Project Report

Presentation Objectives

This presentation will enable you to:

▪ Explain the project structure

▪ Define the objectives and guidelines

required for creating capstone project
Reports

▪ Implement the techniques used to

successfully write a capstone project report
Let’s understand about the capstone project
and its objectives
Objectives of the Project:

▪ To integrate various elements of the specific

course and student’s educational experience

▪ To demonstrate student’s learning of the course

▪ To prepare students for the kind of work they

will do in their career
What is Project?

▪ The project is an opportunity for students to explore an interesting problem or a part

of the problem of their choice in the real-world context, and within the scope of a
specific course they are learning.

▪ In the project, students would

○ explore the problem in detail

○ gather information and explain the same
○ seek challenges if any after investigation
○ use methods to solve the problem
○ make inferences and recommendations that can be implemented

▪ The project can be descriptive with existing systems/ prevailing conditions of the topic
under Research. In an exploratory study students can explore the area of study,
introduce new augments to the existing system and draw inferences and projections.
Project Structure
Let’s now move on to the guidelines we must follow
while making our capstone project report
 Project Report
Drafting Guidelines
Guidelines to be followed:

The report prepared by the student will

be known as Course_Name Project Report
For example:
DBMS_Course Project

The report should ordinarily be based on

primary data/work

It should reflect in-depth study of micro

problem/work, approved by the course
instructor. Relevant tables and
bibliography should support it
Guidelines to be followed:

Page limit: Depending upon the problem

and data, the report should be prepared
in approximately 15 to 20 pages
(excluding title page acknowledgement,
copyright page, abstract, table of
contents, bibliography, appendix).

Format: Each page must be typed on only

one side, leaving a one-inch-wide margin.
Preferably, the font should be TIMES
NEW ROMAN size 12 for regular
description, 14 for subtitles and 17 for
Main headings. The text should be left
aligned, justified, and double spaced.
Guidelines to be followed:

Referencing style: Use APA formatting

for references and citations.

https://www.bibliography.com/apa/apa-r
eference-page-examples-and-format-gu
ide/

Charts, bars, pictures and graphs should

be included wherever required.

Mail the soft copy of your Project Report

to your mentor’s latest by <date will be
announced>
It is important to learn about the evaluation
scheme as well
Course Project and Milestones

• Results interpretation
Topic identification • Conclusions
Team formation • Report completion
Instructor’s approval • Final presentation
Final Evaluation
Milestone 1

Course Project Milestone 2

Begins
Problem definition
Primary analysis
Deciding methodology
Evaluation 1
Evaluation Scheme

The report will be evaluated by two examiners using rubric. It will carry total 100 marks. Distribution of
the marks as given below:

Component Marks

Milestone 1 Report
Milestone 2 Final-Report
Final Presentations and Individual
Contribution
Total
Rubric 1#: Milestone 1 Report Evaluation

LEVELS OF ACHIEVEMENTS

Excellent (5) Good (4) Average (3) Poor (2) Incomplete (1)

a Topic Complete Innovative Somewhat innovative Somewhat innovative Topic not so useful Topic not clearly
identification and and useful topic. and useful topic. and useful topic. and not innovative. stated. Problem
Defining Problem Clearly defined project Clearly defined project Project problem Project problem statement not stated.
Statement problem statement problem statement statement not clearly statement not clearly
defined defined

b Literature Survey Outstanding Literature is clear and Moderate coverage of Minimal or cursory Incomplete or no
investigation in all structured. Adequate literature with some coverage of literature literature survey
aspects leading to a coverage is present basic information
clear explanation of and referenced
the purpose and need
of the project

Maximum Marks*: 10
Total Marks = (a+b)
Rubric 2#: Milestone 2a Report Evaluation

LEVELS OF ACHIEVEMENTS

Excellent (5) Good (4) Average (3) Poor (2) Incomplete (1)

a Deciding Appropriate research Appropriate research Somewhat No appropriate No research method

Methodology method selected for method selected for appropriate research research method selected. No data
conducting the conducting the method selected for selected for collection tools
research. Clear research. Some data conducting the conducting the mentioned.
mention of data collection tools are research. Some data research. Some data
collection tools mentioned collection tools are collection tools are
mentioned. mentioned.

b Data Collection Significant data Significant data Just-adequate data Just-adequate data No data collected.
collected with collected with collected with collected. No
relevance to the moderate relevance moderate relevance relevance to the
problem defined to the problem to the problem problem defined
defined defined

Maximum Marks*: 10
Total Marks = (a+b)
Rubric 2#: Milestone 2b Report Evaluation

LEVELS OF ACHIEVEMENTS

Excellent (10) Good (8) Average (6) Poor (4) Incomplete (2)

a Data analysis and Data analysis done in a Data analysis done in Data analysis done in Some data analysis No data analysis done.
primary results very appropriate a very appropriate an inadequate done. Primary results Primary results not
manner. Primary manner. No primary manner. Primary presented in poor presented.
results presented results presented results presented manner.

b Detailed results Final results are Final results are Final results are Final results are not Results are not
and conclusion presented in a very presented in a presented in a presented properly. presented.
appropriate manner. reasonable manner. reasonable manner. Results are not
Results well Results are Results are not interpreted,
interpreted, reasonably satisfactorily summarized, and
summarized, and interpreted, interpreted, concluded
concluded summarized, and summarized, and
concluded concluded

Maximum Marks*: 20
Total Marks = (a+b)
Rubric 3#: Project Report Evaluation
LEVELS OF ACHIEVEMENTS

