Contractor’s HSE Requirements &

Procedures

Classification: Internal
 1. Applicability & Enforcement

Contractors and Contractor’s Personnel are required to adhere to section 2 of CHSEMS at all times.

Contractor shall ensure that Contractor’s Personnel provide goods and/or supply services in
accordance with these procedures.

All persons who come into the work area, for any reason during the work, will be required to
comply with the established safety regulations that govern the project.

If interpretation of an instruction is required, the Contractor should contact the PVMI Representative

Failure of the Contractor or a Contractor’s Personnel to comply with the requirements of

these Instructions shall be deemed to be a material breach of the contract under which
the Contractor has been hired to provide goods and/ or services to PVMI and shall be
grounds for termination of such contract.

2. Contractor Site Management and Supervision

Each Contractor will be responsible for fulfilling all statutory and safety requirements as per the
laws of the land and not limited to Factory Act, Electricity Act, Electricity Rules and Regulations,
Shop and Establishment Act etc.

3. Contractor Supervisors and Staffs

Contractors’ site supervisors and Staffs in charge of job site functions are responsible for the safe
performance of the work of those they supervise. They must set an example for their fellow
employees by being familiar with applicable sections of the Site Safety program and ensuring that
all site activities are performed with SAFETY as the primary objective.

Each site supervisor is responsible and will be held accountable for identifying, analyzing and
eliminating or controlling all hazards through implementation of an aggressive, pro-active Health,
Safety and Environmental Program from project inception through project completion. Each
supervisor will proactively participate in the HSE program by observing, correcting unsafe acts,
and recording these observations.

4. Contractor Workforce

Contractor workforce must make safety a part of their job by following safety rules and
regulations and by using all safeguards and safety equipment. They must take an active part in
the Site Safety program to ensure their own safety and injury-free employment as well as being
alert to unsafe practices of their fellow employees.

Every member of the workforce is expected to report for work without influence of any
Drug/Alcohol. All employees are expected to report any hazardous conditions practices and
behaviors in their work areas and correct wherever possible.

Workforce is responsible for active participation in safety and health programs, trainings and in
immediate reporting of all injuries, any unsafe practices, conditions or incidents to their
supervisors.

5. HSE Induction:

Contractor shall ensure that their employees receive safety induction prior to starting work in the

Classification: Internal
 site. Each contractor shall maintain, and make available for inspection, records of such safety
Induction and training. Record shall be maintained as per annexure- 4 & annexure – 28.

All personnel shall be issued a photo identity card duly signed by the authorized representative of
the Contractor before they are engaged for any work at site. For work being carried out within the
Company factory premises ID cards shall be as per the requirements of the factory.

6. Tool Box Talk/ Pep Talk:

To brief the concerned personnel at the commencement of a job on its Potential Hazards so as to
caution them on the associated risks and thus prepare them to take adequate precautions, make
use of required PPE and Safety devices and protect themselves & others from the outcome of the
anticipated risks Following points are highlighted.

 Specific hazards associated with the job.

 Risk control measures as identified in the Safe Work Method.
 Residual Risk involved.
 Case Study on previous similar accident / dangerous occurrence relevant to the job on which
Pep Talk is given.
 Usage of PPE in the right manner.
 Motivation of workmen so as to develop safe work attitude. Record shall be maintained as
per annexure- 5

7. Personal Conduct:

 All Persons on Site shall comply at all times with all required PVMI safety requirements,
Contract or rules and Applicable Law.
 All Persons on Site shall be free from the use of alcohol or other intoxicants and shall abstain
from the illegal use, possession, or distribution of controlled substances.
 All Persons on Site shall abstain from bringing onto the Site any firearm, weapon or illegal
device of any nature.
 Horseplay, pranks and games are prohibited.

