UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
INTRODUCTION TO
MICROSOFT WORD FOR
WINDOWS
LAB MANUAL 03
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
OBJECTIVES:
Getting used to Graphical User Interface in Windows Operating Systems.
Understanding what word processors are and learning how to prepare a broad
range of documents by using Microsoft Word.
EXPLANATION:
Nowadays, the most popular operating systems for PCs are Windows 95, Windows
98, Windows 2000 and Windows NT Workstation. One of the most important reasons
of this popularity is that they have a Graphical User Interface (GUI). GUI has menus,
dialog boxes, icons, etc, by which allows users to give their orders to the system
without having to type some commands as in DOS. This makes computers easier to
use because people recognize and respond to graphic representations of concepts
much more readily than if they have to read and write word.
As the Windows Operation Systems have GUI, applications written for them have
very good graphical interfaces, compared with the older applications written in the
time of non-GUI operating systems like MS-DOS. Nowadays any person in a modern
society, without having to have job related with computers, is, and should be, able
to use many different applications on PCs. These applications include word
processors, spreadsheets, etc.
WORD PROCESSORS:
Microsoft word is a sophisticated Word Processing Package that provides a range of
features for document creation and formatting, including many desktop publishing
type features, graphics and drawing utilities.
MS WORD USAGE:
Word can be used to produce many document types including:
Letters
Labels
Memos
Reports
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
Curriculum Vitae
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HOW TO START WITH MS WORD:
Click “START”→PROGRAMS→MICROSOFT WORD
DOCUMENT:
When you start Word, a new, empty document file is automatically created, so you
face an empty page. A document file is a file that contains information that user can
view or hear.
THE CURSOR:
It is the visual screen element that indicates our exact position in the document.
THE INSERTION POINT:
It is a flashing screen element that indicates the position in the document where
text will be entered when we are typing.
THE MOUSE CURSOR:
It is the on-screen graphic representation of the position of the mouse.
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
BARS
TITLE BARS:
Displays the name- the type of document. Three toolbars are located at the top of
the word screen. These will be used for shortcuts in many of the activities. If you
don’t see one of the toolbars, select VIEW/TOOLBARS and select the missing toolbar.
MENU BAR:
Click any of the words on this row to see menu options ion the category.
STANDARD TOOLBAR:
Icons in this row provides shortcuts to many tasks accessible through the menu bar
(open, print, cut, paste) as well as handy features (spelling and grammar, insert
table, show, hide).
FORMATTING TOOLBAR:
This row controls the format of text (style, font, size, alignment, color, borders).
USING THE MENUS
FILE MENU:
CREATEA NEW DOCUMENT:
Open file menu select NEW or press CNTRL+N
New creates a new, empty document
OPEN AN EXISTING DOCOMENT:
Open file menu select OPEN or press CNTRL+O
Opens a document which was created and saved before
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
CLOSE A DOCUMENT:
Open file menu select CLOSE or click close icon
Closes the currently open, active document
SAVE A DOCUMENT:
Open file menu select SAVE or press CNTRL+S
Saves the document to a disk (permanent storage device)
SAVE AS:
Open file menu select SAVE or press CNTRL+S
Used to save another (one more) copy of a file, with a different name.
PAGE SETUP:
Used to set the page margin, size, and layout.
PRINT THE DOCUMENT:
Used to take a print-out of the document.
EXIT:
Used to quit from Word.
EDIT MENU
UNDO TYPING:
Open edit menu select UNDO TYPING or press CNTRL+Z
Used to cancel the last action (operation) you have made
REPEAT TYPING:
Open edit menu select REPEAT TYPING or press CNTRL+Y
Used to do a cancelled action once again,
FIND:
Open edit menu select FIND or press CNTRL+F
Used to search for some word or sentence in your document.
CUT:
Open file menu select CUT or press CNTRL+X
Removes the information from an application and places it on the clipboard.
COPY:
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
Open file menu select COPY or press CNTRL+C
Copy leaves the information in an application and places a copy of it on the
clipboard.
PASTE:
Open file menu select PASTE or press CNTRL+V
Copies the information from the clipboard and places it into an application.
SELECT ALL:
Open file menu select SELECT ALL or press CNTRL+A
Used to select the whole document.
VIEW MENU
TOOLBARS:
Open view menu select TOOLBARS
Used to add toolbars.
HEADER AND FOOTER:
Open view menu select HEADER AND FOOTER
WEB LAYOUT:
Used to create a web page document.
PRINT LAYOUT:
Used to see how text, graphics and other elements will be positioned on the
page.
NORMAL:
Used for typing editing, and formatting text.
OUTLINE:
Used to look at the structure of the document and to move ,copy, and
recognize text by dragging headings.
DOCUMENT MAP:
Displays the lists of headings in the documents.
INSERT MENU
BREAK:
Open insert menu select BREAK
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
Used to insert page break, column brake, text wrapping break.
PAGE NUMBERS:
Open insert menu select PAGE NUMBERS
Used to insert page numbers on the top, bottom, centre, of the document.
SYMBOL:
Open insert menu select SYMBOL
Used to insert any symbol which is not present on the keyboard..
PICTURE:
Open insert menu select PICTURE
Used to draw or insert any picture.
FORMAT MENU
FONT:
Open format menu select FONT
Used to change the style of the written text.
