Project Charter: Centralized Learning Management System
Project Title Centralized Learning Management System
(LMS)
Project Manager Muhammad Arib
Prepared By Devinity
Date July 23, 2025
Projected Start Date July 17, 2025
Projected End Date November 30, 2025
1. Project Justification & Business Case
The university currently relies on in-person instruction and fragmented digital tools,
which limits scalability, creates inefficiencies, and hinders the student and faculty
experience. The implementation of a centralized Learning Management System (LMS)
is proposed to address these challenges. This initiative will enable modern
blended/online learning models, improve student engagement through centralized
access to resources, streamline faculty workload via automation, and provide the
administration with performance analytics. This project is a strategic investment to
modernize the university's educational delivery.
2. Project Goals & Objectives
The primary goal is to successfully create a centralized LMS within a single
department over a 4-month period.
Key Objectives:
● Deploy a functional LMS platform for UBIT, serving as a single source for
course content, assignments, and communication.
● Enhance student engagement by providing 24/7 access to learning materials
and interactive tools.
● Reduce faculty administrative workload by automating tasks such as grading,
attendance, and assignment distribution.
● Improve academic oversight by enabling tracking of student’s attendance and
automated GPA calculation.
● Establish a scalable model that can be refined and rolled out to the wider
university community in future phases.
3. Scope
In-Scope:
● Gathering requirements and defining KPIs for the department.
● Designing system workflows and user role configurations.
● Configuring, developing, and testing the selected LMS platform.
● Conducting functional and User Acceptance Testing (UAT).
● Migrating initial course content for the department.
● Training all faculty, staff, and students within the department.
4. Key Deliverables
● Project Charter
● System design document (application flow)
● A fully configured and tested LMS platform for the department
5. High-Level Requirements
The project will be executed in four distinct phases over four months.
Milestone Timeline
Phase 1: Requirements & Feasibility End of Month 1
Phase 2: System Design & Configuration End of Month 2
Phase 3: Development & Testing End of Month 3
Phase 4: Deployment, Training & Evaluation End of Month 4
6. Key Stakeholders
● Faculty and Staff of UBIT
● Students of UBIT
● University IT Department
● Devinity (Implementation Partner)
7. High-Level Risks
Risk Mitigation Strategy
Data Privacy & Security Ensure the chosen LMS complies with all data
protection regulations. Implement strict access
controls, data encryption, and conduct regular
security audits.
Resistance to Change Develop a comprehensive change management
plan that includes stakeholder engagement,
clear communication about benefits, and
extensive training programs.
Technical Issues Select a reputable LMS provider with a strong
record of reliability and support. Establish a
dedicated internal IT support team to handle
user issues promptly.
Deployment Failure Adopt a phased rollout approach, starting with
this pilot program, to allow for testing and
refinement before a university-wide launch.
8. Approvals
The undersigned acknowledge they have reviewed the project charter and authorize
the project to proceed.
Name Role Signature
Department’s Head
Muhammad Arib Project Manager
Development Team
