Asset Performance Management

Essentials
Q1 2025

Risk Matrix
Contents

Chapter 1: Overview 1
Overview of the Risk Matrix Module 2

Chapter 2: Risk and Risk Assessment 3

About Risk and Risk Assessment 4
Specify Risk Values to Determine an Overall Risk Rank 5
Specify That a Risk Category Does Not Apply to the Current Risk 6

Chapter 3: Protection Level Slider 7

About the Protection Level Slider 8
Add a Protection Level Slider with Default Name and Description 9

Chapter 4: Operations 12
Overview 13
Risk Matrix 13
Risk Assessment Feature 23
Customize the Risk Matrix 25

Chapter 5: Reference 33
General Reference 34
Family Field Descriptions 51

Chapter 6: Release Notes 68

Fourth Quarter of 2022 69
Second Quarter of 2020 69
Third Quarter of 2019 70
First Quarter of 2019 71

ii Risk Matrix
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iii
 Chapter

1
Overview
Topics:

• Overview of the Risk Matrix

Module

1
Overview of the Risk Matrix Module
The Risk Matrix, which can be accessed in various places throughout the Essentials
application, is used to evaluate mitigated and unmitigated risk in various contexts.

2
 Chapter

2
Risk and Risk Assessment
Topics:

• About Risk and Risk

Assessment
• Specify Risk Values to
Determine an Overall Risk
Rank
• Specify That a Risk
Category Does Not Apply to
the Current Risk

3
About Risk and Risk Assessment
In Essentials, risk is the combination of a harmful event or condition and its negative
outcome. In addition to identifying risks, in Essentials, you can also perform a risk
assessment, which assesses:
• The probability that the negative outcome will have an impact on safety, the environment,
operations, or finances.
• The severity of the safety, environmental, operational, or financial impact.
In some Essentials modules, you will assess risk using the Risk Matrix. In other modules, you
will assess risk using datasheets or other forms. Keep in mind that the type of impact that
each module allows you to assess might differ. For example, Asset Strategy Optimization
(ASO) allows you to assess safety, environmental, and operational impact. Asset Strategy
Management (ASM), on the other hand, allows you to assess safety, environmental,
operational, and financial impact.

More About Risk

In any company, equipment and locations can fail. In some cases, these failures do not cause
any immediate problems. For instance, consider a clothes dryer with a switch that shuts off
the dryer automatically if the temperature inside the drum reaches 180 degrees Fahrenheit
(F). If the switch stops working but the temperature never reaches 180 degrees F, meaning
that the switch is never activated, the switch failure would not present any problems.
In other cases, however, a failure can cause not only problematic but catastrophic
consequences. Consider the same clothes dryer and safety switch. If the safety switch stops
working and the temperature inside the drum does reach 180 degrees F, the switch will not
perform its intended function: shutting off the dryer. Instead, the dryer would continue to run,
allowing the temperature to potentially rise even further, which could ultimately cause the
dryer to catch on fire.
From this example, you can see that the safety switch failure is problematic because it could
cause a fire, which would have safety, financial, and operational impacts.
In Essentials, a risk is the combination of a harmful event or condition and the negative
outcome of that event or condition. In the example described above:
• The switch failure is the harmful event.
• A fire is the negative outcome.
So, the risk in this example is the combination of the switch failure and the negative outcome.
In other words, the risk is that the switch stops working and the dryer overheats, eventually
causing a fire.
To perform a risk assessment of this situation, you would consider:
• The probability that the fire will have a safety, environmental, operational, or financial
impact. For example, you might determine that an operational impact is inevitable, while an
environmental impact is possible but not likely.
• The severity of the safety, environmental, operational, or financial impact. For example,
you might determine that the severity of a safety impact is very high (homeowners could
be killed), but the severity of an environmental impact is low (damage only to immediate,
surrounding landscaping).

4
Specify Risk Values to Determine an Overall Risk Rank
About This Task
You can use the Risk Assessment window to select values in various categories that will be
used to determine an overall risk rank.
Note: These steps assume that you want to specify a risk value on each tab of the Risk
Matrix. You can, however, specify that a risk category does not apply to the current risk.

Procedure
1. In Essentials, access the Risk Assessment window.
Tip: Refer to a specific module's documentation for details on how to access this window.
2. In each tab that contains a risk matrix, select the cell whose value represents the risk for
that category.
An icon appears in the selected cell. The way in which you accessed the Risk Assessment
window determines the icon that appears in the cell.
• If you are defining unmitigated risk (for example, for a Risk in Asset Strategy

Management), the icon will appear.

• If you are defining mitigated risk (for example, for an Action in Asset Strategy

Management), the icon will appear.

Note: When defining mitigated risk, you cannot select a value with a higher probability or

consequence than the value that is already represented by the icon. For example,

suppose the icon appears in the cell at the intersection of the Probable probability (1)

and Low consequence (10). In this case, using the icon, you could not select a value
with a probability greater than 1 or a consequence greater than 10.
3. Select the Financial tab, if applicable.
4. In each list or box on the Financial tab, select or enter the necessary value.
The values that you type in the Production Loss and Maintenance Cost boxes will be
added together to determine the overall consequence, which is displayed in the
Consequence box.
Note: If you are defining mitigated risk, the mitigated financial values must be lower than
the unmitigated financial values.
5. Select Save.

Results
• When you are finished making selections on each tab, the values that appear next to each
tab name (except for a financial tab) are used in a calculation to determine the overall risk
rank.
◦ In the corresponding Risk Matrix record, if the Use Maximum Risk Rank check box is
selected, the risk rank will equal the largest value on the tabs.
-or-

5
 ◦ In the corresponding Risk Matrix record, if the Use Maximum Risk Rank check box is
not selected, the risk rank will equal the sum of values on each tab.
• The calculated risk rank is displayed in either the Unmitigated Risk Rank section or the
Mitigated Risk Rank section, depending on the type of risk you are working with.
The calculated risk rank is displayed in either the Unmitigated Risk Rank section or the
Mitigated Risk Rank section, depending on the type of risk you are working with.

Specify That a Risk Category Does Not Apply to the Current

Risk
Procedure
1. In Essentials, access the Risk Assessment window.
Tip: Refer to a specific module's documentation for details on how to access this window.
2. In any tab that represents a risk category that does not apply to the risk that you are
assessing, below the matrix, select the Not Applicable check box.
The values on that tab will be disabled and the tab label will contain the text N/A.
3. Select Save.
Your changes are saved. In the Risk Rank record that is associated with the tab on which
you selected the check box, the value in the Not Applicable field is set to True.

6
 Chapter

3
Protection Level Slider
Topics:

• About the Protection Level

Slider
• Add a Protection Level
Slider with Default Name
and Description

7
About the Protection Level Slider
Each Risk Matrix can use multiple Protection Level records, where each Protection Level
record corresponds to one level on a protection level slider. The baseline Risk Matrix does not
include a Protection Level record. Protection Level records can be linked to Risk Category
records through the Has Reference Values relationship, which determines the section in
which the protection level slider will appear.

In this image, you can see that the protection level slider name is Normal, and the description
is Procedural controls; inherent design controls. You can also see in the Unmitigated cell
(below the slider) that the factor for this protection level is 1. In this case, any number that is
selected in the Environment section will be multiplied by 1 to determine the total risk value
for the Environment risk category.
Note that when the protection level slider is displayed in a section, the values in the cells in
that section change depending on the level at which the slider is positioned. The factor
associated with the current position of the slider is multiplied by the baseline values in the
matrix cells to determine the new numbers that are displayed in each cell.
For example, in the baseline Risk Matrix, the value in the cell at the intersection of the Remote
probability and Low consequence is 1. If the protection level slider were displayed and the
slider was positioned where the factor was 5, the value in the cell at the intersection of the
Remote probability and Low consequence would be 5 (1 x 5).

8
 If needed, you can change the label of the protection level slider using the Protection Level
Label System Code Table.

Add a Protection Level Slider with Default Name and

Description
About This Task
The baseline Risk Matrix does not display a protection level slider by default, but the
appropriate System Codes exist to allow you to add a protection level slider to the baseline
Risk Matrix. Using these baseline System Codes, the default name and description of the
protection level slider is Default. The name and description are concatenated in the tooltip
when you pause on the protection level slider, as shown in the following image.

9
 If you want to add a protection level slider with the default name and description, Default, you
can do so using the following workflow, which assumes that:
• You want to add the protection level slider to the Safety section of the Risk Matrix.
• You want the protection level slider to contain levels 1 through 10.

Procedure
1. Open the Risk Matrix record for the Risk Matrix to which you want to add the protection
level slider.
2. In the Record Explorer pane, expand the Risk Category node, and then expand the Safety
node.
3. Below the Safety node, select the Protection Level node, then select , and then select
Add New Record.
Tip: If you do not see the Protection Level node at the bottom of the Record Explorer
pane, select next to Related Families, and then select All Possible Families.
4. In the new Protection Level record, in the Name list, select Default.

