ORACLE DATA SHEET

ORACLE INTERNET EXPENSES

Oracle® Internet Expenses is a robust travel and expense solution

that streamlines and automates travel spend management and
establishes policy-driven controls for expense reimbursement.
KEY FEATURES Oracle Internet Expenses is part of Oracle’s Travel and Expense
• Out-of-the-box bar coding

• Electronic image attachments

Management solution, a seamless and comprehensive business
• Integrated receipt solution that helps you manage the 2nd largest controllable category
management
• Flexible cash advance
of enterprise spend.
management
• Automated support for
accounting and project
Streamline Expense Processing and Reduce Costs
allocations Oracle Internet Expenses provides your organization with the tools to effectively
• Robust audit management manage the travel and expense process. With flexible payment options, versatile
capabilities
data entry methods, and personalizable user preferences, Oracle Internet Expenses
• Global support for per diems
and auto-mileage helps you to improve efficiency and maintain tight control of your expense
• Integrated help desk support management process. At the same time, it provides you with accurate and timely
tools and notification alerts
information on how and where money is spent.
• Level 3 corporate card data
for detailed reporting Simplify Expense Reporting and Increase Compliance
• Support for entertainment and
Oracle’s Internet Expenses is a complete solution for global expense management.
fringe benefit compliance
• Receipt itemization and
It provides the detailed information needed by financial managers, along with
allocation splitting simplified data entry tools for employees. So you get tools that reduce
• Approval routing for administrative headaches while still capturing actionable data for effective cost
aggregated amounts by cost
management.
centers or projects
• Duplicate expense report
With Oracle Internet Expenses employees can enter and submit expense reports
detection capabilities
quickly and easily. Credit card pre-population streamlines this task while
• Enhanced receipt
management with imaging simultaneously reducing administrative time, increasing data accuracy, and reducing
support opportunities for fraud. Incentives and rebates from your corporate card supplier
can also result in significant cost savings. By automating entry, your organization
can expect more timely expense report submissions which impacts corporate
rebates. Capturing select data elements such as itemization of hotel bills and tax
information provides your organization with granular data for deeper spend analysis.

Control Expenses with Flexible Audit Tools

Establishing enterprise-wide policies for travel expenses, reviewing reports for
compliance and identifying recurring deviations are best practices for effectively
managing travel spend. With Oracle Internet Expenses, process owners can shift
from reactive maneuvers to proactive metrics by setting policies, automating audits
for non-compliance and analyzing expense trends. This three-pronged approach is
vital for effectively managing enterprise spend for travel and business entertainment.

Reporting expense and policy violations to top management is simplified with a

multi-dimensional view of travel and entertainment expenses. These reports can

1
 ORACLE DATA SHEET

assist decision makers in forming new policies or evaluating employee compliance.

Recognizing the need for flexibility, Oracle Internet Expenses allows you to view
expenses by management hierarchy, by expense category, or by policy violation
types. Integration with Oracle Financials Intelligence offers immediate and detailed
visibility to top spenders in your organization. It also supports drill down
capabilities to review detailed expense receipts and expense policy violations.

Figure 1. Expense Audit Rules

Oracle Internet Expenses further provides capabilities to detect submission of

duplicate expense reports. These capabilities help organizations identify fraudulent
activities, minimize cost incurred due to multiple reimbursements and offer greater
visibility to approvers.

Routing expense reports for approval and enforcement of company policy is driven
through integration with Oracle Approvals Management engine. This simplified
interface offers the essential building blocks for flexible approvals and audits. By
supporting user-definable approval rules, providing unique views to verify expenses,
accounting and project allocations, Oracle Internet Expenses streamlines the
approval process. With relevant, actionable information, employees and their
managers can quickly respond to transactions requiring their attention.

