Presentation Skills
Prepared By:
Dishank Upadhyay
Mechatronics Department
TeamLease Skills University
Vadodara
Agenda
• Students will
– Utilize PowerPoint effectively
– Become professional public speakers
• Communicate effectively
• Motivate, instruct and involve audience
• Cite appropriate references
Aspects of Good Presentation
• Preparation/Planning
• Structuring Presentation
• Structuring-PowerPoint
• Closing
• Body Language
Preparation/Planning
Preparation/ Planning is the first step on the ladder
to success
Aspects in the development of a good presentation
Subject Centered (Material)
Audience Centered (Audience)
Self Centered (Self)
Structuring
• Three section structure:
Introduction / Opening
Information / Middle section
Closing / End
• Prepare everything you need in advance
• Check on the day that everything works
• Structure the content in line with the audience’s
needs
Structuring
Structuring
• If you are making presentation
of 30 mins 10
10
10
– 2-3 mins – Opening
(Introduction)
– 20-21 mins -- Middle section
70
(Explaination)
– 2-3 mins – Closing (Concluding)
– 5 mins -- Questions Opening Middle section Closing Questions
Structuring
Sequence should be logical & understandable
Interim summaries- Recaps
Value of visual aids-flip charts, handouts etc.
Use the 4 Ps
Proposal Possibilities
Problem Position
Structuring - PowerPoint
• Font size minimums:
– Titles - 32 point
– Text in bulleted lists - 20 point
– San serif font best - Consistent
• Use of Colors
– High contrast
– Dark background with light letters
– Light background with dark letters OK
Structuring - PowerPoint
• One major concept per slide
• Keep slides simple, balanced
• Keep a border
• Outline of talk – not every word
• Put talk in speaker notes
• 6 lines per slide – 6 words to line
• Quotations are OK
• No full sentences
• Delete articles (the, a, an)
• Illustrate concepts
Structuring - PowerPoint
• Use one image per slide
• Two to contrast, but make them big
• Draw arrows – animate
• Do not enlarge small images
• Do not distort the image
• Credit the source
– author, book/article/website, date, URL
Closing
Last 2 to 2.5 minutes are as critical as the first five
minutes for a successful presentation
Summarize- highlight important points
Suggest action- what to do and when, where and
how to do it
Body Language
Stage Fear
Everyone has it to some degree
Can be used constructively
Key issue is not elimination of fear
Instead channel the energy it generates for an
effective presentation
Body Language
Effective Delivery
Be active - move
Be purposeful - controlled gestures
Variations – vocal (pitch, volume, rate)
Be natural
Be direct – don’t just talk in front of the audience
talk to them
Body Language
Verbal Communication- barriers
Speaking too fast
Using jargon
Tone and content
Complicated or ambiguous language
Not questioning
Physical State of the audience
Body Language
Sensitivity to the audience
“see” the audience
Take non-verbal feedback
-congruent and incongruent body language
Modify to meet audience needs
Don’t just make it as a presentation
Body Language
Visual Aids
While using a over head projector face the audience
while talking
Point with a pen
Appropriate lighting
Watch the colours
Ensure clear visibility
10 lines, 10 words per line
Body Language
Handling Questions
Do not get confused
You are not supposed to know everything
Anticipate and keep answers ready
Sometime questions themselves give you a lead to
highlight your point of view
Summary
Always prepare
Channelize you fear
Interact with your audience
Questions