10
 Note: The Description cell is populated automatically with the value Default.
5. In the Alias box, enter any value If the Alias Format Mask field in the associated Risk
Matrix record contains the value {pl}, the value in the Alias field in the Protection Level
record will be displayed in the cell in the Risk Matrix (according to the complete template
that is defined in the Alias Format Mask field).
6. In the Factor box, enter a number by which you want to multiply each consequence and
probability value that is selected in the Risk Matrix. Using our example, for this first
Protection Level record, you would enter 1.
7. Save the record.
8. Repeat steps 3 through 7 until you have created ten Protection Level records with the
factors 1 through 10.
When you are finished completing these steps, when you access the Safety section for an
item that uses this Risk Matrix (e.g., an Action in ASM), the protection level slider will look
like this:

In this image, you can see that the highest level of the slider is selected (with the factor of
10), causing the value in the selected cell to be 50 (the result of the calculation 1 x 5 x 10,
where 1 is the selected consequence and 5 is the selected probability). You can also see
that the tooltip displays the default name and description as a concatenated value,
Default: Default.

11
 Chapter

4
Operations
Topics:

• Overview
• Risk Matrix
• Risk Assessment Feature
• Customize the Risk Matrix

12
Overview
Access the Risk Matrix Admin Page
Procedure
In the Applications menu, select ADMIN > Operations Manager > Risk Matrix.
The Risk Matrix Admin page appears.

Risk Workflow
This workflow provides the basic, high-level steps for configuring a Risk Matrix. The steps
and links in this workflow do not necessarily reference every possible procedure.
1. Access the Risk Matrix record for the Risk Matrix that you want to configure, create a new
Risk Matrix from scratch, or copy an existing Risk Matrix.
2. Add or Modify the records associated with a Risk Matrix to define the probabilities,
consequences, risk thresholds, and site for the Risk Matrix.
3. Customize the appearance of the Risk Matrix and the Risk Assessment window within
which it appears.
4. Preview the Risk Matrix.

Risk Matrix
About the Risk Matrix
The Risk Matrix that appears in the Risk Assessment window allows you to make selections
that are used in calculations to determine an overall risk rank value.
The values that you see in the Risk Matrix are determined by various records. The baseline
Essentials database contains a Risk Matrix that you can use when evaluating risk, but if you
do not want to use the baseline values, an administrative user can customize the default Risk
Matrix or create a new Risk Matrix.
The following image displays the Risk Matrix that is provided in the baseline database, where
no risk values have yet been specified.

13
 Each tab in the Risk Matrix represents an area that might be affected if risk were to be
presented. The Safety, Environment, and Operations tab each contains its own matrix, which
combines in a grid format probability factors with consequence factors. The Financial tab
contains text boxes that serve the same purpose.
Depending on how you access the Risk Assessment window, the risk matrix will represent
either mitigated or unmitigated risk:
• If you have accessed the Risk Assessment window from a record that represents risk
before any actions have mitigated it (for example, a Failure Risk record in ASM or a Failure
Effect node in an RCM Analysis), the specified risk values in each matrix are represented

by a icon.
• If you have accessed the Risk Assessment window from a record that represents an
action that might mitigate risk (for example, an Action record in ASM or a Recommendation
node in an RCM Analysis), the previously specified unmitigated risk values are represented

by a icon and the mitigated risk values are represented by a icon.

When a risk value is selected, the number on the corresponding tab is updated to indicate the
specified risk.
In addition, the cumulative values specified in the risk matrix are used in a calculation to
determine the overall risk rank, which is displayed in either the Mitigated Risk Rank or
Unmitigated Risk Rank section on the right side of the window.

14
Example
The Risk Assessment window shown in the following image was accessed from an Action

record in ASM. You can see that the icon appears in the Risk Matrix, so you know that the
values represent mitigating action (the name of the window also indicates this, by default).

You can see that the icon appears in the cell that contains the value 5, indicating that the
mitigated risk for the Safety category is 5. This value also appears on the Safety tab. The
cumulative Mitigated Risk Rank appears to the left of the Risk Matrix.

Disabled cells in a risk matrix

A cell may be disabled in the risk matrix when you are defining a mitigated risk assessment.
This is because you can only select a consequence or probability value that is less than the
unmitigated consequence or probability value.
Disabled cells will be colored slightly lighter than the enabled cells of the same color. For
example, in the following image, you can see that some cells are slightly lighter, indicating
that you must select a probability value less than or equal to 1 and a consequence value less
than or equal to 100.

15
 Another scenario where certain cells will be disabled in each matrix is if the Lock Mitigated
Consequence check box is selected in the Risk Matrix record. In this scenario, when you are
defining a mitigated risk assessment, you will not be able to modify the consequence value.
Instead, you will be able to modify only the probability value.

About the Not Applicable Check Box

Each tab in the Risk Matrix contains the Not Applicable check box. If this check box is
selected, it indicates that the risk category that is represented by that tab does not apply to
the risk.
You might, for example, determine that a leak does not have a safety impact. In this case,
when you are assessing the risk of the Leak Risk record, you would select the Not Applicable
check box on the Safety tab. The following image shows the selected Not Applicable check
box on the Safety tab for the Leak Risk record.

16
When you select the Not Applicable check box, the values on that tab will be disabled, and
no unmitigated risk rank icon will appear. In addition, the tab label will contain the text N/A.
After you perform a risk assessment, multiple Risk Rank records are created, where the value
in the Category field in each Risk Rank record represents a specific risk category (for
example, Safety) that you assessed. If, for example, you create a Risk record with the name
Leak, when you assess the risk using the Risk Matrix, multiple Risk Rank records will be
created and linked to that Risk record. Each Risk Rank record will contain a value in the
Category field to indicate the risk rank per category (for example, Safety). In addition, each
Risk Rank record will contain the value True or False in the Not Applicable field to indicate
whether or not you selected the Not Applicable check box on the tab representing that
category.
So, using the Leak Risk record example, if you selected the Not Applicable check box on the
Safety tab, the Leak Risk record would be linked to a Risk Rank record with the following
values:
• Category: Safety
• Not Applicable: True

17
Preview a Risk Matrix
About This Task
When configuring Risk Matrices, you can preview a Risk Matrix to see how it will appear in the
Risk Assessment window in other areas of Essentials.

Procedure
1. Access the Risk Matrix Admin page.
2. Select the row containing the Risk Matrix record that you want to preview.
3. Select Preview.
The Risk Assessment window appears, displaying the Risk Matrix.

Access a Risk Matrix Record

Procedure
1. Access the Risk Matrix Admin page.
2. Select the name of a Risk Matrix.
The corresponding Risk Matrix record opens in Record Manager. The Record Explorer
pane contains links to the related record that make up the values that appear on the Risk
Matrix.

Create a New Risk Matrix

Procedure
1. Access the Risk Matrix Admin page.
2. Select Create New.
A blank Risk Matrix datasheet appears.
3. As needed, enter values in the available fields, and then select .
The new Risk Matrix is saved. At this point, you can customize the Risk Matrix appearance
as needed.

Next Steps
• Add a New Risk Category
• Add a Consequence

Copy a Risk Matrix

Procedure
1. Access the Risk Matrix Admin page.
2. Select the row containing the Risk Matrix record that you want to copy.
3. Select Copy.
The list is refreshed and displays the new Risk Matrix record in the list with the name Copy
of <Name>. At this point, you can modify the new record.

18
Access the Risk Categories Associated with a Risk Matrix
Procedure
1. Access the Risk Matrix record whose risk category details you want to access.
2. In the Record Explorer pane, under Related Families, select Risk Category.
A list of the linked Risk Category records appears in the Record Explorer pane. You can
select a record to view its datasheet.

Access the Consequences and Probabilities Associated with a Risk

Matrix
About This Task
You can access the details of the Consequence and Probability records associated with a
Risk Matrix via Record Manager.
Note: When viewing a Consequence or Probability record, you can make changes only if the
corresponding Risk Matrix has not been used by a module in Essentials.

Procedure
1. Access the Risk Categories associated with a Risk Matrix.
2. Select the category associated with the consequence or probability that you want to
access.
The datasheet for the selected Risk Category record appears and the Record Explorer
pane lists the families related to the selected Risk Category record.
3. Under Related Families, select Consequence or Probability, depending on which type of
record you want to access.
A list of linked Consequence or Probability records, respectively, appears. You can select a
record to view its datasheet.

Access the Risk Thresholds Associated with a Risk Matrix

Procedure
1. Access the Risk Matrix record whose risk threshold details you want to access.
2. In the Record Explorer pane, under Related Families, select Risk Threshold.
A list of the linked Risk Threshold records appears in the Record Explorer pane. You can
select a record to view its datasheet.

Add a New Risk Category

Procedure
1. Access the Risk Categories associated with a Risk Matrix.
2. In the Record Explorer pane, in the Risk Category heading, select .
An options menu appears.
3. If a Risk Category record already exists for the category you want to associate with the
Risk Matrix:

19
 a. Select Link Existing Record.
The Search window appears.
b. Enter search criteria to locate the record that you want to associate with the Risk
Matrix.
c. Select the record, and then select OK.
-or-
If a Risk Category record does not already exist for the category you want to associate
with the Risk Matrix:
a. Select Add New Record.
A blank datasheet for the new Risk Category appears.
b. In the Category Name box, select a name from the drop-down menu.
The Category Description box is populated automatically with the description that
corresponds to the name value that you selected.
If you select Financial for the Category Name, the Is Financial check box is
automatically selected, signifying that the Risk Category will appear in the Financial tab
of the Risk Matrix.
Note: The values that you can select in a new Risk Category record are determined by
the MI_RISK_CATEGORY System Code Table.
c. In the Category Alias box, if the Use Aliases? check box is selected in the associated
Risk Matrix record, specify a value that you want to appear on the Risk Matrix in the
column heading along with the consequence name.
d. In the Weight box, enter the number by which you want to multiply each selected value
in the matrix.
e. In the Index box, enter the number corresponding to the order in which you want the
tab to appear, relative to all other tabs defined for the same Risk Matrix.
f. Select .
Your changes are saved and can be viewed in the matrix on the Risk Matrix Preview
window.

