1.
Suchitra is an office assistance and handles all the correspondence work of the company,
this month her company has made five new clients. Where will she add the contact details of
these new clients while using mail merge feature.
Answer in one word or one sentence:
1. In mail merge where do we organize data in tabular form?
2. Which tab do you select to execute mail merge option?
3. Which option is used to print a mail merge document?
4. Which part of data sheet displays one type of information?
5. To create a new recipients list select the ………………………………………… radio button under select
recipients section.
6. Preview results button is present on the ……………………..tab.
7. Name the documents that are combined while using the mail merge feature
8. What are the main steps involved in Mail Merge?
State True or False:
1. The main document consists of a mailing list
2. Field is a Column in a data source that contains one type of information
3. Merge field is feature that is used to combine a recipient list with a main document
4. The preview results option on the mailing Tab displays only the first record from the data source.
5. The two main components required during the mail merge process are the main document and
the merged fields.
A. Fill in the blanks:
1. The …………………………………………. contains the text that we sent to all the recipients.
2. Data is organized in tabular form along with the ……………………. names.
3. A ……………………… mark gives an indication that a record is selected.
4. The mail merge task pane appears on the ………………………. side of the MS word window.
I. State whether the following statements are True/False:
1. Mail Merging means keeping a number of documents together in a file.
2. In Mail merge the document containing the common text is called the main document.
3. The current document opened in MS Word can be used in the Mail Merge process.
4. In Mail Merge, multiple copies of the merged document can’t be printed.
II. Choose the correct option:
1. You can start Mail Merge by clicking on the _________ option in the ribbon.
(a) Insert (b) Mailing (c) Review (d) None
2. In MS Word, the ‘Print’ option is available in ___________.
(a) Backstage view (b) File (c) Home (d) All the above
3. By default the system prints _________ copy/copies of the merged document.
(a) one (b) five (c) six (d) none
4. In the first step of the Mail Merge wizard, you need to select the _____
(a) recipient’s list (b) starting document
(c) document type (d) none
5. In Mail Merge the list of recipients can be edited in the _________
window.
(a) Save address list (b) Mail Merge Recipient
(c) New Address List (d) none
III. Fill in the blanks:
1. The Mail Merge is the process of combining a ……………….. letter with the Contents of a database.
2. The …………………. contains the names and addresses of the recipients of formal letters.
3. The ………………………………….. window is displayed when we click on ‘Edit Individual Letters’ in the
last step of Mail Merge process.
4. The ……………….. option allows to enter the details of the recipients in the New Address List as soon
as one entry is completed.
5. In Mail Merge the list of recipients can be saved in the ……………………. window.
