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Part 2 Employer’s Requirement

Section 6. Terms of Reference

Procurement Reference Number: S/01/NCB/RP/GOE/2012 EFY

Method of Procurement: Request for Proposals (RFP)

Procedure of Bidding: National Competitive Bidding (NCB)

Type / Item of Procurement: Consultancy Service

Financial Year: 2012 EFY

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DESCRIPTION OF THE SERVICES

1. BACKGROUND INFORMATION

The Government of the Federal Democratic Republic of Ethiopia has allocated budget towards the
cost of [Insert Name of the Project] and intends to apply part of the proceeds to eligible payments
for the Contract.

[Insert Name of the Project] [Insert summary of the project including location, coordinates,
accessibility, design standard, length, width, town sections, surface type/structural pavement layers,
indicate major activities defined as the scope of the project, including social, health, environmental
& safety works, information about the Design Consultant and other information deemed necessary
for the Supervision Consultant/Bidders in preparing their proposals and delivering the required
services.]

[Insert the duration of the project]

This Term of Reference is therefore for the Consultancy Services for the Construction Supervision
of the above-named project.

2. OBJECTIVES OF THE SERVICES

The objective of the consulting service is to conscientiously fulfil to the highest professional
standards the role of the Engineer/Engineer’s Representative, as defined under the Works Contract
and to supervise construction of the works (on behalf of the Client) throughout the entire
construction period, including the defects liability (maintenance) period.

The Consultant is required:

i. Review the completeness and adequacy of all survey and engineering design works
performed by the Design Consultant and give approval and/or suggestions for
improvement as per the terms of the Contract between the parties.

ii. To ensure that the road is constructed in accordance with the Technical Specifications,
Engineering Drawings or any amendments thereto and meet the standard quality of the
end product;

iii. To optimize the use of available material resources to minimize costs to the Client, to
maximize the quality of the Works, to expedite construction and to optimize the use of
natural resources and ensure environmentally as well as socially sustainable construction;
and

iv. To ensure that the road is constructed within the Contract Price and Time for Completion
allowed under the Contract or any agreed amendments thereto.

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3. SCOPE OF THE SERVICES

The service shall be carried out in accordance with generally accepted standards of professional
practice, follow recognized engineering procedures. The Consultant’s scope of work is understood to
cover all activities necessary to accomplish the stated objectives of these services, while adhering to
best practices of the professional, whether or not a specific activity is cited in this Term of
Reference.

The Consultant shall render the service with due diligence and efficiency in fully supervising the
construction of the works which are to be executed in accordance with sound technical
administration, financial and economic practices. The Consultant shall perform all duties associated
with such tasks to ensure that only the best practice is followed and that the final product is in all
aspects equal to that specified, at the most economic costs and is executed in full compliance with
the specification.

The services consist of carrying out reviewing of the previous design document and supervising the
construction of all works to be undertaken under the work Contract.

A Coordination and Consultation

The Consultant shall perform the following duties with respect to coordination and
consultation with regional and local authorities, utility companies and other key
stakeholders and legal entities that may affect the progress and cost of the Works:
i. Consult with the Local Authorities during implementation of environmental
mitigation measures.
ii. Ensure that there is a recorded process of consultation between the Contractor
and local representatives regarding the following issues where appropriate:
a. use of local labour
b. use and reinstatement of borrow materials
c. use of water resources
d. opening of temporary traffic diversions and access roads
e. dust nuisance
f. site of local importance such as burial sites of sites of religious importance
or antiquity that may be affected by the works
g. cutting of trees and vegetation
h. removal of crops
i. public safety in construction areas
j. site accommodation and security
k. any other local issues affected by the construction works
iii. Make a survey of existing utility services and liaise closely with authorities
concerned on the proposed relocation of such services. The Consultant shall put
up detailed plans and proposals for the relocation of these services if affected by
the proposed work. All official dealings with any service agencies shall be done
through the Employer.
iv. Liaise with ERA and the Regional Administration to ensure that assessment of
Compensation in respect of crops and buildings within the Right of way is carried
out before the Contractor is given possession of site

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v. Ensure that there is a recorded process of consultation between the Contractor

and authorities concerned on any proposed relocation or installation of services.
All official dealings with any service agencies shall be done through the
Employer.

B Technical

B.1 Administration

The Consultant shall perform the following duties with respect to the administrative tasks
required:
i. Issue the Contractor with all the necessary copies of the Works Contract
Documents, including Contract Agreement, Conditions of Contract, Specifications,
Drawings, and priced Bill of Quantities, and provide timely supplementary
information necessary for the execution of the Works.
ii. During the Contractor’s mobilization period, the Consultant shall carefully and
comprehensively review and satisfy himself of the sufficiency of the engineering
drawings, plans, technical specifications, design calculations, pertinent reports
prepared at design stage - in particular the materials report and sources of materials
identified. The Consultant as an outcome of his review shall propose to the
Employer any amendments deemed necessary for the Consultant to verify the
soundness and sufficiency of the detailed engineering design, contract documents,
and accuracy of the bill of quantities. After approval by the Employer the
Consultant shall make, any necessary amendment to the design and documents. In
addition to this the Consultant shall continue review of the design, in relation to site
conditions, during the whole construction period and propose necessary changes to
the employer and shall make necessary amendments.
Any variation and related time extension if there is any resulted from the design
review activity shall be specifically forwarded for the employer consent and shall
be issued to the Contractor in line with the design review documentations.
iii. Prepare any design changes as necessary or advisable to suit field conditions
including improvement of alignments during construction or which could result in
reduction of construction costs without sacrificing strength or quality of the work,
i.e. carrying out Value Engineering works. In particular supervision of any ground
investigation at bridge sites carried out by the Contractor reviews and modifies as
necessary design of structures. Prepare Engineer’s Instructions (EI) and Variation
Orders (VO) as recommended or necessary complete with the associated
measurement and payment instructions. Issue such EI’s and VO’s to the
Contractor in writing - whilst advising the Employer of such EI’s and VO’s and of
the associated implications. (The Particular Conditions of Contract may require the
Employer’s approval prior to issue of some instructions or variations).
iv. Verify the validity of all insurance/guarantees/performance bonds and proof of
payment of premiums which the Contractor is obliged to have in place.
v. Delegate appropriate duties to members of the supervision team by preparing a
Construction supervision manual.

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vi. Review the Contractor’s proposed work programme and associated work method
statements, resource analysis and requirements in relation to the required rate of
progress, and approve or reject the proposals accordingly. Identify any changes or
additional resources required. Make sure that the program submitted for the
execution of the works shall, in addition to the program for pure construction
activities, are in due consideration of Traffic Management Plan, Health and Safety
Plan, , the social aspects, appropriate health and safety management plan/measures,
environmental protection and mitigation plan and also include Plan for the
implementation of an HIV/AIDS alleviation programme.

The Engineer shall give his comment within 14 days of receipt of the Contractor’s
work program. Following preparation of revised programme by the Contractor, the
Engineer and the Contractor shall make a presentation of the assumption and the
details analysis of the corrected work program to the Employer. The same shall be
consented by Employer/ Engineer within 2 months of Commencement of the
Works.

If, the Consultant delays to give its consent on the draft original as well as the
revised programme submitted by the Contractor within 14 days time the
Employer will deduct withhold 50% of the Consultant’s monthly payment
certificate amount. The amount thus withheld will be eligible for
reimbursement for the month following the month of compliance of the
provision which is to be approved by the Employer.

vii. Continuously monitor the Contractor’s progress against programme and his method
of working in respect of each construction activity and prepare a resource analysis
against production needs. Advise the Contractor when additional resources or
revised methods of working or revised programme of the works are deemed to be
required. and
viii. Review the Contractor’s proposed working drawing/plans and associated
calculations. Approve or reject the proposals accordingly and identify any changes
required.
ix. Thoroughly review and analyze all the Contractor’s applications for extensions of
time or claims for additional payment and furnish the Employer with the
Engineer’s detailed analysis of such applications and recommendations and, subject
to the Employer’s approval (where necessary), advise the Contractor accordingly.

The Engineer shall respond on the Contractor’s applications for extensions of time
or claims for additional payment with the associated time if there is any within 42
days time after submission detailed particular on the claim by the Contractor. If,
the Consultant delays to give its within 42 days time the Employer will deduct
and withhold 50% of the Consultant’s monthly payment certificate amount.
The amount thus withheld will be eligible for reimbursement for the month
following the month of compliance of the provision which is to be approved by
the Employer.

x. Prepare any necessary design changes and amendments and issue Variation Orders
subject to the authority given to the Engineer, or approvals from the Employer.

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xi. Give Engineer’s Instruction for the Contractor with consultation of the Employer
for cumulative increase in quantities which result in an increment of the original
project cost by more than 5%.
xii. In the event of adjudication or arbitration, provide the necessary personnel and
expertise to advise and assist the Employer in any such process and prepare any
further analysis of the Contractors claims submissions as may be necessary to assist
the Employer in the presentation of his case. (Note: The cost of any additional
inputs required shall be approved by the Client)
xiii. Maintain a Daily Site Diary (Format proposed in ERA Quality Manual, Volume
6A)
xiv. Maintain records of all correspondence, minutes of meetings, test results,
submissions of product and material specifications, copies of original construction
contract documents including all addenda, administrative orders, confirmation of
verbal instructions, additional drawings issued subsequent to the execution of the
construction contract, as well as the Consultant’s contract documents, progress
reports, and other related documents.
xv. Maintain records of the Contractor’s equipment on Site including date of arrival or
removal from Site, date of manufacture, previous hours worked and condition, the
date commissioned to commence work, its availability, and utilization.
xvi. Maintain a photographic record of monthly progress at set locations and also of any
construction activity of technical or contractual interest. Each photograph to be
captioned with reference number, time, date, precise location, subject, and points of
particular note. All photographs shall be digital being 5 - 8 megapixels and shall
be stored on diskette, together with copies of the captions.
xvii. The Consultant shall establish a database for the important project records. The
database should include but not limited to; records of challenges and solutions,
records of right of way, reports, claim related data, correspondences, payment
certificate, inspection, testing, surveying works, design and working drawings and
other communications and other related data.
xviii. Allow inspection by the Employer on request of all site correspondence and
records, etc.
xix. Provide on-the-job training to not more than 2 graduate civil engineers at a time
(furnished by the Employer) in the various aspects of construction supervision and
application of the Works Contract.
xx. Prior to commencement of works and at substantial completion, conduct 2 days 24
hour and 5 days 12 hours traffic counts at 2 count stations agreed with ERA. The
standard formats for traffic counts are given in ERA Quality Manual Volume 2A,
Planning. The results and analysis shall be presented in the Final Report.
xxi. Submit reports indicated under Clause/Item No. 1o of this Terms of Reference and
other special report (to fully acquaint the Client with all aspects likely to affect the
Technical and Financial implementation of the project), final reports and records,
and other hard outputs regarding construction progress and the status of the Works
Contract and the consulting services contract in accordance with Section10 herein.

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B.2 Quality Control

The Consultant shall perform the following duties with regard to the quality of the
Works:
i. Ensure that the Contractor completes the Works in accordance with the
Specifications and Drawings. To this end, the Engineer shall, routinely or as
requested by the Contractor, inspect the Works both under construction and
completed, for compliance with the Specifications and the agreed method of
working, as a basis for payment.
ii. Identify all the survey ground control stations (beacons and bench marks), which
have been established during design stage; verify the accuracy of the survey
stations and instruct and coordinate with the Contractor to re-establish (as per
section VI Special provision to the standard technical specification of the bidding
document) of any damaged or missing stations to enable the Contractor to set out
and construct the Works.
iii. Examine the results of the soils and materials investigations to advise/instruct the
Contractor where to minimize overhaul and optimize the use of available resources.
Instruct further soils investigations where necessary.
iv. Inspect and approve the Contractor’s setting out of the Works.
v. Inspect/test and approve the Contractor’s preparation for the Works.
vi. Inspect/test and approve all materials used in the Works.
vii. Where necessary, order removal and replacement of Works with materials or
workmanship that fails to comply with the Specifications or Drawings.
viii. Formally arrange joint inspections with the Contractor, in the presence of the
Employer, of completed sections of the Works for acceptance and/or identification
of defects, both at substantial completion and upon the expiry of the defects
liability period and issue Taking-over Certificates and Defect Liability Certificate.
ix. Prepare a Site Quality Assurance Manual that standardises site administration and
quality control procedures with the aim of ensuring the specifications are met by
the Contractor, all necessary records are maintained and accessible, and that
measurement and payment are carried out in a correct and accountable manner. The
manual should include:
a. standard administrative forms (ERA Quality Manual Volume 6,
Construction Management, may be used for this purpose)
b. standard forms for quality control (sampling and testing)
c. list of all required tests, sampling methods, test frequencies, test methods and
procedures (e.g. AASHTO test number), limits, and name/number of
standard form for test analysis and results
d. standard forms for measurement and payment procedures
e. site staffing organisational charts for Contractor and Consultant
f. limits of authority for Engineer, Dispute Resolution Engineer, Engineer’s
Representative with respect to:
- orders which have financial implications
- approving variations in quantities
- approving subletting of any part of the Works
- approving extensions of time
g. duties and delegation of duties for key supervision staff

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The Quality Assurance Manual shall be a working document issued for use by the
Contractor’s and the Consultant’s staff.

B.3 Health and Safety

The Consultant shall perform the following duties with regard to the safety of the public
and the health and safety of workers:

i. Ensure that the Contractor follows international and specified safe working
practices in all operations and immediately draw attention to any instances where
these are not followed, directing the Contractor to carry out all such actions or
works necessary for the safety of personnel, works and adjacent property.
ii. Report and keep records of all accidents on site.
iii. Ensure that the minimum impediment is caused to the flow of traffic and that safe
and acceptable diversions are provided and maintained at all times.
iv. Monitor and ensure that the Contractor follows Environmental Management Plan
(EMP) with regard to Health and Safety issues.
v. Ensure that both the Consultant and the Contractor have site personnel qualified
in First Aid, and that suitable First Aid facilities are available.
vi. Review and familiarize themselves with the ERA's HIV/AIDSs policy and
strategy, and follow up and report in the monthly reports on how the Contractor
is implementing the alleviation program for Site staff and labor in respect of
Sexually Transmitted Diseases (STD) including HIV/AIDS. In consultation with
ERA's responsible environmental office, advise the Contractors of new
developments and additional needs in respect of the STDs and HIV-AIDS as and
when they occur.

B.4 Environmental and Social

The Consultant shall perform the following duties with respect to environmental and
social issues:

i. Review and become familiar with the Environmental Impact Assessment, the
Resettlement Action Plan, and Environmental Procedures Manual of ERA as well
as Government of Ethiopia's policies and regulations on environmental aspects.
Consult with ERA's Environmental office and the Ethiopian Environment
Protection Authority (EPA) at an early stage.
ii. Prepare and agree with the Contractor an Environmental Management Plan
(EMP) in the format given in ERA Quality Manual Volume 5 Environmental and
Social Management. The purpose of EMP is to set out the mitigation, monitoring
and institutional measures to be taken during implementation and operation to
eliminate adverse environmental and social impacts. The EMP should set out all
the Contractor’s and Consultant’s obligations with regard to environmental and
social issues. It should also ensure that the recommendations of the EIA have
been taken into account.

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iii. Monitor the implementation of the EMP and any resettlement, and report on the
Contractor’s implementation as per the agreed plan. Monitoring may be carried
out in collaboration with ERA environmental officers.

B.5: Enforcing the Right of Way Removal Process:

The Consultant is required to act as an Agent to the Employer in liaising and enforcing
the removal of Properties as well as utilities that are found within the Right of Way limit
and by preparing a livelihood restoration scheme (subject to the prior approval of the
Employer) by undertaking the following tasks but not Limited to:-
i. Ensure that the compensation rates, amounts & quantities that are determine by
the rate establishing Committee are fair, correct and as per the relevant applicable
laws and regulations,
ii. Translate data from ROW documents into the land management software
database which will be developed by the Employer in the future;
iii. By liaising with the relevant Utility providers, Woreda and Zonal administration
offices, resolve the complaints that are raised by the community,
iv. Provide training and awareness creation sessions to all the relevant stakeholders,
Woreda Officials, utility providers, Compensation Estimation Committee
members, to the Community and other relevant organs,
v. Ensure the establishment and the well-functioning of the relevant Complaint
Redress Mechanisms for the relocated persons in cases where they have
Reservation on the Compensation due and/ or the overall compensation process.
vi. Prepare Right of Way removal master, yearly, quarter and monthly plans and
accomplishment reports. Besides, the Consultant is required to revise and update
the Plans so as to cater the encountered slippages in the Program of the Work.
Furthermore, the Right of Way report is supposed to highlight the encountered
Problems, the way forward and other issues that require the Employers
immediate attention & response.
vii. Prepare monthly, quarterly and yearly Right of Way budget forecasts for
budgetary purposes. The forecasted Right of Way budget shall as soon as
Possible be detailed and proxy to the disbursement in order to avoid a budget
deficit.
viii. Request the Utility organs and the Woreda Administration to remove the
Properties and utilities that are found within the Right of Way limit.
ix. Closely follow-up and Coordinate the removal of properties and Utility Lines that
are found within the Right of Way prism.
x. Measure, count and wittiness the properties that are found within the Right way
limit.
xi. Verify the right of way compensation which is estimated by the Compensation
Estimation Committee and forward the same to ERA so as to Process and effect
the Payment.
xii. Hand over the project site which is free of obstructions to the Contractor for the
subsequent Construction Operations.