Add a Consequence
About This Task
Note: You should not create more than ten Consequence records within a given Risk Matrix
configuration. Creating more than ten Consequence records will cause the Risk Matrix to
become visually unusable (for example, it will contain scroll bars, and the cells and text will be
too small to read easily).

Procedure
1. Access the Consequence records associated with a Risk Matrix.
2. In the Record Explorer pane, in the Consequence heading, select .
An options menu appears.
3. If a Consequence record already exists for the consequence you want to associate with
the Risk Matrix:
a. Select Link Existing Record.
The Search window appears.

20
 b. Enter search criteria to locate the record that you want to associate with the Risk
Matrix.
c. Select the record, and then select OK.
-or-
If a Consequence record does not already exist for the consequence you want to
associate with the Risk Matrix:
a. Select Add New Record.
A blank datasheet for the new Consequence appears.
b. In the Name box, select a name from the list.
The Description box is populated automatically with the description that corresponds
to the name value that you selected.
Note: The values that you can select in a new Consequence record are determined by
the MI_RISK_CONSEQUENCE System Code Table.
c. In the Alias box, if the Use Aliases? check box is selected in the associated Risk Matrix
record, specify a value that you want to appear on the Risk Matrix in the column header
along with the consequence name.
d. In the Consequence box, enter a number to indicate the severity of the consequence.
e. Select .
Your changes are saved and can be viewed in the matrix on the Risk Matrix Preview
window.

Add a Probability
About This Task
Note: You should not create more than ten Probability records within a given Risk Matrix
configuration. Creating more than ten Probability records will cause the Risk Matrix to
become visually unusable (for example, it will contain scroll bars, and the cells and text will be
too small to read easily).

Procedure
1. Access the Probability records associated with a Risk Matrix.
2. In the Probability heading, select .
An options menu appears.
3. If a Probability record already exists for the probability you want to associate with the Risk
Matrix:
a. Select Link Existing Record.
The Search window appears.
b. Enter search criteria to locate the record that you want to associate with the Risk
Matrix.
c. Select the record, and then select OK.
-or-
If a Probability record does not already exist for the probability you want to associate with
the Risk Matrix:
a. Select Add New Record.
A blank datasheet for the new Probability record appears.

21
 b. In the Name box, select a name from the list.
The Description box is populated automatically with the description that corresponds
to the name value that you selected.
Note: The values that you can select in a new Probability record are determined by the
MI_RISK_PROBABILITY System Code Table.
c. In the Alias box, if the Use Aliases? check box is selected in the associated Risk Matrix
record, specify a value that you want to appear on the Risk Matrix in the column
heading along with the consequence name.
d. In the Probability box, enter a number to indicate the likelihood that the risk will occur.
e. Select .
Note: The Failure Interval and Failure Interval Units values are used only for a specific
workflow within the Asset Strategy Optimization module.
Your changes are saved and can be viewed in the matrix on the Risk Matrix Preview
window.

Add a Risk Threshold

Procedure
1. Access the Risk Threshold records associated with a Risk Matrix.
2. In the Record Explorer pane, in the Risk Threshold heading, select .
An option menu appears.
3. If a Risk Threshold record already exists for the consequence you want to associate with
the Risk Matrix:
a. Select Link Existing Record.
The Search window appears.
b. Enter search criteria to locate the record that you want to associate with the Risk
Matrix.
c. Select the record, and then select OK.
-or-
If a Risk Threshold record does not already exist for the consequence you want to
associate with the Risk Matrix:
a. Select Add New Record.
A blank datasheet for the new Risk Threshold appears.
b. In the Alias box, if the Use Aliases? check box is selected in the associated Risk Matrix
record, specify a value that you want to appear on the Risk Matrix in the column
heading along with the consequence name.
c. In the Description box, select from the drop-down menu.
Note: The values that you can select in a new Risk Threshold record are determined by
the MI_RISK_THRESHOLD System Code Table.
d. In the Value box, enter the value that you want to correspond to the risk threshold.
e. In the Color field, select the color that you want to set for this risk threshold.
f. Select .
Your changes are saved and can be viewed in the matrix on the Risk Matrix Preview
window.

22
Associate a Risk Matrix with a Site
Procedure
1. Access the Risk Matrix record that you want to associate with a site.
2. In the Record Explorer pane, under Related Families, select Site Reference.

Note: If Site Reference does not appear, select , and then select All Possible Families.
3. Select .
An options menu appears.
4. If a Site Reference record already exists for the site you want to associate with the Risk
Matrix:
a. Select Link to Existing Record.
The Search window appears.
b. Enter search criteria to locate the record that you want to associate with the Risk
Matrix.
c. Select the record, and then select OK.
-or-
If a Site Reference record does not already exist for the site you want to associate with the
Risk Matrix:
a. Select Add New Record.
A blank datasheet for the new Site Reference record appears.
b. In the Name box, enter the name of the site.
c. Select .
The Risk Matrix is associated with the specified site.

Access the System Code Tables Used by Risk Matrices

Procedure
1. Access the Risk Matrix Admin page.
2. Select System Codes and Tables.
The System Codes and Tables page appears.
3. In the System Tables list, select the System Code Table that you want to view.
The details of the System Code Table appear in the page.
In this page you can manage the System Code Table values for the families that are linked
to Risk Matrix records. Refer to the System Codes and Tables section of the
documentation for additional information.

Risk Assessment Feature

About the Risk Assessment Feature
The Risk Assessment feature is a combination of:

23
 • The Risk Assessment window, which is an interface that displays a Risk Matrix and other
risk information.
-and-
• The Risk Matrix data model, which includes entity families, relationship families, and
records that determine:
◦ The values that you will see in the Risk Assessment interface.
◦ The calculations that will be performed based on the values that you select.
The baseline Essentials database contains a set of baseline records that determine the
values that you will see on the Risk Assessment window and the calculations that are
performed using those values. You can access this window through modules such as:
• Asset Strategy Management (ASM)
• Asset Criticality Analysis (ACA)
• Risk Based Inspection (RBI)
If you do not want to use the baseline values and calculations, you can customize them or
configure your own.
Tip: Refer to the Risk Matrix section of the end user documentation for additional information
about understanding the Risk Matrix.
Important: You must associate your risk matrices with the sites before you assess risks using
the risk matrices in one of the following modules:
• Asset Strategy Management (ASM)
• Asset Criticality Analysis (ACA)
• Risk Based Inspection (RBI)

Modify the Risk Assessment Window Title

About This Task
You can modify the default title of the Risk Assessment window using the Risk Matrix record.
Note:
When you modify the title, the new title will be used everywhere that the Risk Matrix record is
used to display the Risk Assessment window. For example, if an Asset Strategy and an RCM
Analysis use the same Risk Matrix, if you modify the title in that Risk Matrix record, the new
title will be displayed when you access the Risk Assessment interface from any of the
following items:
• An Action or Risk in that Asset Strategy
• A Failure Effect or Recommendation in that RCM Analysis.

Procedure
1. Access the Risk Matrix record for the Risk Matrix that you want to modify.
2. In the Risk Matrix Layout datasheet, select
3. In the Appearance section, in the Dialog Title box, enter the new title for the Risk
Assessment window.
Note: The default title is not displayed on the datasheet. If the Dialog Title text box is
empty, it indicates that the default title is being used.
4. Select .

24
 Your changes are saved. The next time you view the Risk Assessment window from any
item that uses this Risk Matrix (for example, an Asset Strategy or RCM Analysis), the new
title will appear.

Modify Text Box Labels in the Risk Assessment Window

About This Task
If the default labels Risk Of, Mitigated By, Unmitigated Risk Rank, and Mitigated Risk Rank
that appear in the Risk Assessment window are not suitable for your organization and
terminology, you can modify the labels using the Risk Matrix record.
Note:
When you modify a label, the new label will be used everywhere that the Risk Matrix record is
used to display the Risk Assessment window. For example, if an Asset Strategy and an RCM
Analysis use the same Risk Matrix, if you modify the labels in that Risk Matrix record, the new
labels will be displayed when you access the Risk Assessment interface from any of the
following items:
• An Action or Risk in that Asset Strategy.
• A Failure Effect or Recommendation in that RCM Analysis.

Procedure
1. Access the Risk Matrix record for the Risk Matrix that you want to modify.
2. In the Risk Matrix Layout datasheet, select .
3. In the Appearance section, in the following boxes, type the new titles:
• Unmitigated Risk Label: The label of section that displays the name of the risk. This
will be used in place of Risk Of.
• Mitigation Label: The label of the section that displays the name of the item that is
mitigating the risk. This will be used in place of Mitigated By.
• Unmitigated Risk Rank: The label of the section that displays the unmitigated risk rank.
This will be used in place of Unmitigated Risk Rank.
• Mitigated Risk Rank: The label of the section that displays the mitigated risk rank. This
will be used in place of Mitigated Risk Rank.
Note: The default titles are not displayed on the datasheet. If the text boxes are empty, it
indicates that the default titles are being used.
4. Select .
Your changes are saved. The next time you view the Risk Assessment window from any
item that uses this Risk Matrix (for example, an Asset Strategy or RCM Analysis), the new
titles will appear.