8. Reporting unsafe acts/ Conditions/ Accident/ Incident:

 All Persons are obligated to report any hazard, unsafe activity or condition to their supervisor.
 All Persons are obligated to identify any unsafe condition, activity, or qualification deficiency
to the supervisor during Job Safety Analysis, the pre- job briefing, or at the work Site
inspection.
 If a Person believes that a hazard exists that could jeopardize the safety of themselves or
another worker, work must not proceed, and the situation must be immediately reported to
the supervisor. The supervisor must ensure that the hazard is eliminated or controlled before
work proceeds and must ensure that any Contractor Personnel required to perform that work
are notified.
 All accidents, incidents, and workplace injuries/illnesses shall be reported in
accordance with these Instructions.
 In the event of a Major Event or Catastrophic Event, the immediate location of such event

Classification: Internal
 shall be secured to prevent any disturbance of the scene until such time as an investigation
has been complete. Project staff observation record shall be maintained as per annexure- 29
& 30, HSE staff observation record shall be maintained in annexure 25 & Incident / accident
shall be reported in annexure - 27.

9. Jewellery and Clothing:

 Hair, clothing, jewelry, and all tools and equipment must be adequately contained to prevent
entanglement with moving parts. Rings must not be worn near any source of entanglement.

 Jewelry, clothing, and tools and equipment with metal parts shall not be worn or used when
there is a risk of contact with live electrical parts or circuits or when it can damage or render
personal protective equipment ineffective.

10.Barriers and Signage

 All Persons shall comply with Site safety signs, tags, or barriers.

11.Housekeeping and Storage

 Contractors shall ensure that work locations are maintained in an orderly and clean manner
at all times.
 Equipment and materials shall only be stored in designated areas appropriate for that
material.

12.Vehicle safety & Traffic Rules

 The contractor shall follow the speed limits of 15 KMPH /as per site guidelines
 Crash Helmet is mandatory for both driver & pillion while arriving to the site.
 All vehicles entering site shall meet the requirement given in annexure -6
 Obey site traffic rules & Signs.
 Park the vehicles only in designated area.

13.Job safety Analysis (JSA)

The objectives of this procedure is to have a task based risk assessment process in place that
identifies, evaluates and controls the risks associated with work activities, and as a result,
prevents those involved in the task or those potentially affected by the task, from being harmed.
 Contractor shall ensure that Job Safety Analysis is made for each of the tasks carried out.
 Annexure 7 to this document is a template for a Job Safety Analysis.
 A Job Safety Analysis must be signed by each Contractor Personnel that may be performing
any of the functions of the task under such Job Safety Analysis.

14.Permit to Work (PTW)

Classification: Internal
 Permit to work (PTW) System is an essential element in controlling the workplace risks in an
effective manner. Contractor personnel should take Permit to work from PVMI site representative
before starting any work.

15.Permit to Work (PTW) Issue Process

 Discuss the job going to be executed with the executing in charge.

 Prepare a method statement
 Prepare a JSA.
 Ensure the Work permit is completely filled.
 Ensure the JSA and PTW is approved by the authorized persons.
 Ensure the control measures are established (PPE’s, Supervision, barrication, etc.,)
 Conduct the Toolbox meeting
 Monitoring the compliance during the job execution
 After completing the job, the work permit has to be formally closed and to be filed as a record
in their respective department.

16.Personal Protective Equipment (PPE):

This section provides the minimum requirements for the use of PPEs. PPEs are designed to
protect individuals from possible harm caused by health and safety hazards.

The Contractor is responsible for assessing the needs for PPE, selecting appropriate PPE for the
purpose of protection of individuals from the particular risks, informing Contractor’s Personnel of
the specific requirements for PPE, a nd ensuring that the use of PPE by all Contractor Personnel.

17.Inspection and Testing of PPE:

The Contractor ensure to inspect all PPEs prior to each use. Such inspections shall include
identifying obvious signs of wear, tears, holes, cracks, or leaks the proper function of closures, if
any, and the status of seams. Any PPE found to have excessive wear, tears, punctures, or any
defect of any nature shall be discarded and replaced with new PPE. All inspections and testing of
PPE is to be logged and available for PVMI representative who will verify the same periodically.

18.Lock out and Tag Out (LOTO):

The Contractor shall, or shall ensure that Contractor’s personnel shall, meet the requirements set
out in this Section.

LOTO shall be required whenever start up, testing adjustment, commissioning, service,
maintenance, or modification is being performed on equipment or apparatus in which the
unexpected energization or start-up of the equipment, or release of stored energy, could cause
injury to people or damage to the equipment .