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xiii. Support the Compensation Estimation and the Grievance Redress Committees as
well as the Zonal and the Woreda Administrations in undertaking their
assignments in relation to the overall right of way relocation activities.
xiv. Facilitate Transportation to the Compensation Estimation Committee from the
vehicles that are assigned to the Engineer so as to assist them in undertaking their
assignment swiftly.
xv. Ensure that the property removal and the relocation processes have the lowest
possible impact and devise livelihood restoration mechanisms in consultation
with Woreda & Zone Administration.
xvi. Prepare the necessary formats, guidelines and manuals that are relevant for the
Right of Way Removal.
xvii. Devise a mechanism to improve or at a minimum restoring, the livelihoods and
standards of living of displaced (physically or economically) persons to pre-
project levels subject to the methods to be approved by the Employer.
xviii. Livelihood restoration activities must be implemented with disclosure of
information, consultation, and the informed participation of the Affected People.
xix. Devise a mechanism which will improve the standards of living of the displaced
poor and other vulnerable groups
xx. Monitor and assess livelihood restoration outcomes, their impacts on the
standards of living of displaced persons, and whether the objectives of the
livelihood restoration plan have been achieved by taking into account the
baseline conditions and the results of livelihood restoration monitoring, and
disclose monitoring reports
xxi. Meaningfully consult Project Affected People including vulnerable groups, and
give opportunities to participate in planning and implementing resettlement
activities
xxii. Assist Project Affected People in their efforts to improve their livelihoods and
standards of living or at least to restore them to pre-project levels or to levels
prevailing prior to the beginning of project implementation. This includes
assistance to the affected people with an independent livelihood restoration
activity including economic activities that the affected people initiated without
project support to restore their livelihood and feasible alternatives that could
provide sustainable livelihood options for the affected people.
xxiii. Devise a focus group consultation discussion to reach on the mechanism on how
to treat the livelihood restoration. In this regard, the Consultant is supposed to
treat severely affected peoples and significantly affected people separately for
separate treatment.
xxiv. Promote the role of the project to the community specifically and the country at
large thereby creates and devises a mechanism to create a sense of ownership by
the community.
xxv. Engage the Affected people and local government in order to discuss the details
of re-allocation.
xxvi. Prepare a detailed Stakeholders Engagement Plan.

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C Measurement and Payment

C.1 Works Payments

The Consultant shall perform the following duties with respect to payments made to the
Contractor:
i. Measure the Works and keep measurement records, keep records for
measurement based on the total quantity to date, and calculate the interim
quantity as the difference between the total quantity to date and the quantity at
the previous measurement.
ii. Verify the accuracy of the Contractor’s measurement and the sufficiency of
supporting documentation.
iii. Verify the Contractor’s payment applications and issue interim payment
certificates for processing by the Employer within 7 days of receiving such
statement from the Contractor. Issue the interim payment certificate on the basis
of the interim amount being the difference between the total amount to date and
the amount certified at the previous measurement.
iv. Monitor the payment process and alert the Employer when payment delays
accrue to a point when; (a) interest charges will become due and (b) the
Employer will be in Default for late payment.
v. Report the updated projected contract cost on a quarterly basis, giving reasons for
any significant changes. On the quarterly update, the Consultant shall specifically
inform the Employer increase of quantity which may result 25% or more
percentage increment on the original quantity with its cost implication.
vi. Advise the Employer on whether liquidated damages may be due from the
Contractor.

C.2 Consultant Invoices

The Consultant shall submit his invoices in the format prescribed by ERA.

D Finalisation of Contract
The Consultant shall perform the following duties with respect to the finalisation of the
Works Contract:
i. Undertake completion inspections with the Employer and issue a list of
remaining works to the Contractor
ii. Certify substantial completion of the Works in accordance with the Contract
iii. Assist the Employer with any unresolved claims or issues
iv. Undertake inspections during and at the end of the defects liability period
v. Certify final completion of the Works in accordance with the Contract
vi. Prepare and issue the final payment certificate
vii. Review, accept and submit as-built drawings within two months of completion of
the Works detailing all alignment and level information, position and sizes of

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drainage structures, services information, and structural drawings (including type

and positions of reinforcement)
viii. Ensure that all materials, tools, plant, equipment, facilities, etc., which have to be
handed over to the Client after completion of the works are properly Dismantled,
packed, stored and maintained until the official handing over to the Client.
Furthermore, the Consultant shall arrange for the handing over of these items to
take place as provided in the works contract.

E Gender Mainstreaming and Sensitization

The Consultant shall refer Annex A of this Terms of Reference.

4. DELIVERABLES

The details of the various reports and documents to be submitted and the numbers of copies required
for the project are given in number 10: Reporting Requirements of the TOR.

5. MINIMUM EXPERIENCE REQUIRED

The Consultant shall provide competent personnel for the services, who shall be managed by the
Resident Engineer and who will represent the Consultant in performing the services.
All the Consultant’s personnel shall be good in the full use (i.e. the writing, reading and speaking) of
the contract language, which is English. In addition, all the key staff described herein, shall be fully
computer literate regarding word processing and spread sheets, with not less than one member of
staff fully computer literate in the use of: data bases; total station surveying: -

5.1. Workload Limitation of Professionals

The workload and/or the maximum number of projects that a particular professional can
involve/work at a time on ERA projects are limited as follows.

Table 5.1: Work-Load Limit of professionals

Number of Allowed Projects a Professional can
I. No. Key Staffs Involve at a Time as Key Professional on ERA
Projects
1. Resident Engineer 1
2. Deputy Resident Engineer 1
2 Supervision and 1 Design
Or
3. Team Leader 4 Supervision
Or
2 Design
1 Design & 1 Supervision
4. Pavement/Material Engineer Or
3 Design

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Number of Allowed Projects a Professional can

I. No. Key Staffs Involve at a Time as Key Professional on ERA
Projects
2 Intermittent Supervision
Pavement/ Material Engineer Or
5. (Working as Intermittent on 2 Design & 1 Intermittent Supervision
Supervision Projects) Or
3 Design
4 Supervision
Or
6. Structural Engineer 4 Design
Or
a combination of Design and Supervision
1 Supervision
7. Quantity Surveyor Or
5 Design
3 Supervision and 1 Design
Or
8. Highway Engineer 4 Supervision
Or
1 Supervision and 2 Design
1 Supervision
9. Senior Surveyor Or
3 Design
5 Supervision
Or
Contract Engineer /
10. 5 Design
Claims Expert
Or
a combination of Design and Supervision
5 Supervision
Or
11. Geotechnical Engineer 5 Design
Or
a combination of Design and Supervision
5 Supervision
Or
12. Hydrologist/Hydraulic Engineer 5 Design
Or
a combination of Design and Supervision
5 Supervision
Or
13. Environmentalist 5 Design
Or
a combination of Design and Supervision
5 Supervision
Road Safety and Safety Audit Or
14. Specialist / Traffic Engineer / 5 Design
Transport Economist Or
a combination of Design and Supervision
15. Sociologist 3 Design
16. CADD Engineer 3 Design
17. ROW Mgt. Specialist 1 Supervision
18. Geologist 5 Design

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Number of Allowed Projects a Professional can

I. No. Key Staffs Involve at a Time as Key Professional on ERA
Projects
19. Gender Specialist 1 Supervision
1 Supervision
Junior Engineer and Engineer
20. Or
Positions
3 Designs

5.2. Man-Month Input Requirements of Key Professional Experts, Technicians /

Support Staffs and Junior Assistant Professional Staffs

The proposed team and the estimated duration of inputs are shown in the table below. The
Consultant may propose additional staff for the completion of the project.

Table 5.2: Man-Month Input Requirements of the Consultants [Use the Appropriate
Table from the Guideline]

All billable staffs employed for the provision of the service are required to reside
permanently on site except additional staffs proposed by the firm. Therefore, bidders are
not allowed to propose “Home” input for the staff posts requested by the TOR.
At the commencement of project, all team members shall confirm that they have read and
understood the ERA Code of Professional Conduct and Ethics, and that they will strictly follow
the articles of this Code in the performance of the services for this project. The Code of
Professional Conduct and Ethics, and the form by which the team members confirm their
reading and understanding of the code are attached as ANNEX-B of the Terms of Reference.

5.3. Qualification Requirements of Key Professional Experts:

The following Tabular Matrix shows the qualification requirements which includes the
“General Qualification” (i.e. Education and Overall Experience) and “Adequacy for the
Assignment” requirements of the staff, in line with Section III of the RFP Document. It also
shows the Scoring Scales of the qualification requirements.

Table 5.3: Key Experts’ Qualifications and Competence for the Assignment [Select the
Appropriate Qualification Table from the Guideline, i.e. Either ICB Services/Big NCB
(Value More than ETB 1.3 Billion) or Medium-Small NCB (Value Less than ETB 1.3
Billion), shown below]

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Qualification and Competence for the Assignment (60 % Technical

Evaluation) [ICB]
Weight

30% of Total
Points Allotted for
I. General Qualifications (General Education, Training, and Experience)
the Respective
Positions
Criteria Range Rating Weight Remarks
70% of General
(1) Education Qualifications
Resident Engineer, Deputy
Resident Engineer and Claims
Expert: M. Sc. and above Excellent
a. B. Sc. Degree Good
Degree in Civil Engineering
or Construction Technology Below the B. Sc. Disqualified
and Management or Related
Fields
Pavement / Material Engineer
and Senior Geotechnical
Engineer: M.Sc. and above Excellent
b. B. Sc. Degree Good
Degree in Civil Engineering,
Geology, Geotechnical Below the B. Sc. Disqualified
Engineering or Related
Fields
Highway Engineer, Structural
Engineer and Road Safety and M. Sc. and above Excellent
Safety Audit Specialist:
c. B. Sc. Degree Good
Degree in Civil Engineering Below the B. Sc. Disqualified
or Related Fields to the
Positions
Environmentalist: M. Sc. and above Excellent
d. Degree in Civil Engineering, B. Sc. Degree Good
Environmental Science or Below the B. Sc. Disqualified
Related Fields
Education for Hydraulic M. Sc. and above Excellent
Engineer/Hydrologist:
e. B. Sc. Degree Good
Degree in Civil Engineering, Below the B. Sc. Disqualified
Hydraulics or Related Fields
Quantity Surveyor:
M. Sc. and above Excellent
Degree in Civil Engineering,
f. B. Sc. Degree Good
Construction Technology
and Management or Related Below the B. Sc. Disqualified
Fields

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Senior Surveyor: M. Sc. and above Excellent

g. B. Sc. Degree Good
Degree in Civil Engineering,
Surveying or Related Fields Below the B. Sc. Disqualified

Right of Way Management M. A. /M. Sc. and

Specialist: above
Excellent
B. Sc. / B. A.
h. Degree in Sociology, Land Good
Degree
Administration or Related Below the B. Sc.
Disqualified
Fields / B. A.
M. A. /M. Sc. and
Gender Specialist: above
Excellent
Degree in Gender Studies, B. Sc. / B. A.
i. Good
Sociology, Social Work, Law Degree
Below the B. Sc. Disqualified
or Related Fields
/ B. A.
30% of General
(2) Overall Experience Range Rating Qualifications
Remarks

Resident Engineer:
≥ 15 Excellent
Number of Years of ≥ 12 ~ < 15 Very Good
a. Experience in Road/Railway ≥ 7 ~ < 12 Good
Construction and/or Design <7 Poor
Projects

Deputy Resident Engineer,

Highway Engineer, Claims
Expert and Road Safety and ≥ 12 Excellent
Safety Audit Specialist ≥ 9 ~ < 12 Very Good
b.
Number of Years of ≥6~<9 Good
Experience in Road/Railway <6 Poor
Construction and/or Design
Projects

Pavement/Material Engineer,
Senior Structural Engineer,
Senior Geotechnical Engineer
and Hydraulic Engineer: ≥ 12 Excellent
≥ 9 ~ < 12 Very Good
c. Number of Years of ≥6~<9 Good
Experience in <6 Poor
Road/Railway/Dam/Bridge
Construction and/or Design
Projects

Environmentalist: ≥ 10 Excellent
Number of Years of ≥ 8 ~ < 10 Very Good
d.
Professional Experience in ≥5~<8 Good
Environmental Works <5 Poor

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Senior Surveyor:
≥ 10 Excellent
Number of Years of ≥ 8 ~ < 10 Very Good
e Relevant Experience in ≥5~<8 Good
Road/Railway Construction <5 Poor
and /or Design Projects

Quantity Surveyor:
≥ 10 Excellent
Number of Years of ≥ 8 ~ < 10 Very Good
f. Relevant Experience in Road ≥5~<8 Good
Construction and /or Design <5 Poor
Projects

Right of Way Management

Specialist for B. A in Sociology ≥5 Excellent
or Related Fields: ≥4~<5 Very Good
Number Years of Experience ≥2~<4 Good
in Sociological Works or <2 Poor
Related Activities

g. Right of Way Management

Specialist for B. A/B. Sc. in
Land Administration: ≥3 Excellent
Number Years of Experience ≥2~<3 Very Good
in Sociological Works or ≥1~<2 Good
Related Activities for B. Sc. <1 Poor
/ B. A. in Land
Administration

For Gender Specialist: ≥6 Excellent

Number of Years of ≥5~<6 Very Good
h.
Relevant Experience in ≥3~<5 Good
Social Works <3 Poor

70% of Total
II. Adequacy for the Assignment Points Allotted for
the Respective
Positions
a) Resident Engineer
Years of Experience as Project ≥8 Excellent 70% of the
Manager or Resident Engineer in ≥6~<8 Very Good Adequacy for the
Managing Road Construction ≥4~<6 Good Assignment, if
<4 Poor the Subsequent
Projects
Criteria is
Applicable;
Otherwise, 100%
of the Adequacy
for the
Assignment.