Customize the Risk Matrix

About Customizing a Risk Matrix
You can customize the Risk Matrix that appears in the Risk Assessment window throughout
Essentials. You can do so by modifying values in the corresponding Risk Matrix record and
the records to which it is linked.

25
 You can modify the baseline Risk Matrix record without creating a completely new one, or you
can make a copy of the baseline Risk Matrix and customize the copy. Note that only one Risk
Matrix record can be specified as the default.
If a Risk Matrix has been used by a module in Essentials, the values in the following fields in
the Risk Matrix record cannot be modified:
• Currency
• Use Maximum Risk Rank
• Use Aliases?
• Alias Format Mask
In addition, you will not be able to add or remove probabilities or consequences from the Risk
Matrix.

Change the Axis on which Values Appear

About This Task
On the baseline Risk Matrix, values in Consequence records appear on the x-axis, and values
in Probability records appear on the y-axis. If desired, you can flip the axes for these families
so that values in Probability records appear on the x-axis and values in Consequence records
appear on the y-axis.
When you modify the axis setting for one family, the axis setting for the other family is
updated automatically to the opposite axis setting. In other words, if you specify that values
in Consequence records should appear on the y-axis instead of the x-axis, the axis setting for
values in Probability records will automatically appear on the x-axis instead of the y-axis.

Procedure
1. Access the Risk Matrix record for the Risk Matrix that you want to modify.
2. On the Risk Matrix Layout datasheet, select .
3. In the Consequence Axis or Probability Axis lists, select the axis on which you want to
view the family.
The axis setting for the family whose option you did not change is updated automatically
to display the opposite axis.
4. Select .
Your changes are saved.

Change the Order in Which Consequence or Probability Values

Appear
About This Task
In the baseline Risk Matrix, consequence values appear in ascending order from left to right,
and probability values appear in descending order from top to bottom. You can change the
sort order for one or both of these families.

Procedure
1. Access the Risk Matrix record for the Risk Matrix that you want to modify.
2. On the Risk Matrix Layout datasheet, select .

26
 3. In the Consequence Sort Order or Probability Sort Order box, select the sort order that
you want to apply: Ascending or Descending.
4. Select .
The order of the consequence or probability values has been changed.

Unlock the Mitigated Consequence

About This Task
By default, the baseline Risk Matrix is configured to lock the mitigated consequence. This
means that for mitigated risk assessments, you will be able to modify only the probability
value. You will not be able to modify the consequence value.

Procedure
1. Access the Risk Matrix record for the Risk Matrix that you want to modify.
2. On the Risk Matrix Layout datasheet, select .
3. Clear the Lock Mitigated Consequence check box.
4. Select .
Your changes are saved, and when you view the Risk Matrix via the Risk Assessment
window, you will be able to change the probability value or the consequence value in
mitigated risk assessments.

Hide the Probability and Consequence Names

About This Task
In the baseline Risk Matrix, Probability and Consequence names appear as row and column
headers in the Risk Matrix. If necessary, you can hide the Consequence and Probability
names.

Procedure
1. Access the Risk Matrix record for the Risk Matrix from which you want to hide
Consequence and Probability names.
2. On the Risk Matrix Layout datasheet, select .
3. In the Appearance section, select the Hide Probability and Consequence Names check
box.
4. Select .
Your changes are saved. The next time the Risk Matrix is displayed, the Consequence and
Probability names will be hidden from the column and row headings, as shown in the
following image.

27
Display Custom Values in the Risk Matrix
About This Task
In the baseline Risk Matrix, numeric values appear in each cell in a Risk Matrix. You can hide
these numeric values and then use the Use Aliases? option to display aliases in place of the
numeric values. For example, instead of the value 1, you could display the alias value Credible
- Low.

Procedure
1. Access the Risk Matrix record for the Risk Matrix that you want to modify.
2. On the Risk Matrix Layout datasheet, select .
3. Select the Hide Numeric Risk Rank? check box.
At this point, if you were to save the Risk Matrix, the numeric risk rank values would be
hidden as shown in the following image.

4. Select the Use Maximum Risk Rank check box. This causes the total risk rank value to be
the maximum risk rank across all categories (tabs) versus the sum of all risk rank values.
This box must be selected in order to use enable the Use Aliases? check box.
5. Select the Use Aliases? check box.
6. Select
7. Access the Consequence and Probability records linked to the Risk Matrix record.
8. In the Alias field in each Consequence and Probability record, specify the custom values
that you want to appear.
9. Save all changes.
The specified alias values will appear in the cells of the associated Risk Matrix.

28
Show the Unmitigated Financial Impact for Each Risk Category
About This Task
The Unmitigated Financial Impact value, stored in Risk Rank records, specifies the estimated
monetary value attributed to a specific Risk category. On the baseline Risk Matrix, the
Unmitigated Financial Impact value is not displayed by default. These steps describe how to
show this value on the Risk Matrix.

Procedure
1. Access the Risk Matrix record for the Risk Matrix for which you want to show the
Unmitigated Financial Impact.
2. In the Risk Matrix Layout datasheet, in the Appearance section, select the Show Financial
Impact check box.
3. Select .
Your changes are saved. The next time the Risk Matrix is displayed, the Unmitigated
Financial Impact box appears on each category section.
Note: The value in the Unmitigated Financial Impact box is a calculated value and cannot
be modified.

29
Change the Financial Precision of the Risk Matrix
About This Task
The Financial Precision value, stored in Risk Matrix records, specifies the number of decimal
places to display when rendering financial values in a Risk Matrix. If no Financial Precision
value is specified, a Financial Precision of 2 (for example, 1.00) will be used. These steps
describe how to change the Financial Precision of a Risk Matrix.

Procedure
1. Access the Risk Matrix record for the Risk Matrix for which you want to change the
Financial Precision.
2. In the Risk Matrix Layout datasheet, in the Appearance section, enter a value in the
Financial Precision field.
3. Select .
The Financial Precision for the selected Risk Matrix is saved.

Define a Template for Displaying Risk Values

About This Task
If you have decided to display custom values in the Risk Matrix, you can create a template
that will determine how values will be displayed in individual cells and on the tab labels.
For example, suppose your custom aliases appear in the Risk Matrix like this:

You can see that the risk value in each cell is a combination of the row alias and column alias,
without a delimiter. You can also see that the selected risk value is reflected on the tab label.
For instance, at the intersection of the Probable E row and the Very Low 1 column, you see
the value E1, which is also displayed on the tab label.
You could change this so that the risk values use a delimiter, such as a dash, so you would
see E-1 instead of E1.

Procedure
1. Access the Risk Matrix record for the Risk Matrix for which you want to specify how risk
values will be displayed.
2. In the Risk Matrix Layout datasheet, make sure the Use Maximum Risk Rank and Use
Aliases? boxes are checked.

30
 3. In the Alias Format Mask box, enter a formula that represents the format in which you
want risk values to be displayed, using any combination of the following parameters, with
or without delimiters:
• {c}: The alias for the column (specified in the Alias field in the corresponding
Consequence record).
• {r}: The alias for the row (specified in the Alias field in the corresponding Probability
record).
• {t}: The alias for the risk threshold (specified in the Alias field in the corresponding Risk
Threshold record).
For example, suppose you want risk values to be displayed using the format <row alias> -
<column alias>. In other words, if the row alias is E and the column alias is 1, you want the
risk value will be displayed as E-1. In this case, you would type the following formula in the
Alias Format Mask box: {r}-{c}

4. Select .
The template has been defined.

Create System Codes for a Consequence or Probability Label

Procedure
1. Access the Risk Matrix Admin Page on page 13.
2. Select System Codes and Tables.
The System Codes and Tables page appears.
3. In the System Tables list, select the Consequence Label or Probability Label System Code
Table that you want to modify.
The details of the System Code Table appear in the System Code Table page.

4. In the System Code Table page, under System Code, select .

31
 The Create System Code window appears.
5. Enter values in the ID and Description boxes, and then select Save.
The System Code is created.
Note: You must log off from Essentials, and then log in again for the System Codes that
you created to appear in the Probability Label or Consequence Label drop down list box
in the Risk Matrix Layout datasheet.

Specify the Consequence or Probability Label For a Risk Matrix

Procedure
1. Access the Risk Matrix record for the Risk Matrix for which you want to specify the
consequence or probability label.
2. In the Risk Matrix Layout datasheet, in the Appearance section, select a value from the
Consequence Label or Probability Label drop down list box.
3. Select .
The consequence or probability label for the Risk Matrix is saved.
Note: You must log off from Essentials, and then log in again to implement the changes in
Risk Matrix.

32
 Chapter

5
Reference
Topics:

• General Reference
• Family Field Descriptions

33
General Reference
Risk Assessment Data Model
The values that appear on the baseline Risk Matrix come from values that are stored in
records in the following families:
• Risk Matrix
• Risk Category
• Consequence
• Probability
• Risk Threshold
• Protection Level
The following diagram illustrates the families that are used to create a Risk Matrix and how
they are related to one another in the baseline Essentials database. Essentials leverages its
fundamental entity and relationship family infrastructure to store data about the Risk Matrix.

