Finance Interview Questions

1. Core Concepts & Navigation

Functional Questions

1. What is Workday Financial Management?

Answer:
Workday Financial Management is a cloud-based ERP system designed to manage financial
transactions, reporting, and compliance, integrating seamlessly with HR, Payroll, and other
modules.

2. What are the key features of Workday Finance?

Answer:

 Real-time Reporting & Analytics

 Worktag-driven Financial Structure

 Automated Business Processes

 Multi-currency & Multi-entity Support

 AI-driven Insights & Compliance Monitoring

3. What are Worklets in Workday Finance?

Answer:
Worklets are dashboard shortcuts that allow users to quickly navigate to financial transactions,
reports, and tasks.

4. What is the role of the Workday Finance Worklet?

Answer:
It provides a centralized hub for accessing financial tasks such as journal entries, invoices, supplier
payments, and reports.

5. How do you navigate to financial reports in Workday?

Answer:

 Search for "Find Reports" in the search bar.

 Navigate to Workday Reports Worklet → Select the financial module.

6. How does Workday support financial data visualization?

Answer:
Workday provides Embedded Analytics, Dashboards, Worklets, and Matrix Reports for real-time
financial insights.

7. What is the difference between operational and financial reports in Workday?

Answer:
  Operational Reports track daily transactions (e.g., invoice status).

 Financial Reports generate P&L statements, Balance Sheets, and Cash Flow Reports.

8. What is a Journal in Workday?

Answer:
A Journal records financial transactions in Workday, which can be manually created, automatically
generated, or integrated.

9. How does Workday handle multi-entity transactions?

Answer:
Workday allows Intercompany Transactions, Multi-GAAP, and Multi-currency accounting through
Entity Hierarchies & Worktags.

10. What is Workday’s Chart of Accounts?

Answer:
Workday replaces traditional COA with Worktags, which provide flexible tagging and classification.

11. How does Workday handle real-time accounting adjustments?

Answer:
Users can create Reclassification Journals or use Reversing Entries to adjust financial transactions.

12. How does Workday ensure financial compliance?

Answer:
Workday integrates audit trails, automated controls, and security policies for regulatory
compliance.

13. What are Book Codes in Workday?

Answer:
Book Codes define GAAP-based accounting rules for different financial entities.

14. How does Workday Financial Management integrate with Workday HCM?

Answer:
It allows seamless Payroll Processing, Expense Management, and HR Cost Allocations.

15. How can users access frequently used financial transactions?

Answer:
Users can pin reports and transactions to Worklets for quick access.

2. Organization in Workday Finance

Functional Questions

1. What are Organizations in Workday Finance?

Answer:
Organizations are structures used to classify business units, cost centers, companies, and financial
reporting hierarchies.
2. What are the different types of Organizations in Workday?

Answer:

 Company (Legal entity for financial reporting)

 Cost Center (Tracks expenses by department)

 Supervisory Organization (Manages employees and approvals)

 Project (For financial tracking of initiatives)

 Grant (For non-profit funding tracking)

3. How do Organization Hierarchies work?

Answer:
They define parent-child relationships for financial reporting and consolidations.

4. What is a Financial Entity in Workday?

Answer:
A Financial Entity is a legal or reporting unit that drives accounting, tax, and compliance.

5. How does Workday support Multi-Company Accounting?

Answer:
It allows separate books for each company while consolidating financials at the enterprise level.

6. What is the difference between Cost Center and Profit Center?

Answer:

 Cost Centers track departmental expenses.

 Profit Centers track revenues and margins.

7. How do Organizations impact Workday Financial Reporting?

Answer:
Organizations filter financial data based on hierarchy levels.

8. What is a Business Unit in Workday?

Answer:
A Business Unit is an optional classification for segmenting financial data.

9. Can organizations be modified after transactions are posted?

Answer:
Only through Journal Reclassification or Accounting Adjustments.

