SOLUTIONS GUIDE

BYE, BYE PAPER – EXPERIENCE DIGITAL FREEDOM.

WE SAVE TIME.
OVERVIEW
PRODUCTS AND SOLUTIONS

SOLUTIONS FOR Microsoft ACCOUNTS PAYABLE AUTOMATION

n EASY for SHAREPOINT n EASY INVOICE
n EASY for EXCHANGE n EASY xTRACT
n EASY for DYNAMICS NAV
n EASY for DYNAMICS AX Digital DOSSIERS CAPTURING
n EASY for OFFICE n EASY RECORDS for HR n EASY CAPTURE PLUS
n EASY CONTRACT n EASY CAPTURE PRINT
n EASY DOCUMENTS ONE n EASY CAPTURE OFFICE
n EASY CAPTURE SCAN

Microsoft Solutions BUSINESS-PROCESS Solutions

ECM SOLUTIONS

CUSTOM MADE OUT OF THE BOX

EASY EXPERIENCE EASY DOCUMENTS

ARCHIVE | WORKFLOW ARCHIVE | WORKFLOW
STORAGE | COMPLIANCE STORAGE | COMPLIANCE

SAP & IBM Solutions CLOUD & SaaS Solutions

SOLUTIONS FOR SAP CLOUD & SaaS SOLUTIONS

n EASY for SAP n Embedded Archive Storage (EAS)
n EASY for SAP – iCENTER n Hosting
n EASY HR RECORDS for SAP n Software as a Service (SaaS)

SOLUTIONS FOR IBM

n EASY NOTES

2
INDEX

SOLUTIONS & PRODUCTS PAGE

eCM 4
EASY EXPERIENCE 6
EASY DOCUMENTS 7
EASY CAPTURE PLUS 8
EASY DOCUMENTS ONE 9

ERP SOLUTIONS 13
10
EASY for SAP 12
EASY INVOICE for SAP | EASY HR RECORDS for SAP 13
EASY for DYNAMICS NAV 14
EASY for DYNAMICS AX 15

PURCHASE INVOICES 16
EASY INVOICE 17

DIGITAL FILES 18
EASY CONTRACT 20
EASY RECORDS for HR 21

E-MAIL MANAGEMENT 22
EASY for Exchange 24
EASY NOTES 25

OFFICE SOLUTIONS 26
EASY for SHAREPOINT 28
EASY for OFFICE 29

CLOUD & SAAS 30

HOSTING 31

3
EXPERIENCE FROM MORE THAN
12,500 CUSTOMER INSTALLATIONS

The extensive EASY SOFTWARE product suite provides solutions for

all industries and businesses of all sizes. More than 10,500 satisfied
customers rely on the products from this software manufacturer which,
in addition to being very well-known, also has the greatest network
channel of trading partners. With more than 20 years of experience in
developing its own products and solutions, EASY has evolved unrivaled
variety and competence in manufacturing a wide range of products and
business solutions, as well as in consulting. We are happy to pass this
experience on to our customers.
DOCUMENT MANAGEMENT, ARCHIVING, EXTENSIVE SOLUTIONS FOR YOUR DOCUMENTS
AND ECM MADE VERY EASY

Anyone who intends to fully concentrate on their

position in the market needs a modern document
management system. Forget the overflowing trays, space-
consuming filing cabinets and full desks in your office. The DOCUMENT
use of EASY software facilitates structuring documents
electronically, storing them in a revision-proof manner,
and making them retrievable enterprise-wide. Moreover,
document-based processes dramatically increase the
productivity of entire organizations, reduce processing SCAN n Capture and read documents
times and enhance process quality. In doing so, EASY n Invoice processing
SOFTWARE products process electronic documents
and hard copy documents; they are integrated with all PRINT n Print to archives
important IT environments and applications. The convenient n Print to business processes
full text search engine enables the retrieval of any docu-
ment among millions in mere seconds, after many years, E-MAIL n E-mail management and archiving
even if you can’t remember names or details. for Microsoft Exchange and Lotus Notes

MS OFFICE n Working with Microsoft Office documents

n Solutions and integration with
EASY AS THE CORE OF YOUR DOCUMENT SOLUTIONS Microsoft SharePoint

With its two enterprise content management solutions ERP n Solutions for SAP
(ECM) EASY DOCUMENTS and EASY EXPERIENCE, n Solutions for Microsoft Dynamics
EASY SOFTWARE provides document-based solutions for n OEM solutions
businesses of all sizes – from small and midsize business-
es to large corporations. These ECM systems cover all DIGITAL FILES n File solutions for contracts,
important functions, from revision-proof archiving personnel, document storage
through to fully automated business processes, as well
as structured storage and complete file solutions. Our Workflow n Design business processes
ECM systems have increasingly become the core of all enterprise-wide
document-based processes in many businesses;
they offer a variety of integrations in other leading ARCHIVING n Storage solutions for
applications. revision-proof archiving
n ECM according to compliance policies

Cloud n Compliant data storage and

DMS on demand
n Managed services for archiving and ECM

FILE

5
EASY EXPERIENCE

EFFICIENCY WITH A CERTAIN TOUCH

The new iPad application allows users to search in local

document storages and have entire dossiers readily
available and mobile on your iPad. Thus, it is an ideal
addition to simple and rapid administration of your
documents using EASY EXPERIENCE. Whether users
are in need of complete dossiers or important individual
documents, dossiers are also available offline thanks to
the automatic cache.