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OR OR

Years of Experience as Deputy ≥ 10 Excellent

Resident Engineer or Construction ≥ 8 ~ < 10 Very Good
Engineer in Managing or ≥5~<8 Good
Administering of Road Construction <5 Poor
Projects
OR
OR
Years of experience as Pavement /
Material Engineer or Project Excellent
≥ 12 Very Good
Engineer or Project Coordinator
≥ 9 ~ < 12 Good
in Managing or Administering
≥6~<9 Poor
Road Projects
<6
Years of Experience as Project ≥6 Excellent 30% of the
Manager or Resident Engineer in ≥5~<6 Very Good Adequacy for the
Construction of Double / Triple ≥3~<5 Good Assignment, if
Bituminous Surface Treatment or <3 Poor the Project is
Asphalt Concrete Road Projects Paved;
OR OR Otherwise, Not
Years of Experience as Deputy Applicable.
Resident Engineer or Construction ≥7 Excellent
Engineer in Managing or Very Good
Administering of Road Construction ≥5~<7 Good
of Double / Triple Bituminous ≥3~<5 Poor
Surface Treatment or Asphalt <3
Concrete Road Projects
OR
Years of Experience as Pavement / OR
Material Engineer or Project
Engineer or Project Coordinator in ≥8 Excellent
Managing or Administering of Very Good
≥6~<8
Double / Triple Bituminous Good
Surface Treatment or Asphalt ≥4~<6 Poor
Concrete Road Projects <4

b) Deputy Resident Engineer

Years of Experience as Project ≥6 Excellent 70% of the
Manager or Resident Engineer in Very Good Adequacy for the
≥5~<6
Road Construction Projects Good Assignment, if
≥3~<5 Poor the Subsequent
OR <3 Criteria is
OR Applicable;
Years of Experience as Deputy Excellent Otherwise, 100%
≥8 of the Adequacy
Resident Engineer or Construction Very Good
≥6~<8 for the
Engineer in Managing or Good Assignment.
≥4~<6 Poor
Administering of Road <4
Construction Projects
OR

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Years of Experience as Pavement / OR Excellent

Material Engineer or Project Very Good
Engineer or Project Coordinator in ≥ 10 Good
Managing or Administering Road ≥ 8 ~ < 10 Poor
Projects ≥5~<8
OR <5
Years of Experience as a Quantity OR
Surveyor/ Highway Engineer/
≥ 12 Excellent
Office Engineer or Works Inspector Very Good
in Managing or Administering of ≥ 10 ~ < 12 Good
Road Construction Projects ≥ 8 ~ < 10 Poor
<8
Years of Experience as Project ≥4 Excellent 30% of the
Manager or Resident Engineer in ≥3~<4 Very Good Adequacy for the
Construction of Double / Triple ≥2~<3 Good Assignment, if
Bituminous Surface Treatment or <2 Poor the Project is
Asphalt Concrete Road Projects Paved;
OR OR Otherwise, Not
Years of Experience as Deputy Applicable.
Resident Engineer or Construction
Engineer in Managing or ≥5 Excellent
Administering of Road construction, Very Good
≥4~<5
Upgrading or Rehabilitation of Good
Double / Triple Bituminous ≥2~<4
<2 Poor
Surface Treatment or Asphalt
Concrete Road Projects
OR
Years of Experience as Pavement / OR
Material Engineer or Project
Engineer or Project Coordinator in ≥6 Excellent
Managing or Administering of ≥5~<6 Very Good
Double / Triple Bituminous ≥3~<5 Good
Surface Treatment or Asphalt <3 Poor
Concrete Road Projects
OR OR
Years of Experience as a Quantity
Surveyor/ Highway Engineer/ Excellent
Office Engineer or Works Inspector ≥8
Very Good
in Managing or Administering of ≥6~<8 Good
Double / Triple Bituminous ≥4~<6 Poor
Surface Treatment or Asphalt <4
Concrete Road Projects

c) Senior Pavement/ Materials

Engineer
Years of Experience on Road ≥ 10 Excellent 60% of the
Design/Construction Projects as a ≥ 8 ~ < 10 Very Good Adequacy for the
Pavement Materials Engineer ≥5~<8 Good Assignment, if
<5 Poor the Subsequent
OR Criteria is
OR

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Years of Experience on Road Applicable;

Design/ Construction Projects as a ≥ 12 Excellent Otherwise, 100%
Junior Material Engineer/ Material ≥ 10 ~ < 12 Very Good of the Adequacy
Inspector / Laboratory Technician ≥ 8 ~ < 10 Good for the
Assignment.
<8 Poor
Years of Experience as a ≥5 Excellent 40% of the
Pavement/Materials Engineer Very Good Adequacy for the
≥4~<5
Related to the Scope of the Good Assignment, if
Assignment (Asphalt Concrete or ≥2~<4 Poor the Project is
(DBST&TST), Experience on AC <2 Paved;
is applicable for DBST & TST) Otherwise, Not
Applicable.
OR
OR
Years of Experience as a Junior
Pavement/Materials Engineer/
Material Inspector/ Laboratory ≥8 Excellent
Technician Related to the Scope of ≥6~<8 Very Good
the Assignment (Asphalt Concrete ≥4~<6 Good
or (DBST&TST), Experience on <4 Poor
AC is applicable for DBST &
TST)
d) Senior Highway Engineer
Years of Experience as a Highway ≥ 10 Excellent
Engineer in Road Design / ≥ 8 ~ < 10 Very Good
Construction Projects Good
≥5~<8
Poor
<5
OR 100% of the
OR Mark Allocated
for Adequacy of
Years of Experience as a Junior the Assignment
≥ 12 Excellent
Highway Engineer or CADD ≥ 10 ~ < 12
Engineer or Office Engineer in Very Good
≥ 8 ~ < 10 Good
Road Design / Construction
Projects <8 Poor
e) Senior Structural Engineer
Years of Experience as a Structural
≥ 10 Excellent
Engineer in Road/ Bridge/ Railway/
Dam Design / Construction Projects ≥ 8 ~ < 10 Very Good
≥5~<8 Good
<5 Poor
100% of the
OR Mark Allocated
Years of Experience as a Junior OR
for Adequacy of
Structural Engineer or Structural the Assignment
Inspector/ Office Engineer in Road/ ≥ 12 Excellent
Bridge/ Railway/ Dam Design / ≥ 10 ~ < 12 Very Good
Construction Projects (Provided ≥ 8 ~ < 10 Good
that the SI & OE Demonstrates in <8 Poor
Full Design of 2 Bridges)

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f) Senior Geotechnical Engineer

Years of Experience as Geotechnical ≥ 10 Excellent
Engineer in Road/Bridge/ ≥ 8 ~ < 10 Very Good
Railway/Bridge/ Dam Design or ≥5~<8 Good
Construction Projects Poor Only for
<5
100% of the Requirement
OR OR Mark Allocated Purpose; Key
Years of Experience as a Junior for Adequacy of Staff not
Geotechnical Engineer in ≥ 12 Excellent the Assignment Subject to
Evaluation
Road/Railway/Bridge/Dam Design ≥ 10 ~ < 12 Very Good
or Construction Projects ≥ 8 ~ < 10 Good
Poor
<8
g) Senior Hydrologist/ Hydraulic
Engineer
Years of experience as Hydraulic ≥ 10 Excellent
Engineer/ Hydrologist in ≥ 8 ~ < 10 Very Good
Road/Bridge/Dam/ Railway ≥5~<8 Good
Construction or Design Projects Poor Only for
<5
100% of the Requirement
OR OR Mark Allocated Purpose; Key
for Adequacy of Staff not
Years of Experience as a Junior ≥ 12 Excellent the Assignment Subject to
Evaluation
Hydraulic Engineer/ Hydrologist in ≥ 10 ~ < 12 Very Good
Road/ Bridge/Dam/ Railway ≥ 8 ~ < 10 Good
Construction or Design Projects Poor
<8
g) Senior Quantity Surveyor
Years of Experience as a Quantity ≥8 Excellent
Surveyor or CAD Engineer or ≥6~<8 Very Good
Office Engineer in Road ≥4~<6 Good
Construction / Design Projects (the <4 Poor
OE and CAD Engineer Shall
Demonstrate in the Testimonial its
Involvement in Quantification of 100% of the
Road Projects) Mark Allocated
OR for Adequacy of
OR the Assignment
≥ 10
Years of Experience as a Drafts
≥ 8 ~ < 10 Excellent
Person/ Junior Quantity Surveyor
in Road Construction / Design ≥6~<8 Very Good
Projects <6 Good
Poor
h) Senior Surveyor
Years of Experience as a Senior ≥8 Excellent
Surveyor in Road/ Railway ≥6~<8 Very Good 100% of the
Construction/ Design Projects ≥4~<6 Good Mark Allocated
<4 Poor for Adequacy of
the Assignment
OR OR

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Years of Experience as a Junior ≥ 10 Excellent

Surveyor in Road/ Railway Very Good
≥ 8 ~ < 10
Construction/ Design Projects Good
≥6~<8
<6 Poor
i) Road Safety and Safety Audit
Engineer/ Specialist
Years of Experience as Road ≥ 10 Excellent
Safety Audit Specialist on Road Very Good
≥ 8 ~ < 10
Design and/or Construction Good
Projects ≥5~<8 Poor Only for
<5
100% of the Requirement
Mark Allocated Purpose; Key
OR OR Staff not
for Adequacy of
the Assignment Subject to
Years of Experience as a Highway ≥ 12 Excellent Evaluation
Engineer on Road Design and/or ≥ 9 ~ < 12 Very Good
Construction Projects. ≥6~<9 Good
Poor
<6
j) Senior Claims Expert
Years of Experience as a Claims ≥ 10 Excellent 60% of the
Expert on Road Construction or Very Good Adequacy for
≥ 8 ~ < 10
Rehabilitation Projects Good the Assignment,
Representing Any of the Parties ≥5~<8 Poor if the
<5
Subsequent
OR Criteria is
OR
Applicable
Years of Experience as a Junior Excellent
Claims Expert on Road ≥ 12 Very Good
Construction or Rehabilitation ≥ 10 ~ < 12 Good
Projects Representing Any of the ≥ 8 ~ < 10 Poor
Parties <8
OR OR
Years of Experience as a Project Excellent
Engineer/Office Engineer (Client’s ≥ 12 Very Good
or Contractor’s Side) in Contract ≥ 10 ~ < 12 Good
Administration ≥ 8 ~ < 10 Poor
<8
AND
Experience in Direct involvement ≥ 10 Projects Excellent 40% of the
in Handling of Claims and/or Very Good Adequacy for
8 ~ 9 Projects
Disputes on Road Construction or Good the
Rehabilitation Projects 6 ~ 7 Projects Poor Assignment, if
Representing Any of the Parties < 5 Projects the Subsequent
Criteria is
Applicable
k) Senior Environmentalist

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Years of Experience as an ≥8 Excellent

Environmentalist in Planning and/or ≥6~<8 Very Good
Monitoring and Evaluation of Social ≥4~<6 Good
Impact Assessment and/or Analysis <4
of Environmental and Social Impact Poor Only for
Assessments. 100% of the Requirement
OR OR Mark Allocated Purpose; Key
for Adequacy of Staff not
Years of Experience as a Junior Subject to
Environmentalist in Planning and/or Excellent the Assignment
≥ 10 Evaluation
Monitoring and Evaluation of Social Very Good
≥ 8 ~ < 10
Impact Assessment and/or Analysis Good
of Environmental and Social Impact ≥6~<8
<6 Poor
Assessments.
l) Right of Way Management
Specialist
For B. A. in Sociology and Related
Fields
Years of Experience in Extensive
Involvement in Right of Way Related
≥4 Excellent
Tasks or Social Impact Assessments,
≥3~<4 Very Good
Monitoring and Evaluation or
≥2~<3 Good
Preparation of Social Impact
<2 Poor Only for
Mitigation Plans or Experience in
Livelihood Restoration Activities. 100% of the Requirement
Mark Allocated Purpose; Key
OR
OR for Adequacy of Staff not
For B. Sc. / B. A. in Land Subject to
Administration the Assignment
≥2 Excellent Evaluation
Years of Experience in Extensive Very Good
≥ 1.5 ~ < 2
Involvement in right of Way related Good
≥ 0.5 ~ < 1.5
tasks or Social Impact Assessments, Poor
< 0.5
Monitoring and Evaluation or
Preparation of Social Impact
Mitigation Plans or Experience in
Livelihood Restoration Activities.
AND
Commendable Experience in use of
Basic Computer Applications
Pass/Fail
including but not limited to,
Microsoft Excel, Access and Word.
m) Gender Specialist
Years of Experience in Gender ≥4 Excellent
Programming/ Gender Needs ≥3~<4 Very Good Only for
Assessment/ Gender Analysis, ≥2~<3 Good 100% of the Requirement
Development of Sensitization/ <2 Poor Mark Allocated Purpose; Key
Training Materials/ Programs and for Adequacy of Staff not
Development and Execution of the Assignment Subject to
Gender Sensitization Interventions/ Evaluation
Social Work Activities

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Qualification and Competence for the Assignment (60 % Technical

Evaluation) [BIG NCB]
Weight

30% of Total
Points Allotted for
I. General Qualifications (General Education, Training, and Experience)
the Respective
Positions

Criteria Range Rating Weight Remarks

70% of General
(1) Education Qualifications
Resident Engineer, Deputy
Resident Engineer and Claims
Expert: M. Sc. and above Excellent
a. B. Sc. Degree Good
Degree in Civil Engineering
or Construction Technology Below the B. Sc. Disqualified
and Management or Related
Fields
Pavement / Material Engineer
and Senior Geotechnical
Engineer: M.Sc. and above Excellent
b. B. Sc. Degree Good
Degree in Civil Engineering,
Geology, Geotechnical Below the B. Sc. Disqualified
Engineering or Related
Fields
Highway Engineer, Structural
Engineer and Road Safety and M. Sc. and above Excellent
Safety Audit Specialist:
c. B. Sc. Degree Good
Degree in Civil Engineering Below the B. Sc. Disqualified
or Related Fields to the
Positions
Environmentalist: M. Sc. and above Excellent
d. Degree in Civil Engineering, B. Sc. Degree Good
Environmental Science or Below the B. Sc. Disqualified
Related Fields
Education for Hydraulic M. Sc. and above Excellent
Engineer/Hydrologist:
e. B. Sc. Degree Good
Degree in Civil Engineering, Below the B. Sc. Disqualified
Hydraulics or Related Fields
Quantity Surveyor:
M. Sc. and above Excellent
Degree in Civil Engineering,
f. B. Sc. Degree Good
Construction Technology
and Management or Related Below the B. Sc. Disqualified
Fields

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Senior Surveyor: M. Sc. and above Excellent

g. B. Sc. Degree Good
Degree in Civil Engineering,
Surveying or Related Fields Below the B. Sc. Disqualified

Right of Way Management M. A. /M. Sc. and

Specialist: above
Excellent
B. Sc. / B. A.
h. Degree in Sociology, Land Good
Degree
Administration or Related Below the B. Sc.
Disqualified
Fields / B. A.
M. A. /M. Sc. and
Gender Specialist: above
Excellent
Degree in Gender Studies, B. Sc. / B. A.
i. Good
Sociology, Social Work, Law Degree
Below the B. Sc. Disqualified
or Related Fields
/ B. A.
30% of General
(2) Overall Experience Range Rating Qualifications
Remarks

Resident Engineer:
≥ 12 Excellent
Number of Years of ≥ 9 ~ < 12 Very Good
a. Experience in Road/Railway ≥6~<9 Good
Construction and/or Design <6 Poor
Projects

Deputy Resident Engineer,

Highway Engineer, Claims
Expert and Road Safety and ≥ 10 Excellent
Safety Audit Specialist ≥ 8 ~ < 10 Very Good
b.
Number of Years of ≥5~<8 Good
Experience in Road/Railway <5 Poor
Construction and/or Design
Projects

Pavement/Material Engineer,
Senior Structural Engineer,
Senior Geotechnical Engineer
and Hydraulic Engineer: ≥ 10 Excellent
≥ 8 ~ < 10 Very Good
c. Number of Years of ≥5~<8 Good
Experience in <5 Poor
Road/Railway/Dam/Bridge
Construction and/or Design
Projects

Environmentalist: ≥8 Excellent
Number of Years of ≥6~<8 Very Good
d.
Professional Experience in ≥4~<6 Good
Environmental Works <4 Poor

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Senior Surveyor:
≥8 Excellent
Number of Years of ≥6~<8 Very Good
e Relevant Experience in ≥4~<6 Good
Road/Railway Construction <4 Poor
and /or Design Projects

Quantity Surveyor:
≥8 Excellent
Number of Years of ≥6~<8 Very Good
f. Relevant Experience in Road ≥4~<6 Good
Construction and /or Design <4 Poor
Projects

Right of Way Management

Specialist for B. A in Sociology ≥5 Excellent
or Related Fields: ≥4~<5 Very Good
Number Years of Experience ≥2~<4 Good
in Sociological Works or <2 Poor
Related Activities

g. Right of Way Management

Specialist for B. A/B. Sc. in
Land Administration: ≥3 Excellent
Number Years of Experience ≥2~<3 Very Good
in Sociological Works or ≥1~<2 Good
Related Activities for B. Sc. <1 Poor
/ B. A. in Land
Administration

For Gender Specialist: ≥6 Excellent

Number of Years of ≥5~<6 Very Good
h.
Relevant Experience in ≥3~<5 Good
Social Works <3 Poor

70% of Total
II. Adequacy for the Assignment Points Allotted for
the Respective
Positions
a) Resident Engineer
Years of Experience as Project ≥6 Excellent 70% of the
Manager or Resident Engineer in Very Good Adequacy for the
≥5~<6
Managing Road Construction Good Assignment, if
≥3~<5 Poor the Subsequent
Projects <3 Criteria is
Applicable;
Otherwise, 100%
of the Adequacy
for the
Assignment.