10. How does Workday prevent incorrect Organization usage?

Answer:
It enforces validation rules and approval workflows.

11. How does Workday handle cross-organization financial transactions?

Answer:
Through Intercompany Accounting & Settlement Rules.

12. What is the role of Organization Assignments in Workday?

Answer:
They define default Worktags and cost allocation rules.

13. How does Workday handle multiple tax jurisdictions?

Answer:
Each legal entity can have its own Tax Setup, VAT, and GST compliance rules.

14. What are Reporting Organizations in Workday?

Answer:
They aggregate financial data for regional, functional, and corporate reporting.

15. What are Custom Organizations in Workday?

Answer:
User-defined structures for specialized financial reporting needs.

3. Worktags in Workday Finance

Functional Questions

1. What are Worktags in Workday?

Answer:
Worktags are metadata labels that classify transactions instead of traditional account codes.

2. What are the different types of Worktags?

Answer:

 Company

 Cost Center

 Project

 Fund

 Grant

 Customer

 Supplier

 Location

3. How do Worktags improve Financial Reporting?

Answer:
They allow real-time filtering and multi-dimensional analysis.
4. How does Workday enforce Worktag usage?

Answer:
Through Validation Rules and Default Assignments.

5. What is the role of Worktags in Expense Management?

Answer:
They categorize expenses based on departments, projects, and funding sources.

6. Can Worktags be updated after a transaction is posted?

Answer:
Only through Journal Reclassification or Accounting Adjustments.

7. How do Worktags impact Supplier Payments?

Answer:
They ensure accurate allocation of expenses and reporting.

8. What is the difference between Operational and Reporting Worktags?

Answer:

 Operational Worktags drive transactions.

 Reporting Worktags enhance data analysis.

9. How do Worktags affect Tax Calculation in Workday?

Answer:
They determine applicable tax rates and jurisdiction rules.

10. How does Workday handle Worktag Defaults?

Answer:
Defaults are set up via Business Process Configuration.

4. Banking in Workday Finance

Functional Questions

1. What is the Banking & Settlement module in Workday?

Answer:
It manages bank accounts, payments, settlements, and cash reconciliations within Workday.

2. How does Workday handle bank account management?

Answer:
Users can configure multiple bank accounts, routing details, payment rules, and settlement
processes.

3. What are the different payment types in Workday?

Answer:
  Checks

 Electronic Funds Transfers (EFT)

 Direct Debits

 Credit Card Payments

4. How do you configure a new bank account in Workday?

Answer:
Navigate to Create Bank Account → Enter Account Details → Set Payment Rules → Configure
Settlement Instructions.

5. What is a Settlement Run in Workday?

Answer:
A batch process that groups payments and sends them for bank settlement.

6. What is a Pay Group in Workday?

Answer:
A classification used to group employees and suppliers for payment processing.

7. How does Workday handle bank statement reconciliation?

Answer:
Through automated reconciliation rules that match Workday transactions with bank statements.

8. What is a Bank Routing Rule?

Answer:
A rule that determines which bank account processes payments based on Worktags, location, or
currency.

9. Can we integrate external bank statements into Workday?

Answer:
Yes, using Bank Statement Integration via EIB or Workday Studio.

10. How does Workday ensure payment security?

Answer:

 Role-based access control

 Approval workflows

 Audit logs for banking transactions

11. What is a Payment Election in Workday?

Answer:
It allows employees or suppliers to choose payment methods (ACH, Check, Wire Transfer, etc.).

12. How do you handle bank transfers between company accounts?

Answer:
By using Intercompany Bank Transfers with appropriate Worktags.

13. What happens if a payment fails in Workday?

Answer:
A failed payment is flagged, reviewed, and reprocessed or adjusted manually.

14. How does Workday support multi-currency banking?

Answer:
Each bank account can be set to a specific currency, with real-time currency conversions.