Moreover, this iPad app can be used by small businesses

and individual users - entirely without requiring an EASY
EXPERIENCE installation. All that users need is an iPad
application and access to the EASY server in the CLOUD.
EASY EXPERIENCE: An easy-to-use and intuitive interface for users Get this app to keep a simple and quick overview of all
important documents at low cost.

THE EASY EXPERIENCE WWW.EASY.DE/En/PRoDuCtS/EASY-EXPERiEnCE/

EASY EXPERIENCE is one of the most advanced ECM

(enterprise content management) solutions available in
the market, and is particularly intended for corporations
and midsize businesses. Besides all typical ECM storage
and process scenarios, it also stands for high levels EASY EXPERIENCE – YOUR BENEFITS
of scalability, customizability, and stability. Bespoke
solutions are therefore no longer utopian; they can be ECM server including state-of-the-art
implemented in a cost-efficient manner. Java technology
................................................................................................
Highest scalability for load-balancing
INCREASE YOUR SUCCESS, ENTERPRISE-WIDE
and failover
.................................................................................................

This is where the ECM solution EASY EXPERIENCE Uniform base for all company-related
comes in. Besides secure retention of all information, business processes and documents
................................................................................................
it enhances process quality. EASY EXPERIENCE enables Ergonomic, flexible Web and Desktop clients
................................................................................................
optimal access to all business-related data and its
Extensive integration interfaces for
revision-proof storage. It allows distributing information
interaction with already existing systems
in an enterprise through defined business processes, or ................................................................................................
forward it ad-hoc to individual groups of people. High level of document security

EASY EXPERIENCE allows rapid and effective use or

implementation of turnkey and individual solutions
for enterprises. Stored information from existing
applications - for example, e-mail or ERP systems -
is displayed again as required. Microsoft SharePoint,
Office, SAP or IBM Lotus Notes users work from their
traditional user interface.

6
EASY DOCUMENTS

Turnkey solutions for midsize businesses ALWAYS UP-TO-DATE

EASY DOCUMENTS is the ideal solution for small to The Web client or the Apple iPhone or other smart-
midsize businesses. It is quickly implemented and phones give employees mobile access to all documents or
provides numerous out-of-the-box solutions such as workflow processes stored in the document management
contract management, invoice processing, the person- system. Moreover, a native iPad application ensures access
nel file, and many more. EASY DOCUMENTS easily and via Apple iPad. So employees stay connected with the
elegantly covers the entire function range of document internal workflows, and can conveniently be part of decision
management in a single system, from the archive to processes. User-definable send scenarios or graphically
rule-based workflow. predefined workflows help optimize document flow.

A USER-FRIENDLY AND EFFICIENT TOOL

EASY DOCUMENTS is used to create and process

documents or business processes, and forward them EASY DOCUMENTS – YOUR BENEFITS
specifically through the company. EASY DOCUMENTS
summarizes business transactions including documents Simple and established, full-text-based archive
................................................................................................
and data in a digital file generating a common document Efficient information flow
base for all users. ................................................................................................
Ad hoc distribution and rule-based workflows
................................................................................................
The core of revision-proof storage is the new generation Extensive DMS functions via browser
................................................................................................
software of the established EASY ENTERPRISE.i system
Automated processing
that has been installed thousands of times. In the new ................................................................................................
EASY DOCUMENTS version 4.0, both systems were Apple iPhone and iPad support
................................................................................................
merged into a single server solution, enabling faster,
Simple workflow definition
easier and more secure configuration and maintenance. ................................................................................................
Uniform base for all company-related
business processes and documents
WWW.EASY.DE/En/PRoDuCtS/EASY-DoCuMEntS/

Purchase invoice verification via EASY DOCUMENTS Web client

7
EASY CAPTURE PLUS

Document capture followed by indexing via Barcode

SCANNING, CAPTURING AND PRINTING TO THE ARCHIVE STRAIGHT TO THE ARCHIVE

Businesses still receive most documents such as delivery Electronic documents can be conveniently passed
notes, invoices, contracts and color brochures as hard- directly to the ECM system via interfaces to leading
copies. That’s why a powerful document capturing tool applications or simply via print jobs with manual or
provides the basis for all other procedures within modern automatic indexing. Whether it’s simple storage in
electronic document management. the archive or process-oriented further processing,
a single click is enough.