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OR OR
Years of Experience as Deputy ≥8
Resident Engineer or Construction ≥6~<8 Excellent
Engineer in Managing or ≥4~<6 Very Good
Administering of Road Construction <4 Good
Projects Poor

OR
OR
Years of experience as Pavement /
Material Engineer or Project
Engineer or Project Coordinator ≥ 10 Excellent
in Managing or Administering ≥ 8 ~ < 10 Very Good
Road Projects ≥5~<8 Good
<5 Poor
Years of Experience as Project ≥4 Excellent 30% of the
Manager or Resident Engineer in Very Good Adequacy for the
≥3~<4
Construction of Double / Triple Good Assignment, if
Bituminous Surface Treatment or ≥2~<3 Poor the Project is
Asphalt Concrete Road Projects <2 Paved;
OR Otherwise, Not
Years of Experience as Deputy Applicable.
Resident Engineer or Construction OR
Engineer in Managing or
Administering of Road Construction ≥5 Excellent
of Double / Triple Bituminous ≥4~<5 Very Good
Surface Treatment or Asphalt Good
≥2~<4
Concrete Road Projects Poor
<2
OR
Years of Experience as Pavement /
Material Engineer or Project
OR
Engineer or Project Coordinator in
Managing or Administering of
Double / Triple Bituminous ≥6 Excellent
Surface Treatment or Asphalt ≥5~<6 Very Good
Concrete Road Projects Good
≥3~<5
Poor
<3
b) Deputy Resident Engineer
Years of Experience as Project ≥4 Excellent 70% of the
Manager or Resident Engineer in ≥3~<4 Very Good Adequacy for the
Road Construction Projects ≥2~<3 Good Assignment, if
<2 Poor the Subsequent
OR OR Criteria is
Applicable;
Years of Experience as Deputy ≥6 Excellent Otherwise, 100%
of the Adequacy
Resident Engineer or Construction ≥5~<6 Very Good
for the
Engineer in Managing or ≥3~<5 Good Assignment.
Administering of Road <3 Poor
Construction Projects
OR

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OR Excellent
Years of Experience as Pavement / ≥8 Very Good
Material Engineer or Project ≥6~<8 Good
Engineer or Project Coordinator in ≥4~<6 Poor
Managing or Administering Road <4
Projects
OR OR
Years of Experience as a Quantity ≥ 10 Excellent
Surveyor/ Highway Engineer/ ≥ 8 ~ < 10 Very Good
Office Engineer or Works Inspector Good
≥6~<8
in Managing or Administering of Poor
<6
Road Construction Projects
Years of Experience as Project ≥3 Excellent 30% of the
Manager or Resident Engineer in ≥2~<3 Very Good Adequacy for the
Construction of Double / Triple ≥1~<2 Good Assignment, if
Bituminous Surface Treatment or <1 Poor the Project is
Asphalt Concrete Road Projects Paved;
OR Otherwise, Not
Years of Experience as Deputy Applicable.
Resident Engineer or Construction
Engineer in Managing or OR
Administering of Road construction,
Upgrading or Rehabilitation of
Double / Triple Bituminous ≥4 Excellent
Surface Treatment or Asphalt ≥3~<4 Very Good
Concrete Road Projects ≥2~<3 Good
OR <2 Poor
Years of Experience as Pavement /
Material Engineer or Project
Engineer or Project Coordinator in
Managing or Administering of OR
Double / Triple Bituminous
Surface Treatment or Asphalt ≥5 Excellent
Concrete Road Projects ≥4~<5 Very Good
OR ≥2~<4 Good
Years of Experience as a Quantity <2 Poor
Surveyor/ Highway Engineer/
Office Engineer or Works Inspector OR
in Managing or Administering of
Double / Triple Bituminous ≥6
Surface Treatment or Asphalt
≥5~<6
Concrete Road Projects
≥3~<5
<3
c) Senior Pavement/ Materials
Engineer
Years of Experience on Road ≥8 Excellent 60% of the
Design/Construction Projects as a ≥6~<8 Very Good Adequacy for the
Pavement Materials Engineer ≥4~<6 Good Assignment, if
<4 Poor the Subsequent

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Criteria is
OR OR Applicable;
Years of Experience on Road ≥ 10 Excellent Otherwise, 100%
Design/ Construction Projects as a ≥ 8 ~ < 10 Very Good of the Adequacy
Junior Material Engineer/ Material ≥6~<8 for the
Good
Assignment.
Inspector / Laboratory Technician <6 Poor
Years of Experience as a ≥4 Excellent 40% of the
Pavement/Materials Engineer ≥3~<4 Very Good Adequacy for the
Related to the Scope of the ≥2~<3 Good Assignment, if
Assignment (Asphalt Concrete or <2 Poor the Project is
(DBST&TST), Experience on AC Paved;
is applicable for DBST & TST) Otherwise, Not
OR OR Applicable.
Years of Experience as a Junior
Pavement/Materials Engineer/ ≥6 Excellent
Material Inspector/ Laboratory ≥5~<6 Very Good
Technician Related to the Scope of ≥3~<5 Good
the Assignment (Asphalt Concrete <3 Poor
or (DBST&TST), Experience on
AC is applicable for DBST &
TST)
d) Senior Highway Engineer
Years of Experience as a Highway ≥8 Excellent
Engineer in Road Design / ≥6~<8 Very Good
Construction Projects ≥4~<6 Good
OR <4 Poor 100% of the
Years of Experience as a Junior OR Mark Allocated
Highway Engineer or CADD for Adequacy of
≥ 10 Excellent
Engineer or Office Engineer in the Assignment
≥ 8 ~ < 10 Very Good
Road Design / Construction
≥6~<8 Good
Projects
<6 Poor
e) Senior Structural Engineer
Years of Experience as a Structural ≥8 Excellent
Engineer in Road/ Bridge/ Railway/ ≥6~<8 Very Good
Dam Design / Construction Projects ≥4~<6 Good
OR <4 Poor
Years of Experience as a Junior OR 100% of the
Structural Engineer or Structural Excellent Mark Allocated
≥ 10 for Adequacy of
Inspector/ Office Engineer in Road/ Very Good
≥ 8 ~ < 10 the Assignment
Bridge/ Railway/ Dam Design / Good
Construction Projects (Provided ≥6~<8 Poor
that the SI & OE Demonstrates in <6
Full Design of 2 Bridges)
f) Senior Geotechnical Engineer
Years of Experience as Geotechnical ≥8 Excellent Only for
Engineer in Road/Bridge/ ≥6~<8 Very Good 100% of the
Requirement
Railway/Bridge/ Dam Design or ≥4~<6 Good Mark Allocated Purpose; Key
Construction Projects <4 Poor for Adequacy of Staff not Subject
the Assignment to Evaluation

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OR OR
Years of Experience as a Junior ≥ 10 Excellent
Geotechnical Engineer in Very Good
≥ 8 ~ < 10
Road/Railway/Bridge/Dam Design Good
or Construction Projects ≥6~<8
<6 Poor
g) Senior Hydrologist/ Hydraulic
Engineer
Years of experience as Hydraulic ≥8 Excellent
Engineer/ Hydrologist in ≥6~<8 Very Good
Road/Bridge/Dam/ Railway ≥4~<6 Good
Construction or Design Projects <4 Poor Only for
100% of the Requirement
OR OR Mark Allocated Purpose; Key
for Adequacy of Staff not
Years of Experience as a Junior ≥ 10 the Assignment Subject to
Excellent
Hydraulic Engineer/ Hydrologist in Evaluation
≥ 8 ~ < 10 Very Good
Road/ Bridge/Dam/ Railway
≥6~<8 Good
Construction or Design Projects
<6 Poor
g) Senior Quantity Surveyor
Years of Experience as a Quantity ≥6 Excellent
Surveyor or CAD Engineer or Very Good
≥5~<6
Office Engineer in Road Good
Construction / Design Projects (the ≥3~<5 Poor
OE and CAD Engineer Shall <3
Demonstrate in the Testimonial its 100% of the
Involvement in Quantification of Mark Allocated
Road Projects) OR for Adequacy of
OR the Assignment
Years of Experience as a Drafts ≥8 Excellent
Person/ Junior Quantity Surveyor ≥6~<8 Very Good
in Road Construction / Design ≥4~<6 Good
Projects <4 Poor
h) Senior Surveyor
Years of Experience as a Senior ≥6 Excellent
Surveyor in Road/ Railway ≥5~<6 Very Good
Construction/ Design Projects ≥3~<5 Good
<3 Poor 100% of the
OR OR Mark Allocated
≥8 for Adequacy of
Excellent
Years of Experience as a Junior ≥6~<8 the Assignment
Very Good
Surveyor in Road/ Railway ≥4~<6 Good
Construction/ Design Projects <4 Poor
i) Road Safety and Safety Audit
Engineer/ Specialist
Years of Experience as Road ≥8 Excellent Only for
Safety Audit Specialist on Road Very Good 100% of the
≥6~<8 Requirement
Design and/or Construction Good Mark Allocated Purpose; Key
Projects ≥4~<6 Poor for Adequacy of Staff not Subject
<4 the Assignment to Evaluation

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OR OR

Years of Experience as a Highway ≥ 10 Excellent

Engineer on Road Design and/or ≥ 8 ~ < 10 Very Good
Construction Projects. ≥5~<8 Good
Poor
<5
j) Senior Claims Expert
Years of Experience as a Claims ≥8 Excellent 60% of the
Expert on Road Construction or ≥6~<8 Very Good Adequacy for
Rehabilitation Projects Good the Assignment,
≥4~<6
Representing Any of the Parties Poor if the
<4
Subsequent
OR Criteria is
OR
Applicable
Years of Experience as a Junior Excellent
≥ 10
Claims Expert on Road Very Good
≥ 8 ~ < 10
Construction or Rehabilitation Good
≥6~<8
Projects Representing Any of the Poor
<6
Parties
OR
OR
Years of Experience as a Project Excellent
≥ 10
Engineer/Office Engineer (Client’s Very Good
≥ 8 ~ < 10
or Contractor’s Side) in Contract Good
≥6~<8
Administration Poor
<6
AND
Experience in Direct involvement ≥ 8 Projects Excellent 40% of the
in Handling of Claims and/or 6 ~ 7 Projects Very Good Adequacy for
Disputes on Road Construction or Good the Assignment,
4 ~ 5 Projects
Rehabilitation Projects Poor if the
< 4 Projects
Representing Any of the Parties Subsequent
Criteria is
Applicable
k) Senior Environmentalist
Years of Experience as an ≥6 Excellent
Environmentalist in Planning and/or ≥5~<6 Very Good
Monitoring and Evaluation of Social ≥3~<5 Good
Impact Assessment and/or Analysis
of Environmental and Social Impact <3 Poor
Only for
Assessments. 100% of the Requirement
OR OR Mark Allocated Purpose; Key
Years of Experience as a Junior for Adequacy of Staff not
Environmentalist in Planning and/or ≥8 Excellent the Assignment Subject to
Monitoring and Evaluation of Social ≥6~<8 Very Good Evaluation
Impact Assessment and/or Analysis ≥5~<7 Good
of Environmental and Social Impact <5 Poor
Assessments.

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l) Right of Way Management

Specialist
For B. A. in Sociology and Related
Fields
Years of Experience in Extensive
Involvement in Right of Way Related
≥4 Excellent
Tasks or Social Impact Assessments,
≥3~<4 Very Good
Monitoring and Evaluation or
≥2~<3 Good
Preparation of Social Impact
<2 Poor Only for
Mitigation Plans or Experience in
Livelihood Restoration Activities. 100% of the Requirement
OR Mark Allocated Purpose; Key
OR for Adequacy of Staff not
For B. Sc. / B. A. in Land Subject to
Administration the Assignment
≥2 Excellent Evaluation
Years of Experience in Extensive Very Good
≥ 1.5 ~ < 2
Involvement in right of Way related Good
≥ 0.5 ~ < 1.5
tasks or Social Impact Assessments, Poor
< 0.5
Monitoring and Evaluation or
Preparation of Social Impact
Mitigation Plans or Experience in
Livelihood Restoration Activities.
AND
Commendable Experience in use of
Basic Computer Applications
Pass/Fail
including but not limited to,
Microsoft Excel, Access and Word.
m) Gender Specialist
Years of Experience in Gender ≥4 Excellent
Programming/ Gender Needs ≥3~<4 Very Good Only for
Assessment/ Gender Analysis, ≥2~<3 Good 100% of the Requirement
Development of Sensitization/ <2 Poor Mark Allocated Purpose; Key
Training Materials/ Programs and for Adequacy of Staff not
Development and Execution of the Assignment Subject to
Gender Sensitization Interventions/ Evaluation
Social Work Activities

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Qualification and Competence for the Assignment (60 % Technical

Evaluation) [Small-Medium NCB]
Weight

30% of Total
Points Allotted for
I. General Qualifications (General Education, Training, and Experience)
the Respective
Positions

Criteria Range Rating Weight Remarks

70% of General
(1) Education Qualifications
Resident Engineer, Deputy
Resident Engineer and Claims
Expert: M. Sc. and above Excellent
a. B. Sc. Degree Good
Degree in Civil Engineering
or Construction Technology Below the B. Sc. Disqualified
and Management or Related
Fields
Pavement / Material Engineer
and Senior Geotechnical
Engineer: M.Sc. and above Excellent
b. B. Sc. Degree Good
Degree in Civil Engineering,
Geology, Geotechnical Below the B. Sc. Disqualified
Engineering or Related
Fields
Highway Engineer, Structural
Engineer and Road Safety and M. Sc. and above Excellent
Safety Audit Specialist:
c. B. Sc. Degree Good
Degree in Civil Engineering Below the B. Sc. Disqualified
or Related Fields to the
Positions
Environmentalist: M. Sc. and above Excellent
d. Degree in Civil Engineering, B. Sc. Degree Good
Environmental Science or Below the B. Sc. Disqualified
Related Fields
Education for Hydraulic M. Sc. and above Excellent
Engineer/Hydrologist:
e. B. Sc. Degree Good
Degree in Civil Engineering, Below the B. Sc. Disqualified
Hydraulics or Related Fields
Quantity Surveyor:
M. Sc. and above Excellent
Degree in Civil Engineering,
f. B. Sc. Degree Good
Construction Technology
and Management or Related Below the B. Sc. Disqualified
Fields

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Senior Surveyor: M. Sc. and above Excellent

g. B. Sc. Degree Good
Degree in Civil Engineering,
Surveying or Related Fields Below the B. Sc. Disqualified

Right of Way Management M. A. /M. Sc. and

Specialist: above
Excellent
B. Sc. / B. A.
h. Degree in Sociology, Land Good
Degree
Administration or Related Below the B. Sc.
Disqualified
Fields / B. A.
M. A. /M. Sc. and
Gender Specialist: above
Excellent
Degree in Gender Studies, B. Sc. / B. A.
i. Good
Sociology, Social Work, Law Degree
Below the B. Sc. Disqualified
or Related Fields
/ B. A.
30% of General
(2) Overall Experience Range Rating Qualifications
Remarks

Resident Engineer:
≥ 10 Excellent
Number of Years of ≥ 8 ~ < 10 Very Good
a. Experience in Road/Railway ≥5~<8 Good
Construction and/or Design <5 Poor
Projects

Deputy Resident Engineer,

Highway Engineer, Claims
Expert and Road Safety and ≥8 Excellent
Safety Audit Specialist ≥6~<8 Very Good
b.
Number of Years of ≥4~<6 Good
Experience in Road/Railway <4 Poor
Construction and/or Design
Projects

Pavement/Material Engineer,
Senior Structural Engineer,
Senior Geotechnical Engineer
and Hydraulic Engineer: ≥8 Excellent
≥6~<8 Very Good
c. Number of Years of ≥4~<6 Good
Experience in <4 Poor
Road/Railway/Dam/Bridge
Construction and/or Design
Projects

Environmentalist: ≥6 Excellent
Number of Years of ≥5~<6 Very Good
d.
Professional Experience in ≥3~<5 Good
Environmental Works <3 Poor

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Senior Surveyor:
≥6 Excellent
Number of Years of ≥5~<6 Very Good
e Relevant Experience in ≥3~<5 Good
Road/Railway Construction <3 Poor
and /or Design Projects

Quantity Surveyor:
≥6 Excellent
Number of Years of ≥5~<6 Very Good
f. Relevant Experience in Road ≥3~<5 Good
Construction and /or Design <3 Poor
Projects

Right of Way Management

Specialist for B. A in Sociology ≥5 Excellent
or Related Fields: ≥4~<5 Very Good
Number Years of Experience ≥2~<4 Good
in Sociological Works or <2 Poor
Related Activities

g. Right of Way Management

Specialist for B. A/B. Sc. in
Land Administration: ≥3 Excellent
Number Years of Experience ≥2~<3 Very Good
in Sociological Works or ≥1~<2 Good
Related Activities for B. Sc. <1 Poor
/ B. A. in Land
Administration

For Gender Specialist: ≥6 Excellent

Number of Years of ≥5~<6 Very Good
h.
Relevant Experience in ≥3~<5 Good
Social Works <3 Poor

70% of Total
II. Adequacy for the Assignment Points Allotted for
the Respective
Positions
a) Resident Engineer
Years of Experience as Project ≥4 Excellent 70% of the
Manager or Resident Engineer in Very Good Adequacy for the
≥3~<4
Managing Road Construction Good Assignment, if
≥2~<3 Poor the Subsequent
Projects <2 Criteria is
Applicable;
Otherwise, 100%
of the Adequacy
for the
Assignment.
OR

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Years of Experience as Deputy OR