Hazardous energy sources must be isolated or de- energized prior to the commencement of any
work on such source or near such source as set out in these Instructions. Examples of such
energy sources include primary and secondary sources:

 Electrical
 Mechanical (rotational and gravity)

Classification: Internal
  Chemical
 Pressure or Vacuum (Hydraulic or pneumatic)
 Steam
 Stored
 Thermal
 Hydraulic fluids
 Pressurized Water Systems
 Compressed Gases/Air

PVMI procedure on LOTOTO shall be applied.

19.Electric al Safety:

The objective of this procedure is to specify minimum mandatory requirements and advisory
guidance for identifying and controlling hazards to ensure ‘Zero Harm’ with regard to operation
maintenance, testing a n d u s in g o f electrical equipment/appliances.

The Contractor shall comply with the requirements set out in this procedure.

The Contractor shall, or shall ensure that Contractor’s Personnel shall, comply with the following
requirements:

 Only a Licensed Electrician shall work on live electrical equipment, and any other associated
work that does not require a Licensed Electrician shall only be worked on by a Competent
Person.
 All electrical equipment, circuits, or other energy containing shall be deemed to be “live”
unless determined otherwise by a Licensed Electrician in accordance with these Instructions.
 All non-current carrying metal parts of equipment or devices, such as transformer cases and
circuit breaker housings, shall be deemed to be “live” at the highest voltage to which they are
exposed, unless determined otherwise by a Licensed Electrician in accordance with these
Instructions, including verifying proper grounding.
 Except as is expressly set out in these Instructions, these Instructions do not apply to Low
Voltage Equipment.
 Electrical equipment, circuits, or other energy containing items may only be de- energized by
a Licensed Electrician.
 LOTO devices and procedures shall be utilized and implemented at all times when Contractor
Personnel are working on electrical equipment, circuits, or other energy containing items.
 LOTO procedures shall be implemented in accordance with these Instructions.
 LOTO devices or installations shall only be removed in accordance with the LOTO
procedures set out in these Instructions.
 Equipment, circuits, or other energy containing items which are subject to a LOTO shall not
be operated at any time
 Contractor Personnel shall avoid contact with any structure or vehicle that is in direct contact
with any exposed energized electrical equipment, circuits, or other energy containing items.
 The standard color scheme for phase identification must be verified for all electrical
connections, regardless of the voltage amount (e.g. black, red, white).
 All Contractor Personnel who will be performing work on electrical equipment, circuits, or
other energy containing items or who have the potential to come into contact with electrical

Classification: Internal
 equipment, circuits, or other energy containing items shall wear appropriate electrical safety
PPE.
 All Contractor Personnel shall remove all personal items that may conduct electricity prior to
attending at the project Site each day, including metal rings, jewelry and belt buckles.
 Work shall not be per formed on equipment until Contractor Personnel understand the
electrical equipment operations, are fully trained to complete the task required, have
confirmed all adequate safety precautions are in place, and have completed a safety risk
assessment

20.Hand Tools, Portable Equipment and Lighting

The Contractor shall, or shall ensure that Contractor’s Personnel shall, comply with the following
requirements:
 Only power tools and portable equipment that is certified by PVMI representative shall be
used.
 Power tools and portable equipment shall only be used, inspected, and repaired by a
Competent Person and only in accordance with manufacturers’ specifications.
 Power tools and temporary lighting, including double insulated tools and extension cords,
shall at all times be protected by a ground fault circuit interrupter (GFCI), which GFCI must be
installed as close to the supply source as possible, unless an exception has been approved
by PVMI Licensed Electrician.
 GFCI breakers must be installed on all “temporary” power panels and only a Licensed PVMI
Electrician shall perform such installations.
 Portable GFCIs shall be available for protection when the power supply is from permanent
receptacles.
 Portable GFCIs shall only be installed within three (3) feet of the source.
 A regular check of GFCIs shall be performed by a Licensed Electrician to ascertain that they
are working properly.
 If a GFCI faults, the cause of such fault shall be investigated and determined by a Licensed
Electrician prior to the resetting of the GFCI.
 Plugs and cords must be compatible with grounded equipment, for example 3 -prong
receptacles and extension cords. Do not alter or remove the grounding prong on the plug.
Double insulated tools need not be grounded. Do not use adapters, which interrupt the
continuity of equipment grounding.
 Power tools shall be double insulated or equipped with a grounding system and a polarized
cord connector.
 All tools used on or near live exposed electrical equipment must be double insulated and
approved for u se by a Licensed Electrician.
 Temporary lights must have guards to prevent accidental contact with the bulb. Lights shall
not be suspended by their electric cords.
 Hand lamps must have a handle, a substantial guard over the bulb, and be attached to the
lamp holder or the handle.

