JUNIOR
SECONDARY
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BASIC FEATURES OF A WINDOW
1.Title bar
2.Window control buttons
(a)Minimise button
(b)Maximise/Restore button
(c)Close button
3.Address bar
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4. Search box
5.Menu bar
6. Widows explorer
7. Folder particulars
8. Vertical scrollbar
9. Horizontal scrollbar
10. File/Drive Properties
11. Status bar
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1. Title bar
Contains the name of the folder
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2. Windows Control Buttons
Minimise Maximise/Rest Close
button ore button button
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(a) Minimise button: it reduces the
corresponding window to a button, which
is then shown on theTask Bar.
(b)Maximise button/Restore: enlarges the
window to its maximumsize
(c) Close button: closes the corresponding
window.
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3. Address Bar
▪ it displays the path of the opened folder
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4. Search Box
It is used to search for a particular item in the
currently opened folder.
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5. Menu Bar
▪ Displays various menus
▪ Each menu contains a list of related commands
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6. Windows Explorer
It displays the various folders and drives
available on thecomputer.
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7. Folder Particulars
This is where all the contents of the folders
are listed.
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8. Vertical and Horizontal Scroll bar
Vertical Scrollbar: It is used to
navigate through files and folders by
dragging it up and down.
Horizontal Scroll bar: this is the bar
that can be dragged right or left to
view all files and folders.
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10. File/Drive Properties
This section shows information about
the contents of the window.
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11. Status bar
This displays the progress of the current
operations
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EXERCISE 1
1.List three features of a window.
2.Explain each feature you have mentioned
in question one.
3.Label the parts A B C and D of the
window
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A C
B
D
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Launching a Word Processing Program
(Microsoft office word)
Basic Things for effective word
processing
➢A computer
➢Word processing software
➢A Printer
➢Know how
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WORD PROCESSING
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Launching a Word Processing Program
Start >All programs
Microsoft Office
Double click on the Microsoft
word icon
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Meaning of word processing
Word Processing describes the use of electronic
equipment to create, view, edit, manipulate,
transmit, store, retrieve and print text-based
documents.
▪ Word Processing refers to the word processing
program/software that is used in the
production of printable material. Examples of
word processing software is WordPerfect,
Microsoft word, Open Office.org and
AppleWorks.
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▪ A document is any set of reading materials
that can be typed and produced using
suitable machinery or hand-written. e.g. a
memo, a letter, a report, a book, etc.
▪ Processing refers to the activities of taking
something through the number of
transformational steps to convert it from one form
to another for value addition.
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The main features of word processing
▪ Typing text – typing text into a computer
document using a keyboard
▪ Data Storage- saving data for storage
▪ Viewing data- during or after typing, formatting and
editing, you able to view data in a proof
reading activity.
▪ Editing data- spell-checking, coping, moving,
deleting, finding and replacing data.
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▪ Manipulating/formatting data- creating new work
using the existing one as a starting point.
▪ Retrieving data- re-opening previously saved
document at any time
▪ Printing out data- printing it out when its ready
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Uses of word processing
Create and save a document (permanent).
Format a document for different presentations.
Print the document.
Prepare flyers, brochures, longdocuments.
Word-processing versus paper work.
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Importance of word processing
▪ Produce a document at a very high professional
standard
▪ Easily correct mistakes which are made
▪ Can save multiple versions of documents and
easily sort
▪ Spell and grammar checking.
▪ Copies can be easily made
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EXERCISE 2
Define word processing
What are the uses of word processing?
How can you start up Microsoft word?
State two importance of word processing.
List two features of word processing.
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Basic features of the word application
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Quick Access toolbar-It stores shortcuts to
frequently used features.
Title bar- it displays the name of the currently
opened documents.
Menu tabs- these are logically arranged menus
with a number of document handling and
management tools.
Grouped tools- these are logically grouped
commands that relate to the type of activity
such as formatting, referencing,styles or page
layout.
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Document window- this is where the actual document
appears.
Vertical and Horizontal Scrollbars- these are used to
move down, up, right or left of the document by
clicking and dragging any of them.
Zoom control- help to magnify the document.
Document view- this section contains buttons for
switching between various views.
Status bar- this is a horizontal area at the bottom of the
document window .
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EXERCISE 3
Study the picture of an application shown below
and answer the question that follow.
A
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1.What name is given to the
above application?
2.Name the Parts Labelled A and B
3.What is the use of a quick access bar?
4.Explain the use of zoom control.
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KEYBOARD SKILLS
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Keyboard skills
▪ Keyboards most used in computers are called QWERTY.
▪ Correct posture of the keyboard form the basis of
success at touch typing. (typing without needing to
look at your finger or the keyboard.