Excellent (10) Good (8) Average (6) Poor (4) Incomplete (2)

a Style, structure and Outstanding, Effective report using Acceptable report Report is unbalanced or Report is incomplete.
form and the comprehensive and clear academic language structure, some unclear, or it is difficult to Major sections missing, or
perceived clarity, report, Fully referenced accurately referenced referencing, no missing follow ideas. Major no referencing
readability of parts, clarity of language sections missing, or no
report referencing

b Effectiveness of the Accurately referenced, Effective technical Adequate report Referencing is poor or Report is unreadable, poor
project report very high standard of /business report fully presentation references inconsistent, or lack language
presentation aimed at the structured, accurately included. Incomplete illustrative content. Report
right level throughout. referenced. Complete explanation of the key Inappropriate explanation
Fully referenced. explanation of the key concepts and in-sufficient of the key concepts and
Complete explanation of concepts but in-sufficient description of the project poor description of the
the key concepts and description of the project requirements project requirements
strong description of the requirements
project requirements

c Results and Results are presented in a Results are presented in a Results presented are not Results are not presented Results and conclusion are
Conclusion very appropriate manner. good manner. Project work very satisfactory. Project properly. Project work is not presented
Project work is well summary and conclusion work summary and not summarized and
summarized and not very appropriate. conclusion not very concluded
concluded. appropriate.

d Recommendations Recommendations and Recommendations are Recommendations and Recommendations are Recommendations and
and future future extensions in the well specified, and future future extensions in the specified, but future future extensions are not
extensions project are well specified extensions in the project project are moderately extensions in the project presented
are moderately specified specified are not specified

Maximum Marks*: 40
Total Marks = (a+b+c+d)
Rubric 4#: Individual Contribution Evaluation

LEVELS OF ACHIEVEMENTS

Excellent (10) Good (8) Average (6 Poor (4) Incomplete (2)

a Individual Excellently planned and Quality presentation and Timed and prepared Poor presentation or No presentation or no
Presentation executed presentation demo. Clear and concise presentation, demo with demo or student unable demo by student.
and demo leaving the description leaving student describing what to articulate project
listeners in no doubt of listeners with a sound has been learnt. development. Contents
the value of the product. understanding of the Contents of of presentations are not
Contents of the project and its problems. presentations are appropriate and not well
presentations are Contents of appropriate but not well delivered. Poor eye
appropriate and well presentations are delivered. Eye contact contact with audience
delivered. Proper eye appropriate and well with only few people and unclear voice
contact with audience delivered. Clear voice and unclear voice
and clear voice with good with good spoken
spoken language language but less eye
contact with audience

b Individual Excellent Contribution Good contribution as Some contribution as Poor contribution No contribution
Contribution showing his/her reflected in overall work reflected in overall work.
dependency in project

Maximum Marks*: 20
Total Marks = (a+b)
Preparing a Project Report
How to prepare a Project Report?
▪ Students use different topics and methods for the
project work, but they have to follow the standard
format of writing Course Project.

▪ Here are the components which are necessary for

writing the course project

o Title page
o Acknowledgement
o Abstract
o Table of contents
o Introduction
o Background and motivation
o Research methods
o Research findings
o Limitations
o Conclusion and recommendations
o Bibliography
o Appendix
How to prepare a Project Report?

▪ Prepare a Title page

▪ It can include:

o Report’s title
o Your name
o Team Members
o Instructor / Guide’s name
o Class
o College name
How to prepare a Project Report?

▪ Include the Acknowledgement section

▪ It can include:

o Words thanking your course instructor, team

members, and the people who helped you
during the project

o What you learned from each person

How to prepare a Project Report?

▪ Write an Abstract

▪ It provides a clear and concise summary of the

course project, along with its scope, and purpose

▪ It also includes the main area of research and the

reason why this research is conducted
How to prepare a Project Report?

▪ Write Table of contents

▪ It can include:

o An overview of everything you have included

in the report

o Various sections (with page numbers) which

makes it easier for readers to find topics
How to prepare a Project Report?

▪ Write Introduction

▪ It can include:

o What a project is about, key details about

the project that give the reader enough
information to understand the purpose and
scope of the project
How to prepare a Project Report?

▪ Write Background and motivation

▪ It can include:

o Important background information to

provide more context for the readers and
gives more insight into motivation
How to prepare a Project Report?

▪ Write Research methods

▪ It can include:

o Detail about the methods used for conducting

the research and collection of data

o Interviews, questionnaires, data assessment,

and surveys are some useful tools for
collecting data
How to prepare a Project Report?

▪ Write Research findings

▪ It can include:

o The result of the research

o It also states the facts and figures along with

the reasoning behind the data received
How to prepare a Project Report?

▪ Write Limitations

▪ It can include:

o Discuss the problem faced during the project

and research work

o Enlist all the limitations which restrict your

research capabilities in any manner
How to prepare a Project Report?

▪ Write Conclusions and recommendations

▪ It can include:

o Write conclusions based on the results and

analysis,

o Also highlights the information along with

the recommendations that the course project
research added to the field of study
How to prepare a Project Report?

▪ Write Bibliography

▪ It can include:

o Enlist all sources in alphabetical order that

contributed to your project

o Use APA formatting for references and

citations

o https://www.bibliography.com/apa/apa-refere
nce-page-examples-and-format-guide/
How to prepare a Project Report?

▪ Write Appendices

▪ It can include:

o Additional information which is important but

not required in main report, such as data sets,
data collection instruments (surveys), etc.