Classification: Internal
  Record shall be maintained as per annexure - 22 a & 22 b.

21.Temporary Cables and Extension Cords:

The Contractor shall ensure that Contractor’s Personnel shall, comply with the following
requirements:
 Only cable and extension cords that are designed for the particular use to which is being put
shall be used.
 Only three -wire extra-heavy duty extension cords (14 gauge or larger) may be used with
portable electric tools and appliances.
 Only 16 gauge (or larger) extension cords will be used with portable test equipment that
requires very low amperage to operate
 Extension cords shall be inspected prior to each use. Damaged extension cords shall
immediately be taken out of service and clearly tagged as out of service.
 Only temporary power supplies that have been approved by PVMI representative shall be
used, including extension cords manufactured by a Licensed Electrician.
 Electrical power cables used for temporary service shall be clearly identified, not be exposed
to crush hazards and will be hung overhead and securely supported whenever possible.
 Wire nails, or other conductive material, will not be used to hang or attach cords sets or
welding leads.
 Electrical power cables laid on the floor or ground shall be inspected regularly by a
Electrician, secured and protected from damage due to travel hazards. Such cords shall not
be secured with staples or any other device that could cause damage to the insulation.
 Do not plug or unplug electrical equipment and extension cords with wet hands.
 Do not use flexible electric cords to raise or lower tools or equipment.
 Protect extension cords from accidental damage that may be caused by traffic, sharp corners,
or projections and pinching.
 Keep working spaces, walkways, and similar locations clear of extension cords so as not to
create a hazard to Contractor Personnel.
 Do not use adapters that interrupt the continuity of equipment grounding.
 Properly secure locking type connectors.

22.Fire Safety

Objective of this procedure is to specify the minimum mandatory requirements and advisory
guidelines to ensure prevention of fire related incidents and managing / controlling their impacts if
they do occur.

The Contractor shall ensure that Contractor’s Personnel shall, adhere to the requirements of this
fire protection program.

Temporary fire protection measures including fire extinguishers, temporary hose lines, and
temporary standpipes are required at all times during the conduct of work and services at the
Site.

Fire extinguishers shall be:

Classification: Internal
  Conspicuously located
 Certified annually and inspected monthly
 Protected from freezing
 Placed within the immediate area of any welding or metal cutting operation or flammable
liquid storage area.
 Placed within five feet of any gasoline operated equipment at all times while such
equipment is in use.
 Defective firefighting equipment and fire extinguishers that have been used in any way
shall be immediately replaced.
 Each temporary building, trailer, vehicle (shops, field offices, storage boxes, etc.) are
required to have its own appropriately sized and located class ABC fire extinguisher.
 Access to fire hydrants and extinguishers shall be maintained at all times
 Blocking routes of ingress and egress access routes is prohibited.
 All Contractor Personnel shall be trained in the basics of portable fire extinguisher use.
 Combustible refuse from construction operations will not be burned or dumped anywhere on
the construction Site. Such refuse will be removed at frequent intervals, as needed.
 Compressed gases shall be stored in accordance with the following:
 Valves, regulators, and hoses removed with valve caps securely on
 Secured upright at all times, including when transported in vehicles.
 Fuel and oxygen cylinders separated by a minimum of 20 feet.
 Empty cylinders stored separate from full cylinders.
 Only approved high flash point solvents are to be used for cleaning purposes.
 Oily rags and waste are to be stored separately in metal containers fitted with self -closing
lids. Trash and refuse must be place in trash containers provide for this purpose.

