“Student Management System”

A Major Project report submitted to

Rajiv Gandhi Prodhyogiki Vishwavidhyalaya, Bhopal
Towards partial fulfillment for the
Award of degree of

Bachelor of Technology
Computer Science & Engineering
Year 2023-24

Submitted by
Dilip Solanki (0862CS201010)
Shubham Chauhan (0862CS201025)
Devendra Solanki (0862CS201009)
Prashant Ginare (0862CS201019)

Under the supervision of

Asst. Prof. Nidhi Kahive

Department of Computer Science & Engineering

Malwa Institute of Science & Technology, Indore
 MALWA INSTITUTE OF SCIENCE &TECHNOLOGY
VILLAGE LIMBODAGARI,
BEHIND AURBINDO HOSPITAL,
INDORE 453111, MP

DECLARATION

We hereby declare that the work, which is being presented in this

dissertation entitled “ Student Management System ” inpartial fulfillment
of the requirements for award of the degree Bachelor of Engineering in
Computer Science & Engineering, is an authentic record of work carried
out by us.

The matter embodied in this project has not been submitted for the award
of any other degree.
 MALWA INSTITUTE OF SCIENCE &TECHNOLOGY
VILLAGE LIMBODAGARI,
BEHIND AURBINDO HOSPITAL,
INDORE 453111, MP

CERTIFICATE

This is to certify that the dissertation entitled “Student Management

System” submitted to Rajiv Gandhi Proudyogiki Vishwavidyalaya
(RGPV), Bhopal in the Department of Computer Science & Engineering
by-

Mrs. Nidhi Kashive Mr. Siddharth Jain

PROJECT GUIDE HEAD OF DEPARTMENT

Dr. K. K. Gupta
PRINCIPAL
 MALWA INSTITUTE OF SCIENCE &TECHNOLOGY
VILLAGE LIMBODAGARI,
BEHIND AURBINDO HOSPITAL,
INDORE 453111, MP

APPROVAL CERTIFICATE

This is to certify that the dissertation entitled “Student Management

System” submitted to Rajiv Gandhi Proudyogiki Vishwavidyalaya
(RGPV), Bhopal in the Department of Computer Science & Engineering
by-

Internal Examiner External Examiner

(Sign with date) (Sign with date)

 ACKNOWLEDGEMENT

The success and final outcome of this project required a lot of guidance and
assistance from many people and we are extremely fortunate to have got
this all along the completion of our project work. Whatever we have done
is only due to such guidance and assistance and we would not forget to
thank them.

We owe our profound gratitude to our project guide “Mrs Nidhi Kashive
”who took keen interest on our project work and guided, us all along, till
the completion of our project work by providing all the necessary
information, constant encouragement, sincere criticism and sympathetic
attitude. The completion of this dissertation would not have been possible
without such guidance and support.

We extend our deep sense of gratitude to our, Mr. Siddharth Jain, HOD,
Department of Computer Science Engineering for his support and
suggestions during this project work.

We respect and thank to our Principal Dr. K. K. Gupta for giving us an

opportunity to do the project work in campus and providing us all the
necessary resources, support and constant motivation which made us to
complete the project on time. .

We are thankful to and fortunate enough to get constant encouragement and

guidance from all teaching staffs of Department of Computer Science
Engineering which helped us in successfully completing our project work.

We would like to extend our sincere regards to all the non-teaching staff of
department of Computer Science Engineering for their timely support.
 ABSTRACT

The purpose of our project ………………………………..

The purpose of a Student Management System (SMS) project is to simplify

and improve the way schools handle administrative and academic tasks.
This system helps store and manage all staff and student-related
information in one central place, making it easier for staff to access and
update records. By automating tasks like admissions, result, attendance
tracking, and scheduling, the SMS reduces the manual workload for school
administrators and teachers.

An SMS also enhances communication between students, parents, teachers,

and administrators. For example, it can send notifications about important
events, grades, or attendance issues, ensuring everyone stays informed. It
helps track students' academic performance, generating report cards and
identifying areas where students might need extra help.

The system ensures data security, keeping student information safe and
private. Additionally, it provides useful reports and analytics to help school
leaders make better decisions and improve the overall management of the
institution.
In summary, a Student Management System aims to create a more efficient,
organized, and effective educational environment, benefiting students,
parents, teachers, and school administrators by streamlining processes and
enhancing communication.

By integrating various functions into a single platform, the SMS

reduces paperwork and manual data entry, leading to significant
time and cost savings for the institution. It also ensures compliance
with educational regulations by maintaining accurate and up-to-
date records.

