How to make an Effective
Presentation?
1
What is a Presentation?
• ” A structured, prepared and speech-
based means of communicating
information, or ideas to a group of
interested people, in order to inform or
persuade them.”
2
Why Presentation Skills
Training?
• To properly structure your presentation.
• To overcome nervousness.
• To develop powerful Body Language.
• To deliver effective presentation.
• To learn what not to do during
presentation
• To design and use visual aids
effectively 3
Common cause of Ineffective
Presentation
• Failure to motivate
the audience
• Confusing structure
• Execessive details
• Poorly designed
slides
4
Steps needed to make an
Effective Presentation
• For delivering an
effective presentation
we need to take the
following steps:
• 1. Planning
• 2. Preparation
• 3. Delivery
5
6
Planning
• What is the purpose of your
presentation?
• Who will be your
audience?
• What are you trying to achieve
through this presentation?
7
Planning (cont)
• Design your message
• Organize your
material
• Design the look of
your presentation
• Create the slides.
8
Step -1: List your objectives
• Why are you making this
presentation?
• What do you expect to
accomplish?
9
Step -2: Focus on
the audience
• Who are they?
• Focus on what your audience
needs to know, NOT- what you
know.
• Consider audience’s level & interest
• Decide what you want the audience to
do, as a result of your presentation
10
Step -3: Determine the
message
• Tailor the points to the audience’s
technical level: information needs
and interest.
• Modify the presentation for each
new audience
11
Preparation
• Fundamental rules for presentation
are:
1. Subject of presentation:
a) Decide your message in advance
b) Have a strong conviction on
what you want to talk.
12
Preparation
• 2. Organize your points logically:
a) What to say at the begining?
b) What you deal in the middle?
c) How to close?
( May be by summarizing entire
presentation.)
13
Preparation
3. Rehearse in private:
You need to practice
delivery of
presentation.
Because, ’Practice makes
a person perfect’.
14
Preparation
• 4. Keep notes to a minimum:
--If necessary, use Index Cards.
-- Jot down the main points
15
Don’t Be
•
Afraid
Sometimes an
audience may seem
intimidating
• But always
remember they are
also people like you.
* Imagine that you are
addressing your friends 19
Preparation
Try to conquer
nervousness:
* Try to minimize your
stage-fear.
• Take deep breath and try to
relax.
• If required, drink little 17
Preparation
• Concentrate on topic &
not the audience.
• Remember-” Winners
continue, losers stop.”
18
Organizing your Delivery-
General Tips
• Announce your topic clearly
• Give an outline of your presentation
in your introduction
• State your objective upfront
19
The Delivery
• The Eyes
• The Voice
• Expression
• The Body
20
Organizing your Delivery-
The Opener
”Tell them what you are
going to tell them”
- Set the tone
- Capture your
audience’s attention
- Build rapport
-Tailor your opener to
your audience 24
The Opener
1. Introduction:
• a) Start with a bang
to get attention.
Start with an ice-breaker such
as a story, joke or a quotation.
22
The Opener
• Be warm and friendly
• Provide facts & figures
• Throw out a question
23
Organizing The Delivery
(Middle)
• ”Say it”
- Organize the
presentation around
main aspects of the
subject.
24
Body of Presentation
• 1. Cover the subject in logical order
• 2. Repeat important points
• 3. Use visuals wherever possible
• 4.The voice should not be too fast,
too high or too slow.
25
Body Language during
presentation
* SMILE
• Make Eye-Contact
• Do not lock your arms
• Knees unlocked, head up,
• Move
• Connect with the audience
• Breathe & Relax
26
Organizing- The Close
”Tell them what you
have told them”
- Reiterate the theme
- Summarize
message
- Repeat key points
- Ask for action
- End on a positive
note 27
Tips & Techniques for
Effective Presentation
• Maintain good eye contact
• Vary your speaking volume
• Use pauses
• Do not read your presentation
• Don’t stand between the audience
and the slides
• Use stories, questions, clips, examples
etc 28
Tips & Techniques for
delivery
• Do not put both hands in your pockets
for long time
• Speak to the audience. Not to the visuals
• Speak clearly and loudly enough
• Circulate around the room as you speak
• Discuss your objectives at the begining of
the presentation
29