23.Hand & Power Tools

When using all hand and power tools, the Contractor’s Personnel shall:

 Ensure that all hand and power tools are kept in good condition with regular maintenance
 PPE appropriate for the hand or power tool will be worn
 Use tools only for the purpose for which they are designed and intended.
 Select tools that fit the work piece securely (e.g., screwdrivers that fit snugly in the screw slot,
wrenches that fit snugly around the nut, etc.).
 Use non-sparking tools if a fire or explosion hazard exists.
 Have available the manufacturer’s rating and instruction manual for each power tool.
 Electric tools must have a three- wire cord unless they are double insulated
 When using hand and power tools, the Contractor shall not:
 Use any tool unless the individual is familiar with its safe operation.
 Use any tools unless the individual’s footing and balance are stable

Classification: Internal
  Use a damaged of faulty tool (i.e. mushroomed heads, cracked handles, guards
removed etc.)
 Alter the basic configuration of the tool or use a tool which has been alter ed, except
in accordance with the manufacturers’ specifications and instruction manual.
 Use any handle extensions or adapters unless they are specifically designed for the
tool and for the purpose for which the tool is being used in the particular activity .
 Expose tools to excessive heat.
 Use hammers, wrenches, screwdrivers, or other tools in place of a pry bar or chisel.
 Engage in any kind of horseplay with tools.
 Use grinding disks that are not matched to the grinder rpm in accordance with the
manufacture r’s specifications and instructions.
 Use adaptors that are not approved in accordance with the manufacturer’s
specifications and instructions
 Use cutting disks for grinding.
 Operate any power tool without the implementation and use of any guards or protective
safety devices included with the power tool.
 Permit power tools to be carried by their electric cord, airline, or hydraulic hose.
 Permit the carriage by hand of hand or power tools while simultaneously ascending or
descending ladders or very steep stairs.
 Permit individuals to throw any hand or power tools at or toward another person.
 Permit the carrying of hand or power tool in a manner which obstructs the vision of the
individual carrying such hand or power tool in any manner.
 Permit toolboxes to be used as something to stand on, as benches, as saw horses, for
storing lunches, or for any other purpose which is not the storage of tools.

24.Safety Training and Inspection

The Contractor’s Personnel shall receive training with respect to the use of all hand and power
tools. Training should include:

 how to select the proper tool for the job?

 how to use these tools properly?
 procedure for inspection of tools
 procedures for storage of tools
 procedures for repair of faulty tools
 the importance of planning jobs ahead so that the correct tools are available
 The Contractor shall ensure that all tools are inspected and maintained in accordance with
the manufacturer’s specifications.
 Contractor Personnel allowed to use their own tools and tool boxes must perform routine tool
inspections in accordance with these Instructions.
 Only qualified personnel shall perform the maintenance and repair of hand and power tools.
 PVMI Representative has the authority to reject any hand or power tools that do not meet the

Classification: Internal
 requirements of these Instructions.
 Record shall be maintained as per annexure- 22 a & 22 b.

25.Ladder Safety

The Contractor shall follow the following rules regarding the use of portable ladders. The
Contractor shall provide training to all of Contractor’s Personnel on the proper use of portable
ladders and the requirements of these procedures.
 All ladder shall be inspected and recorded as per annexure -19.
 Portable ladders should only be used when it is not practical or feasible to erect a scaffold.
 Use only heavy-duty type ladders that are approved for the work application.
 Ensure to only use ladders that are long enough or extend far enough for the task.
 Ensure the maximum weight limit allowed for the ladder is adhered to at all times.
 All manufactured ladders must have a minimum 1A Extra Heavy Duty Rating
 When working on or from a ladder at elevations greater than six (6’) feet or more above the
work surface, such ladders (including stepladders) must be tied, blocked, stabilized by a
second worker or otherwise secured against accidental displacement. Where adequate
anchorages are available, workers shall tie off using a personal fall arrest system or utilize a
different means of gaining access (i.e., scissor lift, scaffold, etc.).
 Ladders will extend past the bearing point no less than 36 inches. Ladder landings
shall remain clear of all obstacles and obstruction to follow safe access and egress.
 Contractor Personnel shall inspect ladders daily prior to use. Ladders with broken or bent
rungs, steps or side rails will be immediately destroyed and removed from the Site.
 Workers will not stand on the top three rungs of a straight ladder.
 All straight ladders will have non- skid feet at the base.

