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Data Verification and Validation

Data verification ensures that data entered into a system matches the original source, preventing errors during data transfer and maintaining reliability. It includes methods such as double entry checks, proofreading, and visual checks. Data validation, on the other hand, ensures that the data is logical and complete according to predefined rules, utilizing checks like range, format, presence, and length to ensure usability.

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7 views2 pages

Data Verification and Validation

Data verification ensures that data entered into a system matches the original source, preventing errors during data transfer and maintaining reliability. It includes methods such as double entry checks, proofreading, and visual checks. Data validation, on the other hand, ensures that the data is logical and complete according to predefined rules, utilizing checks like range, format, presence, and length to ensure usability.

Uploaded by

parryleodale0
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Data Verification

Data verification is the process of ensuring that the data entered into a system exactly

matches the original source. It acts as a safeguard to prevent errors during data transfer or

entry, helping to maintain consistency and reliability in stored information. While verification

checks the integrity of the data against its source, it does not confirm the truthfulness or

validity of the information itself. This step is vital in systems where data accuracy is critical,

such as in financial records or medical databases. Without proper verification, errors could

propagate and lead to significant issues later in data processing.

 Double Entry Check: The same data is entered twice, typically by different

individuals or systems, and the entries are automatically compared. If a mismatch is

found, it highlights an error that needs correction, ensuring accurate recordkeeping.

 Proofreading Check: This involves a manual review of the entered data against the

original document. Although time-consuming, it is highly effective for small datasets

where accuracy is paramount.

 Screen/Visual Check: Data displayed on a screen is cross-checked visually with the

original source to ensure no mistakes were made. This is a quick method, often used

when data entry errors are expected to be minimal.

Data Validation

Data validation ensures that the data entered into a system is logical, complete, and

appropriate for its intended use. Unlike verification, validation focuses on whether the data

meets predefined rules and criteria, ensuring its usability. This process helps prevent errors

before data is processed, avoiding issues that could result in unreliable or incorrect outcomes.

Validation plays a critical role in ensuring the quality and functionality of data in real-world
applications, such as ensuring a database only accepts valid dates for birth records or properly

formatted email addresses for communication.

 Range Check: Ensures values fall within an acceptable range. For instance, a

student’s age might be validated to ensure it is between 5 and 20 years. This helps

avoid illogical entries, such as an age of 150.

 Format Check: Verifies that data follows a specific pattern or structure. For example,

an email field must include an "@" symbol and a domain (e.g., "@gmail.com") to

ensure it can be used for communication.

 Presence Check: Ensures that critical fields are not left blank. For instance, on a

registration form, a name or phone number must be provided to ensure the

information is complete and usable.

 Length Check: Confirms that data meets specific length requirements. For example,

a password may need to be at least 8 characters long to meet security standards.

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