Maharaja Surajmal Institute New Delhi

Academic Circular: BBA

30th June, 2021

CONDUCT OF SUMMER TRAINING: BBA

SEMESTER IV STUDENTS

Objective

1. BBA Students of Semester IV are to constructively engage themselves in summer

training as part of curriculum at the end of their Semester IV. The summer training is to
be carried out in a firm or company. Due to COVID -19 pandemic the training could be
done through on-line/off line mode. On completion of the summer training each student
is required to submit a written report. The academic objectives of summer training are to

➢ Work & gain knowledge of real business environment,

➢ Analyse how theoretical concepts taught are applied/not applied in real

situations,

➢ Analyse best practices of a company/industry in different functional areas

– Marketing, Finance, HR, ITES,

➢ Enhance analytical & application abilities of students, and

➢ Develop skills in technical report writing through data collection, data

analysis, data presentation and draw lessons cogently vis-à-vis a given
firm or company.

The objective of this Academic Circular is to lay guidelines to conduct summer training
and to standardise the format of submission of report.

University Scheme for Summer Training

2. As per the syllabi of BBA (Paper code BBA 311 & number of credits six)
students of Semester IV are to carry out summer training in a firm or company for the
duration of Six-Eight Weeks and to submit a report within Two Weeks of the
commencement of Vth semester. The report evaluation has two components, viz.

(a) External : Project (50 Marks); it involves external viva.

(b) Internal : Project (50 Marks); it involves viva & presentation

before an internal Committee.
Scope of Summer Training

3. It is partly responsibility of the student to find a firm or company where he/she

intends to carry out his/her summer training. A firm or company once fixed cannot be
changed. It is necessary for each student to get the approval of the name of firm or
company from the Summer Training Coordinator. Each student is required to
carry out the work independently and submit the report individually.

ANY PREVIOUS WORK OR BORROWED REPORT WILL BE SUMMARILY

REJECTED AND IN ALL CASES OF REJECTION THE WORK IS TO BE
REPEATED AFRESH.

Final Report

4. The Guidelines for methodology to be adopted for conducting the summer

training are attached as Appendix-A. The format of the project report is attached as
Appendix-B. All students are to adhere to these guidelines.

Schedule of Submissions

5. Students are required to strictly follow the schedule given below:

To be Completed Activity Marks Remarks

by Date Allotted
15th July, 2021 Submission of Firm/Company’s Name where - -
the student intends doing summer training.
June-August, 2021 Commencement of Summer Training -
September third Mid-term Review: Submission of work done 05 As per Appendix-A
week in first four weeks-complete Chapter-1.
6th October, 2021 Submission of Draft Report to the respective 10 As per Appendix- A
guides, presentation &B
14th October, 2021 Discussion with guides and return of corrected -
report.
th
25 October, 2021 Submission of Final Report (One hard copy & 20
CD) to the respective guides.
1st November, 2021 Viva & Presentation to the internal 15
Committee.
Total Marks 50
 Appendix-A
(Refer Para 4)

CONTENTS OF SUMMER TRAINING REPORT

Chapter plan and the contents that are to be included in the summer training report are
given below (Report should be covered within 40-50 double space typed pages):

Chapter-1: Profile of the Firm/Company

This chapter is to include the following aspects:

1. Name of the firm/company, its complete address along with telephone

numbers, email address, website name. Mention whether local, national or
multinational. If national/multinational, give location & address of the registered
office and geographical areas of operation of the company.

2. Explain the nature of the organisation and its business

(service/production/trading etc), i.e., type of industry & business in which the
company is operating. Mention any specific functional area, if any such as
marketing, finance, HR, logistics etc, in which the company is operating.

3. Company’s vision & mission.

4. Product range of the company.

5. Size (in terms of manpower & turnover) of organisation.

6. Organisation structure of the company.

7. Market share & position of the company in the industry.

8. Present leadership. Mention the people & their level with whom you have
interacted during the summer training.

9. Source of data collection: Give source of data for each type of data that
you have included in the report.

Chapter-2: SWOT Analysis of the Company

This chapter is to include the following aspects:

1. Strengths & Weaknesses of the company.

2. Opportunities & Threats that the company faces.

 3. Best practices/USPs that the company follows in different functional areas
such as marketing, HR, finance, inventory management, CRM, logistics, ITeS etc.

4. Explain the variations/deviations in practices followed by the company

vis-à-vis the concepts taught to you in the classroom.

Chapter-3: Analytical aspect of published data Example : Analysis of Financial

Reports of the Company

This chapter is to include the following aspects:

1. Analysis of Balance Sheet of the company and comments on its various

components of at least two years.

2. Analysis of Trading, Profit & Loss Statements of at least two years.

3. Analysis of Cash Flow Statement of the company of at least two years.

Chapter-4: Lessons Learnt

In this chapter students are to mention learning value of the summer training covering
following aspects (these are suggestive but not exhaustive):

1. Comment on your experience about the working environment obtaining in the

company.

2. Briefly explain the practical knowledge you gained during your summer training
in terms of practices followed by the company in different functional areas of
management.

3. Difficulties, if any, experienced in the company where you have undergone

summer training. Also, give your recommendations/suggestions whether the
students should be sent to the company in future for summer training.
 Appendix-B
(Refer Para 4)

FORMAT OF THE PROJECT REPORT

Format

1. The final report should be written and compiled in the following the sequence:

(a) Title Page

(b) Certificate (s)
(c) Acknowledgements
(d) Contents
(e) List of Tables
(f) List of Figures
(g) List of Symbols
(h) List of Abbreviations
(j) Body of the Report (As per Appendix A)
(k) References/Bibliography
(l) Appendices

Title Page

2. The format of the title page is attached as Annexure-I.

Certificate

3. The format of the certificate is attached as Annexure-II. A certificate of the

organisation where the student has conducted the summer training may also be attached
separately after the Institute’s certificate.