Inspections: Before start using the ladder

 Check the maximum weight limit allowed for the ladder.

 Inspect the ladder before using it. Ensure it is not damaged in
any way (e.g. broken, bent or loose members, missing non- slip
feet, etc.)
 Tag and remove defective ladders for repair. Destroy ladders that
cannot be safely repaired. Do not straighten bent or bowed
ladders.
 Make sure ladder is electrically insulated.
 Make sure that shoes are not wet or muddy, as this could cause
you to slip.
 Place ladders on solid, flat ground.
 All ladders must be secured (tied off) when in use.
 Placement of the ladder must maintain a minimum of one foot
from the wall for every four feet the ladder extends up. (See
Figure)
 Placement of the ladder must maintain a length such that the
side rails extend beyond the top support point by a minimum of
36 inches
 When using mobile tubular ladders, place the ladder as close as
possible to the racking structure to minimize reaching. Make sure
Classification: Internal
to lock the wheels.
 26.Ladder Usage:

 Only one person is permitted on a ladder at any given time.

 Three- point contact shall be maintained on ladders at all times. Three points of contact
means that two hands and one foot or one hand and two feet must be firmly on the ladder at
all times.
 If work is performed while standing on a ladder and the fall distance is more than ten (10) feet
and three- point contact cannot be maintained, a fall arrest system must be used.
 Straight and extension ladders must be tied off. If this is not practical, the ladder must be held
in place by one or more people while in use. Ladder stabilizers on straight and extension
ladders are recommended
 When climbing or descending a ladder, grasp the rungs instead of the side rails.
 When using ladders in high traffic areas, adequate barriers must be put in place to prevent
individuals, objects or vehicles from coming in contact with the ladder.
 Position the ladder facing your work area. Never work sideways.
 Face the ladder when climbing and descending.
 Climbing with heavy or bulky loads is prohibited. Heavy or bulky loads shall be pulled with a
rope or a lift.
 Sliding down a ladder is prohibited.
 Leaping off a ladder is prohibited.
 Never stand higher on a ladder than what the manufacturer recommends (e.g. do not stand
on the top step of stepladder and do not stand higher than the third rung from the top on a
straight ladder).
 Use of a stepladder as a straight ladder is prohibited.
 Standing on the top or pail shelf of a ladder is prohibited.
 Never walk under ladders. Ensure that the area surrounding the base and top support of a
ladder is clear from obstacles and items that may cause people to trip or may hit the ladder.

Classification: Internal
 27.Scaffold Safety

Where work cannot be performed from the ground or other safe surface, the Contractor shall
provide a scaffold or other means of support that provides an equivalent level of safety.

Scaffold Requirements:

 For large complex scaffold projects, the Contractor shall appoint a scaffold
Competent Person. This position will be the single point of contact for all scaffold safety
requirements.
 The appointed scaffold Competent Person will direct and supervise the erection and
dismantling of all scaffolding on the project.
 The Competent Person will sign and attach one of the following color -coded scaffold tats to
each scaffold:
Green Tag: Scaffolding complete and ready for use
Red Tag: Scaffolding incomplete and not for use
Yellow Tag: Scaffolding usable but personal fall protection required
 Written inspection logs and a scaffold tagging system shall be implemented for every
scaffolding system. Scaffolds shall be inspected by the scaffolding Competent Person
 (a) daily prior to use and sign the tag at the time of the inspection (b)a minimum of once per
week, and (c) upon the completion of any modifications or alterations to a previously
approved for use and tagged by the scaffolding Competent Person.
 Contractor shall provide the PVMI Representative with engineered or typical scaffold design
criteria and drawings.
 Scaffolds must be used only to support people and light equipment/tools unless they are
specifically designed, engineered and certified for another purpose.
 Before a scaffolding system is put into use, it must be approved for use and tagged as such
by the scaffolding Competent Person.
 All scaffolds utilized for rigging purposes must be erected in accordance with engineered
drawings for such scaffold. The scaffold Competent Person shall inspect such scaffolding to
ensure that the scaffold has been erected in accordance with the engineered drawings. A
copy of the engineered drawing shall be attached to the scaffold during the entire duration of
the erection.
 Do not erect, use, dismantle, alter, or move scaffolds such that they or any conductive
material handled on them might come closer to exposed and energized power lines according
to the chart below at a minimum
 Contractor shall ensure that prior to the commencement of each us of the scaffold, inspect
the scaffold to
 verify that the scaffold has been approved and tagged, and
 Verify that there is no damage or defects.
 All scaffolds equipped with castors or wheels must have fully functional breaking systems
applied to each castor or wheel.
 All scaffolds shall be designed and constructed with swing gates or similar hard barriers at
each access point in a manner sufficient to prevent individuals from falling off the scaffold.
 Trap doors used for access must be clearly identified as such and closed when not in use.

