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Basics of project management - Week 1
This document provides an overview of basics concepts in project management including definitions of a project, common project elements, the role of a project manager, the project life cycle, and identifying project opportunities and stakeholders. It discusses evaluating potential projects based on factors like costs, benefits, and resources. The document also covers assembling a project team and organization structure.
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Basics of project management by Thuan Nguyen. ICT24H team introduction.
Definition of a project; characteristics; project management basics involving time, cost, scope, and quality.
Finding and analyzing project opportunities; importance of projects for organizational benefits.
Outline and significance of project proposals, including background, value estimation, and resources.
Value creation through financial metrics; calculations for IRR, NPV, ROI related to project finance.
Identifying stakeholders, understanding their influence, and project board composition.
Team dynamics, project organization chart, and collaborative aspects of project roles.
Introduction to Microsoft EPM and Project Server 2010 capabilities and applications.
Emphasizing the benefits of projects and tools for prioritizing competing requests.
Cost analysis comparing selected vs unselected projects; concluding with the selection process.
Closing statements and resources for continued learning in Project 2010 and Project Server.
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Basics of project management - Week 1
- 1. BASICS OF PROJECTMANAGEMENTThuan NguyenICT24H Teamnguyenthuan@ict24h.netWeek 1
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- 5. What’s Project?Construct asuspension bridge
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- 9. Launch a newadvertising campaign
- 10. Move into anew house
- 11. Discover a newdrug and bring it to market
- 12. Build a retirementportfolio
- 13. Migrate corporate datato a new server farm
- 14. Produce a marketingbrochure for new services
- 15. Obtain financial aidfor your child’s college educationLife is a project. Do you think?A project is a unique job with a specific goal, clear-cut starting and endingdates, and—in most cases—a budget.Week 1
- 16. All Project HaveAnoverall goaland unique deliverables.
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- 18. Individual tasksto beperformed between a specific starting point and endingpoint.
- 19. Timingfor those tasksto be completed (such as three hours, three days, or three months).
- 20. Timing relationships betweenthose tasks (for example, you canft put a new manufacturing process in place until you train people in how to use the process).
- 21. Resources(people, equipment, facilities,and supplies, for example) to accomplish the work.
- 22. A budget(the costsassociated with those people, equipment, facilities, and supplies).Week 1
- 23. What’s Project ManagementProjectmanagement is simply the process of managing all the elements of a project, whether that project is large or small.Time = 5 weeksCost = $ 10,000Scope = List of deliverables or featuresQuality = Qualities of finished productWeek 1
- 24. What Projec ManagementIsn’tWeek 1
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- 28. 9Identifying the OpportunitiesGetpeople and discuss together
- 29. Stop, Start, ContinueApproach ExampleRemove manual work from current processes
- 30. Speed up inventorychecking
- 31. Improve tracking ofcustomer orders, queries and complaints
- 32. Allow customers tointeract in more waysCompare the OpportunitiesMake more $$$ ????Increase income (higher sales, new martket, new service)
- 33. Decrease cost (cheaper,faster, lower inventory)
- 34. Improve productivity (samework done with less time/cost/people)
- 35. Reduce risk (increasetax compliance, improve audit score)Remove manual work ???Bring new customers ???Week 1
- 36. Ranking your opportunitiesConsidercost carefullyWhat’s good projectWeek 1
- 37. Think a goodprojectIt’s important to the future of the organizationDeliver big benefitSufficient resources are invested in themHas supporter within the organizationWeek 1
- 38. Discovery tool andPracticesIdea elicitationPortfolio managmenetBig topicOrganization buildingResource planningFOCUSING ONProject ProposalsValueCreationWeek 1
- 39. Project ProposalsOutline thepotential project
- 40. Provide brief backgroundinformation
- 41. Identify the valueof undertaking the project
- 42. Estimate of theresources (budget, people, time)Project managers will want to obtain from the project proposalWeek 1
- 43. Let’s think aboutthem within some minutesUnderstanding Project’s backgroundWhat problem does the problem solve?
- 44. What process doesit affect?Gain a clear explanation of the business value that the project will deliverWhy the project important to the organization?Ascertain the expectation of the projectTiming
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- 47. Value CreationInternal rateof return(IRR)DirectIndirectThis project will save $30,000 or the equivalent of 50% of a full-time staff memberMethod for calculating
- 48. Estimates of timeor cost
- 49. Approach is usedto measureNet present value (NPV)Return on investment(ROI)Week 1
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- 52. End user ofsystem
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- 55. …StakeholderWho hold astake in the project – they’re people who care about the project ‘s outcomeAnyone who feels that the project might afect them could regard themselves as a STAKEHOLDERDefining STAKEHOLDER is importantWeek 1
- 56. Identifying stakeholderWhat businessprocesses are you changing?Who are the people that are currently executing those business processes?STAKEHOLDERWhat are you building?How will they be impacted by the chane?Week 1
- 57. Project BoardMake thereally big project decisionsHead of departmentProject board should consist of:The project sponsor
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- 59. A business advisorProvideperspective and advice to the project sponsorChallenge is not to identify the 3 members but to keep the size if board to just 3.Week 1
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- 62. CompaniesProject TeamSome questions:Whatare their personal motivations?
- 63. How do theyfeel about working on this project?
- 64. Are they viewingit as the opportunity of a lifetime or a punishment?
- 65. Do they feelthey have a needed skill?
- 66. Are they worriedthat they’re out of there depth?What concerns they might haveFocus on how they feel about projectShare your visionWeek 1
- 67. Project Organization ChartWritedown the names of everyone who’s involved in the project
- 68. Group according toroles
- 69. Chart graphicallyMapping fromProject BoardWeek 1
- 70. Project BoardName 3CSManagerName 1DirectorName 2IT ManagerCustomer ServiceName 1 (Advisor)Project TeamName 1 (PM)Name 2 (Design)Name 3 (Database)Name 4 (Business)Name 5 (Training)MarketingName 1 (Advisor)ITName 1 (Advisor)SalesName 1 (Advisor)Product SupplyName 1 (Advisor)Customer baseRepresented by Sales and MarketingEmxample POC TemplateWeek 1
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- 72. Generalize Microsoft EPMProject2010 delivers new and innovative capabilities across the Microsoft Project family of products: Project Server 2010, Project Professional 2010, and Project Standard 2010.Week 1
- 74. Is Project Server2010 for only one field?I will use Project Server 2010 for my personality work.I want to implement Project Server 2010 for SMB?……I can’t install Project Server 2010 in my computerWeek 1
- 75. The battle warof projectsMy project is beneficial. I do think it brings a huge benefits for organization
- 76. Please calm down!!!Benefit at here8 taels½ kgWeek 1
- 77. Project StrategicImpact viewTheprimary purpose of the matrix is to derive a priority score for competing requests.Week 1
- 78. Analyze costSelected Projectsand Unselected ProjectsWeek 1
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- 81. Project A isselectedOh my goodness !!!Calm down !!!Week 1
- 82. Thank you forattendingLearn Project 2010 Professional and Basics of Project Server 2010 Administrationhttp://sharepointvn.net/category/epmThuan Nguyen – ICT24H TeamEmail: nguyenthuan@ict24h.netHome: http://ict24h.netWeek 1