SAP FI Configuration guide and enduser manual

SrinivasaKasireddy+91-9959765211
FICO-Material
Volume- 1
(Version 13-1)
Trainer & Author:
Srinivas Kasireddy
91-9959765211
Date printed : 1 November 2016
File Name: ficomplete1-161101103412.doc
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Introduction
This book is vol-1 of 2 volumes
This book was initially a set of tutorials taught by me during class room training. After gradual
development over the years, now it has become a complete configuration guide/ end-user
manual for SAP FICO module. Obviously this book is more a practical guide than a reference
book even though some info stuff has been inserted at some places.
Having taught the SAP FICO course to hundreds of beginners and experienced at various
institutions, I know the kind of problems and questions you will have when learning this module.
This book is full of detailed step-by-step procedures with necessary screen shots and sample
configurations.
Having worked as a SAP Consultant at various organizations, I know the kind of requirements
that may arise at clients. To this end, most of the business processes and underlying concepts
have been explained thoroughly through out the book.
By understanding the how and whys, you will start gaining basic knowledge which reaches to
advanced level with in no time .
As you go through the material, if you have problems or questions please do mail me. If you
find an error in this book, or suspect there may be an error, kindly notify .
I hope you will find using this book as enjoyable.
Conventions Used in This Book
‘’ indicates a next thing in navigation or next action
‘----- button’ means to press the button . For example ‘ Position button’ means ‘to press
Position button’
‘:’ is followed by the value/text to be entered
Multiple inputs/input values in a single screen are shown in the form of table.
How to use the book
Just read line by line and follow the instructions. Referring to screen shots make your job
easy . Please refer to Info boxes for additional info.
The configuration described in this document is not specific to any particular country. However,
some
of the data that appears within the document is specific to India, In cases where this country-
specific
data appears, you must replace the data valid for India by data valid for your country.

Table of contents :
1.Intro................................................................................................................................9
2.Log-in & Navigation...................................................................................................13
3.Basic Settings..............................................................................................................16
4.General Ledger Accounting....................................................................................38
4.DataBase.....................................................................................................................63
5.Cash Journal...............................................................................................................72
6.Accounts Payable.....................................................................................................78
7.Check Management................................................................................................85
8.Partial-Payment and Residual payment.................................................................92
9.Down Payment made [Advance Paid]..................................................................98
10.Down-payment Request.......................................................................................102
11.Automatic Payment Programme [APP].............................................................105
12.Manual clearing with check printing..................................................................121
13. Accounts Receivables.........................................................................................124
14.Down-Payments Received...................................................................................130
15.Dunning...................................................................................................................133
16.Discounts.................................................................................................................145
17.Bills of Exchange.....................................................................................................153
18.Check Deposit &BRS..............................................................................................169
19.Foreign Currencies .............................................................................................186
20.TDS (Withholding Tax)............................................................................................192
21.Asset Accounting...................................................................................................218
22.Sales/Purchase Tax................................................................................................255
23.MM Integration.......................................................................................................262
24.SD Integration.........................................................................................................284
25.Financial Statement Version:................................................................................300
26.Multiple Ledger.......................................................................................................308
27.Document splitting.................................................................................................315
28.Central Excise.........................................................................................................320
29.Data Uploading......................................................................................................355
Master Data upload...................................................................................................356
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1. Intro
SAP : Systems Applications & Products in Data Processing
Whose product is SAP ?
SAP belongs to a company called SAP AG headquartered in Walldorf, Germany.
What kind of product is SAP ?
SAP is an ERP product.
ERP stands for Enterprise Resource Planning .
ERP is a single system to store and process the data of all the departments in an
integrated
manner . In simple terms, it can be described as an Integrated Data Management tool
.
Application Departments
SAP
FI
HR
Sales
Purchasing
Production
---etc
Advantages of an ERP system :
1. Multiple data entry points.
2. No redundancy of data (because of one centralized Database)
3. Upto date information at any point of time.
4. Scalabilty
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Architecture of SAP :
SAP works on client /Server mechanism.
SAP‘s architecture is called 3 tier (Layer) architecture. The 3 layers are
1.DB layer
Backend
2.Aplication layer
3.Presentation Frontend
DB and Application layers are called Backend layers where as presentation layer is
called front end layer. We can represent the 3 layers in the following way.
