Instructions and Guidelines

Guidelines for Proposal for Final Project

A research proposal is a document that presents a plan for a project to reviewers for
evaluation. It is actually a road map showing clearly the location from where a journey
begins; the method of getting there and the destination to be reached at.
The purpose of the project proposal is to:
• Present the issue to be researched and its importance.
• Give an idea to instructor about how you will proceed in project.
• Suggest the data necessary for solving the problem and how the data will be
gathered, analyzed and interpreted.
A proposal is also known as a work plan, prospectus, and outline, statement of intent or
draft plan. It tells us:
• What will be done?
• Why it will be done?
• How it will be done?
• Where it will be done?
• For whom it will be done?
• What is the benefit of doing it?

The following points must be kept in mind while writing the proposal for project:

• Title of the project should be clear and there should be no ambiguity in it.
• Describe the topic of project in such a way that it clearly outlines the whole
project.
• Selection of an appropriate topic is vital for making a good project. You can
identify a worthwhile problem or question which needs to be explored.
• Select a topic for your research which is relevant to your area of specialization
and interest so that you can easily work on it.
• A list of topics (on which work has already been submitted by students in
previous semesters) is uploaded on VULMS for guidance purpose only. If
you select any topic from the list provided, the context of your study must
differ from the submitted one. Copying is strictly prohibited and
completely rejected thus the result will be declared as Fail.
• Objectives of the project should be specific and well defined.
Guidelines for Final Project
Please consider the following points while writing the final project:

• Make your final project according to the proposal approved by the concerned
Course Instructor.
• Use active voice and short sentences in your final project. Avoid sentences in
passive voice.
• There should be consistency, conciseness and clarity in the written work.
• Always remember that a project is a formal document in which every item must be
in the appropriate place and repetition of material in different places should be
eliminated.
• You must review your project before submitting it. It is a good practice to ask
anyone else to read your project at least once. It will help in highlighting the
mistakes in your project you might have ignored.
• Do not skip any part mentioned in the format as every part is important.
• The final project has NO FIXED word limit. The number of words/pages required
for project solely depends on the topic and objectives. You are advised to write as
much as sufficiently justifies and validates the project requirements (topic,
objectives etc.). However, a fine quality project document may comprise of at least
8,000 to 10,000 words.
• Provide only relevant data in the final project. Keep in mind that not only quantity
but also quality does matter.
• Try to make your document as much appealing as possible. The more finely
compiled your document will be, the more will be the chances of passing the course.

Guidelines for Presentation & Viva Voce

Guidelines for making Power Point Slides
SLIDE LAYOUT:
• PUT the title at the top of the slide.

• KEEP important information near the top of the slide.

• USE contrasting colors for text and background.
• LIGHT text on a dark background is best. Avoid white background.
• KEEP the color scheme of PPTs consistent throughout your presentation.
• ADD one concept per slide.
• SINGLE slide should display few key points on it; don't fill up your slides with
text in the form of long sentences.
• USE bullets to highlight main points and explain these points verbally during your
presentation.
 • AVOID using frequent animations and transitions in the presentation. Try to apply
the same transition, if any, throughout the presentation.
• USE clearly visible and understandable diagrams, tables, charts and graphs to
enhance the meaning of the text to be presented. It will help in retaining the
interest of the panel in the presentation.
FONT for Presentation:
• CHOOSE a font that is simple and easy to read such as Times New Roman.
• USE, at most, two different fonts – perhaps one for headings and another for
content.
• KEEP all fonts large enough. Font size for main heading should be 40 pt, sub
headings 32 pt & text 24 pt.
• AVOID using all capital letters – even for headings. All Caps make the words
difficult to read.
• USE colors on your slides. Make sure that the color has a purpose; for example, to
highlight a part of a figure or to group related thing.

Guidelines for Delivering Presentation

• READ your Project thoroughly at least 3 to 4 times or until you understand all
the details given in it before delivering the presentation.
• DECIDE what is important in your Project. The Project will have many details,
but only a few important ideas. Your presentation should be well planned and
focused on the important ideas.
• START PREPARING EARLY; don't wait until the last few days to prepare.
• PRACTICE your entire presentation, including your slides before a suitable
margin of time until you are comfortable. Also, time yourself. Rehearse, Rehearse
and Rehearse. This is the only key to a successful presentation.
• TRY to practice before a group of people.
• THINK AND ANTICIPATE the level of competency the likely panel is expecting
from you.
• GIVE an effective and precise introduction of yourself and your work. Try to
adjust in the presentation environment and feel comfortable.
• WEAK introduction should be avoided such as apologies, jokes, symbolic
questions etc.
• EXPLAIN to the panel the significance of your topic/issue.
• ORGANIZE your presentation clearly and simply. Think logically what should be
the ideal and logical sequence of presenting the various concepts/topics covered in
the presentation and allocate time accordingly.
• KEEP synchronization between the slides and the talk. As you present a new idea,
you should put up a new slide.
 • USE body language effectively. Avoid relaxed gestures. Don’t play with a pen or
pointer.
• MAINTAIN eye contact with the panel.
• MAKE an effective conclusion. Summarize and provide closure.
• SHARE your insight and understanding and tell the panel what you have
concluded from your work.
Guideline for Viva Voce

• ANTICIPATE QUESTIONS: Think of at least ten most likely questions that

can be asked from you during viva voce and plan your answers accordingly.
• UNDERSTAND the question asked to you during the viva voce and then
provide the answer.
• DO NOT get confused but remain confident while answering.
• DO NOT deviate from the scope of your presentation.

Precautions
• Dress formally; never put on informal clothes or shoes.
• Reach the designated place earlier than the given time.
• Be confident during the presentation.
• Keep the number of slides as many as to be managed within the allocated time.
• Do not simply read out the slides during presentation rather use the points given in
the slides for reference and explain them in your own words.
• Use simple words to express your view points.
• Accept criticism and be open.
• Avoid long discussions and unnecessary arguments.
• Be honest. If you are unable to answer the question, request the panel to excuse
you.
Template
The template for proposal, project and presentation slides is provided for your guidance
only. It contains the minimum requirement you must include in your report and
presentation slides. However, you can, add more points/contents according to the
requirement of your Final Project.
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