INFORMATION AND COMMUNICATION TECHNOLOGY

POWERPOINT PRESENTATION

MAIN CONCEPTS:

• Creating a presentation
• Components of a presentation window
• Applying animations and transitions
• Slide Master
• Saving a presentation

Microsoft PowerPoint

Microsoft PowerPoint is a powerful presentation software developed by Microsoft. It is

widely used in educational, business, and professional settings to create visually engaging
and interactive presentations. PowerPoint allows users to combine text, images, charts,
animations, and multimedia elements to effectively communicate ideas and information.

Key Features of PowerPoint:

1. Slides: Presentations are made up of individual slides, each of which can contain
a mix of text, images, and other media.
2. Templates: PowerPoint offers a variety of pre-designed templates that help users
create professional-looking presentations quickly.
3. Animations and Transitions: Users can add animations to individual elements
on a slide and transitions between slides to make presentations more dynamic.
4. Multimedia Integration: PowerPoint supports the inclusion of audio, video, and
hyperlinks, enhancing the interactivity of presentations.
5. Collaboration: With cloud integration, multiple users can work on the same
presentation simultaneously, making it easier to collaborate.

Uses of PowerPoint:

• Education: Teachers and students use PowerPoint to create educational

presentations and projects.
• Business: Professionals use it for meetings, pitches, and reports.

Creating a Presentation

Getting Started:

1. Click the start button in the task bar at the bottom of the
screen.
2. Select PowerPoint.
PowerPoint Start Screen & Templates:

• When PowerPoint opens, it displays the Start Screen which shows all of the
template options and open other presentations.

Start Screen

• Click Open to open a previously created PowerPoint presentation.

Open – to open previously created presentations

• More templates can be download from Office.com, New and then search for the
available templates by typing in the Search for Online Templates box.
 Search for Online Templates

• To get started with a new presentation, click Blank Presentation and the
PowerPoint screen will open.

Blank Presentation
 The PowerPoint Screen:

Components of a presentation window

THE RIBBON:

The Ribbon is a key feature of Microsoft PowerPoint that organizes tools and commands
into a set of tabs and groups, making it easier for users to find and use the features they
need. It is located at the top of the PowerPoint window and provides quick access to
various functionalities.

Ribbon, Tabs, Groups, Commands

Components of the Ribbon:

1. Tabs: The Ribbon is divided into several tabs, such as Home, Insert, Design,
Transitions, Animations, Slide Show, Review, and View. Each tab contains a set of
related commands.
 2. Groups: Within each tab, commands are organized into groups. For example, the
Home tab includes groups like Clipboard, Slides, Font, Paragraph, Drawing, and
Editing.
3. Commands: These are the individual buttons, menus, or options within each
group that perform specific tasks. For example, in the Font group, you can find
commands to change the font type, size, color, and style.

Key Tabs and Their Functions:

• Home: Contains basic editing tools like cut, copy, paste, font formatting, and slide
management.
• Insert: Allows you to add various elements to your slides, such as pictures, shapes,
charts, tables, and multimedia.
• Design: Offers themes and design options to customize the appearance of your
slides.
• Transitions: Provides options to add and customize transitions between slides.
• Animations: Enables you to add and manage animations for objects on your
slides.
• Slide Show: Contains tools for setting up and running your slide show, including
rehearsal timings and recording.
• Review: Includes proofing tools like spell check and thesaurus, as well as
comments and collaboration features.
• View: Allows you to change the view of your presentation, such as Normal, Slide
Sorter, and Notes Page.

The Ribbon is designed to be intuitive and user-friendly, helping you efficiently create and
manage your presentations.

By familiarizing yourself with the Ribbon, you can take full advantage of PowerPoint’s
capabilities to create professional and engaging presentations.

QUICK ACCESS TOOLBAR:

The Quick Access Toolbar is used to store shortcuts to

frequently used command or features.

By default, Save, Undo, and Redo are available. The toolbar can be customized to include
additional commands.

SLIDES:

PowerPoint opens to the first (and so far only) slide in the show. On the left of the screen
is a thumbnail (miniature) version of the slide visible in the slide pane.

As more slides are added, they are also displayed in this pane. This area is useful for
navigating from slide to slide.
 Slide, Slide pane, Thumbnail

ADD A NEW SLIDE:

There are several ways to add a new slide to a presentation:

1. Go to the Home tab → Slides group → New Slide

command.
2. Right-click on a slide thumbnail and choose New
Slide from the shortcut menu that appears.
3. Click on the thumbnail the slide should follow and
press Enter on the keyboard.