Improve Employee Productivity

Oracle Internet Expenses delivers extensive functionality to increase workforce
productivity and satisfaction. One example is the integration of credit card data which
speeds entry and eliminates the need for employees to pay the credit card issuer for
business expenses. Oracle Internet Expenses offers strong support for digital receipt
management. It not only provides employees the capability to submit digital images,
including via fax, for faster reimbursements, but also gives organizations the flexibility
to use these digital receipts as support documents for possible tax deductions. Other
tools that can be used to streamline the expense reimbursement process are expense
templates and user preferences which pre-populates key data fields during entry or
with the creation of new expense reports. After reports are submitted, users can also
withdraw submitted expense reports to make corrections and resubmit the corrected
report for approval. To support the need for entry on the behalf of others, authorized
delegates can enter expense reports for employees, or get approval authority for a
specified time or even indefinitely. Users can use this self-service application to get
real-time information on the status of their expense report by navigating to Oracle

2
 ORACLE DATA SHEET

Internet Expenses’ home page. By leveraging Oracle’s robust solution for expense
management your organization can dramatically improve employee productivity and
enhance user satisfaction.

Operate Globally
With the increased market reach created by the Internet, trading borders are
eliminated. To capitalize on global opportunities, businesses must understand and
be flexible enough to support a myriad of regulations, customs, and statutory
requirements. Oracle recognizes this changing business landscape and supports
your international business needs for multiple expense and reimbursement
currencies, languages, and character sets.

Per diem schedules in Oracle Internet Expenses support a broad range of locations
and mileage rules, time-based entry for per diems, as well as free meals or
accommodations. These integrated mileage schedules support cumulative distance
thresholds and vehicle attributes as optional rules for rate calculations. In this way,
regulatory reporting data is automatically captured, accurately reported and thus, can
be effectively managed.

Integration with Oracle E-Business Tax makes it configurable and scalable for
adding country specific tax content rapidly. Taxation on expense reports is
integrated with E-Business Tax for automated tax processing through the central
solution to improve consistency, accuracy and operational efficiency. Specific
merchant information fields can be enabled by operating unit to capture information
required for VAT reclamation.

Oracle Internet Expenses also provides extensive support for shared service centers.
Processing operations can be centralized using secure and flexible security profile
functionality. Global process owners can determine policy regionally, implement it
centrally, and enforce it consistently around the world, promoting accountability and
visibility across the enterprise.

Figure 2. Receipt Itemization

3
 ORACLE DATA SHEET

KEY BENEFITS
Oracle E-Business Suite – The Complete Solution
ORACLE INTERNET Oracle E-Business Suite enables companies to efficiently manage customer
EXPENSES HELPS YOU
processes, manufacture products, ship orders, collect payments, and more – all from
TO:
• Streamline expense
applications that are built on unified information architecture. This information
processing and costs architecture provides a single definition of your customers, suppliers, employees,
• Control expenses with products-all aspects of your business. Whether you implement one module or the
flexible audit tools
entire Suite, Oracle E-Business Suite enables you to share unified information across
• Improve employee
productivity the enterprise so you can make smarter decisions with better information.

RELATED PRODUCTS:
• Oracle Payables “With American companies paying more than $200 billion a year for
• Oracle Daily Business
travel and entertainment, software that automates the process is an
Intelligence
obvious solution. In addition to catching questionable expenses,
RELATED SERVICES such software helps companies cut the cost of processing reports.
The following services are
With automation, the cost falls from an average $48 per report to
available from Oracle
Support Services: just $18. Some providers offer additional services such as electronic
• Oracle E-Business Suite
Accelerators
imaging of receipts. Employees may not mind the tinge of Big
• Oracle Application Brother when they discover automation can cut the time required to
Solution Centers
• Oracle University fill out reports from an average of 57 minutes to just 23 minutes”1
• Oracle Consulting

Copyright © 2010, Oracle and/or its affiliates. All rights reserved.

This document is provided for information purposes only, and the contents hereof are subject to change without notice. This
document is not warranted to be error-free, nor is it subject to any other warranties or conditions, whether expressed orally or
implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We
specifically disclaim any liability with respect to this document, and no contractual obligations are formed either directly or
indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or
mechanical, for any purpose, without our prior written permission.

Oracle, JD Edwards, PeopleSoft, and Siebel are registered trademarks of Oracle Corporation and/or its affiliates. Other
names may be trademarks of their respective owners.

1
Software Helps Tax Expense out of Expense Reports, International Herald Tribune, June 27, 2006.