Backend Frontend
DB Application
PC1
Carporate Office
PC2
PC3 Regnl office1
PC3
Regnl office2
PC4
PC5 Plant
PC6 Wearhouse
PC7 Home
Project:
C C++ Java SAP
Customized solution Generic Application
DB : To be developed Ready
Application : To be developed Ready
Resources :
Programmers,
DB experts
Sys admins
Consultants
Consultants Techincal consultants: ABAP programmers
Basis Consultants
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(Admins)
1.Installation
2.User management
3.Monitoring
…etc
Functional consultants :
Business process , Domain knowledge
Bcom , MBA and experienced in Domains
Basic responsibility :Configuration (Making
settings in the system)
FI, CO , SD ,MM etc
XYZ Pharama-----
Outsourcing
TCS
Client Consultancy
Endusers :
Production(Live)
Data entry
(Eg: Posting a GL entry
Posting a inv)
Consultants:
Dev(Config) stage
Config
FI dept FI Consultant
Costing CO Consultant
Sales SD Consultant
HR HR Consultant
Purchase MM Consultant
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----etc ---etc
Concept----
Project------
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2. Log-in & Navigation
After you complete this chapter, you will be able to log-in to SAP system and navigate
in
SAP environment.
Client : 800
User : SAPUSER
Password : XXXXXXXXXX
Enter
In layman’s terms client can be called as an independent environment in which you can
operate.
Each client can be given code of choice like ‘001’ ‘630’ etc . In IDES we have only
one client ie 800 . In live project , you have to enter the client in to which you want to
log in . A separate set of username and password will be required for each client .
Most of the time consultants will be operating in Development client. Production client
is the environment where the actual business data(live data) is entered by end users.

Client (Environment)
Sandbox client
ConsultantsDevelopment client
Testing client
Training client
End user
Production (or Live) client
Navigating in SAP
/N Takes you to SAP Easy Access screen from any screen
/NF-02 Takes you to the F-02 screen from any screen
/O  Opens a new Session with SAP Easy Access screen
/OF-02 Open new session with f-02 screen
/I  Ends a session
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3. Basic Settings
Company & Company Code:
General SAP
Group = Company
Company = Company Code(Legal entity)
Company Company Code Country Currency
L Airlines
LAP IN IN INR
LAC IN IN INR
LAP US US USD
LAC US US USD
P - Passenger Div , C – Cargo Div
1. Creating Company
SAP Easy AccessToolsCustomizing IMGExecute Project
Tcode: SPRO
SAP Reference IMG button
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Enterprise StructureDefinitionFinancial AccountingDefine company
New Entries Button
Company : LAIR
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Company Name : L Airlines
City : Hyderabad
Country : IN
Language Key : EN
Currency : INR
Save button
Create Request button ( ) (In the Prompt for Customizing request window)
Short Description : Basic settings for LAP
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Save (or Enter)
Continue button (or Enter)
Back button twice
Transporting : In the live project we do our configuration in Development client and copy the
configuration from Development client to Testing client. If everything is ok in testing, we copy
configuration from Development client to Production (Live) client. This procedure is called
‘Transporting’. For transporting we need to create a Transport Request number. We include
the configuration settings in the request no.
For example all Basic settings in one transport request, AP settings in one transport request
and so on. All basic settings can be transported at a time and all AP settings can be
transported at a time.
2. Creating Company Code
Same Path up to Definition
Financial AccountingEdit, Copy, Delete, Check Company code
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Double click on Edit company code data
New Entries button
Company code : LAP
Company Name : Lair (p) Div
City : HYD
Country : IN
Currency : INR
Language : EN
Save
Name : L air ways
Country : IN
Region : 01
Copy (or Enter)
Continue
3. Assigning Company Code to Company
Up to Enterprise structure same path
AssignmentFinancial AccountingAssign Company code to company
Position button
Company Code : LAP
Enter
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CoCd Company
LAP LAIR
Save
Continue
4. Creating Business Area
Up to Enterprise Structure same path
DefinitionFinancial AccountingDefine Business area
New Entries
Business Area Description
LANZ L Air North Zone
LASZ L Air South Zone
Save
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Continue
Info :
Business Area is a cross company code organizational unit.