15. How do you monitor cash balances in Workday?

Answer:
By using Bank Reconciliation Reports and Cash Position Dashboards.

5. Settlements in Workday Finance

Functional Questions

1. What is the purpose of Settlements in Workday?

Answer:
Settlements process and reconcile supplier, customer, and payroll payments.

2. What are the key components of a Settlement Run?

Answer:

 Settlement Creation

 Payment Processing

 Clearing Transactions

 Bank Reconciliation

3. What are Settlement Thresholds in Workday?

Answer:
Thresholds define minimum/maximum payment amounts for processing.

4. How do you track pending settlements in Workday?

Answer:
By using the "Find Payment Events" report.

5. How does Workday handle settlement failures?

Answer:
Failed payments are reprocessed, voided, or adjusted with new instructions.

6. What role does the Settlement Approval Process play?

Answer:
Ensures internal controls and compliance before payments are processed.

7. Can settlements be automated in Workday?

Answer:
Yes, using Scheduled Settlement Runs.

8. What is a Payment Reversal in Workday?

Answer:
A process to void or adjust a completed payment.

9. How does Workday integrate with third-party payment processors?

Answer:
Using Workday APIs, EIB, or Core Connector integrations.

10. What are Intercompany Settlements?

Answer:
Settlements between two Workday legal entities for intercompany transactions.

11. How does Workday handle settlement reports?

Answer:
Through custom reports or delivered "Settlement Detail Report".

12. What is a Payment Run?

Answer:
A batch process that processes payments for a group of transactions.

13. How does Workday manage settlement aging?

Answer:
By tracking overdue settlements and sending notifications.

14. What are Auto-Reconciliations in Workday?

Answer:
Workday automatically matches payments with bank transactions.

15. How can settlement discrepancies be resolved?

Answer:
Through exception reports and manual adjustments.

6. Security in Workday Finance

Functional Questions

1. How does Workday implement security in Finance?

Answer:
Through Role-Based Security, Domain Security, and Business Process Security.
2. What is Role-Based Security in Workday?

Answer:
Roles define what actions users can perform in Workday Finance.

3. What are Domain Security Policies?

Answer:
Policies that control access to financial transactions and reports.

4. How does Workday prevent unauthorized financial transactions?

Answer:
By implementing Approval Workflows and Security Groups.

5. What is the difference between User-Based and Role-Based Security?

Answer:

 User-Based Security applies to individual users.

 Role-Based Security applies to a group of users with the same responsibilities.

6. How do you assign security roles to employees?

Answer:
Navigate to "Maintain Assignable Roles" → Assign user → Configure permissions.

7. How does Workday handle audit logs for financial transactions?

Answer:
Audit logs track who performed what action and when.

8. How do security groups impact financial reporting?

Answer:
They determine who can view or modify financial reports.

9. What is Business Process Security?

Answer:
It controls who can initiate, approve, or modify financial transactions.

10. Can security roles be customized in Workday?

Answer:
Yes, Workday allows custom security configurations.

11. What is a Domain in Workday Security?

Answer:
A security unit that controls access to specific objects.

12. How do you restrict sensitive financial information in Workday?

Answer:
By applying Security Groups and Restricted Access Controls.
13. How does Workday handle multi-level approvals for payments?

Answer:
By configuring approval chains in Business Processes.

14. What is View-Only Security?

Answer:
Allows users to see but not modify financial data.

15. How can you test security roles in Workday?

Answer:
Using the "Security Analysis Report".

7. Business Process in Workday Finance

Functional Questions

1. What is a Business Process (BP) in Workday?

Answer:
A Business Process (BP) in Workday is a workflow that defines the steps, approvals, and conditions
required to complete a transaction (e.g., invoice approvals, supplier payments).

2. What are the key components of a BP in Workday?

Answer:

 Initiation step

 Approval step

 Actions (e.g., notifications, conditions)

 Validations

 Completion step

3. How do you configure a Business Process in Workday?

Answer:
Navigate to Edit Business Process Definition → Add steps → Assign roles → Set conditions and
validations.