In essence, the purpose of the Student Management System project

is to create a more streamlined, efficient, and interactive educational
environment. It enhances the operational efficiency of schools,
improves the quality of education, and strengthens the connection
between students, parents, and educators, contributing to a more
effective and supportive educational ecosystem.
 TABLE OF CONTENTS

DECLARATION i
CERTIFICATE ii
APPROVAL CERTIFICATE iii
ACKNOWLEDGEMENT iv
ABSTRACT v
TABLE OF CONTENT v-vi

LIST OF FIGURES Vii

1 INTRODUCTION
1.1 PROBLEM DEFINITION

1.2 PROPOSED SYSTEM

1.3 TECHNOLOGY USED

1.4 REPORT ORGANIZATION

2 LITERATURE REVIEW
2.1 STUDY OF EXISTING PRODUCTS
2.1.1
2.1.2
2.2 SERVEY REPORT OF FIELD VIST (if any)
2.2.1
2.2.2

3 ANALYSIS & DESIGN

3.1 USE-CASE DIAGRAM
3.2 REQUIREMENT ANALYSIS
3.2.1 HARDWARE REQUIRMENTS
3.2.2 SOFTWARE REQUIRMENTS
3.2.3 INTERFACE REQUIRMENTS
4 IMPLEMENTATION
4.1 HARDWARE KIT
4.2 SOFTWARE
4.3 SERVER

5 Testing

6 Conclusion
 CHAPTER 1
INTRODUCTION

1. Introduction

The Student Management System (SMS) is a comprehensive solution

designed to streamline the management of student data within
educational institutions. This report outlines the problem definition,
proposed system, technology used, and report organization for the
development of the SMS using Python Django framework with
SQLite database.

1. Problem Definition

Educational institutions often face challenges in efficiently managing

student data, including enrollment details, academic records, and
administrative tasks. Traditional methods of record-keeping such as
paper-based systems or disparate digital tools can lead to
inefficiencies, data redundancies, and errors. The primary issues
identified include:

• Manual data entry processes prone to errors and time-

consuming.
• Difficulty in accessing and updating student information across
multiple departments.
• Lack of centralized system leading to data inconsistencies.
• Limited scalability and flexibility to adapt to evolving
educational requirements.
 Management System is proposed.

1.2 Proposed System

The proposed Student Management System aims to provide a

centralized platform for managing student-related information
efficiently. Key features of the system include:

• Student Registration: Capture and store student details

including personal information, contact details, and academic
records.
• Course Management: Manage course offerings, class
schedules, and faculty assignments.
• Attendance Tracking: Record and monitor student attendance
for each class session.
• Grade Management: Calculate and manage student grades for
assignments, exams, and overall performance.
• Reporting: Generate comprehensive reports on student
progress, attendance, and academic performance.
• User Authentication: Secure access control with role-based
authentication for administrators, teachers, and students.
• Communication: Facilitate communication between students,
teachers, and administrators through messaging or notification
systems.

The system will be developed using the Python Django framework, a

high-level web development framework known for its simplicity,
scalability, and robustness. The use of Django will expedite the
development process and ensure code maintainability.

1.3 Technology Used

The Student Management System will be built using the following

technologies:

• Python: Programming language for backend development and

business logic implementation.
• Django: Web framework for rapid development of web
applications with built-in security features and administrative
interface.
• SQLite Database: Lightweight, serverless database
management system for storing student data.
• HTML/CSS/JavaScript: Frontend technologies for designing
user interfaces and enhancing user experience.

1.4 Report Organization

The report is organized into the following sections:

1. Introduction: Provides an overview of the Student

Management System project.
2. Problem Definition: Identifies the challenges faced by
educational institutions in managing student data.
3. Proposed System: Outlines the features and objectives of the
Student Management System.
4. Technology Used: Lists the technologies and tools utilized in
the development of the system
 CHAPTER 2
LITERATURE REVIEW

2. Literature Review

In this section, we review existing products and survey reports

related to student management systems to gain insights into current
practices and identify areas for improvement.

2.1 Study of Existing Products

2.1.1

Product Name: Student Management System

Student Management System is a widely used solution in

educational institutions known for its comprehensive features and
user-friendly interface. It offers modules for student registration,
course management, attendance tracking, and grade management.
However, the system lacks robust reporting capabilities and may
suffer from performance issues with large datasets.

2.1.2

Product Name: Education Platform

Education Platform is another notable student management system

with a focus on scalability and customization. It provides extensive
customization options for administrators to tailor the system
according to their institution's specific requirements. However, the
complexity of customization may pose challenges for users with
limited technical expertise.
2.2 Survey Report of Field Visit (if any)

2.2.1

During field visits to several educational institutions, it was observed

that there is a common need for a centralized student management
system to streamline administrative tasks and improve data

technologies like Python Django for their student management

needs due to its flexibility and cost-effectiveness.

2.2.2

Feedback from stakeholders highlighted the importance of features

such as real-time data updates, user-friendly interfaces, and robust
security measures. Additionally, there is a growing demand for
mobile-friendly applications to enable access to student information
on the go. These insights will inform the development of the Student
Management System to ensure it meets the evolving needs of
educational institutions.
 CHAPTER 3
ANALYSIS & DESIGN

3. Analysis & Design

This section focuses on the analysis and design phase of the Student
Management System project, including the use-case diagram and
requirement analysis.