NOTE: With Options 2 and 3, the new slide is added with the same layout as the active
slide used to create it.

Right-click → New Slide

 CHOOSING A NEW SLIDE LAYOUT:

To change a slide’s layout:

• If the slide has already been added to the presentation,
1. Go to Home tab → Slides group → Layout command
2. Select a slide layout from the resulting drop-down menu.

• To add a new slide with a specific layout:

1. Go to Home tab → Slides group → New Slide command.
2. Select slide layout from the resulting drop-down menu.

For a slide that has already been added

For adding a new slide

 REORDERING SLIDES:

To change the order of slides:

1. Move the mouse over the thumbnail of the slide you want to move.
2. Click and drag the slide to the location to which you want to move it.

DELETING SLIDES:

To delete a slide from a presentation:

1. Right-click on the slide thumbnail and select Delete Slide on the menu that
appears. (OR)
2. Click on a slide thumbnail and press Delete or Backspace on the keyboard.

Right-click → Delete Slide

 Applying Animations and Transitions

ANIMATIONS:

Animations are effects that you can apply to individual elements on a slide, such as text,
images, or shapes, to make them move or change in some way. Animations can help
emphasize key points and make your presentation more engaging.

Animation Tab

Steps to Apply Animations:

1. Select the Object: Click on the text, image, or shape you want to animate.
2. Go to the Animations Tab: Navigate to the Animations tab on the Ribbon.
3. Choose an Animation: Select an animation from the gallery. You can choose from
Entrance, Emphasis, Exit, or Motion Path animations.

Animations: Entrance, Emphasis, Exit, or Motion Path

 4. Customize the Animation: Use the Effect Options to customize the direction and
sequence of the animation.

Effect Options

5. Preview the Animation: Click on Preview to see how the animation will look
during the presentation.

Preview

6. Adjust Timing: Use the Timing group to set the start, duration, and delay of the
animation.

Timing group

TRANSITIONS:

Transitions are effects that occur when you move from one slide to the next. They can
add a professional touch and help maintain the audience’s interest.

Transitions Tab

Steps to Apply Transitions:

1. Select the Slide: Click on the slide where you want to apply the transition.
2. Go to the Transitions Tab: Navigate to the Transitions tab on the Ribbon.
3. Choose a Transition: Select a transition effect from the gallery. You can choose
from subtle, exciting, or dynamic transitions.

Transitions: Subtle, Exciting, or Dynamic transitions

4. Customize the Transition: Use the Effect Options to customize the direction and
style of the transition.

Effect Options

5. Preview the Transition: Click on Preview to see how the transition will look
during the presentation.

Preview

6. Adjust Timing: Use the Timing group to set the duration and sound of the
transition. You can also choose to apply the transition to all slides.

Timing group
 Slide Master

SLIDE MASTER:

The Slide Master is a powerful feature in PowerPoint that allows you to control the overall
design and layout of your presentation. By modifying the Slide Master, you can ensure
consistency in fonts, colors, backgrounds, and placeholders across all slides.

Why Use Slide Master?

• Consistency: Makes all slides look uniform and professional.

• Efficiency: Saves time by applying changes to all slides at once.

Steps to Use Slide Master:

1. Accessing Slide Master:

1. Go to the View tab → Master Views group → Click on Slide Master.

2. This will open the Slide Master view, where you can see the main master slide
and its layout slides.
2. Change the Master Slide:

• The Master Slide is the big slide at the top.

• Changes here affect all slides.

o Change background:
1. Click on Background Styles.
2. Pick a color or design.
o Change fonts or colors:
1. Click on Fonts or Colors.
2. Choose a style you like.
o Add a logo:
1. Click on Insert.
2. Add your logo and move it where you want.

Key Benefits of Slide Master:

1. Saves Time: You don’t have to edit each slide individually.

2. Professional Look: Ensures a consistent design throughout your presentation.
3. Flexibility: Allows you to create custom layouts for different types of slides.

Saving a presentation

SAVING A POWERPOINT PRESENTATION:

As with any document-creation program, it is a good idea to save the presentation

immediately and then save changes frequently as you work.
1. Click the File tab to open the Backstage View.
2. Click Save As
3. Click Computer → Browse to choose a location to save the presentation.
4. In the File Name box, type in a name for the presentation.
5. Choose a file type
6. Click Save.