INBOX PROCESSING MADE VERY EASY WWW.EASY.DE/En/PRoDuCtS/EASY-CAPtuRE/

EASY CAPTURE PLUS ensures not only capturing, index-

ing, automatic recognition and smart sorting of color or
black and white hard copy documents, but also processes
electronic documents such as Word and Excel files, and
any other type of electronic documents.

Using high-performance scanners in batch operation,

EASY CAPTURE PLUS acquires production-level volumes EASY CAPTURE PLUS – YOUR BENEFITS
of documents, storing them logically in electronic work-
boxes and topic-related document stacks. Further Quick recognition of your documents
.........................................................................................
processing depends on the respective document Convenient manual and automatic indexing
types, ranging from simple barcode recognition to fully ................................................................................................

automated free form recognition including importing Process acceleration through batch processing
................................................................................................
purchase invoice line item detail, therefore forming Highest level of accuracy with recognition
................................................................................................
the basis for modern invoice processing.
Extensible for automated invoice processing
................................................................................................
In an equally simple manner, EASY CAPTURE PLUS also Print to archive, file and workflow
................................................................................................
supports ad hoc scanning at the user’s workstation.
Data extraction and subsequent indexing
Indexing is conveniently carried out using custom-
via Barcode
ized input masks. Selection lists and integrity checks
guarantee error-free input.

8
EASY DOCUMENTS ONE

THE PERSONALIZED ARCHIVE – MADE VERY EASY

While electronic company archives and process solutions have for years become an integral part of everyday office
life, most users are working with their personalized documents still in a little structured and conventional manner.To
this day, document management systems are used only here and there for storing documents. The reasons for this
are simple. Technology had previously been too complicated for users and costs had been too high, with the result that
acceptance on the part of organizations was low.

EASY DOCUMENTS ONE is the first personalized archive to be available in the marketplace. This enables every user
in a company to rapidly and safely store their documents, and always be able to access all documents transparently.
EASY DOCUMENTS ONE is so intuitive to use that anyone can use it immediately.

WWW.EASY.DE/En/PRoDuCtS/EASY-DoCuMEntS-onE/

THE SIMPLEST ARCHIVE FOR ALL USERS

EASY DOCUMENTS ONE does not require any configuration

after installation; it is self-explanatory and automatically
adapts to new requirements. The most important feature
is its particularly fast and simple storage through
scanning, printing or Drag & Drop passes to minimize the
hurdle of capturing. The other important feature is quick
and accurate display of the required documents, where
ONE represents “one” category and“one” click to viewing.

HAVING ALL YOUR DOCUMENTS AND FILES READY,

USING iPAD

Inbox with convenient view to documents in the iPad application A native iPad application enables the EASY DOCUMENTS
ONE user to have their sorted documents always available,
outside your typical workstation, even in meetings or on
EASY DOCUMENTS ONE – YOUR BENEFITS visiting customers. You have all your files and therefore
all information stored elegantly in iPad. Moreover, the
Storage tree is automatically generated personalized archive is also retained when losing or switch-
...............................................................................................
ing your workstation computer, because it is centrally
Preconfigured personal archive
............................................................................................... stored in an EASY system in a revision-proof manner.
Quick and automatic entry
................................................................................................
Later refinement with categories or notes
...............................................................................................
Digital documents, printing and scanning
..............................................................................................
Self-learning headwords and categories
..............................................................................................
Including gadget on Windows for capturing
................................................................................................
iPad App for mobile search

9
 All enterprises are using standard
ERP systems (enterprise resource
planning) to plan and control their
business processes. These systems
are ideally suited to collect, evaluate
and continue using company-related
structured data. EASY SOFTWARE
solutions complete these options
with the actual business processes
of capturing and processing the
underlying original documents
as well as retaining complete
business processes.

Solutions for SAP, DYNAMICS NAV

and DYNAMICS AX
 Extensive ERP integrations from EASY SOFTWARE

IMPORTANT INFORMATION ALWAYS OBTAINABLE EASY for SAP n Certified archive to SAP standards
n Transparent and secure document storage
EASY SOFTWARE delivers a complete solution for cap- n Integration with SAP Records Management
turing, pre-processing and retaining original documents. n Invoice ledger within SAP and
Implementing this solution increases efficiency and quality release process
in all related business processes. Specifically customized
solution packages open up all advantages from an EASY for n Revision-proof document storage
ERP/DMS combination for different ERP systems and DYNAMICS AX for Microsoft Dynamics AX
document classes or company departments. These n Stores outgoing documents in
packages ensure seamless integration between document various company archives
management of original documents and the respective n Automatic transfer of additional
ERP system. Thus organizations are working with business information
a seamless solutions chain of incoming documents
through to competing the business process and legally EASY for n Auto- archiving during the
compliant retention of all information. DYNAMICS NAV posting process
n Flexible search mechanisms
EASY SOFTWARE makes use of its 15-year solution n Access to all business documents in
expertise from the SAP system environment to create mere seconds
optimal solutions for Microsoft Dynamics AX and Microsoft
Dynamics NAV. A plethora of other integrations for popular OEM solutions n Standardized interfaces for
ERP systems and industry solutions are created by EASY a variety of use cases
partner companies, rounding off the EASY product suite.