4. What are Workday BP Conditions?

Answer:
Conditions define when and how a step is triggered, based on attributes like cost centers, worktags,
or amounts.

5. Can we modify delivered Workday Business Processes?

Answer:
Yes, but only certain steps can be changed or overridden.

6. What are the different approval types in BP?

Answer:

 Self-Approval

 Manager Approval

 Multiple Approvers

 Hierarchy-Based Approval

7. How do you test a BP after modification?

Answer:
Using the "Test Business Process" report or initiating sample transactions.

8. What happens when a BP fails in Workday?

Answer:
It goes into an Awaiting Action or Failed status, and Workday provides an error message.

9. What is a Routing Restriction in Workday BPs?

Answer:
It controls who can initiate or approve specific BP steps.

10. How do you track BP history in Workday?

Answer:
Use the "Business Process Event History" report.

11. How do you cancel an in-progress BP?

Answer:
An admin can "Rescind" or "Cancel" the BP from the BP instance page.

12. Can one BP call another BP in Workday?

Answer:
Yes, using Sub-Processes.

13. How do you handle BP security in Workday?

Answer:
By assigning Domain Security Policies.

14. What is the difference between BP Steps and BP Actions?

Answer:

 BP Steps: Approval, Condition, Notification, Integration

 BP Actions: Triggered based on conditions (e.g., sending an email)

15. What happens if a BP step is skipped?

Answer:
It depends on configuration; either the BP continues or is stopped for correction.
8. Financial Accounting Setup

Functional Questions

1. What is Financial Accounting Setup in Workday?

Answer:
It involves configuring the ledger, company hierarchy, fiscal schedules, journal posting rules, and
account frameworks.

2. What are Ledger Accounts in Workday?

Answer:
Ledger accounts track financial transactions across various categories like assets, liabilities,
revenues, and expenses.

3. What is a Workday Company?

Answer:
A legal entity in Workday, representing a distinct financial reporting unit.

4. How do you set up a Fiscal Year in Workday?

Answer:
Using "Create Fiscal Year Task", then defining periods and closing rules.

5. What is an Account Posting Rule Set?

Answer:
It determines how transactions post to ledger accounts based on Worktags.

6. What is a Journal Source?

Answer:
A classification that determines where journal entries originate.

7. How do you configure automatic journal postings?

Answer:
By defining "Account Posting Rule Sets".

8. What are Intercompany Accounting Rules?

Answer:
They define how transactions between multiple Workday Companies are settled.

9. How does Workday handle Accruals and Prepayments?

Answer:
Workday provides recurring journal entries and automatic accrual postings.

10. What are Custom Validation Rules in Workday Finance?

Answer:
Rules that prevent incorrect postings based on predefined conditions.

11. How do you handle Foreign Currency Transactions?

Answer:
By enabling Multi-Currency Processing and Exchange Rate Tables.

12. What is a Ledger Balance in Workday?

Answer:
It represents the total balance of a ledger account at a given period.

13. How do you perform a Ledger Close in Workday?

Answer:
Using the "Close Fiscal Period" process.

14. What is the purpose of a Journal Approval Workflow?

Answer:
Ensures proper authorization before posting transactions.

15. How do you correct a posted journal entry in Workday?

Answer:
By reversing or adjusting the journal entry.

9. Accounts Payables

Functional Questions

1. What is Accounts Payable in Workday?

Answer:
Accounts Payable (AP) manages supplier invoices, payments, and liabilities within Workday Finance.

2. What are the key components of AP in Workday?

Answer:

 Supplier Setup

 Supplier Invoices

 Invoice Matching

 Payments

 Settlement Rules

3. How do you create a Supplier in Workday?

Answer:
Using Create Supplier Task → Enter Supplier Details → Define Payment Methods.