3.1 Use-Case Diagram

The use-case diagram illustrates the interactions between users and

the system, identifying the different roles and functionalities within
the student Management System.
 3.2 Requirement Analysis

3.2.1 Hardware Requirements

The Student Management System will have minimal hardware

requirements, making it accessible to institutions with varying
infrastructure capabilities. The hardware requirements include:

• Server: A machine capable of hosting the Student

Management System, with sufficient processing power and memory
to handle concurrent user requests.
• Storage: Adequate storage space to store student data and
system files.
• Network Infrastructure: Reliable network connectivity to ensure
seamless access to the system from different devices within the
institution's premises.

3.2.2 Software Requirements

The software stack for the Student Management System includes:

• Programming Language: Python will be used for backend

development.
• Web Framework: Django will serve as the primary web
framework for building the application.
• Database Management System: SQLite will be used as the
database management system for storing student data.
• Web Browser: Users will access the system through modern
web browsers such as Chrome, Firefox, or Safari.
• Operating System: The system will be compatible with major
operating systems including Windows, macOS, and Linux.

3.2.3 Interface Requirements

The interface requirements for the Student Management System

encompass both user interfaces and system interfaces:

• User Interfaces: The system will feature intuitive and user-

friendly interfaces for administrators, teachers, and students to
interact with. These interfaces will include forms for data entry,
dashboards for data visualization, and menus for navigation.
• System Interfaces: The system may integrate with external
systems for functionalities such as authentication (e.g., LDAP or
OAuth integration) and communication (e.g., email servers for
sending notifications).

The requirement analysis ensures that the Student Management

System is equipped with the necessary hardware, software, and
interface components to meet the needs of its users and operate
effectively within their existing infrastructure.
 CHAPTER 4
IMPLEMENTATION

4. Implementation

This section details the implementation phase of the Student

Management System project, including hardware, software, and
server configurations.

4.1 Hardware Kit

For the implementation of the Student Management System, the

following hardware kit is recommended:

• Server: A dedicated server machine with sufficient processing

power, memory, and storage capacity to host the Django web
application and SQLite database.
• Storage: Adequate storage space to store student data and
system files.
• Network Equipment: Reliable network infrastructure including
routers, switches, and cables to ensure seamless connectivity within
the institution's premises.
• Client Devices: Desktop computers, laptops, tablets, or
smartphones for accessing the Student Management System
through web browsers.

4.2 Software

The software components required for the implementation of the

Student Management System include:

• Python: The Python programming language will be used for

backend development.
• Django Framework: Django will serve as the primary web
framework for building the application, providing tools and libraries
for rapid development.
• SQLite Database: SQLite will be used as the database
management system for storing student data due to its lightweight
nature and ease of integration with Django.
• Web Browser: Modern web browsers such as Chrome, Firefox,
Safari, or Edge will be used by users to access the system's web
interface.
• Operating System: The system will be compatible with major
operating systems including Windows, macOS, and Linux, ensuring
accessibility across different platforms.

4.3 Server

The server setup for hosting the Student Management System will
include the following components:

• Operating System: A Linux-based operating system such as

Ubuntu Server or CentOS will be preferred for hosting the Django
application due to its stability, security, and cost-effectiveness.
• Web Server: The Django application will be served using
Gunicorn or uWSGI as the application server, with Nginx or Apache
as the reverse proxy server for handling HTTP requests.
• Database Server: SQLite will be used as the database
management system, eliminating the need for a separate database
server setup.
• Security Measures: Security best practices including firewalls,
encryption, and regular software updates will be implemented to
protect the server from cyber threats.
LOGIN PAGE

ADMIN HOME PAGE

VIEW STAFF

VIEW STUDENT
VIEW COURSE

SEND STAFF NOTIFICATION

 CHAPTER 5
TESTING

The testing phase is crucial to ensure the reliability, functionality, and

performance of the Student Management System. Testing
procedures will include:

• Unit Testing: Individual components of the system will be

tested in isolation to ensure they function correctly.
• Integration Testing: The interaction between different modules
and components of the system will be tested to verify data flow and
communication.
• User Acceptance Testing (UAT): End-users, including
administrators, teachers, and students, will participate in UAT to
validate that the system meets their requirements and expectations.
• Performance Testing: The system will be subjected to load
testing to evaluate its performance under various levels of
concurrent user activity.
• Security Testing: Vulnerability assessments and penetration
testing will be conducted to identify and mitigate potential security
risks.
 CHAPTER 6
CONCLUSION

5. Conclusion

The development of the Student Management System represents a

significant milestone in addressing the challenges faced by
educational institutions in managing student data effectively.
Through the analysis and implementation phases, key requirements
and functionalities have been identified and implemented to provide
a robust solution for administrators, teachers, and students.

The system leverages modern technologies such as Python Django

framework and SQLite database to deliver a scalable, user-friendly,
and cost-effective solution. By centralizing student data and
automating administrative tasks, the system streamlines operations,
improves data accuracy, and enhances collaboration within
educational institutions.