Note: The Criticality Mapping entity family and the Has Criticality Mapping relationship family
are used only by the Asset Criticality Analysis (ACA) module.

Risk Matrix System Code Tables

The following table lists the System Code Tables that are used by the Risk Matrix feature.

Table ID Table Description Function

MI_RISK_CATEGORY Risk Category Populates the Category Name field

in Risk Category records.

MI_RISK_CATEGORY_DESC Risk Category Description Populates the Category Description

field in Risk Category records.

34
 Table ID Table Description Function

MI_RISK_CONSEQUENCE Consequence Populates the Name field in

Consequence records.

MI_RISK_CONSEQUENCE_DESC Consequence Description Populates the Description field in

Consequence records.

MI_RISKMATR_CONS_LABEL_C Consequence Label Populates the label of the

Consequence axis in a Risk Matrix.

MI_RISK_MATRIX_AXIS Risk Matrix Axis Selection Populates the Consequence Axis

and Probability Axis fields in Risk
Matrix records.

MI_RISK_MATRIX_SORT_ORDER Risk Matrix Sort Order for Populates the Consequence Sort
Consequence and Probability Order field in Risk Matrix records.

MI_RISK_PROBABILITY Probability Populates the Name field in

Probability records.

MI_RISK_PROBABILITY_DESC Probability Description Populates the Description field in

Probability records.

MI_RISKMATR_PROB_LABEL_C Probability Label Populates the label of the Probability

axis in a Risk Matrix.

MI_RISKMATR_PROT_LABEL_C Protection Level Label Populates the label of the protection

level slider in a Risk Matrix.

MI_RISK_PROTECTION_LEVEL Protection Level Populates the Name field in

Protection Level Slider records.

MI_RISK_PROTECTION_LEVEL_DESC Protection Level Description Populates the Description field in

Protection Level Slider records.

MI_RISK_THRESHOLD Risk Threshold Populates the Description field in

Risk Threshold records.

MI_RISK_THRESHOLD_DESC Risk Threshold Description This table is not used.

About the Risk Assessment Window

This documentation uses the term Risk Assessment window to refer to the window that
displays the Risk Matrix and other risk information, and which can be accessed in various
places throughout the Essentials application. The actual name of the window that appears in
the application may be Unmitigated Risk Assessment or Mitigated Risk Assessment,
depending on how you accessed the window. Various aspects of the window, including its
name, may be customized by an administrative user.
Note: For details on accessing the Risk Assessment window using a particular module, see
the documentation for that module.
The following image illustrates what the Risk Assessment window looks like when accessed
from Asset Criticality Analysis.

35
 The Risk Assessment window contains different items depending upon how you access it.
The following table describes the possible items that you might see on the Risk Assessment
window.

Item Description Notes

Risk Of section Displays the name of the risk. An administrative user can modify
the label of this section using the
Risk Matrix datasheet.

Unmitigated Risk Rank section Displays a value that is calculated The value in the Unmitigated Risk
based on the sum of the unmitigated Rank section is a sum of all of the
risk values, which are represented by values on the tabs on the Risk
Matrix, multiplied by the appropriate
a icon on the matrix. weight and protection level factor
(the weight and the protection level
factor are configured in Risk
Category records and Protection
Level records).
If the Risk Matrix is configured to use
the maximum risk rank, this value is
the greatest of all the risk values, not
the sum.
An administrative user can modify
the label of this section using the
Risk Matrix datasheet.

36
 Item Description Notes

Mitigated By section Displays the name of the action or An administrative user can modify
the recommendation that mitigates the label of this section using the
the risk. Risk Matrix datasheet.

Mitigated Risk Rank section Displays a value that is calculated The value in the Mitigated Risk Rank
based on the sum of the mitigated section is a sum of all of the values
risk values, which are represented by on the tabs on the Risk Matrix,
multiplied by the appropriate weight
a icon in the matrix. and protection level factor (the
weight and the protection level
For a given risk, the mitigated risk factor are configured in Risk
rank will be lower than the Category records and Protection
unmitigated risk rank. Level records).
If the Risk Matrix is configured to use
the maximum risk rank, this value is
the greatest of all the risk values, not
the sum.
An administrative user can modify
the label of this section using the
Risk Matrix datasheet.

Risk Matrix Contains a series of tabs that For details about the Risk Matrix, see
contain a matrix, where you can the topic About the Risk Matrix.
make selections that the Essentials
system will use to calculate the
overall risk rank.

Legend Displays the icons that are used to None

represent mitigated risk values and
unmitigated risk values in the matrix.

Basis for Assessment section An explanation of the current risk None

assessment.

Save button Saves any changes you have made None

using the Risk Assessment window.

Cancel button Closes the Risk Assessment None

window, discarding any changes you
have made.

Risk Matrix Site Filtering

Site Filtering helps users who are assigned to specific sites find relevant records more easily
by preventing users from viewing records associated with sites with which they are not
associated. Site Filtering uses a Site Reference Key on families that have site filtering
enabled.
Tip: For more information, refer to the Site Filtering section of the documentation.
Entity families in Essentials, including Equipment and Functional Locations, store the Site
Reference Key in the system field MI_SITE_KEY. In the following image, you can see that
entity families are related to a Site Reference via the MI_SITE_KEY system field. Each Site
Reference is related to a Risk Matrix by the Has Risk Matrix relationship family.

37
Example: Customizing Row, Column, and Tooltip Labels
Suppose the internal matrix that your company uses to evaluate safety risk looks like this:

38
You want to begin using Essentials Asset Strategy Management to create Asset Strategies
and evaluate risk, and the baseline Essentials Risk Matrix that will be used in ASM looks like
this:

39
 You could modify the baseline Risk Matrix so that the probability and consequence labels
more closely resemble the Risk Matrix that you are familiar with.
To do so, in the Risk Matrix record, you would need to:
• Select the Hide Numeric Risk Rank check box, which hides the probability values 0.0001
through 1 and consequence values 1 through 1000 from the Risk Matrix.
• Select the Use Maximum Risk Rank check box, which causes the total risk rank value to
be the maximum risk rank across all categories (tabs) versus the sum of all risk rank
values.
• Select the Use Aliases check box, which allows you to define your own custom labels.
• Type the text {r}{c} in the Alias Format Mask text box.
Then, in the Probability and Consequence records that are linked to the Safety Risk Category
record, you would need to create aliases to specify the labels that you want to see in the Risk
Matrix. Specifically, you would need to:
• Specify the probability values A through E in the Alias field in the Probability records. For
example, in the Unlikely Probability record with the Probability value 0.0001, you would
type A in the Alias text box.
If you were to view the Risk Matrix, you would see a row with the label Unlikely A, as
shown in the following image.

In each remaining Probability record, you would specify the aliases B, C, D, and E.
• Specify the consequence values 1 through 5 in the Alias field in the Consequence records.
For example, in the Very High Consequence record with the Consequence value 1000, you
would type 5 in the Alias box.
If you were to view the Risk Matrix, you would see a column with the label Very High 5, as
shown in the following image.

40
 In each remaining Consequence record, you would specify the aliases 2, 3, 4, and 5.
When you finished defining the aliases, the completed Safety section in the Risk Matrix would
look like this:

41
About the Risk Matrix System Code Tables
When you create or modify certain records linked to a Risk Matrix record, the values that you
can select in the Name and Description lists are defined by System Code Tables. The
following table lists these records and the corresponding tables.

Record Table that defines the Name list Table that defines the Description
list

Risk Category MI_RISK_CATEGORY MI_RISK_CATEGORY_DESC

Consequence MI_RISK_CONSEQUENCE MI_RISK_CONSEQUENCE_DESC

Probability MI_RISK_PROBABILITY MI_RISK_PROBABILITY_DESC

Risk Threshold N/A MI_RISK_THRESHOLD_DESC

You can modify or add new entries to these System Code Tables via the System Codes and
Tables page within the Risk Matrix Admin section of the application.
For each entry in a System Code Table that defines the Name list, there must be a
corresponding entry (i.e., an entry with the same ID) in the System Code Table that defines
the Description list. After you select a value in the Name box, the Description box is
populated automatically with the value defined by the corresponding system code.

42
Example
When you create a new Probability record, suppose that the following list appears in the
Name box.

These values are defined in the MI_RISK_PROBABILITY System Code Table, where the values
that appear in the Name list are the Descriptions for each System Code.

Further, after you select a value in the Name box, the Description box is populated
automatically. The value that is populated is specified by the entry in the
MI_RISK_PROBABILITY_DESC table that contains the same ID as the selected entry in the
MI_RISK_PROBABILITY System Code Table, where the value populated is stored in the
Description field of the System Code.
For example, suppose you create a new Probability record and select Frequent in the Name
box. The Description box is populated automatically with the text Likely to occur more
frequent than mission time.
The following System Code in the MI_RISK_PROBABILITY System Code Table represents the
value Frequent.

43
 The following System Code in the MI_RISK_PROBABILITY_DESC System Code Table has the
same ID. The value from this System Code is used to populate the Description box for the
Probability record with the text Likely to occur more frequent than mission time.