FILE

11
EASY for Sap

EASY FOR SAP

For more than 15 years EASY has been delivering standard

solutions for revision-proof archiving and management
of documents as well as information for SAP systems.
The EASY solution for capturing incoming hard copy
documents, outgoing print documents and lists, as well
as application data in SAP has been tried and tested
in over 1,000 installations over the past decade. This
integration has been certified multiple times for the
respective current SAP versions; its hallmark is its
capability to cope with great loads.

PERFECT COMPATIBILITY

EASY SOFTWARE has particularly focused on integrating

EASY FOR SAP – YOUR BENEFITS the use of SAP documents in non-SAP applications:
An optional component ensures that SAP documents
Speed up business processes are made independent from the actual SAP system.
................................................................................................
Access to these documents is therefore available
Transparent and secure document storage
................................................................................................ via a variety of applications such as Microsoft Share-
Seamless access to archived data Point or IBM Lotus Notes by default. The use of any
................................................................................................
Uniform view on information non-SAP documents within the SAP system is also
................................................................................................
possible. Therefore, the complete merge of corporate
Certified solution for SAP information can be easily implemented in the SAP
Records management system.

SAP meets the constant increase of data retained with-

in an organization with its new SAP ILM (Information
Lifecycle Management) module. EASY provides its own
certified access to this module to permanently delete
stored data after a defined time or to be able to turn
off redundant SAP systems if necessary.

WWW.EASY.DE/En/PRoDuCtS/EASY-FoR-SAP/

Displaying archived documents within SAP

12
EASY INVOICE for SAP | EASY HR RECORDS for SAP

EASY INVOICE for SAP – YOUR BENEFITS

Significant reduction of processing times

..............................................................................................
Fast amortization through minimizing handling
charges
..............................................................................................
Uninterrupted verification and release
..............................................................................................
Can be extended, and used for other business pro-
cesses

Release process within and outside of the SAP system

BUSINESS PROCESSES FOR SAP

Implementation and optimization of electronic business processes supports SAP users in reducing costs and simultane-
ously increasing process quality. EASY SOFTWARE pays special attention to processing purchase invoices and solutions
for SAP HR.

PROCESSING PURCHASE INVOICES

That’s EASY: Save time, and improve processing of your purchase invoices for SAP in no time. The EASY INVOICE
for SAP solution allows you to implement transparent standard processes, utilizing vast cost savings in your finance
accounting department. EASY INVOICE for SAP completely replicates invoice capturing, approval and posting for SAP.
All invoice procedures, i.e. allocation, correction, verification, approval, release and posting, are centrally controlled or,
optionally, performed automatically.

CAPTURING AND MANAGING PERSONNEL FILES

EASY HR RECORDS for SAP provides a simple personnel

file to make everyday work in your personnel department EASY HR RECORDS for SAP – YOUR BENEFITS
more efficient using SAP. From automatic capturing
of incoming personnel documents and qualification to Transparency of personnel documents
.................................................................................................
cross-corporate queries, EASY HR RECORDS for SAP offers Reports beyond employee numbers
convenient management of all personnel documents. ................................................................................................

EASY HR RECORDS for SAP is essentially based on Enhancing the transparency of HR records
technical SAP standards. This enables using existing
permissions from the leading personnel management
solution in your organization, eliminating the need for
dual maintenance.
WWW.EASY.DE/En/SolutionS/SolutionS-FoR-SAP/

13
EASY for DYNAMICS NAV

SOLUTIONS FOR DYNAMICS NAV

EASY for DYNAMICS NAV is the perfect extension to Micro-

soft Dynamics NAV. This ECM solution supports all
business processes and archives both incoming and out-
going documents in a legally compliant manner, taking
legal provisions into consideration.

CREATING SYNERGIES

EASY for DYNAMICS NAV facilitates the accelaration Integration with the Microsoft Dynamics NAV standard menus
of processes in the accounting department. Incoming
documents, such as invoices or delivery notes, can
be entered via a central station on arrival, and stored
in a revision-proof manner. Seamless integration of EASY
products with Microsoft Dynamics NAV enables
document access directly from the NAV client. Users
continue working from their familiar environment.

FLEXIBLE SEARCH MECHANISMS Invoice processing for Dynamics NAV

Outgoing documents can also be stored in company ar- Automatic capture and release of purchase invoices is one
chives. This can be performed fully automatically without of the most important document-based business process-
user actions. Here the metadata is also passed to the es. EASY INVOICE for DYNAMICS NAV lets you control the
archive in addition to the document, so the infor- entire process: from document capture and invoice release
mation is searchable from any EASY application. workflow through to automated posting in Dynamics NAV.
This “Best Practice” solution enables you to get a quick
and cost-effective start and can be conveniently custom-
ized to meet your requirements.