Classification: Internal
 Scaffold Inspection and Tagging Guidelines

The Competent Person responsible for erecting the scaffold must inspect the scaffold after
erection and before use, which inspection shall include checking the following:

 Scaffold hardware is not defective, and components are compatible and sufficient
 Standard guardrails, toe boards and decking are in place
 Completely planked platforms
 Wheels on mobile scaffolds are locked Ladder in place for proper access
 Locking pins are in place at joint
 No damage to hooks on manufactured platforms
 Scaffolds are sturdy, level, and properly placed on support surfaces.
 Check for proper ties to buildings, where required.
 Scaffold and their components, except for wire or fiber rope suspension must be capable of
supporting 4 times the maximum intended load.
 Wire or fiber rope used to suspend scaffolds must be capable of support at least 6 times the
maximum intended load.
 If a scaffold is more than 2 feet above or below a level, there must be a way to get on or off —
such as a ladder, ramp, or personnel hoist.
 Uprights must be vertical and braced to prevent swaying; platforms must be level.
 Wooden plans are free of splints, knots and dry rot.
 No de-lamination of laminated veneer planks, and planks must be unpainted, so any cracks
will show.
 Scaffold platforms and walkways must measure at least 18 inches (0.46 m) wide.
 Counterweights, if used must be made of non- flow able material. Do not use sand, gravel, or
similar materials
 Scaffolding before green tagging inspection and record as to be maintained as per
annexure 18 – a
Fall protection
 If a scaffold is more than 6 feet above ground level, Contractor shall, or shall ensure that
Contractor’s Personnel shall, utilize proper fall protection.
 The scaffold Competent Person shall determine the most appropriate manner to implement
fall protection during the assembly and decommissioning of a scaffolding system.
 All scaffold systems shall include guard rails on all open sides and ends.
 Scaffold walkways must have no gaps between planks and guardrails.

28.Work at Height

Work at high elevations where no permanent provision for access or work platforms is available,
elevated work on or near unguarded platforms, edges, openings, structures, etc. is hazardous.
Such hazardous works have high risks of serious injuries from accidents due to potential of fall
hazards. These operations /activities need to be controlled through safety procedures and
guidelines, adopting safe work methods and implementing applicable safety standards in work

Classification: Internal
 practices to make such hazardous operations/activities safe.

Proper scaffolds and/or temporary work platforms shall be provided for working at height at
elevations 1.5 meters or more where no permanent work platform is available to work safely.

The PVMI procedure on Work at height shall be used.

29.Manual Material Handling:

 Handling and storing materials involves operations such as lifting and stacking drums,
pushing trolleys carrying materials, carrying heavy objects etc.

 Bending, twisting, and turning are the movements that cause back injuries. Over-exertion
cases are due to lifting, pushing/pulling, and carrying.

 Contractors working can also be injured by falling objects, improperly stacked materials or by
equipment.