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▪ Ctrl+U to underline
Shortcut keys ▪ Ctrl+O to open
▪ Ctrl+N to open new document
▪ Ctrl+C to copy
▪ Ctrl+F to open findbox
▪ Ctrl+V to paste
▪ Ctrl+F4 to close currentopen
▪ Ctrl+X to cut program
▪ Ctrl+Z to undo the ▪ Ctrl+End go to the end of the
previous action document
▪ Ctrl+P to print ▪ Ctrl+A to select all
▪ Ctrl+S to save ▪ Ctrl+E to align selected text to
▪ Ctrl+Y to redo the center
▪ Ctrl+B to bold a text ▪ Ctrl+L align selected text to the
▪ Ctrl+ I italics left
St
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Function keys
F1 Accessthe help function
F2 Move text or an image
F4 Repeat the last action
F7 Opens the spelling and Grammar dialogue box.
F8 Allows to increase the amount of text already
selected.
F12 Opens the save As command
Shift+F1 Starts context- sensitive help or opens the Reveal
formatting pane
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Shift+F2 Copies a selected section of text.
Shift+F3 Changes the case of letters
Shift+F4 Repeats a Find or Go to action
Shift+F8 Reduce the size of a selection
Shift+F12 Chooses the save command
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Other characters
% Percentage & ampersand
$ Dollar sign ? Question mark
@ Art = Equal sign
* Asterisk
# Hash
! Exclamation
~ Tilde
/ Front slash
\ Backslash
< Less than
> Greater than
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EXERCISE
1. Describe touch typing
2. Which two keys can be clicked if you want to open
new word document?
3. What is the work of Ctrl+U?
4. List two shortcut keys and explain their functions
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TEXT MANIPULATION
AND FORMATTING
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TEXT MANIPULATION AND FORMATTING
Text manipulation: refers to processing “part of word
processing.
Text formatting: refers to controlling of how text appears in
the document. e.g. bolding the text, italicising, and changing
the font and size.
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TEXT MANIPULATION AND FORMATTING
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To change the font typeface
Click on fonts menu and choose the desired
font
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Change text colour
Select the text and click colours
Highlight the text and right click and choose the
colours
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Heading and Title Styles
Heading and titles separate related sections of text.
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To apply a heading
▪ Click anywhere in theparagraph
▪ In the style box, click Heading 1.
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Bullets, Numbers and page layouts
❑Bullets and Numbers help to organize
information in lists.
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Saving a document for the first time
▪ AutoRecover feature automatically save your document
at regular intervals
1. On a Quick Access Toolbar, click Save, or press
Ctrl+S
2. Select the folder
3.Type the filename
4.Clicksave
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The Undo and Redo Commands
The Undo command is used to reverse changes
that you make in your document. Ctrl+Z
The Redo command is used to re-do the action
that was undone. Ctrl+Y
Undo Redo
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Page Orientation
There are two ways in which a page can be printed
onto paper.
1.Portrait
▪ The height is greater than the width.
Portrait
2. Landscape
▪ The width is greater than theheight.
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Printing the document
▪ Click on file at the extreme left of the tools then print
button .
▪ Shortcut Key Ctrl+P
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Printing preferences (Properties or
Advanced)
These are options available on your printer
▪ Page orientation
▪ Paper or sheet size
▪ Double-sided printing(duplex)
▪ Print colour
▪ staple
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Creating graphics using basic graphic
elements
Drawings and pictures are fundamentally
different. Drawings are composed of lines
and areas while a picture is fine grid of
coloured dots (bitmap)
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Accessing drawing tools
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Exercise
1. Name the orientations below
A B
2. Name the buttons below and explain how they work
B
A
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A
1. Name the parts labelled A and B
2. State the tab that can be clicked to open the
print option.
3. Which feature in the picture must be selected to
copy the attribute of the selected text.
4. Explain the purpose of the tool Aa shown in the
picture.
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Document setup and layout
Indents
▪ An indent is used to move a paragraph in from the
margin.
▪ It is a specific distance that text is moved in from the
page margin.
▪ There are four kinds of indents
1. Left indent
2. Right indent
3. Hanging indent
4. First line indent
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Uses of a ruler
▪ Control the margins of the page
▪ Indentation of paragraphs
▪ Lining up images, text and other elements.
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Exercise
1. Explain what an indent is.
2. List two uses of a ruler.
3. What is the difference between a hanging
indent and a first line indent?
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INSERT TAB
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Features of insert tab
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M
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Inserting rows and columns
1. Click on the table using the right button on the mouse.
2. Choose either add column to the right or to the left.
3. Or choose insert Row above or below.
4. You can resize the columns by using a mouse.
5. Click and drag in the direction you want the resize the
column or row.
