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Microsoft Excel 2010: Introduction To Spreadsheet Programs

This document provides an introduction to using Microsoft Excel 2010. It covers opening Excel, entering different types of data like text, numbers, and formulas into cells, selecting and editing cells, adding and deleting rows and columns, sorting data, saving workbooks, inserting charts, performing calculations with formulas and functions, and printing spreadsheets. The key components covered include the Excel interface, entering and editing data, basic formatting and organization, and basic mathematical and visualization tasks in a spreadsheet.

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Darshan Patil
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88 views24 pages

Microsoft Excel 2010: Introduction To Spreadsheet Programs

This document provides an introduction to using Microsoft Excel 2010. It covers opening Excel, entering different types of data like text, numbers, and formulas into cells, selecting and editing cells, adding and deleting rows and columns, sorting data, saving workbooks, inserting charts, performing calculations with formulas and functions, and printing spreadsheets. The key components covered include the Excel interface, entering and editing data, basic formatting and organization, and basic mathematical and visualization tasks in a spreadsheet.

Uploaded by

Darshan Patil
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Microsoft Excel 2010

Introduction to Spreadsheet Programs


Introduction to Excel
Objectives
Objectives
• After completing this lesson, you will be able to:
• Identify the components of a spreadsheet.
• Enter data into a spreadsheet.
• Perform basic mathematical tasks in a
spreadsheet.
• Insert charts in a spreadsheet.
• Printing a spreadsheet.
GETTING STARTED

To open Excel, click the Start button, point to All


Programs, point to Microsoft Office, and then
click Microsoft Office Excel 2010.
Overview of Spreadsheet Programs
Working in a Spreadsheet

To work with a spreadsheet, you enter data in the cells of the


spreadsheet.

• You enter data by clicking a cell and typing the data.

• To replace data in a cell, you click the specific cell and type the new
data.

• To edit data in a cell, you double click in the cell and type additional
data.
Note: when editing data, a blinking cursor appears.
Working in a spreadsheet (cont.)
You can enter three types of data in a spreadsheet:

• Text: Text data has no numeric value associated


with it.

• Numbers: A number has a constant numeric value,


such as the test scores attained by a student.

• Formulas and functions: Formulas and functions


are mathematical equations.
Enter Data

To ENTER data:
– click on the cell
– type information
– press ENTER.

The data can be


both number and
text.
Cutting & Pasting data
Cutting & Pasting data (cont.)

• To COPY contents of a cell:


– Click on the cell,
– Select the Home tab,
– Click Copy from the Clipboard
Group.

• To PASTE contents of a cell:


– click on the cell,
– Select the Home tab,
– click Paste from the Clipboard
Group.
Selecting cells

– To select a range of cells in a column/row, click the


left mouse button in a cell & drag the mouse pointer
to highlight the cells of your choice.
Adding rows & columns

• To INSERT a Row/Column:
– Select the row/column heading,
– Click the Home Tab,
– Click the Insert button from the
Cells Group.

• The insertion occurs before the


selected column/row.
Deleting Rows and Columns

• To delete a column/row:
– click the column/row heading
– click the Delete button on the Cells Group of the
Home Ribbon.
Finding the right size
• You can expand the width
of a column or the height
of the row to increase the
visible space in each cell.

• To begin changing the


width of the column, move
the mouse pointer over the
right edge of column
heading until the mouse
pointer changes to a
double-headed arrow.
From a to z

• You may want to organize or rearrange data in your


worksheet. To sort data in the worksheet, click the
column heading and then click Sort & Filter in the
Editing Group on the Home Tab.
Editing spreadsheets

• To rename a worksheet:
– double-click the sheet tab
– type the new name
– press ENTER

• You can also Delete &


Insert a Worksheet as
well.
Save your work

To save a workbook,
click the File Tab,
click Save As and
select how you want
to save.
Inserting a chart
Performing mathematical tasks
Formulas & functions

Excel reads any


expression that
begins with an
equal sign as a
calculation. All
functions and
formulas begin
with an equal
sign.
• The function =SUM(B1:B6)
• The formula =B1+B2+B3+B4+B5+B6
Formulas & Functions
Copy & Paste formulas
Inserting a function
How to Print Spreadsheet Data
To print a spreadsheet, click
the File Tab, point to Print,
and then click Print.

To specify the pages that


you want to print, in the
Print dialog box, under
Print range, in the From
and To boxes, type the
pages that you want to
print.
Questions

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