Save the presentation

After the initial save, click the Save icon at the top of the screen or use the keyboard
shortcut Ctrl + S to save the presentation quickly at any time.

QUESTIONS AND ANSWERS

1. What is Microsoft PowerPoint?

Answer: Microsoft PowerPoint is a presentation software developed by Microsoft. It is

used to create visually engaging and interactive presentations by combining text,
images, charts, animations, and multimedia elements.

2. Name three key features of PowerPoint.

Answer: Three key features of PowerPoint include slides, which are the individual pages
of a presentation; templates, which are pre-designed layouts that help
create professional-looking presentations quickly; and animations and transitions,
which make presentations more dynamic and engaging.

3. How do you start a new PowerPoint presentation?

Answer: To start a new PowerPoint presentation, click the Start button on the taskbar,
select PowerPoint, and then choose either a Blank Presentation or a template from
the Start Screen.

4. What is the Ribbon in PowerPoint?

Answer: The Ribbon in PowerPoint is a feature that organizes tools and

commands into tabs and groups, making it easier for users to find and use the features
they need. It is located at the top of the PowerPoint window.

5. Name three tabs on the Ribbon and their functions.

Answer: Three tabs on the Ribbon are the Home tab, which contains basic editing
tools like cut, copy, paste, and font formatting; the Insert tab, which allows you to add
elements like pictures, shapes, charts, and multimedia; and the Design tab, which
offers themes and design options to customize the appearance of slides.

6. How do you add a new slide in PowerPoint?

Answer: To add a new slide in PowerPoint, go to the Home tab, click on the Slides group,
and then select the New Slide command. Alternatively, you can right-click on a slide
thumbnail and choose New Slide from the shortcut menu.
7. How do you change the layout of a slide?

Answer: To change the layout of a slide, select the slide, go to the Home tab, click on
the Slides group, and then choose the Layout command. From the drop-down menu,
select the desired layout.

8. What are animations in PowerPoint?

Answer: Animations in PowerPoint are effects that you can apply to individual
elements on a slide, such as text, images, or shapes, to make them move or change.
They help emphasize key points and make the presentation more engaging.

9. How do you apply animations to an object?

Answer: To apply animations to an object, select the object (such as text, image, or shape),
go to the Animations tab, choose an animation from the gallery (such as Entrance,
Emphasis, Exit, or Motion Path), and then customize the animation using Effect
Options and adjust the timing in the Timing group.

10. What are transitions in PowerPoint?

Answer: Transitions in PowerPoint are effects that occur when moving from one slide
to the next. They add a professional touch and help maintain the audience’s interest.

11. How do you apply transitions to slides?

Answer: To apply transitions to slides, select the slide, go to the Transitions tab, choose
a transition effect from the gallery, customize it using Effect Options, and adjust
the timing in the Timing group.

12. What is the Slide Master in PowerPoint?

Answer: The Slide Master is a feature in PowerPoint that allows you to control
the overall design and layout of your presentation. It ensures consistency in fonts,
colors, backgrounds, and placeholders across all slides.

13. How do you access the Slide Master?

Answer: To access the Slide Master, go to the View tab, click on the Master Views group,
and then select Slide Master.

14. What are the benefits of using Slide Master?

Answer: The benefits of using Slide Master include consistency, which ensures all slides
look uniform; efficiency, as it saves time by applying changes to all slides at once; and
a professional look, which creates a cohesive and polished presentation.
15. How do you save a PowerPoint presentation?

Answer: To save a PowerPoint presentation, click the File tab, select Save As, choose a
location, enter a file name, and then click Save.

16. What is the Quick Access Toolbar?

Answer: The Quick Access Toolbar is a customizable toolbar that stores shortcuts
to frequently used commands like Save, Undo, and Redo.

17. How do you reorder slides in PowerPoint?

Answer: To reorder slides in PowerPoint, click and drag the slide thumbnail to the
desired position in the slide pane.

18. How do you delete a slide in PowerPoint?

Answer: To delete a slide in PowerPoint, right-click on the slide thumbnail and

select Delete Slide, or select the slide and press the Delete or Backspace key.

19. What are the types of animations available in PowerPoint?

Answer: The types of animations available in PowerPoint are Entrance (how an object
enters the slide), Emphasis (effects to highlight an object), Exit (how an object leaves the
slide), and Motion Path (moves an object along a specified path).

20. How do you preview an animation or transition?

Answer: To preview an animation or transition, click on the Preview button in

the Animations or Transitions tab to see how the effect will look during the
presentation.