Resident Engineer or Construction ≥6
Engineer in Managing or ≥5~<6 Excellent
Administering of Road Construction ≥3~<5 Very Good
Projects <3 Good
Poor
OR
Years of experience as Pavement / OR
Material Engineer or Project
Engineer or Project Coordinator ≥8 Excellent
in Managing or Administering ≥6~<8 Very Good
Road Projects ≥4~<6 Good
<4 Poor
Years of Experience as Project ≥3 Excellent 30% of the
Manager or Resident Engineer in Very Good Adequacy for the
≥2~<3
Construction of Double / Triple Good Assignment, if
Bituminous Surface Treatment or ≥1~<2 Poor the Project is
Asphalt Concrete Road Projects <1 Paved;
OR Otherwise, Not
Years of Experience as Deputy Applicable.
Resident Engineer or Construction OR
Engineer in Managing or Excellent
Administering of Road Construction ≥4 Very Good
of Double / Triple Bituminous ≥3~<4 Good
Surface Treatment or Asphalt ≥2~<3 Poor
Concrete Road Projects <2
OR
Years of Experience as Pavement /
Material Engineer or Project OR
Engineer or Project Coordinator in
Managing or Administering of Excellent
Double / Triple Bituminous ≥5 Very Good
Surface Treatment or Asphalt ≥4~<5 Good
Concrete Road Projects ≥2~<4 Poor
<2

b) Deputy Resident Engineer

Years of Experience as Project ≥3 Excellent 70% of the
Manager or Resident Engineer in Very Good Adequacy for the
≥2~<3
Road Construction Projects Good Assignment, if
≥1~<2 Poor the Subsequent
OR <1 Criteria is
Applicable;
Years of Experience as Deputy OR Otherwise, 100%
of the Adequacy
Resident Engineer or Construction ≥4 Excellent for the
Engineer in Managing or Very Good Assignment.
≥3~<4
Administering of Road Good
≥2~<3 Poor
Construction Projects <2
OR

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OR Excellent
≥5
Years of Experience as Pavement / Very Good
≥4~<5
Material Engineer or Project Good
≥2~<4
Engineer or Project Coordinator in Poor
<2
Managing or Administering Road
Projects
OR
OR
Years of Experience as a Quantity Excellent
≥6 Very Good
Surveyor/ Highway Engineer/
≥5~<6 Good
Office Engineer or Works Inspector
≥3~<5 Poor
in Managing or Administering of
<3
Road Construction Projects
Years of Experience as Project ≥2 Excellent 30% of the
Manager or Resident Engineer in Very Good Adequacy for the
≥ 1.5 ~ < 2
Construction of Double / Triple Good Assignment, if
Bituminous Surface Treatment or ≥ 0.5 ~ < 1.5 Poor the Project is
Asphalt Concrete Road Projects < 0.5 Paved;
OR Otherwise, Not
Years of Experience as Deputy Applicable.
Resident Engineer or Construction OR
Engineer in Managing or
Administering of Road construction, ≥3 Excellent
Upgrading or Rehabilitation of ≥2~<3 Very Good
Double / Triple Bituminous ≥1~<2 Good
Surface Treatment or Asphalt <1 Poor
Concrete Road Projects
OR
Years of Experience as Pavement / OR
Material Engineer or Project
Engineer or Project Coordinator in
Managing or Administering of ≥4
Excellent
Double / Triple Bituminous ≥3~<4 Very Good
Surface Treatment or Asphalt ≥2~<3 Good
Concrete Road Projects <2 Poor
OR
Years of Experience as a Quantity OR
Surveyor/ Highway Engineer/
Office Engineer or Works Inspector
in Managing or Administering of ≥5 Excellent
Double / Triple Bituminous ≥4~<5 Very Good
Surface Treatment or Asphalt ≥2~<4 Good
Concrete Road Projects <2 Poor

c) Senior Pavement/ Materials

Engineer
Years of Experience on Road ≥6 Excellent 60% of the
Design/Construction Projects as a ≥5~<6 Very Good Adequacy for the
Pavement Materials Engineer ≥3~<5 Good Assignment, if
<3 Poor the Subsequent
OR Criteria is

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OR Applicable;
≥8 Excellent Otherwise, 100%
Years of Experience on Road ≥7~<8 Very Good of the Adequacy
Design/ Construction Projects as a ≥5~<7 Good for the
Junior Material Engineer/ Material <5 Poor Assignment.
Inspector / Laboratory Technician
Years of Experience as a ≥3 Excellent 40% of the
Pavement/Materials Engineer Very Good Adequacy for the
≥2~<3
Related to the Scope of the Good Assignment, if
Assignment (Asphalt Concrete or ≥1~<2 Poor the Project is
(DBST&TST), Experience on AC <1 Paved;
is applicable for DBST & TST) Otherwise, Not
Applicable.
OR
OR
Years of Experience as a Junior
Pavement/Materials Engineer/
Material Inspector/ Laboratory ≥5 Excellent
Technician Related to the Scope of ≥4~<5 Very Good
the Assignment (Asphalt Concrete ≥2~<4 Good
or (DBST&TST), Experience on <2 Poor
AC is applicable for DBST &
TST)
d) Senior Highway Engineer
Years of Experience as a Highway ≥6 Excellent
Engineer in Road Design / ≥5~<6 Very Good
Construction Projects ≥3~<5 Good
<3 Poor

OR OR 100% of the
Mark Allocated
for Adequacy of
Years of Experience as a Junior ≥8 Excellent the Assignment
Highway Engineer or CADD ≥7~<8 Very Good
Engineer or Office Engineer in ≥5~<7 Good
Road Design / Construction <5 Poor
Projects
e) Senior Structural Engineer
Years of Experience as a Structural ≥6 Excellent
Engineer in Road/ Bridge/ Railway/ ≥5~<6 Very Good
Dam Design / Construction Projects ≥3~<5 Good
<3 Poor
OR
Years of Experience as a Junior OR 100% of the
Structural Engineer or Structural Mark Allocated
Inspector/ Office Engineer in Road/ for Adequacy of
Bridge/ Railway/ Dam Design / ≥8 Excellent the Assignment
Construction Projects (Provided ≥7~<8 Very Good
that the SI & OE Demonstrates in ≥5~<7 Good
Full Design of 2 Bridges) <5 Poor

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f) Senior Geotechnical Engineer

Years of Experience as Geotechnical ≥6 Excellent
Engineer in Road/Bridge/ ≥5~<6 Very Good
Railway/Bridge/ Dam Design or ≥3~<5 Good
Construction Projects <3 Poor Only for
100% of the Requirement
OR OR Mark Allocated Purpose; Key
for Adequacy of Staff not
Years of Experience as a Junior Subject to
Geotechnical Engineer in ≥8 Excellent the Assignment
Evaluation
Road/Railway/Bridge/Dam Design ≥7~<8 Very Good
or Construction Projects ≥5~<7 Good
<5 Poor
g) Senior Hydrologist/ Hydraulic
Engineer
Years of experience as Hydraulic ≥6 Excellent
Engineer/ Hydrologist in ≥5~<6 Very Good
Road/Bridge/Dam/ Railway ≥3~<5 Good
Construction or Design Projects <3 Poor Only for
100% of the Requirement
Mark Allocated Purpose; Key
OR OR Staff not
for Adequacy of
the Assignment Subject to
Years of Experience as a Junior ≥8 Excellent Evaluation
Hydraulic Engineer/ Hydrologist in ≥7~<8 Very Good
Road/ Bridge/Dam/ Railway ≥5~<7 Good
Construction or Design Projects <5 Poor
g) Senior Quantity Surveyor
Years of Experience as a Quantity ≥4 Excellent
Surveyor or CAD Engineer or Very Good
≥3~<4
Office Engineer in Road Good
Construction / Design Projects (the ≥2~<3 Poor
OE and CAD Engineer Shall <2
Demonstrate in the Testimonial its
Involvement in Quantification of
Road Projects) 100% of the
Mark Allocated
OR OR for Adequacy of
the Assignment
Years of Experience as a Drafts ≥6 Excellent
Person/ Junior Quantity Surveyor ≥5~<6 Very Good
in Road Construction / Design ≥3~<5 Good
Projects <3 Poor

h) Senior Surveyor
Years of Experience as a Senior ≥4 Excellent
Surveyor in Road/ Railway Very Good 100% of the
≥3~<4
Construction/ Design Projects Good Mark Allocated
≥2~<3 Poor for Adequacy of
<2 the Assignment

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OR OR

Years of Experience as a Junior ≥6 Excellent

Surveyor in Road/ Railway ≥5~<6 Very Good
Construction/ Design Projects ≥3~<5 Good
<3 Poor
i) Road Safety and Safety Audit
Engineer/ Specialist
Years of Experience as Road ≥6 Excellent
Safety Audit Specialist on Road Very Good
≥5~<6
Design and/or Construction Good
Projects ≥3~<5 Poor
<3 Only for
100% of the Requirement
OR Mark Allocated Purpose; Key
OR for Adequacy of Staff not
the Assignment Subject to
Years of Experience as a Highway ≥8 Excellent Evaluation
Engineer on Road Design and/or Very Good
≥6~<8
Construction Projects. Good
≥4~<6 Poor
<4
j) Senior Claims Expert
Years of Experience as a Claims ≥6 Excellent 60% of the
Expert on Road Construction or Very Good Adequacy for
≥5~<6
Rehabilitation Projects Good the Assignment,
Representing Any of the Parties ≥3~<5 Poor if the
<3 Subsequent
OR Criteria is
≥8 Applicable
Years of Experience as a Junior Excellent
Claims Expert on Road ≥7~<8 Very Good
Construction or Rehabilitation ≥5~<7 Good
Projects Representing Any of the <5 Poor
Parties
OR

Years of Experience as a Project ≥8 Excellent

Engineer/Office Engineer (Client’s ≥7~<8 Very Good
or Contractor’s Side) in Contract ≥5~<7 Good
Administration <5 Poor

AND
Experience in Direct involvement ≥ 5 Projects Excellent 40% of the
in Handling of Claims and/or 4 Projects Very Good Adequacy for
Disputes on Road Construction or 2 ~ 3 Projects Good the
Rehabilitation Projects ≤ 1 Project Poor Assignment, if
Representing Any of the Parties the Subsequent
Criteria is
Applicable

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k) Senior Environmentalist
Years of Experience as an ≥4 Excellent
Environmentalist in Planning and/or Very Good
≥3~<4
Monitoring and Evaluation of Social Good
Impact Assessment and/or Analysis ≥2~<3
of Environmental and Social Impact <2 Poor Only for
Assessments. 100% of the Requirement
OR OR Mark Allocated Purpose; Key
for Adequacy of Staff not
Years of Experience as a Junior Subject to
Environmentalist in Planning and/or ≥6 Excellent the Assignment
Evaluation
Monitoring and Evaluation of Social ≥5~<6 Very Good
Impact Assessment and/or Analysis ≥3~<5 Good
of Environmental and Social Impact <3 Poor
Assessments.
l) Right of Way Management
Specialist
For B. A. in Sociology and Related
Fields
Years of Experience in Extensive
Involvement in Right of Way Related
≥4 Excellent
Tasks or Social Impact Assessments,
≥3~<4 Very Good
Monitoring and Evaluation or
≥2~<3 Good
Preparation of Social Impact
<2 Poor Only for
Mitigation Plans or Experience in
Livelihood Restoration Activities. 100% of the Requirement
Mark Allocated Purpose; Key
OR
OR for Adequacy of Staff not
For B. Sc. / B. A. in Land Subject to
Administration the Assignment
≥2 Excellent Evaluation
Years of Experience in Extensive Very Good
≥ 1.5 ~ < 2
Involvement in right of Way related Good
≥ 0.5 ~ < 1.5
tasks or Social Impact Assessments, Poor
< 0.5
Monitoring and Evaluation or
Preparation of Social Impact
Mitigation Plans or Experience in
Livelihood Restoration Activities.
AND
Commendable Experience in use of
Basic Computer Applications
Pass/Fail
including but not limited to,
Microsoft Excel, Access and Word.
m) Gender Specialist
Years of Experience in Gender ≥4 Excellent
Programming/ Gender Needs ≥3~<4 Very Good Only for
Assessment/ Gender Analysis, ≥2~<3 Good 100% of the Requirement
Development of Sensitization/ <2 Poor Mark Allocated Purpose; Key
Training Materials/ Programs and for Adequacy of Staff not
Development and Execution of the Assignment Subject to
Gender Sensitization Interventions/ Evaluation
Social Work Activities

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5.4. Qualification Requirements of Intermediate Staffs: [Not Applicable for Small-

Medium Supervision Projects]

The Consultant shall provide competent Intermediate Staffs for the services, who shall be
responsible to the tasks assigned to their respective positions and shall work in collaboration
with the Resident Engineer, the Junior & Assistant Staffs and the Senior Key Professionals of
their respective positions. It is assumed that these intermediate staffs already have gained the
necessary knowledge to bear/assume responsibility on their positions following their spell of
early years as a Junior Staffs in passing through the secession scheme.
The total man month input required by the intermediate staff will be equivalent to the duration
of the services minus a few months required to mobilize the professionals and its Senior
corresponding staff for the delivery of the Service during the Design Review Period.
The proposed intermediate staff shall have minimum experience as shown in the table below.

Table 5.4: Intermediate Staffs Qualifications and Competence for the Assignment

Qualification and Competence of Engineer Positions (Not Subject for Evaluation During Tendering)
ID. Criteria Range Rating Weight Remarks
a) Pavement/ Materials Engineer
Acceptable
B. Sc.
B. Sc. Degree in Civil Engineering, Geology, with Min. Only for
and N/A
Geotechnical Engineering or Related Fields Required Requirement
above
Experience Purpose; Key
Years of Experience on Road Design/ Staff not
Construction Projects as a Junior Material ≥4 Acceptable Subject to
Engineer/ Material Engineer/ Material Inspector <4 Unacceptable N/A Evaluation
/ Laboratory Technician
b) Highway Engineer
Acceptable
B. Sc.
B. Sc. Degree in Civil Engineering or Related with Min. Only for
and N/A
Fields Required Requirement
above
Experience Purpose; Key
Years of Experience as a Junior Highway Staff not
Engineer/ Highway Engineer/ CAD ≥4 Acceptable Subject to
Engineer/Office Engineer in Road Design/ or <4 Unacceptable N/A Evaluation
Construction Projects
c) Structural Engineer
Acceptable
B. Sc.
B. Sc. Degree in Civil Engineering or Related with Min.
and
Fields Required Only for
above
Experience Requirement
Years of Experience as a Junior Structural Purpose; Key
Engineer/ Structural Engineer/ Office Engineer/ Staff not
Structural Inspector in Road/ Bridge/ Railway/ ≥4 Acceptable Subject to
Dam Design/ or Construction Projects (Provided <4 Unacceptable N/A Evaluation
that He/ She Demonstrates in Full Design of 2
Bridges)

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Qualification and Competence of Engineer Positions (Not Subject for Evaluation During Tendering)
ID. Criteria Range Rating Weight Remarks
d) Quantity Surveyor
Acceptable
B. Sc. Degree in Civil Engineering or B. Sc.
with Min. Only for
Construction Technology and Management or and
Required Requirement
Related Fields above
Experience Purpose; Key
Years of Experience as Junior Quantity Staff not
Surveyor/ Quantity Surveyor/ Office Engineer/ ≥4 Acceptable Subject to
Draft Person in Road/Railway Construction or <4 Unacceptable N/A Evaluation
Design Projects
e) Surveyor
Degree in Civil Engineering, Surveying or Only for
Related Fields Requirement
Years of Experience as Junior Surveyor/ Purpose; Key
Surveyor in Road/Railway Construction or ≥4 Acceptable Staff not
Design Projects <4 Unacceptable N/A Subject to
Evaluation
f) Claims Expert
Acceptable
B. Sc. Degree in Civil Engineering or B. Sc.
with Min. Only for
Construction Technology and Management or and
Required Requirement
Related Fields above
Experience Purpose; Key
Years of Experience as a Junior Claims Expert/ Staff not
Claims Expert/ Project Engineer on Road ≥4 Acceptable Subject to
Construction or Rehabilitation Projects <4 Unacceptable N/A Evaluation
Representing Any of the Parties
g) Environmentalist
Acceptable
B. Sc.
B. Sc. Degree in Civil Engineering, with Min.
and Only for
Environmental Science or Related Fields Required
above Requirement
Experience
Purpose; Key
Years of Experience as a Junior
Staff not
Environmentalist/ Environmentalist in Planning
≥4 Acceptable Subject to
and/or Monitoring and Evaluation of Social N/A
<4 Unacceptable Evaluation
Impact Assessment and/or Analysis of
Environmental and Social Impact Assessment.

5.5. Qualification Requirements of Technicians/Support Staffs:

The Consultant shall provide Support Staffs and Technicians the services, who shall be
responsible to the tasks assigned to their respective positions and shall work in collaboration
with the Resident Engineer, the Junior & Assistant Staffs and the Senior Key Professionals of
their respective positions.