We do not assign business areas to any company code.
We enter business area while posting transactions.
Business area can be
1. Geographical area Ex: South Zone, North Zone
2. Product Line Ex: Business area TVs, Refrigerators
Company codes Business Area
LAP P-Division
LAC C-Division
LANZ-North
LASZ-South
Revenue from P Division
Company Code : LAP
Business Area : LANZ+LASZ
Revenue from P Div in South Zone
Company Code : LAP
Business Area : LASZ
Revenue from North Zone
Company Code : LAP +LAC
Business Area : LANZ
5. Assign Fiscal Year Variant to Company code
SAP terminology General terminology
Fiscal year Financial Year
Current Fiscal yr in India 2011 2011-2012
2012 2012-2013
Fiscal Year is specific to a country.
India US
Month Period Month Period
April 1 Jan 1
March 12 Dec 12
Fiscal Year ≠ Calendar Year Fiscal year = Calendar Year
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Standard FYV= V3 Standard FYV = K4
FYV : V3 FYV :K4
Apr-March
12+4 Periods
12-Regular Periods (1 to
12)
4 Spl Period (13 to 16)
Jan-Dec
12+4 Periods
12-Regular Periods
4 Spl Period
SPROFinancial AccountingFinancial Accounting Global SettingsFiscal
YearAssign
Company Code to a Fiscal Year Variant
Position button
Company Code : LAP
 Enter
CoCd Fiscal Yr. Variant
LAP V3
Save
Enter (to ignore warning messages if any)
Continue
6. Creating Posting Period Variant
Period
Open Closed
Can post to any date in the open period Can’t post to a closed period
Path: Up to Financial Accounting Global Settings same path
DocumentPosting PeriodsDefine Variants for open posting periods
TCode : OBBO
New Entries
Variant Name
LAPP PPV for LAP
Save
Continue
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7. Assign PPV to Company Code
Same Path
Assign Variants to company code
TCode: OBBP
Position
Company code : LAP
Enter
CoCd Variant
LAP LAPP
Save
Continue
8. Maintain PPV
Same path
Open and Close Posting Periods
TCode : OB52
New Entries
Vari A From acct To account From
per.1
Year To period Year
LAPP + -- -- 1 2011 12 2011
Save
 Continue
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9. Define Field Status Variant
FSV is a list of Field Status Groups
Field Status Group is a list Fields(70 fields) along with status
Eg: FSG ‘G001’
Suppressed Req.Entry Opt.Entry
Text
Value date
Business Area
We assign FSV to company code.
We assign FSG to GL Accounts at the time of creation
Eg:- FSG ‘G001’ for GL account 400500 (Salaries)
Path:- Up to Documents same pathLine ItemControlsDefine Field status
Variants
Tcode : OBC4
Select FStV ‘1000’
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Scenario
Variant A
Fro
m
A/c
To
A/C
Fro
m
Per1
Year
To
Period
Year
Fro
m
Per 2
Year
To
Period
year
Open
Current
Period
only
(Live &
Periodic)
LAPP + - - 8 2011 8 2011
Open all
periods
in the
current
fiscal
year
(Lab)
LAPP + - - 1 2011 12 2011
Open
first
period of
new year
& spl
period of
previous
year
(Yr end
setting)
LAPP + - - 1 2012 1 2012 13 2011 13 2011
25

Copy as button
Change the FStV to ‘LAFS’
Field Status name to ‘FSV for LAP’
Enter
Copy all button
 Enter to confirm the message
Save
Continue
10. Assign Company Code to FSV
Same path next line
TCode : OBC5
Position
Company Code : LAP
Enter
CoCd FStV
LAP LAFS
Save
Continue
11. Changing Field Status Group
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Same Path Define Field Status Variant
TCode : OBC4
Select FSV ‘LAFS’
Double Click on ‘Field status groups’ folder
Double Click on FSG ‘G001’
Double Click on ‘General Data’
Suppressed Req Entry Opt Entry
Text
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 Back button
Double Click on ‘Additional Account Assignments’
Business Area
Save
12. Changing Number Range to 01 for Doc type SA
All business transactions in SAP are stored in the form of Documents
Every business transaction has a Document type associated with it.