44
How the Values in the Risk Matrix are Configured
You can configure each Risk Matrix to display values in certain places to guide users in
selecting the appropriate risk values.
Values in a Risk Matrix are determined as follows:
• The Risk Matrix as a whole that appears in the Risk Assessment window is specified by a
Risk Matrix record. Risk Matrix records store the values that determine how the Risk Matrix
looks. Some of the values in a Risk Matrix record are also used to filter the values that you
can select in other records in the Risk Matrix data model.
• Each tab in the Risk Assessment window is specified by a Risk Category record linked to
the Risk Matrix record.
• Within the Risk Matrix that appears upon selecting given tab, each row identifies a
probability level associated with the matrix. Each probability level is specified by a
Probability record. The Risk Category record to which the Probability record is linked
determines the section in which the row will appear.
• Within the Risk Matrix that appears upon selecting a given tab, each column identifies a
consequence level associated with the matrix. Each consequence level is specified by a
Consequence record. The Risk Category record to which the Consequence record is linked
determines the section in which the column will appear.
• Within each Risk Matrix, each cell contains a color and a tooltip that explains the threshold
within which the risk value falls. The threshold values and corresponding colors are
specified by Risk Threshold records that are linked to the Risk Matrix record.

Example
Consider the following Risk Matrix.

45
 The values shown in this Risk Matrix are determined by the following records:
• Risk Matrix records: Determines the look of the Risk Matrix, such as the appearance,
order, and axis on which the probability and consequence values appear.
• Risk Category records: There are 4 Risk Category records linked to the Risk Matrix record
shown: Safety, Environment, Operations, and Financial. Each Risk Category record
corresponds to one tab within the Risk Assessment window. The image shown above
displays the values in Probability and Consequence records that are linked to the Safety
Risk Category record.
• Probability records: There are 5 Probability records linked to the Environment Risk
Category record. Each Probability record corresponds to one row in the Risk Matrix.
The Probability record for the first row shown in this example contains the following
values:
◦ Name: Probable
◦ Value: 1
◦ Description: Likely to occur the same as mission time
Note: This value appears as a tooltip when you pause over the row heading.
• Consequence records: There are 5 Consequence records linked to the Environment Risk
Category record. Each Consequence record corresponds to one column in the Risk Matrix.
The Consequence record for the first column shown in this example contains the following
values:
◦ Name: Very Low
◦ Value: 1
◦ Description: None to minor first-aid

46
 Note: This value appears as a tooltip when you pause over the column heading.
• Risk Threshold records: There are 5 Risk Threshold records linked to this Risk Matrix
record. Each Risk Threshold record corresponds to a range of values that are represented
with the same color in the matrix, as well as the risk threshold value that appears when
you pause on a cell in the matrix.
The Risk Threshold record representing the cell in this example contains the following
values:
◦ Description: Medium
◦ Value: 1
◦ Color: PaleGoldenrod
Note: Risk Threshold records represent a range of values. Refer to the topic About Risk
Threshold Records for more information about how Risk Threshold records are used.

About Risk Threshold Records

Each Risk Matrix is linked to multiple Risk Threshold records, where each Risk Threshold
record corresponds to a range of values that are represented with the same color in the
matrix, as well as the risk threshold value that appears when you pause on a cell in the
matrix.
When you select a tab on the Risk Matrix, the cells in the matrix are shaded according to the
value in that cell and where it falls within the ranges as they are defined in the Risk Threshold
records. For example, in the following image, you can see that the cells contain in the number
0.1 and 0.01 are colored LightGreen. If you pause on the cell, the tooltip says Low.

The following Risk Threshold records are provided in the baseline Essentials database to
support the baseline Risk Matrix.

47
48
 From the values in these records, we can determine that the following criteria will be applied
to numbers that appear on the baseline Risk Matrix:
• Any number greater than or equal to 0 and less than 1 will be considered low risk. Cells in
the matrix that contain numbers greater than or equal to 0 and less than 1 will be shaded
LightGreen.
• Any number greater than or equal to 1 and less than 10 will be considered medium risk.
Cells in the matrix that contain numbers within this range will be shaded PaleGoldenrod.
• Any number greater than or equal to 10 and less than 100 will be considered high risk.
Cells in the matrix that contain numbers within this range will be shaded LightSalmon.
• Any number greater than or equal to 100 and less than 1000 will be considered very high
risk. Cells in the matrix that contains numbers within this range will be shaded Salmon.
• Any number greater than or equal to 1000 will be considered extreme risk. Cells in the
matrix that contains numbers greater than or equal to 1000 will be shaded IndianRed.

About the Baseline Risk Matrix Records

The baseline Essentials database contains two Risk Matrices:
• Standard Practice
• Default
Note: If you are upgrading from a previous version of Essentials, you will not receive the
Standard Practice Risk Matrix. You will receive only the Default Risk Matrix (and any Risk
Matrices that you created manually). The Default Risk Matrix will be phased out over the next
several releases. If you are an existing customer, you should continue using the Risk Matrix
that you were using before you upgraded. New customers, however, will receive both Risk
Matrices but should use the Standard Practice Risk Matrix or create their own Risk Matrix. In
other words, the Standard Practice Risk Matrix is recommended for customers who are not
already using a different Risk Matrix. For this reason, the Essentials documentation explains
the functionality of the Standard Practice Risk Matrix, not the Default Risk Matrix. Throughout
this documentation, when we use the phrase baseline Risk Matrix, we are referring to the
Standard Practice Risk Matrix. The Standard Practice Risk Matrix is not set automatically as
the default Risk Matrix. If you are planning to use it as the default Risk Matrix, you will need to
select the Default check box on the datasheet (after clearing the Default check box for the
Default Risk Matrix).
The following image shows the Standard Practice Risk Matrix.

49
 The Standard Practice Risk Matrix consists of a Risk Matrix record and the following
additional records:
• 4 Risk Category records: Safety, Environment, Operations, and Financial.
• 5 Consequence records: Very Low, Low, Medium, High, and Very High.
In the baseline Essentials database, each Consequence record is linked to the following
Risk Category records: Environment, Operations, Safety. The Risk Category record
Financial is not linked to a Consequence record.
• 8 Probability records: Frequent, Probable, Likely, Credible, Remote, Possible, Improbable,
Unlikely.
5 of these Probability records are linked to each Risk Category record, as shown in the
following table.

Safety Environment Operations Financial

Probable Probable Frequent Frequent

Credible Credible Probable Probable

Remote Remote Likely Likely

Improbable Improbable Credible Credible

Unlikely Unlikely Possible Possible

• 5 Risk Threshold records: Low, Medium, High, Very High, and Extreme.

50
Family Field Descriptions
Consequence Records
Consequence records determine the consequence levels available within a Risk Matrix. This
topic provides an alphabetical list and description of the fields that exist for the Consequence
family and appear on the Consequence Definition datasheet. The information in the table
reflects the baseline state and behavior of these fields.

Field Data Type Description Behavior and Usage

Alias Character An alias for the When the Use Aliases?

consequence. check box is selected in
the associated Risk Matrix
record, the value in the
Alias field in the
Consequence record
appears in the column
heading along with the
consequence name.

In addition, if the Alias

Format Mask field in the
associated Risk Matrix
record contains the value
{c}, the value in the Alias
field in the Consequence
record will be displayed in
the cell in the Risk Matrix
(according to the complete
template that is defined in
the Alias Format Mask
field).

Color Code Character The HEX or RGB code for None

the specific colors used in
Risk Matrix

Consequence Numeric A numeric value This value appears on the

representing the severity column heading in the risk
of the consequence. matrix.

After the Risk Matrix has

been used by a module in
Essentials, this field is
disabled.

51
 Field Data Type Description Behavior and Usage

Description Character A description of the This field is populated

severity of consequence. automatically based upon
the value in the Name field.
It is populated with a
System Code in the
MI_RISK_CONSEQUENCE_
DESC System Code Table,
which contains the same
ID as the System Code
that is stored in the Name
field.

In the risk matrix, this value

appears when you pause
on the column heading.

Name Character The name of the This field contains a list

consequence. that is populated based
upon the
MI_RISK_CONSEQUENCE
System Code Table.

This value appears on the

column heading in the risk
matrix.

Probability Records
Probability records determine the probability levels available within a Risk Matrix. This topic
provides an alphabetical list and description of the fields that exist for the Probability family
and appear on the Probability Definition datasheet. The information in the table reflects the
baseline state and behavior of these fields.

52
Field Data Type Description Behavior and Usage

Alias Character An alias for the probability. When the Use Aliases?
check box is selected in
the Risk Matrix record, the
value in this field appears
in the row heading along
with the probability name.

In addition, if the Alias

Format Mask field in the
associated Risk Matrix
record contains the value
{r}, the value in the Alias
field in the Probability
record will be displayed in
the cell in the Risk Matrix
(according to the complete
template that is defined in
the Alias Format Mask
field).

Color Code Character The HEX or RGB code for None

the specific colors used in
Risk Matrix

Description Character A description of the This field is populated

probability. automatically based upon
the value in the Name field.
It is populated with the
System Code in the
MI_RISK_PROBABILITY
System Code table, which
contains the same ID as
the System Code that is
stored in the Name field.

In the risk matrix, this value

appears when you pause
on the row heading.