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Table 5.6: Support Staffs/Technicians Qualifications and Competence for the Assignment

ID. Qualification and Competence of Support Staffs (Not Subject for Evaluation During Tendering)

A. Education Requirements for Support Staffs: Remarks

Acceptable with Min.
B. Sc. and above
Required experience
Soil Laboratory Technicians:
Acceptable with Min.
a Diploma
Degree/Diploma/Certificate in Civil Required experience
Engineering or Related Fields
Acceptable with Min.
Certificate
Required experience
Acceptable with Min.
B. Sc. and above
Required experience
Material Inspector:
Acceptable with Min.
b Diploma
Degree/Diploma/Certificate in Civil Required experience
Engineering or Related Fields
Acceptable with Min.
Certificate
Required experience
Acceptable with Min.
B. Sc. and above
Structure Inspector: Required experience
Acceptable with Min.
c Diploma
Degree/Diploma/Certificate in Civil Required experience
Engineering or Related Fields
Acceptable with Min.
Certificate
Required experience
Acceptable with Min.
B. Sc. and above
Required experience
Draftsperson:
Acceptable with Min.
D Diploma
Degree/Diploma/Certificate in Civil Required experience
Engineering or Related Fields
Acceptable with Min.
Certificate
Required experience
Acceptable with Min.
B. Sc. and above
Required experience
Inspector of Works:
Acceptable with Min.
e Diploma
Degree/Diploma/Certificate in Civil Required experience
Engineering or Related Fields
Acceptable with Min.
Certificate
Required experience
Acceptable with Min.
B. Sc./B.A. and above
Secretary: Required experience
Acceptable with Min.
f B. Sc. / B. A. / Diploma in Secretarial Diploma
Required experience
Science and Office Management or
Related Fields Acceptable with Min.
Certificate
Required experience

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ID. Qualification and Competence of Support Staffs (Not Subject for Evaluation During Tendering)

B. Overall Experience for Technicians and Support Staffs:

Zero (0) Year Experience for Required
Soil laboratory Technicians: B. Sc. and above

a. Min. Three (3) Years’ Required

Years of Experience on Highway Experience for Diploma
Projects in Fields of Assignment
Min. Five (5) Years’
Required
Experience for Certificate
Material Inspector:
Zero (0) Year Experience for Required
Years of Experience on Highway B. Sc. and above
Projects Particular Inspection of Quality
b. of Construction of Materials such as, Min. Three (3) Years’ Required
Soils (Sub-grade Borrow), Sand, Cement, Experience for Diploma
Aggregate, Re-bar, Water for
Construction etc. and a Relevant Min. Five (5) Years’ Required
Experience in Road Project. Experience for Certificate
Structural Inspector: Zero (0) Year Experience for Required
B. Sc. and above
Years of Experience on Highway
Min. Three (3) Years’ Required
c. Projects in Particular Inspection of
Experience for Diploma
Construction of Bridge and Related
Facilities and all other Major Drainage Min. Five (5) Years’ Required
Structures. Experience for Certificate
Zero (0) Year Experience for Required
Draftsperson: B. Sc. and above
d. Years of Experience on Highway Min. Three (3) Years’ Required
Projects and Familiar in the use of Experience for Diploma
CADD. Min. Five (5) Years’ Required
Experience for Certificate
Inspector of Works:
Years of Experience on Highway Zero (0) Year Experience for
Required
Projects in Particular Inspection of Road B. Sc. and above
Works for Compliance with the
Standards and Specifications of the
e. Contract. The Inspection among others Min. Three (3) Years’
Required
includes Construction of Sub-grades, Experience for Diploma
Capping Layers and Filter Drains;
Minor Drainage Works; Ancillary
Works; Temporary Works; and other Min. Five (5) Years’
Required
Pavement Layers and Wearing Course. Experience for Certificate
- Good Experience in use of
Computer in Word
f. Secretary Processing and Spread Sheet Required
- Good Knowledge of English
Language

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5.6. Qualification Requirements for Junior Assistant Staffs: [Not Applicable for Big
NCB Supervision Projects]
The Consultant shall provide competent Junior Assistant Staffs for the services, who shall be
managed by the Resident Engineer and assisted by respective key personnel for the proposed
position so as to ensure transfer of knowledge and succession. The total man month input
required by the junior staff will be equivalent to the intermediate staff input of their respective
position.

The proposed junior assistant staff shall have minimum experience as shown in the table below.
Table 5.6: Junior Assistant Staffs Qualifications and Competence for the Assignment
Min. Qualification
I. No. Junior Position
Requirement
Junior Highway Engineer
1. Degree in Civil Engineering or Related Fields B. Sc.
Experience in Road Construction and/or Design Projects 0 Years
Junior Materials and Geotechnical Engineer
2. Degree in Civil Engineering or Related Fields B. Sc.
Experience in Road Construction and/or Design Projects 0 Years
Junior Structural Engineer
3. Degree in Civil Engineering or Related Fields B. Sc.
Experience in Road Construction and/or Design Projects 0 Years
Junior Quantity Surveyor
Degree in Civil Engineering, Construction Technology and Management
4. B. Sc.
or Related Fields
Experience in Road Construction and/or Design Projects 0 Years
Junior Claims Expert
Degree in Civil Engineering, Construction Technology and Management
5. B. Sc.
or Related Fields
Experience in Road Construction and/or Design Projects 0 Years
Junior Environmentalist
6. Degree in Civil Engineering or Environmental Science or Related Fields B. Sc.
Experience in Road Construction and/or Design Projects 0 Years
Junior Hydrologist/ Hydraulic Engineer
7. Degree in Civil Engineering or Related Fields B. Sc.
Experience in Road Construction and/or Design Projects 0 Years

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Min. Qualification
I. No. Junior Position
Requirement
Junior Surveyor
8. Degree in Civil Engineering, Surveying or Related Fields B. Sc.
Experience in Road Construction and/or Design Projects 0 Years

Notes to the Qualification Requirements of All Inputs of the Consultancy Services:

a. Percentage (%) Weights of the Rating Scales for Key Experts’ qualifications and competence
for the Assignment:
Excellent 100% Very Good 90%
Good 70% Poor 40%
b. Experiences of Road Construction shall also include New Road Construction,
Rehabilitation, Upgrading, Overlay and Maintenance Projects.
c. Experience on URRAP projects will be considered by 60% for the adequacy requirement of
the related position.
d. Project Experience record with a period less than Two (2) Months for a Design and Six (6)
Months for a Construction Project will not be considered for evaluation for the Adequacy
for the Assignment Requirement.
e. As indicated in the Section 3 of the RFP Document, experience of key staff positions of local
experts in conducting research in road design and/or construction projects will be merited 1
point. The point will only be merited for those who do not score the full points of their
respective marks and shall not exceed the allotted point of the respective positions. The
research shall be published and/or demonstrated with documentary evidences and this does
not include students’ paper as part of the study program.
f. Educational Testimonies for Certificate, Diploma, B. Sc., M. Sc. or PhD will be merited in
accordance with the specific award indicted / mentioned in the Diplomas.
g. In the spirit of encouraging successive key staff development and capacity building, the Client
have arranged the following alternatives for key position recruitment:
i. In all Adequacy for the Assignment (Specific Experience) requirements of Key Staffs,
previous all experiences obtained as an Assistant/Junior Engineer related to the
respective key staff position will be partially considered as indicated in the tables
above, for the assignment in the respective proposed position.
o In addition, previous experiences obtained as support / key staffs related to only the
respective key staff positions indicated above, for example, Quantity Surveyor,
Highway Engineer, Works Inspector and Office Engineer, as appropriate, will be
partially considered for Deputy Resident Engineer. Likewise, experiences obtained as
a support/ key staffs related to the required Key Staff Position would be partially/fully,
as appropriate, would have been obtained working as key personnel in the respective
position, for adequacy for the assignment in the respective proposed position,
provided that the proposed personal attained the minimum educational qualification
for the position.
o In additional, the Client has devised a mechanism in which the experience of
professionals who have been working on Client’s or Contractor’s side to be
considered for the required Consultancy Service Position shown in the table above.

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o Furthermore, Key Staff Positions or Support/Assistant Positions are to be considered

for Key Staff Positions related to Design/Quantifying/Claim Administration, provided
that firms can demonstrate that the proposed staff has adequate experience in tasks
related to the proposed position, details of which is indicated above on the Adequacy
requirement for the position.
o Junior Staffs who have participated in a single project can be employed as a Junior
Staff or Support Staff till he/she meets the minimum requirement for Key Staff
Position.
o Finally, for Key staff positions requiring B.Sc. / B.A. as a minimum educational
qualification, the Client would consider previous experience as follows: -
▪ Experience gained after attaining Diploma would be considered as 60% and
▪ Experience gained after attaining Certificate would be considered as 40%.
h. Only Key Personnel having the minimum educational qualification set shall be considered for
evaluation; key personnel with educational qualification below the minimum required will be
rejected and merited zero (0) points. If the firm is found successful upon the overall
evaluation, the rejected professional position shall be replaced by fulfilling personnel with
minimum total score of 60%, prior to concluding the contract signing.
i. Personnel who scored below 60%, of the allotted points for their respective criteria, will be
replaced by a better-qualified one, prior to concluding the Contract signing. However, during
replacement, personnel who scores less than 100% but greater than 90% of what the
originally proposed personnel for the proposed position has achieved shall be subjected to
deduction of 10% of the respective fees (Fee and Reimbursable) quoted by the firm; and those
who score below 90% of the originally proposed personnel shall not be accepted for
replacement.
j. The induction of any staff including the intermittent ones shall be subject to the Client prior
approval.
k. CVs of the support staff, junior staffs and the remaining keys staff not subject to evaluation
during tendering shall be submitted when and as required during the implementation period
of the project.
l. Bidders are strongly advised not to propose professionals that have been suspended from
ERA’s on-going and upcoming projects. If bidders propose a suspended professional, the
CV will be rejected and will be merited zero point out of the allocated points for that
professional. Please refer ERA’s website
(www.era.gov.et/PerformanceRating/DesignAccountability Staff.aspx) for the list of
professionals.

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5.5. Task Assignments and Responsibilities of Staffs

The Project Team leader shall have the following, task assignment and responsibility during
rendering of the service but not limited to the following:
Table 5.5: Task Assignments and Responsibilities of Staffs
Position &
Area of Major Tasks
Expertise
1. Senior Key Experts
• Liaise with and assist the Client (ERA) and regional officials as
required.
• Assisting ERA in reviewing Contractor’s Performances Bound,
retention bond & Bank Guarantee for advance payment and other
guarantees if any.
• Ensure the fulfillment of the obligations and duties of the Engineers
Representative as described under the works contract agreement
• Participate in the design review process and prepare proposals for the
Client’s approval
• Prepare modifications/amendments or design changes assisted by
other staff.
• Issue the Contractor with all copies of contract documents and design
reports.
• Planning and scheduling project activities
• Prepare or review Quality Assurance Manual
• Organize documentation and filing system on the project site
• Supervise site supervisory staff
• Review, check, comment and approve Contractor’s work schedule.
Resident Method statement, equipment and manpower
Engineer
• Monitoring the progress of all activities of the project including
budget and time
• Review and certify payment certificates
• Assess variation and prepares variation orders
• Technical assistance in every activity
• Report on the Contractor’s financial and time extension claims,
• Team coordination, organizing, assigning duties and checking the
performances of the team
• Check if reports, drawings and photographs are recorded
• Inspect facilities of the supplier’s and Contractor’s personnel as
required by the contract
• Responsible in arranging regular meetings between the Contractor’s,
Client, Consultant, Suppliers and other stakeholders;
• Enforce works to comply with works contract
• Prepare all the reports
• Monitor environmental mitigation measures and follow up the
implementation of alleviation programmer for STD including
HIV/AIDS
• In coordination with the site supervisory staff, provide on Job-
Training to Employers personnel

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Position &
Area of Major Tasks
Expertise
• Inspect the road and prepare defect lists and arrange joint inspection
among parties for provisional acceptance
• Issue substantial and final completion certificate to the Contractor
• Inspect the road during defect liability period and arrange fine joint
inspection among parties and prepare defect lists.
• Assists the RE for the tasks assigned to him and be delegated for RE
during his absence from the project site,
• Acting within the delegated authority given by the resident engineer,
• Management of the site staff in his control,
• Liaison with service providers to ensure that the construction works
does not affect supplies.
• Provision of assistance to ERA during construction to ensure the
assessment of compensation for property owners is dealt with
correctly.
• Maintenance up-to-date records of labor and plant used by the
Contractor.
Deputy Resident • Maintain records, working, drawings, as –built drawing, test data,
Engineer derails of variations etc., assisted with the other respective staffs
• Ensuring that the Contractor uses safe working practices.
• Reviewing the design of the scheme and communicate through the
RE to ERA on the need to issue instruction to amend the design
• Taking of regular digital photographs.
• Arranging traffic counts
• Will direct all activities of staff engaged on the checking, inspection
and testing of all construction materials and laboratory technicians,
He will also co-operate with the inspection as necessary for the use of
surveyors to locate borrow pits and quarries.
• In respect of the laboratories he will oversee the conducting of sample
preparation and testing. His formal responsibility will be the
evolution of the test results and on the basis thereof approve the
application of material or the rejection of the same.
• Assist the Resident Engineer in approving or rejecting construction
material to be used by the Contractor
• Review pavement design and prepare design change
• Control setting up Contractor’s field laboratory establishment, test
procedures, crushing activities, concrete mix designs etc
Pavement/ • Undertake construction material investigation.
Materials
• Assist the Resident Engineer in the preparation of the standard
Engineer
supervision forms, quality assurance plan
• Material investigation and testing
• Assist the Resident Engineer in the preparation of reports
• Traffic Analysis
• Review the pavement design in the pre-construction stage
• Perform pavement design and material type changes if necessary
• Periodically review test results and recommend types of test to be

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Position &
Area of Major Tasks
Expertise
conducted on the construction materials
• Assist the Resident Engineer during defect liability period
• Inspect the quality of works accomplished periodically
• Others as required
Geotechnical • Review the detailed engineering design regarding the land slide and
Engineer Structures foundation
• Undertakes Ground Investigations including drilling for structural
foundations
• Undertakes test, analysis the test results and recommends the
foundation type to be used in consultation with the structural
Engineer,
• Others as required
• Review, comment and approve all structural design and calculation
for drainage structures
• Undertake structural design if required to be revised additionally
recommended
• Assist the RE/DeRE in reviewing structural or bridges construction
program submitted by the Contractor.
• Review and comment on the working drawings & As – Built drawing
Structural of the structures submitted by the Contractor.
Engineer
• Training ERA staff regarding supervision of structures.
• Regularly and as required inspect structural layout and structural
construction activities
• Inspectors to set inspection procedures for the structures
• Outline checklists of all-important items to be checked by the
inspectors to set inspection procedures for the structures
• Check and prepare quantities of structures
• If required, make design changes of structures
• Others as required
Highway • Responsible for the design review regarding the design standard and
Engineer geometric design of the road
• Plan, coordinate and supervise activities of design changes
• Undertake design changes as required.
• Checks the control stations and their accuracies
• Checks that the control stations and other references indicated on the
drawing clearly represents the actual
Quantity • Checking and Confirming Whether Contractor’s working drawings if
Surveyor according to drawing including templates
• Calculate quantities of earth work, structures, pavement etc.
• Review and confirm himself and RE the contract quantities and
measurements.
• Monitor measurement process and BOQ’s of works
• Record the measurement and quantities
• Check the Contractor’s payment certificate
• Reporting findings to the Resident Engineer
• Others as required

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Position &
Area of Major Tasks
Expertise
Senior • Leads all Surveying activities of the staff
Surveyor • Identify all survey ground control stations (beacons and benchmarks)
which have been established by the Design Consultant
• Verify the accuracy of survey stations
• Establish the damaged, altered or missing survey control station;
• Perform all surveying activities
• Check Contractors survey results of setting ours, lines, levels and
cross sections and conduct joint construction surveying as required
• Check other survey results and accept or reject and recommend
improvements
• Record daily survey progress & data
• Check setting outs
• Others as required