BULLETSAND NUMBERING:
Open format menu select BULLETS AND NUMBERING
Used to insert numbers or any sign before each line
BORDERS AND SHADING:
Open format menu select BORDERS AND SHADING
Used to insert borders and color to the page.
COLUMNS:
Open format menu select COLUMNS
Used to divide the written text in any numbers of columns.
CHANGE CASE:
Open format menu select CHANGE CASE
Used to change the case of the letters by applying small capital or all capital
formatting.
BACKGROUND:
Open format menu select BACKGROUND
Used to give a color to the document.
TOOLS MENU
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
SPELLING AND GRAMMAR:
Open tools menu select SPELLING AND GRAMMAR
Used to check the spellings and grammar faults in the document.
WORD COUNT:
Open tools menu select WORD COUNT
Give information about the numbers of words, paragraphs, lines pages.
AUTO CORRECT OPTION:
Open tools menu select AUTO CORRECT OPTION
Used to automatically correct the spellings of the words while typing.
TABLE MENU
INSERT TABLE:
Open table menu select INSERT TABLE
Used to insert table consisting of any number of rows and columns.
DELETE:
Open table menu select DELETE
Used to delete any column, row., table.
.
SELECT:
Open table menu select SELECT
Used to select a table or row or column.
SORT:
Open table menu select SORT.
Used to give text a desired direction in the table
WINDOW MENU
It shows how many word files are open and which one is currently using.
HELP MENU
It gives information about MS WORD. It also has assistance for MS WORD for any
problem.
TEXT FORMATING
The formatting toolbar is the easiest way to change many attributes of text.
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
STYLE MENU:
This allows a quick formatting with a consistent and professional look.
FONT MENU:
This allows you to change the style of the formatting from the shown list.
This sentence is written using “Times New Roman” type.
This sentence is written using “Courier New” type.
This sentence is written using “Arial” type.
FONT SIZE:
We can change the font size by entering value in this box.
This sentence is written with size 8. This sentence is written with size
20.
FONT STYLE:
It is use to bold, italicize, and underline the text
This is an italic sentence. This is a bold sentence. This is an underlined sentence.
This is both italic and underlined. This is underlined and bold. This is italic &
underlined & bold.
ALIGNMENT:
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
Text can be aligned to left, right, or centre of the page or it can be justified across
the page.
INCREASE/DECREASE INDENT:
Using this we can change the indents of a paragraph in relation to the side of the
page.
OUTSIDE BORDER:
Add a border around a text.
HIGHLIGHT COLOR:
Use this option to change the color behind the selected text.
TEXT COLOR:
This option changes the font color.
BULLETS AND NUMBERS:
Use to put numbers or sign before a line.
WORKING ON TEXT
SELECTING TEXT:
WITH MOUSE
1. Move your mouse pointer to the beginning of the text you want to select
2. Click and hold the left mouse button
3. Move the mouse to the end of the text you want to select.
4. Release the mouse button.
WITH KEYBOARD
1. Move the blinking cursor, by using the arrow keys, to the beginning of the text
you
want to select
2. Press and hold the shift button
3. Move the cursor to the end of the text that you want to select
4. Release the shift button
When a text is selected, you see it highlighted. Now, you can do many operations on
the selected text. ex: move (cut-paste), copy (copy-paste), underline, change size,
type,
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
color, etc)
COPYING OR MOVING A SELECTED TEXT:
To copy or move a text the first thing you have to do is to select it. Then click the
Copyor Cut item from the Edit menu depending on what you want to do. (Cut is used
tomove). Move the cursor to the position that you want to insert the selected text.
Click Paste in the Edit menu.
DIVIDING A PARAGRAPH INTO COLUMNS:
This paragraph is
divided
into two (equal width)
columns. To divide a
paragraph into columns,
first select all the
paragraph, then click
Columns item in the
Format menu, choose
the
“Number of columns”
that
you want to divide the
selected text into, click
the
“Line between” check
box
to put a tick and make
it
checked if
you want to have a lines
between these columns.
It
is also possible to have
columns with different
widths and arrange the
space between the
columns as you 1
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
To insert a table into your document, click the Insert table item in the Table
menu, enter the number of rows and columns and click OK. Here is a table with 6
rows and 5 columns:
DESIGNING BORDERS AND SHADING OF THE TABLE:
Select the part of the table on which you want to do modifications, click Borders
and Shading item in the Format menu, click the Borders tab or the shading tab and
choose the line style and shading color that you like.
SOME OTHER NECESSARY COMMANDS:
• By using Line spacing commands, the distance between sentences can be
arranged.(Single space, Double Space…etc.)For this command, from Format drop-
down menu, Paragraph menu should be selected and from there “line spacing”
can be arranged.
• By using Effect commands, Superscripts and Subscripts can be written. For this
command, from Format drop-down menu, Font menu should be selected and from
there “Effects” can be arranged.
• By using Footnote command, some necessary footnotes can be written. For this
command, from Insert drop-down menu, Footnote menu should be selected.
• By using Header and Footer commands, Some texts can be written to the top or
bottom of your sheet.(such as date, name…etc.) . For this command, from View
drop-down menu, Header and Footer menu should be selected.
LAB TASKS:
Introduction to Computing Lab Instructor: Engr. Romana
UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA
FACULTY OF TELECOMMUNICATION AND INFORMATION ENGINEERING
COMPUTER ENGINEERING DEPARTMENT
Create a document of your CV using Microsoft word.
Introduction to Computing Lab Instructor: Engr. Romana