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Table tools
▪ The moment you insert a table, a new group of tabs
appears on the ribbon called Table Tools which has two
tabs: Design and Layout.
▪ Design has group that allow you to change the
appearance of a table.
A cell, which is the
intersection between a
row and a column
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Resize a table, a column or a row
Move the mouse Move the mouse Move the table
up and down left and right
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Table style Options
▪ Allows to choose from a present series of table
formats, including different borders and shading.
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▪ There six options
1. Header Row
2. First Columns
3. Total Row
4. Last column
5. Banded Rows
6. Banded Column.
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Deleting tables, rows and columns
1.Select the table
2.From the table menu, select Delete
Table and click
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Inserting objects
▪ Object that you could easily insert into a document include
image, shapes, symbol, charts and mathematical formulae.
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Insert mathematical formulas in a document
You can insert mathematical formulas using equation option
on insert.
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Copying and moving text between document
▪ To copy text from one document to another one, simply
select the text in the first document.
▪ Then copy it to the clipboard using the copy command
on the home tab or by pressing Ctrl+C on the keyboard.
▪ Switch to the second document place the insertion
point in the correct position and click on the paste
command on the home tab or press Ctrl+V
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Pagination
▪ The page number is placed in an area at the top of the page
called the header or at the bottom of the page in an area
calledfooter.
▪ Page numbers are sequential numbers printed on the pages
of a document for ease reference.
• Footer is a text that is placed at the bottom or foot of a page.
• Header is a text that is placed at the top of the page.
▪ click on insert
▪ Click on page number
▪ Select where the numbers can be inserted and click
▪ The page numbers are inserted in the selected.
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Styles of numbering
❖ Denary numbers e.g. 1234
❖ Roman numerals e.g. i, ii, iii, iv
❖ Letters e.g. a, b, c
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Insert page break
▪ Sometimes you need to make sure that a certain paragraph or
section of text always starts at the top of a page no matter how
the document is edited. To do this, you insert a page break at
the start of this section of text
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Insert a section break
▪ Section break are used to change the layout or format of
different parts of a document.
▪ They allow to set different page orientation, paper sizes,
margins, page borders, text alignment and headers and footers
for each section.
Steps
1. Place the insertion point where you would like a section to
start.
2. Click on Breaks in the page setup group on the page layout
tab.
3. Choose the type of break.
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Page formatting
Page margin
▪ The page margins
are the blank strips
on the top, bottom
and sides of the
page.
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Exercise
1.Create a new document and
practice inserting the following:
(a) 𝐴= 𝜋 𝑟 2
𝑛= σ𝑛
(b) 𝑥+ 𝑎 𝑛
𝑘=0 𝑘 𝑥𝑘𝑎𝑛−𝑘
(c) 𝑎2+𝑏2= 𝑐2
−𝑏± 𝑏2−4𝑎𝑐
(d) 𝑥 = 2𝑎
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Finding and file retrieval
How to recover Unsaved Word Document?
1.In MS Word, click the File Tab in the upper left.
2.Click Manage Document and select Recover
Unsaved Documents from the drop-down list.
3.Check for your missing file in the dialog box.
4.Open the recovered Word document and click
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Delete and retrieve files from the recycle bin
▪ Locate the file that you want to delete.
▪ Right-click the file, then click Delete on the
shortcut menu.
▪ Tip: You can also select more than one file to be
deleted at the same time. Press and hold the CTRL
key as you select multiple files to delete.
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Retrieve files from the recycle bin
▪ Double-click the Recycle Bin on the Desktop.
▪ Search through the list of documents to see
whether the deleted Word document is still there.
▪ If you find the desired Word file, right-click the file
name, and then select Restore to recover the file.
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Empty the recycle bin
▪ Find the Recycle Bin icon on the desktop.
▪ Right click (or press and hold) and select
Empty Recycle Bin.
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Exercise
1.Explain what headers and footers are.
2.What is the purpose of a page break.
3.Write down the shortcut key combinations for the following.
(a)Paste
(b)Cut
(c )Copy
4. Describe how you can switch between two open
document.
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Reference
1.Jack Chishala (2015) Junior secondary ComputerStudies 8: MK
publishers Ltd, Lusaka Zambia.
2.Banda R, Dill B and SHunkumar (2015)Longman
Computer Studies Learner’s book 9: Longman Zambia
Educational Publishers Ltd, Lusaka Zambia.
3.Kakonkanya H (2015) Revised Syllabus Computer Studies
9; Learner’s book: Book Hut Publishing, Lusaka.
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