Every Document type has a default number range
Global Settings:
Transaction Doc. Type Default No. Range
GL Entry SA 01
Customer Inv. DR 18
Vendor inv KR 19
We create number interval for every number range at company code level
Company Code level and Year wise settings
Company Code : LAP
No Range Year From No. To No.
01 2011 0100000000 0199999999
01 2012 0100000000 0199999999
18 2011 1800000000 1899999999
Company Code : LAC
01 2011 1 0100000000
01 2012 0100000000 0199999999
18 2011 1800000000 1899999999
Yr independent no range
45 2020 4500000000 4599999999
2011 1000 doc 4500000000-45000000999
2012 1500 docs 4500001000-450000002499
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Path : Up to Document same path
Document Header  Define Document types
Tcode : OBA7
Position button
Document Type : SA
Enter
Double Click on Document type ‘SA’
Note Down the No. Range ie 01
13. Creating Number Range 01
TCode :FBN1
In the Same ScreenNumber range Information button
Company Code : LAP
Change Intervals button
Interval button
No Year
From
number
To number
01 2011 0100000000 0199999999
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Enter
Save
 Continue
14. Define Tolerance Groups for G/L Accounts
Open item management (Item wise clearing)
Open Item(Pending) × Cleared Item
Open Items:
1. Vender Items like invoices , Down payments etc
2. Customer Items like invoices, Credit-memos , Down payments etc
( Vendor Invoices & Customer Invoices are open items until they are paid for.)
3. TDS : TDS deducted from Vendor payment is a open item until you remit it to
tax
Authority.
4. Check Clearing Accounts : Checks issued A/C and Checks deposited A/C
(Checks that are not en-cashed are open items in the above accounts)
5. Expenses payable accounts (Salary payable , Rent payable )
6. GR/IR Clearing A/C
Info : For vendor and customer accounts clearing procedure is available by default.
For GL accounts clearing procedure is optional. We select Open item management for the
above GL accounts to activate the clearing procedure .
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Tolerance: The amount of difference that is accepted when clearing an open item
Open item 5000
Pymnt amount 4990
---------------------------------------
Difference 10
--------------------------------------
GL Account Tolerance Group:
T group name Debit posting Percentage Credit posting Percentage
Tg1 1000 1% 1000 1%
Tg2 500 0.5% 500 0.5%
Blank
(Default Tgrp)
0 0 0 0
Each GL account belongs to a TGroup
Eg:
GL Account T Group
Rent Payable Tg1
Salary Payable Tg1
TDS payable Blank
For Tgroup ‘Tg1’ the deference can be either 1000 or 1% , what ever is small
Open Item 5000
Clearing amount 4000
--------
Deference 1000 X 1% 0f 5000 = 50 √
--------
Open Item 500000
Clearing amount 495000
----------
Deference 5000 = 1% of 500000 X 1000 √
---------
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Path:
Upto Financial Accounting Same Path
General Ledger AccountingBusiness TransactionsOpen Item ClearingClearing
DifferencesDefine Tolerance group for G/L accounts
TCode : OBA0
Company Code : LAP
Tolerance Group : Blank Default Tolerance Group for LAP
Save
Continue
15. Define Tolerance Groups for Employees
Employee Tolerance Group:
T
group
name
Amount per
Document
Amount for
Open item
Account
item
Revenue
Amount
Revenue
Percent
Expenses
Amount
Expenses
Percent
Tg1 10,00,000 500,000 1000 1 1000 1
Tg2 500,000 200,000 500 0.5 500 0.5
Blank 100,000 100,000 0 0 0 0
Every user(employee) is assigned to a TGroup
Eg:
Employee Tgroup
Account Clerk 1 Blank
Account Clerk 2 Blank
Accounts Manager Tg 2
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General Manager Tg 1
Note:
In the above scenario:
Accounts clerk 1 & 2 can post only a document worth Rs. 100000/- or less
And Accounts clerk 1 & 2 can clear a open item worth Rs. 50000/- or less
Path: Same path next line
TCode :OBA4
New Entires
Group : Blank
Company Code : LAP
Amount per document : 100000
Amount per open Item account item : 100000
Save
 Continue
16. Assign Tax Procedure to Country IN
Note :Tax Procedure is configured at country level and not at company code level. Please
skip this setting if already a Tax Procedure is assigned to the country of your company
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code. This is only a temporary setting. We have a dedicated chapter for Tax in Volume 2 .
