FILE
MANAGEMENT
1.File management
The operating system provides an organizational structure for the
computer’s contents
Hierarchical structure of directories
Drives:
Folders : FOLDERS, ALSO KNOWN AS DIRECTORIES, ARE CONTAINERS USED TO ORGANIZE
AND STORE FILES AND SUBFOLDERS.
Subfolders : SUBFOLDERS ARE FOLDERS LOCATED WITHIN OTHER FOLDERS, ENABLING
FURTHER ORGANIZATION OF FILES AND SUBFOLDERS.
Files : FILES ARE INDIVIDUAL UNITS OF DATA, SUCH AS DOCUMENTS, IMAGES, OR
PROGRAMS, STORED WITHIN FOLDERS.
Viewing and sorting Files and
Folders
Other views available
- Tiles view : DISPLAYS FILES AND FOLDERS AS LARGE ICONS WITH ADDITIONAL DETAILS,
MAKING IT EASY TO IDENTIFY AND ACCESS ITEMS.
- List view : PRESENTS FILES AND FOLDERS IN A LIST FORMAT WITH DETAILS LIKE NAMES,
SIZES, AND MODIFICATION DATES FOR EFFICIENT ORGANIZATION AND SORTING.
- Small and Medium Icons view : SHOWS FILES AND FOLDERS AS SMALLER OR
MEDIUM-SIZED ICONS, ALLOWING FOR A BALANCE
BETWEEN VISUAL REPRESENTATION AND
INFORMATION DENSITY.
Viewing and Sorting Files and
Folders
Flip 3D
Viewing and Sorting Files and
Folders
- Large
Icon view
Naming Files
- Filename : Name assigned plus filename extension
- Characters not legal in windows
filenames : “ / \ * ? < > | :
- Character not legal in Mac filenames : :
File Path
- File path : Location of the file
Working with Files
File management actions :
- Open : TO ACCESS AND VIEW THE CONTENTS OF A FILE OR RUN AN APPLICATION.
- Copy : TO CREATE A DUPLICATE OF A FILE OR FOLDER.
- Move : TO TRANSFER A FILE OR FOLDER TO A DIFFERENT LOCATION.
- Rename : TO CHANGE THE NAME OF A FILE OR FOLDER WITHOUT CHANGING ITS
LOCATION.
- Delete : TO PERMANENTLY REMOVE A FILE OR FOLDER FROM THE SYSTEM.
Recycle Bin :
- It ALLOWS USERS TO RECOVER DELETED FILES BEFORE THEY ARE PERMANENTLY REMOVED
FROM THE SYSTEM.
Utility Programs
Small programs that perform special functions :
- Manage system resources
- Create pleasant environment : ENSURING A SMOOTH AND RESPONSIVE USER
EXPERIENCE.
- Improve efficiency : OPTIMIZING HARDWARE RESOURCES FOR BETTER
PERFORMANCE.
.
Display Utilities :
Change the appearance of :
- Desktop : MODIFYING WALLPAPER, ICONS, AND LAYOUT SETTINGS FOR PERSONALIZATION .
- Windows colors : CUSTOMIZING THE COLOR SCHEME AND VISUAL STYLE OF WINDOWS
AND USER INTERFACE ELEMENTS.
- Font sizes : ALTERING THE SIZE AND STYLE OF TEXT DISPLAYED ON THE SCREEN FOR
READABILITY AND VISUAL COMFORT.
Includes :
- Screen savers : PROGRAMS THAT ACTIVATE WHEN A COMPUTER IS IDLE TO PREVENT SCREEN
BURN-IN OR PROVIDE VISUAL ENTERTAINMENT.
- Screen resolution : THE NUMBER OF PIXELS DISPLAYED ON THE SCREEN, AFFECTING THE CLARITY
AND AMOUNT OF CONTENT VISIBLE.
- Clear type A: technology that enhances text display by making fonts appear smoother and
more readable on LCD screens.
Add or Remove Programs
- Installation wizard : A TOOL THAT GUIDES USERS THROUGH THE PROCESS OF
INSTALLING NEW SOFTWARE ON THEIR COMPUTER.
- Uninstall wizard : A TOOL THAT HELPS USERS REMOVE AND UNINSTALL SOFTWARE
FROM THEIR COMPUTER, INCLUDING ASSOCIATED FILES AND SETTINGS.
- Programs cannot simply be deleted : DELETING A PROGRAM'S FILES OR
FOLDER MANUALLY IS NOT SUFFICIENT FOR A
COMPLETE UNINSTALLATION. UNINSTALL WIZARDS
ARE DESIGNED TO ENSURE ALL RELATED FILES AND
SETTINGS ARE PROPERLY REMOVED
File Compression Utilities
- Reduce the Size of a file : SHRINKS THE FILE TO OCCUPY LESS STORAGE
SPACE.
- Takes out redundancies : ELIMINATES DUPLICATE OR UNNECESSARY DATA
WITHIN THE FILE.
- Makes it easier and faster to send files over the Internet : DECREASES
TRANSFER TIMES WHEN
SENDING FILES ONLINE.
System maintenance Utilities
- Disk cleanup : Cleans unnecessary files
System Maintenance Utilities
-Disk defragmenter : REORGANIZES DATA ON YOUR HARD DRIVE TO IMPROVE SYSTEM
PERFORMANCE BY REDUCING FILE FRAGMENTATION.
- Scan disk : CHECKS AND REPAIRS ERRORS ON YOUR HARD DRIVE, INCLUDING BAD SECTORS
AND FILE SYSTEM ISSUES.
- Task manager : MONITORS AND MANAGES RUNNING PROCESSES AND APPLICATIONS,
HELPING YOU OPTIMIZE SYSTEM PERFORMANCE AND TROUBLESHOOT
ISSUES.
System Backup
Backup : A FEATURE THAT CREATES COPIES OF YOUR IMPORTANT DATA AND FILES TO
PROTECT AGAINST DATA LOSS, ALLOWING YOU TO RESTORE THEM IN CASE OF
HARDWARE FAILURE, DATA CORRUPTION, OR ACCIDENTAL DELETION.
Task Scheduler : A TOOL THAT AUTOMATES AND SCHEDULES VARIOUS TASKS,
PROGRAMS, OR SCRIPTS TO RUN AT SPECIFIED TIMES OR EVENTS,
IMPROVING EFFICIENCY AND SYSTEM MANAGEMENT.
Accessibility Utilities
Ease of Access Center :
THE EASE OF ACCESS CENTER IS A FEATURE IN THE WINDOWS
OPERATING SYSTEM THAT PROVIDES
ACCESSIBILITY OPTIONS AND SETTINGS TO MAKE THE
COMPUTER MORE USABLE FOR PEOPLE WITH
DISABILITIES. IT INCLUDES FEATURES LIKE SCREEN
MAGNIFICATION, TEXT-TO-SPEECH, AND KEYBOARD SHORTCUTS
FOR IMPROVED ACCESSIBILITY.
