.
Different style categories in Styles pane-
1. Paragraph Styles (text alignment, line spacing etc.)
2. Character Styles (font size & colour, Bold etc.)
3. Page Styles (Margins, headers and footers, borders and background)
4. Frame Styles (text wrap, borders and columns etc.)
5. List Styles (format & position of number & bullets in a list)
6. Table Styles
Applying Styles
Steps to follow-
1. Type the content SidebarStyles Icon
Or
Styles Menu Manage Styles option
2. Styles pane opens Paragraph Styles icon
3. Select the text on which the style is to applied.
4. Choose the Style
Note-To modify a style Right click on slide pane Modify
Using Fill Format Mode
The Fill Format Mode allows you to apply a style to many different areas quickly, such as
scattered paragraphs, words etc. with the same style.
In other words, it copies a style & applies the same to other items.
Steps-
1. Select a heading in your document.
2. Styles panedouble-click on the style, for e.g. Heading 1.
3. Click on Fill Format Mode icon  hover the mouse over the heading on which you
want to apply the same style. Press Esc to quit the mode.
Creating a New Style from Selection-
To build a custom style, follow these steps-
1. Open a document and format the text as per your requirement.
2. Styles pane select a style category, for e.g. Paragraph Styles category.
3. Click on New Style from Selection icon
Or
Styles Menu New Style
4. Create Style dialog box opensEnter name for your style OK
Creating a New Style using drag and drop-
1. Open a document and format the text as per your requirement.
2. Styles pane select a style category.
3. Select the formatted text and drag and drop it to the Style pane.
4. Create Style dialog box opensEnter name for your style OK
Modifying Styles
We can modify both predefined styles and custom styles by using the following ways:
1. Updating a style from a selection
2. Loading a style from a template or another document.
Updating a style from a selection – Steps are-
i. Format a paragraph as per your choice and select it. (make sure all properties in it are
uniform).
ii. Styles Pane select style you want to update
iii. New Style from Selection icon  Update Style
Or
Styles Menu Update Style
Loading a style from a template or another document- Steps are-
We can copy styles from a template (predefine layout) or another document. Steps are-
i. Open document.
ii. Styles Pane New Style from Selection icon  Load Style
Or
Styles menu Load Styles
iii. Load Styles dialog box opens choose any or all options to select the styles to be
copied-
a. Text
b. Frame
c. Page
d. Numbering
e. Overwrite
iv. Find and select the template or document to copy styles from.

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