EASY for DYNAMICS NAV – YOUR BENEFITS

Revision-proof archiving
................................................................................................
Searching from the Dynamics interface
..............................................................................................
Extensive organizational and search options
................................................................................................
High level of automation
..............................................................................................
Automatic processing of purchase invoices

Displaying the archived documents directly from the user interface

WWW.EASY.DE/En/PRoDuCtS/EASY-FoR-DYnAMiCS-nAV/

14
EASY for DYNAMICS AX

SOLUTIONS FOR MICROSOFT DYNAMICS AX

EASY for DYNAMICS AX is the ideal ECM solution for

compliant processing and storage of incoming and out-
going documents for Microsoft Dynamics AX. Seamless
integration of this software with the Microsoft Dynamics
AX interface provides optimum support of your business
processes, as well as maximum ease of operation. The
archive is accessed intuitively from the respective work
context in Dynamics AX, so effective use without
training is possible.

View of document handling of a record incl. archived documents

WWW.EASY.DE/En/PRoDuCtS/EASY-FoR-DYnAMCiS-AX/

DYNAMIC COOPERATION

EASY for DYNAMICS AX provides various scenarios

for incoming documents, which facilitates ideal
customizations to existing business processes.

EXTENSION WITH PROFILE

A supplement to stored documents with additional

business information can be freely defined.
This makes company data also available outside of
Microsoft Dynamics AX. The data can then be further Convenient archive access via the search integrated into Microsoft Dynamics AX

processed in any enterprise process.

EASY for DYNAMICS AX – YOUR BENEFITS

Optimized cash management

................................................................................................
Safe compliance of editing process
................................................................................................
Cross-location availability of information
................................................................................................
Revision-proof storage
...............................................................................................
Minimized handling charges

15
PURCHASE INVOICES

Cost reduction and quality gains: what initially looks like

trying to square the circle is in fact a multi-dimensional
gain for accounting departments. EASY INVOICE intro-
duces transparent standard processes that significantly
reduce processing times for purchase invoices and at the
same time remove the need for error-prone routine data
input by employees.
EASY INVOICE

EASY INVOICE largely automates your invoice processes

because it covers all important processes: capture, data EASY INVOICE – YOUR BENEFITS
synchronization, verification, allocation, approval, posting,
search/retrieval, and reliable revision-proof storage. It is Accelerate processing
...............................................................................................
Web-based, multi-platform capable, and very easily used Optimize costs through short processing times, full
in the browser. Existing business templates enable use of cash discount
users to replicate organization-specific invoice processes ................................................................................................

in such a manner that all involved employees will ROI in a few months
...............................................................................................
find their roles represented. EASY INVOICE can also be Revision-proof storage of original invoices
...............................................................................................
subsequently customized very easily via Microsoft Visio
Central invoice verification
to modify process flows.
and integrated freeform accounting
SIMPLE, EFFICIENT, AND EFFECTIVE

Reduced processing times allow adherence to payment

deadlines to achieve early payment discounts and rein-
force your negotiating position with vendors. The entire
process of processing purchase invoices is directly im-
proved in terms of speed, quality, and reducing the costs
of manual data entry. The quality of business processes is
permanently improved through replication of rule-based
workflow scenarios.

AUTOMATED INVOICE PROCESSING AT A GLANCE

DOCUMENT FILE

Data extraction Extraction ERP integration Release Archiving

n Scan and assign using n Automated n Integration with n Turnkey and n Revision-proof
EASY CAPTURE PLUS freeform extraction SAP and solutions customizable workflow storage according to
and verification for Microsoft scenarios through compliance policies
using EASY xTRACT Dynamics Release EASY EXPERIENCE and
EASY DOCUMENTS

WWW.EASY.DE/En/SolutionS/ACCountS-PAYABlE-AutoMAtion/EASY-inVoiCE/

17
DIGITAL FILES
– Contract files and personnel files

No more floods of paper, high flexibility, quicker response times, and a

structured overview. The digital files from EASY SOFTWARE eliminate
the need for onerous administrative effort and help you gain time.
EASY RIGHT FROM THE START

Desks are overflowing with mountains of paper. With time pressing, important files and documents are hard to retrieve.
The digital file solutions from EASY SOFTWARE allow organizations to remove the paper backlog and to benefit
from the efficiency gains for the enterprise. Very short implementation times ensure immediate benefits and
fast return on investment.

SIMPLY VERSATILE

The smart solutions for different company departments can be individually and conveniently customized for each
internal process. So the solution adapts to your requirements, and integrates structural changes with a few clicks.