4. What is the Invoice Matching process?

Answer:
It compares supplier invoices, purchase orders (PO), and receipts to ensure accuracy before
processing payments.

5. How do you handle duplicate invoices?

Answer:
By enabling duplicate invoice prevention settings and running validation reports.

6. What is the Supplier Invoice Approval Process?

Answer:
Supplier invoices go through approval workflows based on company policies before being
processed for payment.

7. What is a Settlement Run?

Answer:
A process that groups multiple invoices for payment to optimize cash management.

8. How do you reverse a supplier invoice?

Answer:
By selecting "Cancel Invoice" or using "Create Credit Memo" to offset the invoice.

9. What are Payment Terms in Workday?

Answer:
Defines when supplier invoices become due, such as Net 30, Net 60, or immediate payment.

10. How do you manage supplier bank details?

Answer:
Through Supplier Profile → Banking Details, ensuring secure payments.

11. What are Spend Categories?

Answer:
They classify expenses for reporting and account posting rule sets.

12. How do you automate AP processing in Workday?

Answer:
By configuring business processes, invoice matching rules, and Workday integrations (EIBs,
Connectors).

13. What is the difference between Supplier Invoice and Supplier Invoice Request?

Answer:

 Supplier Invoice: Created for approved payments.

 Supplier Invoice Request: A request that needs approval before invoice creation.

14. What are withholding taxes in Workday?

Answer:
Taxes deducted at the source before making payments to suppliers.

15. How do you generate AP Aging Reports?

Answer:
Using "Aging Report for Supplier Invoices".
10. Accounts Receivables

Functional Questions

1. What is Accounts Receivable (AR) in Workday?

Answer:
Accounts Receivable (AR) tracks customer invoices, payments, and outstanding balances.

2. How do you create a Customer in Workday?

Answer:
Using Create Customer Task → Enter Company Name, Billing Details, and Payment Terms.

3. What is the Customer Invoice Process?

Answer:
Create Invoice → Approval → Send to Customer → Receive Payment → Apply Payment.

4. What is a Customer Statement?

Answer:
A document summarizing all transactions and outstanding balances for a customer.

5. How do you process a Refund to a Customer?

Answer:
By creating a Credit Memo and issuing a refund via Settlement Process.

6. What is Revenue Recognition in Workday?

Answer:
It defines when and how revenue should be recognized based on accounting principles.

7. What are the different Payment Methods for Customers?

Answer:

 Bank Transfers

 Credit Cards

 Checks

8. How do you track overdue payments?

Answer:
Using Aging Reports and setting up Dunning Letters.

9. What is the difference between a Credit Memo and a Debit Memo?

Answer:

 Credit Memo: Refunds or discounts for customers.

 Debit Memo: Charges customers for additional amounts.

10. How does Workday handle Partial Payments?

Answer:
By applying partial amounts to invoices and tracking remaining balances.

11. What are Customer Categories in Workday?

Answer:
They classify customers based on industry, region, or priority.

12. What is Invoice Adjustment?

Answer:
It corrects errors in posted invoices.

13. What is a Payment Plan?

Answer:
A structured schedule for customers to make payments in installments.

14. How do you apply an Advance Payment?

Answer:
By linking the advance to a specific invoice upon issuance.

15. How do you automate AR collections?

Answer:
Using scheduled reminders, Workday reports, and Dunning Letters.

11. Receipts in Workday

Functional Questions

1. What is a Receipt in Workday?

Answer:
A Receipt confirms the goods/services have been received before processing payments.

2. How are Receipts created?

Answer:
Manually through Create Receipt or automatically via Purchase Order matching.

3. What are Receipt Types?

Answer:

 Quantity-Based Receipt

 Amount-Based Receipt
4. How do you handle Receipt Matching?

Answer:
By verifying received items against the purchase order and supplier invoice.

5. How do you manage Returns in Workday?

Answer:
By creating a Return Receipt and issuing a Supplier Credit Memo.