Failure Interval Numeric A numeric value that is None

used to define the failure
rate associated with the
probability value for a
specific workflow within
the Asset Strategy
Optimization module.

53
 Field Data Type Description Behavior and Usage

Failure Interval Units Character The unit of measure that On the datasheet, you can
specifies the amount of select a unit of measure
time on which the failure from the Failure Interval
interval and probability Units list.
values are based.
The baseline Probability
records contain the value
Years by default.

Name Character The name of the This field contains a list

probability level. that is populated based
upon the
MI_RISK_PROBABILITY
System Code Table.

The value that you select

appears on the row
heading in the risk matrix.

Probability Numeric A numeric value that After the Risk Matrix has
represents the probability been used by a module in
that the risk will occur. Essentials, this field is
disabled.

Risk Category Character The name of the risk This field does not appear
category to which this on the datasheet.
probability applies (stored
in the Category Name field
of the Risk Category
record to which this
Probability record is
linked).

Protection Level Slider

The following table provides an alphabetical list and description of the fields that exist in the
Protection Level family and that are displayed on the baseline Protection Level Definition
datasheet (unless otherwise noted). The information in the table reflects the baseline state
and behavior of these fields.
This topic provides an alphabetical list and description of the fields that exist for the
Protection Level family and appear on the Protection Level Definition datasheet. The
information in the table reflects the baseline state and behavior of these fields.

54
Field Data Type Description Behavior and Usage

Alias Character An alias for the protection If the Alias Format Mask
level. field in the associated Risk
Matrix record contains the
value {pl}, the value in the
Alias field in the Protection
Level record will be
displayed in the cell in the
Risk Matrix (according to
the complete template that
is defined in the Alias
Format Mask field).

Description Character A description of the This field is populated

protection level. automatically based upon
the value in the Name field.
It is populated with the
System Code in the
MI_RISK_PROTECTION_LE
VEL_DESC System Code
Table, which contains the
same ID as the System
Code that is stored in the
Name field. A Super User
can modify the System
Codes that are available
via the Protection Level tab
in the Risk Matrix record to
which this Protection Level
record is linked. When you
pause on a level in the
Protection Level Definition
slider, this value appears to
the right of the protection
level name (separated by a
colon). For example, if the
name is 1 and the
description is One, when
you pause on that level in
the slider, you will see the
value 1:One.

55
 Field Data Type Description Behavior and Usage

Factor Number A number by which you This number appears

want to multiply the below the Protection Level
currently selected risk slider in the Unmitigated
value. For example, if the cell or the Mitigated cell,
Factor is 10 and the value depending upon whether
selected in the you are defining the
Environment section is 30, unmitigated risk (e.g., from
the total risk value for the a Risk in ASM) or mitigated
Environment category risk (e.g., from an Action in
would be 300 (10 x 30). ASM). After the Risk Matrix
has been used by a
module in Essentials, this
field is disabled.

Name Character The name of the protection This field contains a list
level. that is populated based
upon the
MI_RISK_PROTECTION_LE
VEL System Code Table. A
Super User can modify the
System Codes that are
available in this list via the
Protection Level section in
the Risk Matrix record to
which this Protection Level
record is linked. This value
appears when you pause
on a level in the Protection
Level slider.

Risk Category Records

Risk Category records determine the tabs available within a Risk Matrix. This topic provides
an alphabetical list and description of the fields that exist for the Risk Category family and
appear on the Risk Category datasheet. The information in the table reflects the baseline
state and behavior of these fields.

56
Field Data Type Description Behavior and Usage

Category Alias Character An alias for the category. This value does not appear
on the Risk Matrix.

Category Description Character A description of the This field is populated

category. automatically based upon
the value in the Category
Name field. It is populated
with the System Code in
the
MI_RISK_CATEGORY_DESC
System Code Table, which
contains the same ID as
the System Code that is
stored in the Category
Name field.

Category Name Character The name of the category. This field contains a list
that is populated based on
the MI_RISK_CATEGORY
System Code Table.

The name that you select

is used as the tab name in
the Risk Matrix.

The name does not have to

be unique.

Index Numeric Specifies the order in Regardless of its index

which the tab will appear, value, the Risk Category
relative to all other tabs record with the selected Is
defined for the same Risk Financial check box will
Matrix. always appear farthest to
the right on the Risk
Matrix.

57
 Field Data Type Description Behavior and Usage

Is Financial Boolean A logical field that Essentials does not

specifies that the category provide any logic to
is financial and will enforce that only one Risk
therefore be displayed on Category record per Risk
the Financial tab of the Matrix record be selected
Risk Matrix. as the financial category,
but we recommend that
you specify only one
financial category per Risk
Matrix record.

After the Risk Matrix has

been used by a module in
Essentials, this field is
disabled.

Weight Numeric Specifies the number by When you create a new

which you want to multiply Risk Category record, the
each selected value in the value in the Weight field is
matrix. set by default to 1 (one).

After the Risk Matrix has

been used by a module in
Essentials, this field is
disabled.

Risk Matrix Records

Risk Matrix records determine how a Risk Matrix looks, as well as other information about the
Risk Matrix. This topic provides an alphabetical list and description of the fields that exist for
the Risk Matrix family and appear on the Risk Matrix Layout datasheet. The information in the
table reflects the baseline state and behavior of these fields.

58
Field Data Type Description Behavior and Usage

Alias Format Mask Character Specifies the format in The format must be
which you want to display defined using the following
the risk rank values in the formula:
cells on the risk matrix.
{c} - {r} - {pl} - {t}

Where:

• {c} is the alias for the

column.
• {r} is the alias for the
row.
• {pl} is the alias for the
protection level.
• {t} is the alias for the
risk threshold.

The delimiter in this

formula is a dash (-), but it
can be customized. For
example, you could use a
colon (:), in place of a
dash.

You can exclude from the

format any parameter that
you do not want to see on
the risk matrix.

The default format is {c} -

{r}.

Consequence Axis Character Specifies the axis on which You can choose from:
the consequence values
• X-Axis: Displays the
are displayed.
consequence values
along the x-axis.
• Y-Axis: Displays the
consequence values
along the y-axis.

When you change this

value, the value in the
Probability Axis field is
updated automatically to
display the opposite value.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, the default value is
X-Axis.

59
 Field Data Type Description Behavior and Usage

Consequence Sort Order Character Specifies the order in In the baseline Risk Matrix
which the consequence record and all new Risk
values are displayed. Matrix records that you
create, the default value is
Ascending.

Currency Character Specifies the unit of After the Risk Matrix has
measure that appears next been used by a module in
to the Consequence box Essentials, this field is
on the Financial tab of the disabled, and you cannot
Risk Matrix. modify the value.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, the default value is
USD.

Default Boolean Indicates whether or not You can specify only one
this Risk Matrix is the Risk Matrix record as the
default Risk Matrix. default.

In the Standard Practice

Risk Matrix record, the
Default check box is
cleared. In the Default Risk
Matrix record, the Default
check box is selected.

Dialog Title Character Specifies the title on the In the baseline Risk Matrix
Risk Assessment window record and all new Risk
that appears when Matrix records that you
accessed from an item that create, the Dialog title box
uses this Risk Matrix (e.g., is empty, indicating that
an Action in an Asset the default title is being
Strategy). used.

Financial Precision Numeric Specifies the number of If no Financial Precision

decimal places to display value is specified, a
when rendering financial Financial Precision of 2
values in a Risk Matrix. (e.g., 1.00) will be used.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, the Financial
Precision box is empty,
indicating that the default
precision value is being
used.

60
Field Data Type Description Behavior and Usage

Hide Numeric Risk Rank? Boolean Indicates whether or not If this check box is cleared,
you want to display the the numeric risk rank
numeric risk rank values in values are displayed. If this
the Risk Matrix. check box is selected, the
numeric risk rank values
are hidden in the Risk
Matrix.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, this check box is
cleared.

Hide Probability and Boolean Indicates whether or not If the check box is cleared,
Consequence Names the Probability and the names are displayed. If
Consequence names are the check box is selected,
hidden on the Risk Matrix. the names are hidden.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, this check box is
cleared.

Hide Protection Level Text Boolean Hide Protection Level Text. This allows the user to hide
the text boxes that
normally show the
unmitigated and mitigated
protection level values in
the Risk Assessment
window.

Lock Mitigated Boolean Indicates whether or not When this check box is
Consequence the mitigated consequence selected, for mitigated risk
is locked. assessments, you will be
able to modify only the
probability value. You will
not be able to modify the
consequence value.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, the check box is
selected.

Logarithmic Scale Boolean Indicates whether or not In the baseline Risk Matrix
the y-axis will use a record and all new Risk
logarithmic scale on a Matrix records that you
graph that displays risk create, this check box is
values. selected.

61
 Field Data Type Description Behavior and Usage

Mitigated Risk Rank Character Specifies the label of the The default label is
section on the Risk Mitigated Risk Rank.
Assessment window that
In the baseline Risk Matrix
displays the mitigated risk
record and all new Risk
rank.
Matrix records that you
create, the Mitigated Risk
Rank box is empty,
indicating that the default
title is being used.

Mitigation Label Character Specifies the label of the The default label is
section on the Risk Mitigated By.
Assessment window that
In the baseline Risk Matrix
displays the name of the
record and all new Risk
item that is mitigating the
Matrix records that you
risk.
create, the Mitigation
Label box is empty,
indicating that the default
title is being used.