Acknowledgements

4. In the “Acknowledgements” page, the writer recognises his indebtedness for

guidance and assistance by the faculty guide and any other member (s). Courtesy
demands that he/she also recognises specific contributions by other persons or institutions
such as libraries and research foundations. Acknowledgements should be expressed
simply, tastefully, and tactfully duly signed above the name.

Contents & List of Tables/Figures/Symbols/Abbreviation

5. The format of Contents and list of Tables/Figures/Symbols is attached as

Annexure-III.

Body of the Report: Guidelines for Report Writing

6. The guidelines for writing the report detailed in Appendix-A. Following aspects
must be adhered to:

(a) Page Size: Good quality white A4 size executive bond paper should be
used for typing and duplication.

(b) Chapter/Para Numbering: The chapters are to be numbered as Chapter-

1, Chapter-2 etc. The heading/title of the chapter is to appear below the chapter
number in uppercase. Paragraphs are to be numbered as 1,2,3 etc in every chapter
separately. Sub-paras are to be numbered as 1.1, 1.2, 1.3----, 2.1, 2.2, 2.3-----etc.
Sub-sub paras are to be numbered as 1.11, 1.12, 1.13, 2.11, 2.12, 2.13 etc.

(c) Page Specifications:

(i) Left Margin : 1.25 inch

(ii) Right Margin : 1.25 inch
(iii) Top Margin : 1 inch
(iv) Bottom Margin : 1 inch

(d) Page Numbers: All text pages starting from Body of the Project Report
should be numbered at the bottom center of the pages.
(e) Normal Body Text:

(i) Font Size: 12, Times New Roman, Double Spacing, Single Side
Writing.
(ii) Paragraphs Heading Font Size: 12, Times New Roman.
(iii) Page/Title Font Size: 14

(f) Structure of Final Report: The report should be of covered within 40 to

50 typed pages in double space (excluding Appendices and Bibliography) on A4
size paper with 12 font size.

(g) Table and Figure Number: Table and figure numbers are to be written at
the bottom of the table/ figure as given below:

(i) Table No-1: Number of Employees in Organisation ABC

(ii) Figure No-1: Sales Figures of ABC Company for 2019-2021

(h) Binding & Color Code of the Report:

(i) Hard Bound Report and during COVID -19 it shall be taken as
soft copy in pdf form
(ii) Background of the cover page

(For BBA) – Black

(iii) Letters in golden

References/Bibliography

7. Examples are given below:

1. D.L. Carney, J.I. Cochran, “The 5ESS Switching System: Architectural

Overview,” AT&T Technical Journal, vol. 64, no. 6, July-August 1985, pp. 1339-
1356.

2. A. Stevens, C++ Database Development, MIS Press, New York, 1992, p. 34.

3. www.ibm.com/in

4. www.intel.com/india

Appendices

8. The appendices are to be attached at the end of the report and to be numbered as
Appendix-A, Appendix-B etc. right justified at the top of the page. Below the word
Appendix write in parenthesis “Refer Para No__”. The para number should be the
number in the body of text where the reference of appendix is given. An appendix may
have annexure (s). The annexures, if any, are to be attached immediately after the said
appendix. The annexures are to be numbered as Annexure-I, Annexure-II etc.
 Annexure-I

Title of The Summer Training Report

(Font size = 18)

(Name of the organization)

Submitted in partial fulfillment of the requirements

for the award of the degree of

Bachelor of Business Administration (BBA)

To

Guru Gobind Singh Indraprastha University, Delhi

Guide: Submitted by:

Guide Name Student Name
Roll No.:
 Maharaja Surajmal Institute,
New Delhi – 110058
Batch (2019-2022)

Annexure-II

Certificate

I, Mr./Ms._______________________________, Roll No. ________________

certify that the Summer Training Report (Paper Code-------) entitled
“________________________________” is done by me and it is an authentic work
carried out by me at ___________________________ (Name of the firm or
company). The matter embodied in this has not been submitted earlier for the award
of any degree or diploma to the best of my knowledge and belief.

Signature of the Student

Date:

Certified that the Summer Training Report (Paper Code-------) entitled

“____________” done by Mr./Ms._______________________________, Roll

No. ___________, is completed under my guidance.

Signature of the Guide

Date:
Name of the Guide:
Designation:

Countersigned

Director
 Annexure-III

FORMAT FOR CONTENTS & LIST OF TABLES/FIGURES/ SYMBOLS

CONTENTS
S No Topic Page No
1 Certificate (s) -
2 Acknowledgements -
3 List of Tables -
4 List of Figures -
5 List of Symbols -
6 List of Abbreviations -
7 Chapter-1: Profile of the Firm/Company
8 Chapter-2: SWOT Analysis of the Company
9 Chapter-3: Analysis of Financial Reports of the Company
10 Chapter-4: Lessons Learnt
11 References/Bibliography
12 Appendices

FORMAT FOR LIST OF TABLES/FIGURES/

SYMBOLS/ABBREVIATIONS

LIST OF TABLES
Table No Title Page No
1 Number of Employees in Organisation ABC
2

LIST OF FIGURES
Figure No Title Page No
1 Sales Figures of ABC Company for 2019-2021
2

LIST OF SYMBOLS
S No Symbol Nomenclature & Meaning
1  Sigma (Summation)
2 @ At the rate

LIST OF ABBREVIATIONS

S No Abbreviated Name Full Name

1 CRM Customer Relationship Management
2 EPS Earning Per Share