BEST PRACTICE

So why not benefit from the success of thousands of organizations already using solutions from EASY SOFTWARE?
The “Best Practice” solutions let you benefit from a rich experience of more than two decades. All you need to
do is customize the tried and tested digital file solutions to your individual requirements, with no need to
reinvent the wheel.

19
EASY CONTRACT

Details view of contracts and associated documents

CONTRACT MANAGEMENT INTELLIGENCE THAT GIVES YOU AN OVERVIEW

The digital contract file EASY CONTRACT significantly EASY CONTRACT supports users with your liquidity plan-
eases administration of organizations. It eliminates the ning through an extensive overview of payment flows. It
need for time-consuming processes such as searching is easy to use and intuitive in the browser. In addition,
for specific documents or checking deadlines of storing contracts and related documents in the central
contract periods, as well as payment deadlines. document management system creates the basis for
Process-related, cross-departmental access to specific versatile search and retrieval options – e.g. via full text
files is ensured regardless of site, making internal search – and concise administration of access rights.
communication more efficient.

SIMPLY SECURE

Information and attachments are uniformly and

completely available to all authorized users. Delegating EASY CONTRACT – YOUR BENEFITS
tasks and absence management ensures proper
contract processing at any time. Detailed write and Fast retrieval of information
..............................................................................................
read permissions protect users from improper use of Automated escalation options
confidential contract documents. ..............................................................................................
Compliance with deadlines and terms
..............................................................................................
Overview of all contracting parameters
..............................................................................................
Security for confidential contract documents

WWW.EASY.DE/En/SolutionS/DiGitAl-DoSSiERS/EASY-ContRACt/

20
EASY RECORDS for HR

PERSONNEL FILE

The digital personnel file is an important basis for

state-of-the-art personnel management. User-friendly
menus, revision-proof and location independent access,
as well as simple workflow customization are the
hallmarks of this solution from EASY SOFTWARE.
This enables you to easily keep an overview of all
processes – regardless of the complexity of corporate
structure – and to profit from safe and fast administration.
Protection of this sensitive data is ensured at all times.

TRANSPARENT, SECURE, AND FAST

Moreover, EASY RECORDS for HR provides the option to re-

plicate worker processes covering personnel documents
in a workflow-controlled manner. This makes processes Information and accompanying personnel documents at a glance

in the personnel department more transparent, safer

and faster. It offers user-friendly, web-based access to
all archived documents subject to retention, and can be
used regardless of location. Depending on role and per-
mission, personnel managers, supervisors or employees EASY RECORDS for HR – YOUR BENEFITS
can only see the data, documents and processes they
are intended to see. Using self-service (e.g. vacation Minimize costs in paper records administration
................................................................................................
requests) immediately takes the load of HR employees. Site-independent availability
...............................................................................................
Increased employee and user satisfaction
A PERSONNEL FILE for SAP through faster response times
...............................................................................................
Dramatic reduction of printing and copying costs
...............................................................................................
With its solution EASY HR RECORDS for SAP, EASY
Central and revision-proof data storage
SOFTWARE provides a tool for the ERP system SAP, the
scope of which ranges from capturing incoming per-
sonnel documents and qualification through to cross-
company file queries. Completely integrated into the
traditional menu path, this is intuitive for the user who
will immediately benefit from the advantages.

WWW.EASY.DE/En/SolutionS/DiGitAl-DoSSiERS/EASY-RECoRDS-FoR-HR/

21
 E-MAIL MANAGEMENT

More than 220 billion e-mails are used in offices every day to
communicate information throughout the world. Given this
volume of information, professional e-mail management is
particularly important for efficient office work. As an EASY SOFTWARE
customer, you will benefit from these powerful solutions, which
seamlessly integrate with the entire e-mail business process
and which were developed and designed against a background
of more than twenty years of experience.
 Central e-mail storage and process
integration with Exchange and Notes

E-MAIL

E-MAIL MANAGEMENT AND ARCHIVE À LA EASY

Smooth business processes in modern enterprises EASY for EXCHANGE n The archiving solution
are unthinkable without e-mail correspondence. E-mail for Microsoft Exchange
management is therefore a complex organizational and n Administration of
technological challenge in the enterprise. Seamless retention periods
integration of EASY SOFTWARE products and solutions n Seamless integration
with various mail systems conveniently and quickly for- with Microsoft Outlook
mulates the path to increased efficiency. In doing so,
easy integration into existing user administrations EASY NOTES n Completely integrated,
allows short implementation periods – organizations compliant ECM solution
immediately benefit from the use of the products. n Enhanced server performance
n A solution for accessing
enterprise-wide content
n Archiving company-related
applications and e-mails
FOCUSED EFFICIENCY

Quick search times, reduced sizes of mailboxes

and lightening the load on servers, speed up the business
processes of each organization, so users can concentrate
on essential tasks. FILE

23
EASY for EXCHANGE

A MOBILE AND STRUCTURED TOOL

Besides archiving mailboxes, EASY for EXCHANGE enables

you to include public folders. EASY for EXCHANGE integra-
tion within Outlook Web Access also provides secure
access to archive data in the Web browser. It can also
be used in Outlook Anywhere. Synchronization functions
are available for offline access to archived e-mail
items, e.g. for customer visits. EASY for EXCHANGE
lets you access information anytime, anywhere.