Claim Expert • Review the contract documents including technical specification

during the Contractor’s mobilization period.
• Verify inconsistencies among the contract documents or deficiencies
and recommend any amendments necessary, if any
• Advise the Resident Engineer to take actions timely to cases for
potentials claims to protect the Clients from financial or time
extension claims.
• Assist the Client in negotiations with Contractor on the rates for any
unscheduled items of work that may arise
• Analysis the financial and time extension claims of the Contractor
and report his recommendations to the RE:
• Assist the Client in any process of adjudication or arbitration and
farther analysis of Contractor’s claim
Environmentalist • Verify the Contractor’s environmental protection plan recommend
additional mitigation measures as required
• Monitor the implementation of Environmental and social impacts
mitigation measures.
• Liaise with the local Authorities for consultation to minimize the
negative impacts.
Hydrologist • Review of hydraulic design prepared by the Designer
• Verify sufficiency of hydraulic structures
• Assists the supervisory staffs for any activities (except activities that
go beyond the scope of the RFP, Service) related to hydrology.
Road Safety and • Prepare a plan and activity schedule for the road safety assessments
Safety Audit and inspections
Specialist • Prepare checklists for road safety assessment, inspections and
recording of deficiencies identified
Review of Pre-construction phase Road Safety Audit Carried out as part
of the project design:
• Assess the project from the completed design plans and Review the
Geometric design of the road for Road Safety Aspects;

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Position &
Area of Major Tasks
Expertise
• Review previously recorded road safety deficiencies;
• Review the Road Safety Measures incorporated and proposed in the
design of the road. This shall be carried out upon review and further
investigation of the latest road safety statistics, with particular
attention at the national and regional level (as appropriate), and by
showing in category fatalities and serious injuries due to road traffic
incidents.
• Identify and review the locations of all the schools along the length of
the designed road, and sections of higher pedestrian concentration
along the road, both for crossing points, and where pedestrians walk
along the road. Review the safety measures incorporated for such
points and other accident black spot areas.
• Prepare a special report for “review of road safety audit” of the design
of the road with necessary improvements of the safety measures, for
consideration in further optimization and changes in geometric
design. Record road safety deficiencies and recommend remedial
measures in harmony with other revisions/changes made on the
design.
Carryout Evaluation of Road Safety During Construction Phase:
• Both During the Road Works& At completion of Construction
(Pre-opening for Traffic):
- Assess the project from the construction Plans (latest design plans),
for potential road safety risks; i.e. the assessment must go beyond
assessing the conformance to standards.
- Assess the project by inspecting the site, both during day and night
conditions
- Observe the site during peak and off-peak operating conditions;
- Conduct safety inspections under adverse weather conditions such as
fog, rain, snow, etc. (as appropriate), if the opportunity arises
- The assessment must be conducted along all approaches from the
perspective of all the relevant different road users
- Record all road safety deficiencies that are identified, completing the
agreed checklist.
- Make review/analysis of crash/accident history based on available
information.
- Prepare a special road safety audit report; which will also form part
of the relevant progress report of the Consultant.
Carryout Evaluation of Road Safety for the Post- Construction Phase:
- Gather and review all information/material for the road safety audit
- Assess the road and road related areas, for potential road safety
risks; i.e. the assessment must go beyond assessing the conformance
to standards.
- Assess the project by inspecting the site, both during daylight and
night lighting conditions

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Position &
Area of Major Tasks
Expertise
- Observe the site during peak and off-peak operating conditions;
- Conduct safety inspections under adverse weather conditions such as
fog, rain, snow, etc. (as appropriate), if the opportunity arises
- The assessment must be conducted along all approaches from the
perspective of all the relevant different road users
- Record all road safety deficiencies that are identified, completing the
agreed checklist.
- Make review/analysis of crash/accident history based on available
information.
- Prepare a special road safety audit report; which will also form part of
the relevant progress report of the Consultant.
Right of Way Please refer the tasks under Section 6: Terms of Reference, Item No. 3: Scope
Management of the Services, B.5: Enforcing the Right of Way Removal Process:
Specialist:
2. Intermediate Staff [Not Applicable for Small-Medium NCB Projects]
All Shall jointly assume the assigned responsibilities of their respective key
Corresponding positions in collaboration of their Senior Key Staffs and the Resident
Key Positions Engineer, as appropriate.
3. Junior Staff [Not Applicable for BIG NCB Projects]
Position Major Tasks
Junior Highway • Assist In executing construction works in relation to Road Geometry.
Engineer • Assist the Highway Engineer.
Junior Pavement • Assist in exciting construction works in relation to soil and material.
/Material & • Assist in land slide, foundation, ground investigation and related
Geotechnical activities
Engineer • Assist the Materials Engineer and the Geotechnical Engineer
• Assist in executing construction works in relation to structural and
Junior Structural
drainage works
Engineer
• Assist the structural engineer
• Assist in Monitor the implementation of Environmental and social
Junior
impacts mitigation measures
Environmentalist
• Assist the Environmentalist
Junior Claims • Assist in construction claim handing, management works
Expert • Assist the Claim Expert
Junior Quantity • Assist in checking working drawings, quantification works, record
Surveyor keeping, payment certificates
• Assist the Draft Person and Quantity Surveyor
Junior Hydraulic • Assist in reviewing the hydraulic studies
Engineer/ • Assists the Hydraulic Engineer in collecting data and other necessary
Hydrologist tasks.
Junior Surveyors • Assists the Senior surveyor
• Perform construction survey as per the design and specification
• Verify the accuracy of the survey stations and re-establish any
damage or missing stations

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Position &
Area of Major Tasks
Expertise
• Take all line and level measurements of setting outs and finished
works
• Others as required
4. Support Personnel and Junior Assistant Staff
Soil Laboratory • Inspect all Laboratory tests such as tests for gravel wearing course,
Technician fill material, Sand, aggregate tests, structural Foundations, Asphalt
Take recodes of all activities including daily progress of works,
delays, weather, personnel, equipment.
• Jointly as required perform tests such as acceptance tests, performed
• Inspect all field tests
• Check and follow-up Contractor’s laboratory results
• Keeps records of all test results and report to the RE
Material • Soil and Material survey
Inspector • Follow up all activities on the site and keeping daily dairy of the daily
activates including daily progress of works, delays, weather,
personnel, equipment
• Jointly as required perform tests such as acceptance tests, material
quality tests and check tests for the acceptance of rejection of the
material
• Carrying out in –sits tests and monitoring tests conducted by the
Contractor
• Keep record of all tab or in-situ tests
• Perform assignments as per the direction of the other experts and
submits reports
• Others as required
Structural • Inspection of drainage structure works including the quality and
Inspector procedure of form works and false work erection, quality and
dimension of masonry works, superstructures, construction of anti-
erosion works, guideposts etc., placement of reinforcement steel,
some tests such as slump test, mix ration etc.
• Reject on site the structural work if it does not comply with the
speciation, drawing or the agree method of construction.
• Follow up all activities on the site and keeping daily dairy of the daily
activities including daily progress of works, delays, weather,
personnel, equipment.
Works Inspector • Inspection of Earthworks
• Inspection of Pavement works including proper compaction and
moisture contents are being achieved
• Supervise Contractors site laboratory and Engineers facility
construction
Drafts Person • Responsible of checking existing drawings
• Inspect the Contractors working drawings
• Make Change to the drawings
• Review and check as built drawings
• Others as required

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Position &
Area of Major Tasks
Expertise
Secretary • Typing of all correspondence, reports and other clerical duties:
• Handles filing system
Chainman and • As depicted in the Technical Specifications and to be assigned by the
Laboratory Resident Engineer, Senior Surveyor and Senior Materials Engineer,
Assistants as appropriate.

6. ASSIGNMENT PERIOD

The duration of the Services is as stated in Part 3 Section 8 Special Condition of Contract under
Clause 28.1.

During the Contractor’s mobilization period, the Consultant shall operate with a skeletal staff agreed
with ERA. During the defects liability period, when construction of the whole of the Works has
been substantially completed, the Consultant shall reduce the construction supervision staff
accordingly, subject to prior agreement with ERA. Staff mobilization and demobilization plans are
to form part of the Consultant’s Technical Proposal and related Financial Proposal.

7. FACILITIES, SERVICES AND RESOURCES TO BE PROVIDED BY PROCURING

ENTITY

1. The Procuring Entity will avail to the Consultant free of charge all available documents
relevant to the project, including, drawings and specifications prepared by the Design
Consultant.

2. The Procuring Entity will provide liaison with other Ministries/Departments of the Government
in order to introduce the Consultant. The Consultant shall be fully responsible for collection of
data and information from these agencies.

3. The Procuring Entity may assign staff (maximum of 2 at any one time) to the Consultant for on
the job training in the various aspects of the Consultant’s duties.

8. LIAISON WITH ERA

The Consultant shall maintain close liaison with a project counterpart to be designated by ERA. A
formal joint meeting shall be arranged by the Consultant at least once a month to facilitate
monitoring of the services; the Consultant is also responsible for the formal minutes of such
meetings.

9. ADDITIONAL RESPONSIBILITIES OF THE SUPPLIER

The permanent facilities such as housing, offices, laboratory, transportation, surveying equipment
and other facilities for the provision of the services shall be provided to the Engineer by the works
contract from the start of the seventh month of commencement of the works contract for the actual
construction period of the civil works contract.

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During the six months of Contractor’s mobilization period, the Contractor will provide and maintain
temporary facilities including office, laboratory, vehicles, and Communication Radio for the
Engineer. However, the Consultant shall indicate and cover cost of housing accommodation for its
staffs and surveying equipment for the first six months of the contract period until the Contractor
establishes the permanent Engineer’s facilities. If the Contractor fails to provide the permanent
housing and surveying equipment to Engineer’s staff within the time frame, the Employer will
deduct from any monies due to Contractor and pay to the Engineer as per the Consultant’s rate
quoted for provision of these facilities by Increasing the quantity equal to the quantity of permanent
Engineers’ facilities until such time the Contractor provides the permanent housing and surveying
equipment.

All billable staffs employed for the provision of the service are required to reside permanently on
site and, during working hours, shall only leave site on official business. None of the Consultant’s
billable staff should reside in Addis Ababa or elsewhere off site.

The Consultant is advised to inspect the works bidding documents while preparing his financial
proposal regarding the site facilitates, transport and other equipment to be provided to him by the
works contract. Anything that is not covered by the works contract is deemed to be included in the
financial proposal of the Consultant. (Please refer the works bidding document at ERA’s
Engineering Procurement Office).

ERA requires that all Consultants (or each member of Joint Venture) providing services for ERA
abide by ERA Code of Professional Conduct and Ethics, and the Consultant shall confirm that it
has read and understood the ERA Code of Professional Conduct and Ethics, and that it will
strictly follow the articles of this Code in the performance of the services for this project. The
Code of Professional Conduct and Ethics, and the form by which the Consultant confirms its
reading and understanding of the code are attached as ANNEX-B of the Terms of Reference.”

10. REPORTING

A brief description of the contents of these reports is presented as follows:

(i) Inception Report

The Consultant shall submit and present an inception report in copies as indicated in the
summary of reporting table below. The report shall outline the Consultant’s initial findings
and confirm the methodology and detailed work program proposed for adoption in the light
of the initial findings, while also identifying constraints and proposed solutions, together
with any action required by ERA to facilitate the successful implementation of the service.

(ii) Design Review Report

The report shall outline the recommendation and appropriate changes if necessary or
modification on the design standards, design documents, topographic surveying data with
the ground condition, the alignment, specification and quantities given by the design
Consultant.

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(iii) Contractor’s Mobilization Report:

The Consultant shall report on the following:

- Contractor’s mobilization
- Organization and correspondence
- Lines of communication
- Contractor’s detailed work program
- Proposed resources schedules
- Proposed cash flow
- Plant and equipment schedules
- Format of forms and their use and presentation
- Schedule of site meetings
- Contractor’s obligations
- Any other submitted contractual documentation
- Consultant’s mobilization

(iv) Monthly Progress Reports:

Progress reports shall be prepared using ERA’s standard report format to detail progress
against program in respect of all project elements and hard out puts. All monthly project
correspondences shall be submitted in soft copy together with monthly progress reports.
The report will cover the activities performed during the reporting period.
A suitable number of colour photographs with date imprint should be included which will
illustrate progress and any difficulties encountered on the Site. These will allow a permanent
record of progress.
Note: Notwithstanding the submission of the monthly progress report as above, the
Consultant is required to send to the Client, two day before the end of each month, a
progress summary of the works supported by the s-curve.

(v) Quarterly Progress Reports:

These will be similar to the monthly reports but will be more detailed and include record
photographs. They will be prepared by the Resident Engineer and give an overview of the
progress on within the Project.
A suitable number of colour photographs with date imprint should be included which will
illustrate progress and any difficulties encountered on the Site. These will allow a
permanent record of progress. The quarterly progress report shall also include important
information of the last month of the quarter so that submission of a separate monthly report
will not be required for that specific month.
This report among other information shall include an update of project cost estimate,
keeping in view of variations, price escalations and Contractor’s claim entitlement for
additional money.

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(vi) Annual Progress Reports:

These reports will summarize the activities performed within a year. The format of this
report is similar to that of the monthly report. The annual report shall also include important
information of the month June, thus no monthly and quarterly reports will be required during
the month June and the 4th quarter of any fiscal year.

(vii) Contract Completion Report:

The Contract completion report shall include but not be limited to:

- Executive summary
- Mobilization/ Demobilization details
- Description of Project
- Project Implementation
- Financial cost details together with a breakdown of the same, detailing and assessing
extra expenditures and cost increases inclusive of the justification for such increases.
- Details of the work executed and of the techniques employed and type, quality,
quantities and sources of materials used in the pavement.
- Contract changes and variations
- Contractor’s performance
- Assessment of any complaints and/or claims by the Contractor
- A critical study of important technical problems which may have arisen during the
construction
- Comments on Technical Specification and Conditions of Contract
- Construction Records.
- As-built drawings (A1 size reproducible)
- Assessment of counterpart training, if any
- Conclusions
- Details of Final Account, where possible

(viii) Consultancy Completion Report

This report will be a comprehensive report on the consultancy services throughout the
Contract. It will describe the aims of the project and the achievements of the construction
works. It will also give progress on the Final Account, which will be appended. Finally, it
will give details of the Consultant’s visits and activities during the maintenance period. The
consultancy completion report should contain “lesson learnt” are part of the contract
completion report, for such an important item helps to improve current technical
specifications as well as other parts of the tender documents.

(ix) Consultant’s Quality Assurance Manual

This manual shall at a minimum describe the methodology and procedures to be followed in
attaining the desired quality of the service at each stage. The report should also detail
assignment of responsibilities with regard to quality assurance to the respective personnel in
the team. The content of the manual shall be suggested by the Consultant for review by ERA
and will be finalized following taking into account the letters comment.

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(x) Construction supervision Manual

This manual shall at a minimum describe the duties and responsibilities of each of the
Consultant staffs, the decision matrix and organizational structure of the firm that the
Consultant will follow for administration of the project in all aspects of the construction
supervision service. As part of the supervision manual, the Consultant shall prepare
checklists for each activity of the supervision team. The content of the manual shall be
suggested by the Consultant for review by ERA and will be finalized following ERA’s
comment.

(xi) Environmental Management Report

This report will be a comprehensive report on all Environmental and Social impact
mitigation measures undertaken by the Contractor. It will describe the major environmental
elements of the project, adequacy of the mitigation measures proposed during design as well
as supervision period and the effectiveness of the measures undertaken during construction.
The supervision Consultant is also expected to report in his progress report any development
with respect to Environmental and Social aspect of the project.

(xii) Special Reports

The Consultant shall prepare and submit special reports in each project in assisting/advising
and anticipating problem areas that needs to be brought to the attention of ERA encountered
during the implantation of the service of such types but not limited to: -

• Engineer’s determination on Contractors Claim;

• Engineer’s proposal to expedite an unduly delayed project progress;
• Technical reports on the remedial measures and its effectiveness on slide, flood-
prone areas;
• Reports on major design and specification change and the consequence thereto;
• Analysis of Contractors’ Value-Engineering proposal;
• Traffic and Axle load survey Updates and impact of future forecasts on the
design; etc.
SUMMERY OF REPORTING REQUIREMENT
Draft Final
Types of
I/No. Submission Submission
Reports/Documents
Date Date
Within 45 days of Within one week of
1 Inception Report 3 commencement of services 5 receipt of the Client’s
comments
Within three and half Within two weeks of
Design Review
2 3 months of commencement 5 receipt of the Client’s
Report
of the services comments
On completion of
Contractors mobilization
Within two weeks of
Contractor’s but not later than Three
3 3 5 receipt of the Client’s
Mobilization Report months after the contract
comments
commencement of the
services

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Draft Final
Types of
I/No. Submission Submission
Reports/Documents
Date Date
Monthly Progress Not later than the first
4 - 5
Reports - week of each month
Not later than the first
Quarterly Progress
5 - - 5 week of the end of each
Report
quarter
At the end of each fiscal
year of Ethiopia (June),
Annual Progress after the beginning of
6 - - 5
Reports construction supervision
and up to 10th July of the
next fiscal year
Within two weeks of
Contract Completion Within two months of the
7 3 5 receipt of the Client’s
Report completion of construction
comments
Within one month of the Within two weeks of
Consultancy
8 3 end of the defects liability 5 receipt of the Client’s
Completion Report
period comments
Within one month of the Within two weeks of
Consultant’s Quality
9 3 date of commencement of 5 receipt of the Client’s
Assurance Manual
the consultancy contract comments
Within one month of the Within two weeks of
Construction
10 3 date of commencement of 5 receipt of the Client’s
supervision manual
the consultancy contract comments
Within two weeks of
Environmental Within one month of the
11 3 5 receipt of the Client’s
Management Report completion of construction
comments
Within reasonable time
12 Special Reports - - 5 whenever the event has
arisen

Note:

• The Employer need two weeks-time for review of the draft report submitted by the Consultants
except for the design review report for which the Client needs three weeks of review time

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Annex – A
Terms of Reference
For the Gender Mainstreaming and Sensitization Components
I. Background

The 1995 Constitution of the Federal Democratic Republic of Ethiopia, which is aligned with
international legal instruments, guarantees the rights of women and equality with men. This is
especially important in equality in regard to employment, marriage, property and land ownership.
FDRE Proclamation No. 916/2015 that determines the powers and duties of executive organs of
the FDRE government requires all government institutions to address women’s issues in policies,
laws, and development programs and projects as part of strengthening accountability in line
Ministries through gender mainstreaming.