6. What is a 3-Way Match?

Answer:
Matching PO, Receipt, and Supplier Invoice for validation.

7. How do you track Goods Receipts?

Answer:
Using the "Receipt Aging Report".

8. How do you cancel a Receipt?

Answer:
By selecting "Cancel Receipt" if errors are found.

9. What happens if received goods don’t match the PO?

Answer:
A discrepancy is created for supplier correction.

10. How do you report on Open Receipts?

Answer:
Using "Open Receipts Report".

12. Procurement in Workday

Functional Questions

1. What is Procurement in Workday?

Answer:
Procurement in Workday handles purchasing goods/services, including requisitions, purchase
orders, receipts, and supplier payments.

2. What are the key steps in the Procurement process?

Answer:

 Create Requisition

 Approve Requisition

 Generate Purchase Order (PO)

 Receive Goods/Services

 Process Supplier Invoice

  Settle Payment

3. What is a Requisition in Workday?

Answer:
A formal request for goods/services, initiated by an employee before generating a PO.

4. What is a Purchase Order (PO)?

Answer:
A legally binding document issued to a supplier to procure goods/services.

5. How do you track Open POs in Workday?

Answer:
Using the "Open Purchase Orders Report".

6. What is Procurement Spend Authorization?

Answer:
A pre-approval process to ensure the budget is available before making a purchase.

7. What is the difference between a Catalog and Non-Catalog Requisition?

Answer:

 Catalog Requisition: Items are selected from an approved catalog.

 Non-Catalog Requisition: Used when an item is not in the catalog.

8. What are Supplier Contracts in Workday?

Answer:
Contracts define pricing, terms, and conditions with a supplier.

9. What is Blanket Purchase Order (BPO)?

Answer:
A long-term PO agreement for recurring purchases over time.

10. How do you close a PO in Workday?

Answer:
By manually selecting "Close PO" or allowing it to close automatically when fully invoiced.

11. What is the difference between a PO and a Receipt?

Answer:

 PO: Authorization to buy.

 Receipt: Confirms delivery.

12. How do you handle PO approval workflows?

Answer:
Using Business Process (BP) configuration to define approvers.

13. What are Procurement Worktags?

 Answer:
Worktags like Cost Center, Spend Category, Supplier, and Fund help classify procurement
transactions.

14. How do you cancel a Purchase Order?

Answer:
Using "Cancel PO" if no invoices are linked.

15. What reports help track procurement spending?

Answer:

 Procurement Spend Report

 Open PO Report

 Supplier Spend Analysis

13. Workday Reporting

1. What are the different types of Workday Reports?

Answer:

Standard, Custom, Advanced, Matrix, Composite, Trending, and nBox Reports.

2. What is the difference between Advanced and Composite Reports?

Answer:

Advanced Reports allow filtering and calculated fields, while Composite Reports support complex
aggregations across datasets.

3. What are Workday Data Sources in Reporting?

Answer:

Data Sources define the business objects available for reporting, such as Worker, Supplier Invoice, or
Journal Line.

4. What are prompts in Workday Reports?

Answer:

Prompts allow users to filter report data dynamically when running a report.

5. How do you secure reports in Workday?

Answer:

By configuring domain security policies and restricting access to specific security groups.

6. How does Workday handle multi-company financial reporting?

Answer:

Through Worktags, Consolidated Ledger Reporting, and Intercompany eliminations.

7. What is a sub-report, and when is it used?

Answer:

A sub-report is an embedded report used for additional filtering or aggregating data.

8. What are Scheduling and Distribution options for Workday Reports?

Answer:

Reports can be scheduled to run automatically and be delivered via email, Workday inbox, or
external integrations.

9. What is an nBox Report in Workday?

Answer:

It provides data analysis in a grid format with categorized values.

10. How do you optimize report performance in Workday?

Answer:

By minimizing calculated fields, limiting data sources, and using indexed fields for filtering.