Probability Axis Character Specifies the axis on which You can choose from:
the probability values are
• X-Axis: Displays the
displayed.
probability values along
the x-axis.
• Y-Axis: Displays the
probability values along
the y-axis.

If you change this value,

the value in the
Consequence Axis field will
be updated automatically
to display the opposite
value.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, the default value is
Y-Axis.

Probability Sort Order Character Specifies the order in In the baseline Risk Matrix
which the probability record and all new Risk
values are displayed. Matrix records that you
create, the default value is
Descending.

62
Field Data Type Description Behavior and Usage

Risk Matrix Name Character The name of the Risk This value is used to
Matrix. identify the record. It does
not, however, appear
anywhere on the Risk
Assessment interface.

In the baseline Risk Matrix

record, the Risk Matrix
name is Default.

Show Financial Impact Boolean Indicates whether or not This field appears on the
the Financial Impact field Risk Matrix Layout and the
of the Risk Rank family Risk Matrix Definition
appears on each category datasheets.
tab the Risk Matrix.
If the Show Financial
Impact check box is
cleared, the Financial
Impact value does not
appear on each category
section of the Risk Matrix.
If the Show Financial
Impact check box is
selected, then the
Financial Impact value
appears on each category
section of the Risk Matrix.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, this check box is
cleared by default.

Unmitigated Risk Label Character Specifies the label of the The default label is Risk Of.
section on the Risk
In the baseline Risk Matrix
Assessment window that
record and all new Risk
displays the name of the
Matrix records that you
risk.
create, the Unmitigated
Risk Label box is empty,
indicating that the default
label is being used.

63
 Field Data Type Description Behavior and Usage

Unmitigated Risk Rank Character Specifies the label of the The default label is
section on the Risk Unmitigated Risk Rank.
Assessment window that
In the baseline Risk Matrix
displays the unmitigated
record and all new Risk
risk rank.
Matrix records that you
Note: If you are using the create, the Unmitigated
Asset Criticality Analysis Risk Rank box is empty,
feature, this value will also indicating that the default
be used as the label of the label is being used.
column that displays the
unmitigated risk rank in
ACA.

Use Aliases? Boolean Indicates whether or not In the baseline Risk Matrix
you want to display the record and all new Risk
aliases that have been Matrix records that you
defined for the records create, this check box is
that are linked to the Risk disabled and cleared. It
Matrix record. For example, becomes enabled only
if the Alias field in the when you select the Use
Consequence record High Maximum Risk Rank check
contains the value E, when box.
the Use Aliases? check
box is selected, instead of
seeing only the value High
in the Risk Matrix, the
value E will appear.

Use Maximum Risk Rank Boolean Indicates whether or not If this check box is cleared,
the overall risk rank will the overall risk rank will
equal the largest value of equal the sum of all
all selected values (except selected values (except for
for the Financial value) in the Financial value).
Risk Matrix.
After the Risk Matrix has
been used by a module in
Essentials, this field is
disabled, and you cannot
modify the selection.

In the baseline Risk Matrix

record and all new Risk
Matrix records that you
create, this check box is
cleared.

Risk Rank Records

Risk Rank records are used to determine a single instance of risk for a specific category
within a Risk Assessment. This topic provides an alphabetical list and description of the fields
that exist for the Risk Rank family and appear on the Risk datasheet. The information in the
table reflects the baseline state and behavior of these fields. This list is not comprehensive.

64
 Field Data Type Description Behavior and Usage

Category Character The ID of the Risk The value in this field is

Category record used to populated automatically
assess the Risk. with one of the following
values:

• Safety
• Environment
• Operations
• Financial

Consequence Numeric A numeric value

The value in this field is
representing the severity
populated based on the
of the consequence.
selections made on the
Risk Assessment window.

Financial Impact Numeric The estimated monetary A value is not required.

value attributed to a
The value in this field can
specific Risk Category.
be configured to appear on
the Risk Matrix. The default
label on the Risk Matrix is
Unmitigated Financial
Impact.

Probability Numeric A numeric value The value in this field is

representing the populated based on the
probability that the risk will selections made on the
occur. Risk Assessment window.

Risk Numeric Specifies the total risk of The value in this field
the assessment. appears at the top of the
Risk Matrix and is
calculated as follows:

Risk = Probability x
Consequence

Risk Threshold Records

Risk Threshold records determine the threshold values and colors that appear within a Risk
Matrix. This topic provides an alphabetical list and description of the fields that exist for the
Risk Threshold family and appear on the Risk Threshold datasheet. The information in the
table reflects the baseline state and behavior of these fields.

65
 Field Data Type Description Behavior and Usage

Alias Character An alias for the risk When the Use Aliases?
threshold. check box is selected in
the Risk Matrix record,
when you pause on a cell
in the risk matrix, instead
of the value in the
Description field in the Risk
Threshold record, this
value will appear.

In addition, if the Alias

Format Mask field in the
associated Risk Matrix
record contains the value
{t}, the value in the Alias
field in the Risk Threshold
record will be displayed in
the cell in the Risk Matrix
(according to the complete
template that is defined in
the Alias Format Mask
field).

Color Character A value indicating the color None

that will appear in all cells
in the matrix that contain a
number that falls within
this risk boundary
(according to the number
in the Value box of this
Risk Threshold record and
other Risk Threshold
records that are linked to
the same Risk Matrix
record).

66
Field Data Type Description Behavior and Usage

Description Character A description of the risk This value is used to

level. identify the record. This
value appears when you
pause on a cell in the risk
matrix.

Value Numeric A number that represents If a cell in the matrix

the risk level associated contains a number greater
with the number in a cell in than or equal to the risk
the matrix. level and less than the next
highest risk level in a Risk
Threshold record that is
linked to the same Risk
Matrix record, the number
will be considered to reside
within this risk level.

For example, if the Value

field in the Risk Threshold
record Medium contains
the number 10, and the
Value field in the Risk
Threshold record High,
which is linked to the same
Risk Matrix record,
contains the number 100,
then any cell in the matrix
that contains a number
greater than or equal to 10
and less than 100 will be
considered Medium risk.
Any number greater than
or equal to 100 will be
considered High risk.

67
 Chapter

6
Release Notes
Topics:

• Fourth Quarter of 2022

• Second Quarter of 2020
• Third Quarter of 2019
• First Quarter of 2019

68
Fourth Quarter of 2022
Release Date: December 13, 2022
This topic provides a list of product changes released for this module on this date.

Table 1: Enhancements and New Features

The following enhancements and new features have been added.

Description Tracking ID

To enhance usability, you can now change the label of the protection level slider in a US514864
Risk Matrix. To facilitate this enhancement, a new System Code Table named
Protection Level Label has been added.

Table 2: Resolved Issues

The following issues, which existed in one or more previous versions, have been resolved.
Description Tracking ID

Previously, the Risk Rank was not displayed even when the Hide Numeric Risk Rank? DE183690
checkbox in the Risk Matrix was not selected. This issue has been resolved.

Release Date: November 18, 2022

This topic provides a list of product changes released for this module on this date.

Table 3: Resolved Issues

The following issues, which existed in one or more previous versions, have been resolved.
Description Tracking ID

Previously, the Risk Rank was not displayed even when the Hide Numeric Risk Rank? DE185438
checkbox in the Risk Matrix was not selected. This issue has been resolved.

Second Quarter of 2020

Release Date: May 8, 2020
This topic provides a list of product changes released for this module on this date.

Table 4: Enhancements and New Features

The following enhancements and new features have been added.

69
 Description Tracking ID

You can now export or import Risk Matrices. To facilitate this enhancement, the US378546
Export option has been added to the Risk Matrix Admin page. You can import Risk
Matrices through the Risk Matrix data loader.

Risk management now supports having no Probabilities defined (that is, unrestricted US337727
Probabilities) for a financial category.

Table 5: Resolved Issues

The following issues, which existed in one or more previous versions, have been resolved.
Description Tracking ID

Previously, you could create a Risk Matrix containing the same index for two different DE112939
categories, due to which you could not perform risk assessment. This issue has been
resolved. Now in this scenario, the index is always unique, and you cannot create a
Risk Matrix containing duplicate indexes.

Third Quarter of 2019

Risk Matrix
This topic provides a list of product changes released for this module on the dates listed
below.

Release Date: September 27, 2019

Table 6: Enhancements and New Features

The following enhancements and new features have been added.

Description Tracking ID

In the default risk matrix, the colors associated with risk thresholds have been US335434
modified to improve contrast.

Table 7: Resolved Issues

The following issues that existed in one or more previous versions have been resolved.
Description Tracking ID

Previously, in the financial risk control, you could not calculate the financial US333940
consequence if the following fields did not contain a value:

• Production Loss
• Maintenance Cost

This issue has been resolved. Now, you can calculate the financial consequence if any
one of the fields contain a value.

70
First Quarter of 2019
Risk Matrix
This topic provides a list of product changes released for this module on the dates listed
below.

Release Date: March 29, 2019

Table 8: Resolved Issues

The following issues that existed in one or more previous versions have been resolved.
Description Tracking ID

Previously, if the Not Applicable check box was selected for a Risk Matrix category, DE89701
the overall risk would not update until the Risk Matrix was saved. This issue has been
resolved.

71