Gender mainstreaming is clearly established as global strategy for promoting gender equality
through the Platform for Action at the United Nations Fourth World Conference on Women in
Beijing, China in 1995. Systematic consideration of differences between situations and needs of
women and men in all community policies and actions were set as basic features and principles in
gender mainstreaming. Gender mainstreaming involves restructuring policies, programs, projects
and activities to make sure that needs of women and men are equally addressed and both women
and men have equal participation, and both gain equal benefits. The ultimate goal of gender
mainstreaming is achieving women’s empowerment and gender equality.

Thus, there is a need to adequately ensure that both women and men participate in and benefit
from the high and increasing level of public investment in the infrastructure both as a matter of
rights and in the interest of efficiency. Ethiopian Roads Authority (ERA) as a governmental
institution should facilitate conditions to the promotion of equality between men and women so
that women can participate in the political, social and economic life of their country on equal
terms with men.
Thus, as to the implementation of different women policies, strategies and programs the
Authority should able to adequately ensure both women and men are participated in the benefit of
infrastructural development and make sure their safety and their right respected in the projects
area. In this way, road construction activities can contribute towards enhanced gender
mainstreaming through facilitating access of women and girls to various resources and
opportunities, such as employment, education, health and marketing.

Accordingly, henceforth all ongoing road construction projects that are under ERA are expected
to incorporate a number of gender interventions. These include:
• Conducting gender sensitization in road corridor communities located around the project
site and for project staff
• Create awareness and mitigate the negative influence of labor influx on women staff and
women and girls in the nearby community at large.
• Promote zero tolerance for gender violence, sexual harassment and discrimination among
project staff and encourage reporting of such cases by staff and any concerned bodies
• Provision of gender sensitive camp facilities/ evaluating the appropriateness of already
established camps for women and men (if inconvenient in existing camps, implement
remedy measures),

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• Provision of priority to communities residing adjacent to the project road for available
jobs with due consideration to gender equity
• The HIV/AIDS/STI program of awareness, prevention and treatment to cover the plight
of girls and women thereby offering an opportunity for girls and women to receive full
and accurate information on the epidemic and how they can be protected.
• Inclusion of project affected women (or a representative of women association) in the
Resettlement Implementation Committee
• Ensuring the participation of affected women and vulnerable persons during the
consultations in the implementation phase of the RAP
• Introduce a worker code of conduct as a part of employment contract and including
sanctions for non-compliance, etc.

Therefore, this TOR is prepared to frame the focus of the gender mainstreaming and sensitization
activities in the Road Construction project.

II. Objective

The objective of this TOR is to operationalize the ERA’s gender mainstreaming commitments to
all of its projects in parallel with civil works. It also guides gender specialists that are going to be
assigned in all road construction projects to fill gaps that will be identified through gender need
identification assessment or knowledge, attitude and practice (KAP) survey conducted at specific
project. This TOR could serve to guide the focus of the gender mainstreaming and sensitization
program of any road construction project.

III. Scope

The Intervention is planned to be implemented on the project management, staffs and local
community found along from the start of the specific project to the end. The Consultant should
also provide specific focus on communities found along the corridor which is believed to be an
impact zone. While the outcome of the rapid assessment and the prioritization activity is expected
to guide the focus of the intervention in the respective location, it is envisaged that the gender
mainstreaming and sensitization activities can include the following:
✓ Identification, prioritization of needs
✓ Conduct gender sensitization/training program
✓ Distribute information, education and communication (IEC) and behavior
communication change (BCC) materials
✓ Ensure the provision of gender sensitive camp facilities and working environment
✓ Promote zero tolerance for GBV, sexual harassment and discrimination
✓ Increase women participation on road project work

IV. Major Tasks

The expected major duties and responsibilities of the Gender Specialist employed to any ERA’s
road construction projects include the following, but not limited to:

3.1 Planning & Documentation

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• Undertake Gender need identification assessment/ knowledge, attitude and practice

(KAP) survey based on data collection instruments (e.g. questionnaire, checklist,…) and
ensure that it is reviewed and approved by ERA and other concerned bodies.
• Prepare a brief assessment/KAP report identifying a) the current status b) priority gender
issues/needs of the target road corridor communities, project staffs and women project
staffs (like assertiveness training…)
• Develop detailed draft work plan and finalize it based on KAP survey’s results and
recommendation and input given from project Consultant and ERA.
• Ensure that the project baseline and impact survey as well as the routine progress report
adequately address gender issues and give concrete corrective actions/feedback to the
concerned body (e.g. to PM & RE)
• Prepare quarterly progress report using the standard formats given by ERA on the status
of the gender integration component comparing plan against achievement (based on the
approved plan)
• Record and store documentation on every activity that was included in each report to be
used as evidences and source documents during supervision from the concerned bodies
(e.g. from ERA)

3.2 Sensitization/training

• Conducting gender sensitization, activities that should be implemented in road corridor

communities located around the project site focusing on priority issues specifically
relevant to the communities as identified through the KAP survey and for project staff
and management focusing on workplace gender issues;
• Develop a gender sensitization/training program tailored to the specific needs of the
target communities and project staff in the local language
• Provide information, education and communication (IEC) and behavior communication
change (BCC) materials to the project staff and the host communities at convenient
places in appropriate language
• Undertake sensitization activities in a structured/planned manner
• Provide educational materials on a bi-annual basis (twice a year) for top performing girl
students in selected schools in the target road corridor communities
• Organize and support gender clubs at schools that are close to the road corridor
• Empower project staff and local communities’ women with life skill training,
assertiveness and leadership training and other capacity building activities based on their
training acceptance capability.

3.3 Gender sensitive Camp Facilities & Working condition

• Ensure the provision of gender sensitive and working environment free from sexual
harassment and suitable camp facilities by the Contractor;
• Support the Consultant in ascertaining that the main Contractor is providing gender
sensitive camp and work site facilities
• Promote zero tolerance for gender violence, sexual harassment and discrimination among
project staff and encourage reporting of such cases by staff and any concerned bodies
• Put in place a mechanism in handling sexual harassment and gender-based violence
among the project staff and community members in the project area
• Develop appropriate mechanism to handle if any compliant on GBV and sexual
harassment happen and consult the main project Contractor and Consultant to have work-
place sexual harassment policy or handling procedure.

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• Collect sex/gender disaggregated data on the positive and negative impacted groups in
the project area

3.4 Employment opportunities

• Create awareness of project management on and support the realization of the minimum
of 30% target of the project on the employment of women/girls and record the
improvements.
• Collaborate with the local communities to increase women participation on project
implementation activities by improving the culture that discourage women outside
working and promote women in
• Ensure and follow up the provision of equal employment opportunities and equal
payment for same work among male and female workers of the project,
• Have the up to date data and record on project employment disaggregated with sex, age,
skill level and other gender statistical data
• Collect and report sex/gender disaggregated data in terms of access and control over
resources in the community and project facilities and services.

3.5 RAP and ESMP Implementation

• Ensure and follow up on the inclusion of affected women (or a representative of women
association) in Resettlement Implementation Committees and also in all compensation
related community consultations and if the inclusion is not satisfactory take corrective
measurable action and consult the concerned bodies.
• Oversee and report if community consultations involve both women and men and their
needs and priorities are appropriately considered and addressed
• Ensuring the participation of affected women and vulnerable persons during the
consultations in the implementation phase of the RAP
• Promote observable special support to female headed households and to the elderly by
the Resettlement Implementation Committees during the process of resettlement,
including the use of joint husband-wife bank account for the payment of compensation
• Work closely with the project Contractor’s and Consultant’s staff working on the
preparation and implementation of the site ESMP in order to adequately integrate gender
concerns and also to co-ordinate efforts

3.6 Networking

• Identify, develop strong linkage and work with relevant government and non-government
stakeholders working on gender issues in the project area for a coordinated effort like
Women, Children and Youth Affairs office, Education office, Health office of Woreda
and Zonal government office and with others
• Support the HIV/AIDs and road safety sensitization activities to ensure the adequate
integration of gender in their interventions
• Celebrate national and International Women’s Day in an attractive and awareness
creation programs together with project staffs and manage events and publications on
gender related issues
• The HIV/AIDS/STI program of awareness, prevention and treatment to cover the
difficulty of girls and women thereby offering an opportunity for girls and women to
receive full and accurate information on the epidemic and how they can be protected

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• Organize gender Clubs at school and work site in collaboration with the concerned
bodies.

V. Key Deliverables:

The expected key deliverables include:

• Annual work plan covering all aspects of the intervention
• Brief report on the needs of the target groups or KAP survey report
• Revised and approved work plan, based on inputs from survey result, Supervision
Consultant and ERA
• Training and sensitization program and materials in the language appropriate to the core
target groups - local communities and project staff
• Agreed Mechanism in handling sexual harassment and GBV that is specific to the project
• Quarterly, bi-annual and annual activity plans
• Quarterly, bi-annual and annual progress reports
• Draft Project completion report to be finalized based on feedback from ERA and other
concerned bodies.

VI. Management and Oversight

The Gender specialist will be directly accountable to the respective project Supervision
Consultants. The Supervision Consultants of the respective projects will be responsible for the
day-to-day operational guidance and supervision of the work in their respective projects.
ERA, Women and Youth Affair Directorate will also coordinate, facilitate and manage the
planned activities and will monitor and evaluate the work of the Gender Specialist periodically by
reviewing the plan and report as well as with field supervision. The Environmental, Social and
occupational safety Management Directorate of ERA will provide technical assistant.

VII. Timeframe

The duration for the implementation of the intervention is expected to be within the operational
duration of the respective projects.

VIII. Qualification Requirements

Technical Qualifications
In addition to the experience and educational qualifications indicated in Sub-Item/Section 5
of this Terms of Reference, the following additional technical qualifications are preferable by
the Client during assignment for the position:
• Knowledge of the local language(s) to specific project and fluency in English language
• Strong technical and general writing skills
• Ability to deal sensitively in multi-cultural environments and build effective working
relations with Clients and colleagues
• Strong interpersonal skills and ability to interact with individuals at all levels
• Participating in successful teams, presenting and facilitating in a variety of verbal and
written communications skills required
• Flexibility and ability to travel domestically for varying lengths of time

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IX. Payments and Logistics

The payment will be based on calendar months payment for full project life (based on monthly
salary). It will be paid every month, upon the submission of time sheets, or portions thereof,
worked in the previous or reporting month, and the tasks associated with that month. Fees have to
be approved according to the monthly report and submitted deliverables.

The Supervision Consultant will provide an office with full facility, dormitory and transport
service during execution of the assigned work.

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Annex – B
Ethiopian Roads Authority
Code of Professional Conduct and Ethics

Introduction

The Ethiopian Roads Authority (ERA) seeks to ensure that all professional firms and individuals, who
provide services and works on its behalf, abide by a Code of Professional Conduct and Ethics that
supports the aim of providing a high quality, safe and efficient road network in the interest of the public.
ERA now expects all ERA staff and Professional Firms and Individuals who carry out work on behalf of
ERA to uphold the Code with professional integrity by adhering to this set of rules.

In straightforward language the rules can be stated as:

Do the right thing, do it the right way and do it at the right time.
Understand the job to be done, and do a good job.
Be committed, be creative, and be proud of what you do.
Take responsibility and care at all times in doing your job.

Article 1: Responsibility to Public, Society and Profession

i.) Act with integrity and have full regard to the public interest.
ii.) Act within the laws of the country.
iii.) Uphold the dignity, standing and reputation of the professions involved.
iv.) Reject corruption in all forms.
v.) Neither offer nor accept remuneration of any kind which, in perception, or in effect, either
seeks to influence the process of selection or compensation or seeks to affect impartial
judgments.
vi.) Recognize that the lives and safety of the public and workers may be dependent on
professional judgments, actions, or lack of actions during the study, design or
implementation of a project, and take the necessary actions.

Article 2: Responsibility to Client/Employer

i.) Apply due skill, care, diligence and accuracy in the services rendered to the Client.
ii.) Perform services only in areas of one’s competence, and disclose any limitations of
competence that may affect the services rendered.
iii.) Provide only those professionals with appropriate qualifications, skills and competence and
required to undertake the project.

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iv.) Provide services of a high quality that are technically correct, innovative, giving value for
money, and support the aims of the Client.
v.) Approve only those design documents that have been professionally reviewed and are
accepted to be within prescribed engineering and professional standards.
vi.) Inform the Client of any potential conflict of interest that might arise in the performance of
the project.
vii.) Identify, evaluate and where possible quantify risks.
viii.) Be impartial in the provision of professional advice, judgment or decision, and be truthful in
the evaluation of a project.
ix.) Do not disclose confidential information and commercial matters without the specific
consent of the Client/employer.
x.) Do not accept compensation from third parties in connection with work being undertaken for
the Client/employer, unless circumstances are disclosed and fully agreed by all interested
parties.
xi.) Be honest and transparent at all times in the management, control and expenditure of funds
allocated by the Client for a project.
xii.) Cooperate fully with any legitimate investigation or audit which makes inquiry into the
technical or financial administration of any services or works contract.

Article 3: Responsibility for Environment

i.) Seek solutions that are compatible with the principles of sustainable and safe development.
ii.) Understand the effects of the work on society and the natural environment.
iii.) Be committed to improving the environment and enhancing quality of life wherever possible.
iv.) Promote the use of renewable and recycled materials with the least use of natural resources,
wherever possible.

Article 4: Responsibility to Professionals

i.) Promote the concept of selection by ability.

ii.) Ensure credit and validation for work is given to those to whom it is due.
iii.) Afford assistance and time for professional development with continued education and
training.
iv.) Neither carelessly nor intentionally do anything to injure the reputation of other firms or
individuals.
v.) Neither directly nor indirectly attempt to take the place of another organization or individual
who is already appointed for a specific work.
vi.) Behave in accordance with appropriate professional conduct, standards, ethics and courtesy
in the event of being asked to review the work of another.
vii.) Maintain knowledge and skills at levels consistent with developments in technology,
legislation and management.

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Article 5: Adherence and Disclosure

i.) All individuals and organizations that carry out services and works for ERA shall undertake
to abide by the ERA Code of Professional Conduct and Ethics.
ii.) All individuals within ERA shall undertake to abide by the ERA Code of Professional
Conduct and Ethics.
iii.) Disclose any violations of the ERA Code of Professional Conduct and Ethics by any other
individual or organization. Disclosure of any violations may be to any Director within ERA,
who shall bring it to the attention of Senior Management.
iv.) In the case of any disclosure or report about any individual or organization not following this
Code of Ethics, ERA will appoint an Ethics Board to investigate, and where appropriate
recommend action or penalties.

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Consultant Name: ___________________________________________________________

Consultancy Service for: ______________________________________________________

Project Name: _______________________________________________________________

Project No: _______________________________________________________________

We confirm that we have read and understood the ERA Code of Professional Conduct and Ethics, and
that we will strictly follow the articles of this Code in the performance of the services for this project.

Signed: _________________________________

Name: _________________________________

In the Capacity of: _______________________________

Duly authorized to sign the contract for and on behalf of: ___________________________

Dated on ______ of ________ 20_

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Consultant Name: ___________________________________________________________

Consultancy Service for: Construction Supervision

Project Name: _______________________________________________________________

Project No: _________________________________________________________________

I/We confirm that I/we have read and understood the ERA Code of Professional Conduct and Ethics,
and that I/we will strictly follow the articles of this Code in the performance of the services for this
project.

Key staff Position on Project Name Signature

Date: _____, ______, 20_

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