Seamless integration in Microsoft Outlook

WWW.EASY.DE/En/PRoDuCtS/EASY-FoR-EXCHAnGE/
EASY FOR MICROSOFT EXCHANGE

EASY for EXCHANGE provides legally compliant e-mail EASY for EXCHANGE – YOUR BENEFITS
archiving for the Microsoft Exchange Server. The flexible
control set allows both transparent archiving or journal Legally compliant e-mail archiving
................................................................................................
mailboxes and defining individual archive folders or Easy-to-use and quick search functions
................................................................................................
time-controlled processing of e-mail messages. This
enables EASY for EXCHANGE to comply both with Reduces the load on the Exchange database
................................................................................................
the provisions for legal data retention and individual Maintenance-free system configuration
................................................................................................
Outlook users’ interest in data protection/privacy.
Optimal, intuitive integration with Outlook

FLEXIBILITY THAT CREATES FREEDOM

EASY for EXCHANGE is centrally administered for a

Microsoft Exchange Server farm. Individual archive
profiles can be easily created or derived from existing
ones. This enables creating archive rules for organiza-
tional units in an enterprise through to individual
mailboxes and public folders.

24
EASY NOTES

EASY FOR IBM LOTUS NOTES

EASY NOTES is the ideal solution for linking EASY enterprise

content management and archive servers to an IBM® Lotus
Notes®/Domino®environment. IBM Lotus Notes docu-
ments and attachments are archived directly from IBM
Lotus Notes in a revision-proof and legally compliant
manner. EASY NOTES allows retrieval of archived
documents directly from the Notes client, and users
do not need to exit their traditional work environment.
The software’s competence includes handling all Notes
documents. Archived documents are available enterprise-
wide, and can also be used by other systems. In reverse,
the use of enterprise-wide data is also possible. EASY Process related Export of E-Mails and Access via IBM Lotus iNotes

NOTES helps you turn your IBM Lotus Notes client into a
full-fledged archive client that lets you search in
enterprise-wide data, use it, and even seamlessly inte-
grate it directly with your own applications, using
IBM Lotus standard techniques.

HARMONY FOR GREATEST EFFICIENCY ARCHIVING

With its system-related architecture, EASY NOTES com- Intelligent archiving significantly reduces your server load.
pletely integrates with the IBM Lotus Notes client. This The result is the database remains clean, organized and
close integration removes the need for extensive user fast. The software automatically adheres to the legal
training. You will quickly realize your employees become provisions on archiving. Having made overflowing mail-
more efficient through effective use of EASY NOTES. boxes redundant, you can concentrate on essential tasks,
Because EASY NOTES also supports IBM Lotus iNotes™, and gain in flexibility and efficiency.
archived e-mail items can also be viewed via IBM Lotus
iNotes™. EASY NOTES holds archived documents locally
offline, so mobile access is guaranteed. The user can EASY NOTES – YOUR BENEFITS
determine which archived data to synchronize.
Forming virtual files and using
enterprise-wide data
................................................................................................
Seamless integration with IBM Lotus Notes
and with your applications
...............................................................................................
Integrating IBM Lotus Notes documents
into enterprise-wide business processes
................................................................................................
WWW.EASY.DE/En/PRoDuCtS/EASY-notES/
Legally compliant and revision-proof archiving
of all your IBM Lotus Notes documents

25
OFFICE SOLUTIONS

The Microsoft Office system ensures great ease

of use and clear structures. A large number of
organizations and administrations therefore use
Microsoft software in their everyday office work.
The solutions from EASY SOFTWARE seamlessly
integrate with the given structures; they create
a more efficient work-space.
OFFICE SOLUTIONS

Microsoft Office is used in nearly all offices of organiza- EASY SOFTWARE is therefore one of the avant-garde
tions and administrations, which is why Word or Excel system integrators for Microsoft SharePoint Server
are not just familiar applications for many users; they are 2010, the leading enterprise platform for cooperation
also an integral part of office life. Outlook is the central and providing information. EASY for OFFICE is a full-
information interface that is open all through the fledged ECM client for Microsoft Office and SharePoint.
working day. EASY for SHAREPOINT extends the Microsoft Share
Point with the necessary ECM functionalities.

ALWAYS UP-TO-DATE

As a longtime Microsoft Gold Partner, EASY SOFTWARE

has right from the start attached importance to close
integration of its archiving and document management
solutions with the Microsoft Office environment. Its
close strategic partnership alliance with Microsoft
always guarantees optimum integration – including with
the latest technologies.