11. What is the purpose of Workday Dashboards?

Answer:

Dashboards display multiple reports and analytics in a single interface for business insights.

12. How do you integrate Workday Reports with external applications?

Answer:

Using Report-as-a-Service (RaaS), REST API, or EIB integrations.

13. What is the purpose of Summary Fields in Workday Reports?

Answer:

Summary Fields aggregate data (sum, count, average) in reports.

14. What is Trending Reporting in Workday?

Answer:

It allows historical data comparison and trend analysis over time.

15. How do you create Custom Workday Reports?

Answer:

Using the Workday Report Writer, selecting Data Sources, and applying Calculated Fields.
 14. Calculated Fields in Workday

Workday Calculated Fields – Interview Questions & Answers

1. What are Calculated Fields in Workday?

Answer:

Calculated Fields allow data transformation, filtering, and logic within reports.

2. What are the different types of Calculated Fields?

Answer:

Text, Date, Lookup, Boolean, Numeric, Conditional, and Aggregate Fields.

3. How do you use a Lookup Calculated Field?

Answer:

It fetches data from related business objects based on defined conditions.

4. What is the difference between Aggregate and Conditional Calculated Fields?

Answer:

Aggregate Fields summarize data (sum, count), while Conditional Fields apply IF-THEN-ELSE logic.

5. How do you create a Date Difference Calculated Field?

Answer:

By using the “Difference Between Two Dates” function.

6. What is the purpose of Boolean Calculated Fields?

Answer:

To create True/False logic for filtering and conditions.

7. How do you format numeric values in Calculated Fields?

Answer:

Using the Number Format function in Workday Report Writer.

8. What is a Text Concatenate function?

Answer:

It combines multiple text values into a single string.

9. How do you use Workday Lookup Fields for reporting?

Answer:

By retrieving specific values based on a referenced business object.

10. What is a Substring function in Calculated Fields?

Answer:

It extracts a portion of a text value.

11. What is the “Evaluate Expression” function in Calculated Fields?

Answer:

It allows complex logical conditions to be evaluated.

12. How do you use a Multi-Instance Calculated Field?

Answer:

It handles multiple values from related business objects.

13. How can you optimize Calculated Fields for better report performance?

Answer:

Reduce the number of nested calculations and use indexing efficiently.

14. What is the Difference Between Lookup and Related Business Object Calculated Fields?

Answer:

Lookup retrieves a specific value, while Related Business Objects fetch all associated records.

15. How do you create a Dynamic Date Calculated Field?

Answer:

By using Today’s Date and Date Offset functions.

15. EIB (Enterprise Interface Builder)

Interview Questions & Answers

1. What is an Enterprise Interface Builder (EIB) in Workday?

Answer:

EIB is a Workday tool for simple inbound and outbound integrations using CSV, XML, or Excel.

2. What are the types of EIBs?

Answer:

Inbound EIB (data upload) and Outbound EIB (data extraction).

3. How do you create an Outbound EIB?

Answer:

By selecting a data source, configuring the report, and defining the delivery method.
4. What is a Workday Web Service used in EIB?

Answer:

It enables communication between Workday and external systems.

5. How do you troubleshoot EIB errors?

Answer:

By checking integration event status, reviewing error logs, and verifying security permissions.

6. What are the supported file formats for EIB integrations?

Answer:

CSV, XML, Excel, JSON, and Web Services.

7. How does EIB handle large data volumes?

Answer:

By splitting data into multiple loads or using chunking mechanisms.

8. How do you secure an EIB integration?

Answer:

By applying domain security policies and encryption methods.

9. What are Delivery Methods in EIB?

Answer:

FTP, SFTP, Email, Workday Drive, and Workday Web Services.

10. Can you schedule an EIB to run automatically?

Answer:

Yes, by configuring scheduled integrations.

11. What is the role of an Integration System User (ISU) in EIB?

Answer:

An ISU is a dedicated user account with specific security permissions for integrations.

