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Time Management: "Getting Things Done"

The document discusses the time management system called "Getting Things Done" (GTD). GTD is based on the premises that the brain is ineffective for tasks and that a trusted system is needed. It involves capturing all tasks in inboxes and organizing them into "next actions," projects, and areas of responsibility. The system provides an effective way to reduce stress and stay on top of everything through proper organization and next step identification.

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Clecio Guaranys
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179 views22 pages

Time Management: "Getting Things Done"

The document discusses the time management system called "Getting Things Done" (GTD). GTD is based on the premises that the brain is ineffective for tasks and that a trusted system is needed. It involves capturing all tasks in inboxes and organizing them into "next actions," projects, and areas of responsibility. The system provides an effective way to reduce stress and stay on top of everything through proper organization and next step identification.

Uploaded by

Clecio Guaranys
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Time Management:

“Getting Things Done”


Agenda
 “Getting Things Done” Background
 Premises
 System
 Example
 Implementation
“Getting Things Done” Background

 David Allen
 davidco.com

 “GTD”
Premises
Premise: Your Brain
 A lot to do: tasks
 Brain ineffective
 Worry/Stress

 Trusted system
 “Next Actions”
Premise: “Views” of Life
 50,000 ft: Life goals
 40,000 ft: 3-5 year goals
 30,000 ft: 1-2 year goals
 20,000 ft: areas of responsibility
 10,000 ft: personal projects
 Ground-Level: “next actions”
Premise: Inbox Actions
 Delete
 Archive
 “Action Required”
 Wait
 Defer
System
System: Inboxes
 E-mail
 Paper
 Voicemail
 Voice recording
System: “Next Actions” List
 “Action-oriented”
 Tells you what to do
 Complex or Simple
• Context
• Due Date
• Priority
• “Energy Level”
Example: “Next Actions” List
 Office: Clean up old pod
 Office: Label laptop USB cables
 Office: Quote a new desktop machine
 Lee: Ask for $100 for books
 Home: Vacuum kitchen
 Errands: Pick up dry cleaning
 …220 tasks …
System: Personal Projects
 Projects you need to accomplish
 Take several “Next Actions”

 “Stock the freezer”


 “Implement GTD”
System: Calendar
 Trusted system
 Only actual deadlines
Example: Calendar
 11 AM: Give GTD presentation
 June 30: Submit FY2005 budget summary

vs.

 Next action: Verify I will not lose PTO


Example: Projects List
 Work: Create administrator training process
 Work: Replace desktop computer
 Home: Go on a backpacking trip
 Home: Buy Christmas presents
 Deferred: Plan infrastructure for Banner 7
System: Areas of Responsibility
 Job description
 Personal life

 “Perform System Maintenance”


 “Volunteer”
Implementations
Implementation: “Hipster PDA”
 500+ index cards
 Binder clip
Implementation: Paper Filing
 Actual inbox in work area
 Filing cabinet: project information
Implementation: Mozilla Thunderbird

 Labels
 Views

 “Show me ‘Action Required’, ‘Wait’, or


unlabeled messages”
Implementation: Mobile Device
 Notes: “Recordings” Inbox
 Tasks: “Next Actions”
 Notes “Projects” Folders: Projects
 Notes “Lists” Folders: Other Lists
• Areas of Focus
Summary
 Premises
• Your Brain, “Views” of Life, Inbox
 System
• Inboxes, “Next Actions,” Projects
 Implementation
• Anything! Note cards, E-mail, PDA

 Q&A, Comments

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