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7 Creating Queries in Ms Access

This document outlines the objectives and steps for creating queries in MS Access, emphasizing the definition and types of queries. It provides a step-by-step guide for creating a query to extract specific data, such as students enrolled in Computer Studies with their grades. Key components of a query and how to filter and display relevant information are also discussed.

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30 views14 pages

7 Creating Queries in Ms Access

This document outlines the objectives and steps for creating queries in MS Access, emphasizing the definition and types of queries. It provides a step-by-step guide for creating a query to extract specific data, such as students enrolled in Computer Studies with their grades. Key components of a query and how to filter and display relevant information are also discussed.

Uploaded by

abbeymcg09
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Creating Queries

Extracting and Analyzing Data Efficiently


Objectives

By the end of this lesson, students should


be able to:

✔ Define a query in MS Access.


✔ Identify different types of queries.
✔ Create a basic query using Query Design.
✔ Label key parts of a query.
✔ Perform a simple activity to test a query.
What is a Query?

• A query is a tool in MS Access that allows users to retrieve, filter, and


analyze specific data from one or more tables.
• Queries help organize large amounts of data efficiently by displaying only
relevant information.
• Example: Instead of viewing all student records, a query can display only
students with grades above 80%.
• There a several types of Queries
• Select Query (Retrieves specific data from one or more tables.)
• Updated Query (also knows as action query)
• Calculated Query ( creates a new calculated field)
Steps to Create a Query in MS Access

• Click on the Create tab and choose Query Design.

• Select the table(s) containing the data.

• Drag and drop fields into the query grid.

• Apply criteria to filter data (e.g., >80 for grades). (IF REQUESTED)

• Run the query to view the results.

• Save the query with an appropriate name.


Create a query which reflects the students who are
enrolled in Computer Studies. The student’s grade
should also be reflected.
STEP 1: Click on the Create tab and choose
Query Design
STEP 2: Select the table(s) containing the
data.
STEP 2: Select
the table(s)
containing the
data.
cont’d
STEP 3: Drag
and drop fields
into the query
grid.
(DEMO)
STEP 4 : Run the query to view the results
STEP 4: Run
the query to
view the results
(DEMO)

Computer Studies
STEP 4: Run the
query to view the
results :
THE RESULT
STEP 5: Save the query with an appropriate name.
Query Grid: Area where fields and
Indicates the
table each
criteria are added.
field belongs
to. Shows selected Arranges the output in
fields from a table ascending or descending
order based on a selected
field

The Show checkbox


determines whether a
Specifies conditions to field appears in the final
filter data. query output.

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