12. What is a Transformation in Workday EIB?

Answer:

Data mapping and formatting before loading or extracting data.

13. How do you perform mass updates using EIB?

Answer:

By preparing a template and using an Inbound EIB load.

14. How do you handle conditional logic in EIB?

Answer:

By using calculated fields and transformation logic.

15. What is the difference between EIB and Workday Studio?

Answer:

EIB is used for simple integrations, while Workday Studio is for complex integrations with workflows.

16. Core Connector

1.What is a Core Connector in Workday?

Answer:

A pre-built integration template for common use cases like Payroll, Benefits, and Third-Party
Vendors.

2.How does Workday Core Connector differ from EIB?

Answer:

Core Connector automates event-driven data transfers, while EIB requires manual scheduling.

3.What is a Change Detection in Core Connector?

Answer:

It tracks changes in Workday data and sends only the modified records.

4.How do you configure a Core Connector?

Answer:

By selecting an integration template, defining filter criteria, and mapping fields.

5.What are the common Core Connectors used in Workday?

Answer:

Payroll, Benefits, and Worker Synchronization Connectors.

17. Workday Studio

Technical Questions

1. What is Workday Studio?

Answer:
A development tool for creating complex integrations using Java, XSLT, and Web Services.

2. What are key components of Workday Studio?

Answer:
 Integration Maps

 Web Services

 Transport Connectors

3. What is the advantage of Workday Studio over EIB?

Answer:
Workday Studio supports advanced transformations, loops, error handling, and complex logic.

Advanced Studio Interview Questions & Answers

1. What is Workday Studio?

Answer:

Workday Studio is an Eclipse-based IDE used to build complex Workday integrations using multiple
components like Web Services, XML, and Java.

2. What are the key components of Workday Studio?

Answer:

Workday Web Services (WWS), Assembly Components, XSLT, Transport Services, and Deployment
Management.

3. How does Workday Studio differ from EIB and Core Connector?

Answer:

Studio is used for complex integrations with custom logic, while EIB is for simple data loads and Core
Connectors handle standard integrations.

4. What are the different Transport Services in Workday Studio?

Answer:

SFTP, REST, SOAP, Workday Web Services (WWS), HTTP, and JMS.

5. How do you deploy a Workday Studio Integration?

Answer:

By packaging it as a Workday Integration System and deploying it through Workday’s Integration

Cloud.

6. What is an Assembly Component in Workday Studio?

Answer:

It is a modular building block in Workday Studio that defines an action within an integration, such as
file transformation or API calls.

7. What are the common error-handling mechanisms in Workday Studio?

Answer:
 Try-Catch Blocks, Error Logs, Custom Alerts, and Integration Event Monitoring.

8. How do you debug a Workday Studio Integration?

Answer:

Using Workday Studio’s built-in Debugger, Log Viewer, and step-through testing.

9. What is an Integration Map in Workday Studio?

Answer:

A visual representation of data transformation between source and destination.

10. How do you handle large data volumes in Workday Studio?

Answer:

By using chunking, pagination, and parallel processing techniques.

11. What is XSLT and how is it used in Workday Studio?

Answer:

XSLT (Extensible Stylesheet Language Transformations) is used to transform XML data structures.

12. How do you optimize Workday Studio performance?

Answer:

By reducing redundant API calls, using indexed fields, and leveraging batch processing.

13. What is the role of Workday Public Web Services in Studio Integrations?

Answer:

They provide real-time data access and transactions between Workday and external systems.

14. How do you use Workday Studio for Payroll Integrations?

Answer:

By pulling payroll data from Workday, transforming it using XSLT, and sending it to third-party
payroll providers.

15. What are the common security risks in Workday Studio, and how do you mitigate them?

Answer:

Risks include unauthorized data access and API exposure, mitigated by Role-Based Security,
Encryption, and Secure API Endpoints.