 Potential injuries include strains/sprains from improperly lifting loads or carrying loads that are
too large or heavy, fractures/bruises caused by being struck by materials or being caught in
pinch points, and cuts/bruises caused by falling materials that were improperly stored or by
incorrectly cutting ties or other securing devices. Requirements of safe handling of materials
are as under -

o General instructions for handling material and safe posture while handling material
shall be prepared for support staff and training provided.

o Wherever possible lifting & carrying tools and equipments shall be provided.

o Appropriate Personal Protective Equipment (PPE) shall be given while manual

handling. For example Safety gloves, Safety shoes, safety goggles etc.

o All the equipment used for pushing, pulling, carrying the load such as trolleys, pallets
shall be inspected before every use and shall be tested.

30.Alcohol and Drug Use

PVMI Site is free from the use of alcohol and the use, possession, or distribution of controlled
substances.

Any Contractor Personnel who is found to be under the influence of alcohol or a controlled
substance or who is found to have in his or her possession a controlled substance shall
immediately be removed from the Site. Such Contractor Personnel shall not be permitted to
return to the PVMI Site.

Any such controlled substance may be confiscated and turned over to the appropriate law
enforcement agency.

Contractor shall ensure that Contractor Personnel shall report any controlled substance being
used or in the pos session of such Contractor Personnel that has been prescribed by a licensed
medical doctor prior to permitting such Contractor Personnel from performing any duties at the
Site.

The PVMI policy on drug and alcohol abuse shall be applied.

Classification: Internal
 31.Housekeeping and Good Manufacturing Practices

The purpose of this section is to prescribe minimum sanitary and GMP requirements.

The Contractor shall, or shall ensure that Contractor’s personnel shall, comply with the following
requirements.

Housekeeping

All buildings and grounds shall be kept clean and orderly and in a sanitary condition. Basic daily
routines should be established to maintain the basics of housekeeping. These should include
basic waste removal procedures.

32.Waste Management

This section covers feasible measures to be taken for managing and disposal of waste generated
at work location.

Waste Categorization

Waste generated shall be segregated into following categories:

Non Hazardous waste: waste containers (other than used oil / paint containers etc.,) domestic dry
waste such as paper and plastics, packaging materials, wooden and structural scraps,
wastewater etc.

Hazardous waste: Includes used batteries, cables, fire- fighting foam, adhesives, general
chemicals, acids, oily rags and absorbents, solvents, contaminated soils, insulation, paint sludge,
used oil and paint cans and drums, electrical components etc..

Organic waste: Includes food waste, wastewater and other organic wastes like grass, leaves etc.

Collection & Segregation

All wastes generated should be identified and segregated as per their nature in order to classify
the wastes into nonhazardous , hazardous and organic wastes. Separate bins for each category
of wastes and mutually incompatible hazardous wastes shall be kept separately from each.
These wastes from bins should be collected from site at regular intervals and shifted to common
waste storage area.

Color Coding for waste collection bins:

Green – Food waste/Biodegradable wastes

Blue– Non-hazardous/Recyclable wastes
Red– Hazardous wastes

33.Prevention of Pollution

This procedure outlines the methodology to be adopted to mitigate or minimize the impact or
adverse effect on environment and people working in and around the site.

Dust Control

The following dust suppression method shall be adopted according to the area/situation:

Classification: Internal
  Water is sprayed on the roads at regular intervals to minimize dust due to vehicular
movement and wind blowing.

 Prior to start of construction operations like Demolition, Crushing, Chipping etc. water is
sprayed in small quantities to control dust.

Prevention of Noise Pollution

 All equipment used at site should have noise level with in safe limits as prescribed by
pollution control board /MoEF.

 Noise producing equipment / machines shall be provided with mufflers / silencers to suppress
the noise.

Prevention of Land Pollution

The following precautionary measures shall be taken to prevent land pollution due to accidental
spillage.

 The floor of the storage area & the collecting drains shall be of Plain Cement Concrete
(P.C.C) with an impermeable layer such as Polythene sheets below it.

 The slope of the floor shall be 1:80 to enable easy flow of spillage oil in to the collecting drain.

 The spillage oil in the drain shall be collected and sent for recycling or disposal as per local
regulations.

 D.G sets should be provided with P.C.C and drip tray.

 Paint/Chemical storage area should be provided with P.C.C flooring to prevent accidental
spillage.

Classification: Internal