27
EASY for SHAREPOINT

EASY FOR SHAREPOINT INSTANT INDIVIDUAL SOLUTIONS

EASY for SHAREPoint is an integrated document Discover the potential that EASY for SHAREPOINT holds
management and archiving solution for Microsoft in store. EASY for SHAREPOINT Web Parts give users
SharePoint. it supports both SharePoint Services and the greatest possible flexibility in designing their own
SharePoint Server products. two different EASY SharePoint applications by communicating individually
xSHARE versions take into account the different uses with Web Parts of other manufacturers. For instance,
within the SharePoint environment. connect a CRM Web Part to the EASY libraries or display
the archived documents on the selected record. Com-
plex queries can be easily created and hidden from the
LINKING KNOWLEDGE AND ACCESS end-user; topical cockpit information can therefore be
easily realized.
EASY for SHAREPOINT perfectly links the Microsoft
SharePoint Server’s document structures to legally
compliant storage in EASY ECM systems. Business-
critical documents are automatically archived, without re-
quiring manual intervention. Optionally, these documents
can also be removed from the SharePoint library or
replaced with a reference file the size of a kilobyte.

Extensive ECM search functionalities in Microsoft SharePoint

EASY for SHAREPOINT – YOUR BENEFITS

Transparent access to archived documents

................................................................................................
Integration with corporate or team sites
..............................................................................................
Intuitive storage of attachments
in the EASY archive
..............................................................................................
Maintenance-free system configuration
..............................................................................................
Follows workflow scenarios

WWW.EASY.DE/En/PRoDuCtS/EASY-FoR-SHAREPoint/

28
EASY for OFFICE

EASY FOR OFFICE

EASY for OFFICE extends Microsoft Office 2007 and

2010 with a smart archiving and workflow functionality. EASY for OFFICE – YOUR BENEFITS
Its own menu provides the complete functionality of
a full-fledged ECM client within the Microsoft Office Process-related e-mail archiving
................................................................................................
application. This allows you to easily search/retrieve Intuitive usability
and edit archives, or directly process them further ..............................................................................................

in a Microsoft Office program. Additional attachments File formation directly from

can simply be added via Drag & Drop. Microsoft Office applications
..............................................................................................
Complete ECM integration

PROCESS-RELATED ARCHIVING

Whether it’s a contract or an e-mail message, all Micro-

soft Office documents can be either directly stored in
the archive in a legally compliant manner, or added to a
current process. Optionally, Microsoft Office documents
can be additionally saved in PDF/A format. Moreover,
EASY for OFFICE provides the option to search and retrieve
archived information with the minimum of effort. This
ensures you’re only a few clicks away from the desired
information and revision-proof storage.

Create and archive new documents directly from Microsoft Office

CONNECTED

EASY for OFFICE integrates personal and public EASY

DOCUMENTS and EASY for SHAREPOINT folders with
the Microsoft Outlook folder structure, turning Microsoft
Outlook into an important hub of communication which
also displays the current tasks of EASY DOCUMENTS
workflow. EASY for OFFICE is therefore used as a bridge
between EASY for SHAREPOINT and Microsoft Outlook.

WWW.EASY.DE/En/PRoDuCtS/EASY-FoR-oFFiCE/ Integrated search and hit list within Microsoft Outlook

29
CLOUD & SaaS
CloudComputing, OnDemand models, and “oftware as a service” are
more than just a fashionable fad. An increasing number of enterprises
prefer consuming software functionality on-demand to more
directly reflect changing business requirements. EASY ENTERPRISE
SERVICES GmbH has been established to ensure that the future devel-
opment of the EASY SaaS platform is based on this new type of cus-
tomer model.
 SOFTWARE-AS-A-SERVICE A STRONG PARTNER NETWORK

The great advantage of Software as a Service (SaaS) Why not benefit from the extensive experience of EASY
is that it allows enterprises without their own infra- SOFTWARE in the enterprise content management envi-
structure to use the offered services. Moreover, on-site ronment for building and running software-as-a-service
maintenance staff are not required, nor are software models, as well as from the strong partner network? This
licenses. To users SaaS offers maximum transparency is because the strength of our partners is based on their
and cost control because the services are billed at trusted status and close proximity to their customers.
calculable fixed costs on a monthly basis.

HOSTING

All EASY products can also be used in the established

manner in the classic hosting environment or computer CLOUD & SaaS - YOUR BENEFITS
datacenters. Individually customized systems that are run
externally as part of Business Process Outsourcing (BPO) Lean processes
................................................................................................
are available. Low fixed costs
................................................................................................

https://easy-software.com/en/services/managed-services/ Great cost transparency and cost control

...............................................................................................
Greatest flexibility with the offered product suite
...............................................................................................
No administrative effort

OFFICE SOLUTIONS

eCM
ERP SOLUTIONS

E-MAIL MANAGEMENT
DIGITAL FILES

PURCHASE INVOICES

31