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Project Management Simplified Notes

The Project Management Simplified Study Guide outlines the essential phases and components of project management, including initiation, planning, execution, monitoring, and closure. It emphasizes the importance of defining project scope, managing time, cost, and quality, and addressing risks while fostering effective team structures and communication. The guide also highlights the significance of supply chain management and the evaluation of project completion and lessons learned.

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91 views3 pages

Project Management Simplified Notes

The Project Management Simplified Study Guide outlines the essential phases and components of project management, including initiation, planning, execution, monitoring, and closure. It emphasizes the importance of defining project scope, managing time, cost, and quality, and addressing risks while fostering effective team structures and communication. The guide also highlights the significance of supply chain management and the evaluation of project completion and lessons learned.

Uploaded by

suyoc01
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Project Management Simplified Study Guide

Unit 1: Introduction

- Project Management = Planning + Executing + Monitoring.

- Phases: Initiation, Planning, Execution, Monitoring, Closure.

- 7-S: Strategy, Structure, Systems, Shared Values, Style, Staff, Skills.

- Environment: Stakeholders, politics, economy, tech.

- Complexity: Big teams, changing scope, unclear goals.

- Strategy: Projects help achieve long-term goals.

- Coordination: Right people + right time = success.

- Performance = On time + On budget + Right quality.

Unit 2: Project Definition

- Project Concept: What's the purpose?

- Scope: What's included/excluded.

- Process: Steps to follow from start to finish.

- WBS: Break big work into small parts.

- Process Mapping: Flow of tasks.

- Checkpoints: Review points during the project.

Unit 3: Time, Cost and Quality Planning

- Time: Use Gantt charts (tasks vs time) & AoA diagrams (task order).

- Estimation: Guess time/cost using past data or expert advice.

- Cost: Direct (material/labor) + Indirect (admin).

- Budgeting: Assign funds to tasks.

- Quality: Meet customer needs, avoid defects.

- Tools: MS Project, Primavera, Excel.


Project Management Simplified Study Guide

Unit 4: Plan Analysis and Risk Management

- Analyze Time: Any delays?

- Analyze Cost: Is it going over budget?

- Analyze Quality: Are we meeting standards?

- Risks: Identify + Analyze + Plan + Monitor.

- Risk = Chance something bad happens (e.g. late delivery, price hike).

Unit 5: Project Organization: Structures and Teams

- Team Roles: Leader, members, sponsors.

- Structures: Functional, Matrix, Projectized.

- Matrix = Share team across departments.

- Teamwork: Clear roles + communication = success.

- Handle conflict: Early + Fair.

- Virtual teams: Use Zoom, Slack, Trello.

Unit 6: Control of Projects

- Control = Keep things on track.

- Focus on Time, Cost, Quality.

- Tools: Visual boards, PM software.

- PMIS = Project info system (like dashboards).

- Change Control: Approve changes formally.

- Monitor = Compare actual vs plan.

Unit 7: Supply Chain Issues

- Supply Chain = From raw material to delivery.

- Purchasing: Get right materials at right time.

- Contracts: Legal agreements with suppliers.


Project Management Simplified Study Guide

- Move from 'buying' to 'partnering'.

- Use tech: Real-time tracking, automation.

Unit 8: Project Completion and Review

- Completion = Deliver product + Documentation.

- Handover: To client or operations team.

- Lessons Learned: What went well, what didn't?

- Audits: Review quality, cost, process.

- Evaluate: Was it worth it? Did it meet goals?

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