Up to Financial Accounting Same Path
Financial Accounting Global SettingTax on Sales/PurchasesBasic
SettingsAssign
Country to Calculation Procedure
Position button
Country : IN
Enter
Country Tax Procedure
IN TAXUS (or any procedure)
Save
Continue
17. Enter Global Parameters
Up to Financial Accounting Global Setting Same Path
Company CodeEnter Global Parameters
Position button
Company Code : LAP
Enter
Double Click on Company Code ‘LAP’
√ Business Area Financial Statement
√ Propose Fiscal Year
√ Define Default Value Date
√ Negative Postings Permitted
Save
Continue
18. Creating Chart of Accounts
Up to Financial Accounting Same Path
General Ledger AccountingG/L Accounts Master DataPreparationsEdit Chart
of
Accounts List
New Entries
Chart of Accounts : LACA
Description : COA for LAP
Language : EN
Length of GL Account Number : 6
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Save
Continue
Info:
Chart of accounts is a list of G/L accounts.
We assign Chart of accounts to Company code(s)
Group COA is another Chart of accounts.
Group G/L account is the common identity given to G/L accounts across the company
codes
CoCd COA
LAP
LACA
LAC
LXY LXCA
COA Group COA
LACA
LCA
LXCA
GL Account LAP LAC LXY Group GL
Salaries 400500 400500 300700 500400
Rent 400600 400600 300800 500500
Sales 300700 300700 - -
Total Salaries Paid in LAP & LAC
Company Code : LAP+LAC
GL Account : 400500
Total Salaries Paid in LAP+LAC+LXY
Company Code : LAP+LAC+LXY
GL Account : 400500+300700 X
Group GL account : 500400 √
Types of Chart of Accounts :
1. Operating Chart of Accounts
2. Group Chart of Accounts
3. Country Chart of Accounts : Is mandatory to use in some countries .
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19. Assigning Company Code to Chart of Accounts
Same path next line
Position button
Company Code : LAP
Enter
CoCd COA
LAP LACA
Save
Continue
20. Define Account Group
GL Accounts
Balance Sheet
Assets 2*
Liabilities 1*
P & L Account
Income 3*
Expenditure 4*
Path:Same path next line
Chrs/Accts Acct Group Name From acct To account
LACA LIAB Liabilities 100000 199999
LACA ASTS Assets 200000 299999
LACA INCO Income 300000 399999
LACA EXPN Expenses 400000 499999
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Save
 Continue
21. Define Retained Earnings Account
In the year end:
All Balance Sheet Accounts carry their balances into next year.
We transfer all P&L Account balances into a Liability account called Retained earnings
Account .
PATH:
Same Path next line
Enter
P&L Statmt acct type Account
X 100100
Y 100000
Save
Enter twice to ignore the warning message
Continue
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4. General Ledger Accounting
1. Settings
1. Creating 1st
G/L Account
Tcode: FS00
SAP Easy AccessAccountingFinancial AccountingGeneral LedgerMaster
RecordsG/L AccountsIndividual ProcessingCentrally
(Please turn of the Hierarchy display before creating first GL Account)
Turning off the Hierarchy display :
Settings menuHierarchy display
Do not display navigation tree
Enter twice.
 Restart the transaction using T Code /NFS00
G/L Account :100100
Company Code : LAP
Create Button
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Account Group : Liabilities
Balance Sheet Account
Short Text : Retained earnings
G/L Acct Long Text : Retained earnings
Control Data Tab
√ Only balances in local crcy
√ Line item display
Sort Key : 001
Create Bank/Interest tab
Field Status Group : G001
Save
(Please turn on the hierarchy display after creating 1st
GL account)
Turning on the Hierarchy display:
Settings MenuHierarchy Display
Display accounts in navigation tree
EnterEnter
Restart the transaction using T Code /NFS00
2. Creating Second GL Account (ICICI term loan)
Select GL account ‘100100’ [Retained Earnings]
Copy button
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GL Account : 100200
Company Code : LAP
Enter
Change the Description to ‘ICICI term loan’
Save
3. Creating ICICI Current Account
Tcode : FS00
Create Button
GL Account : 200790
Company Code : LAP
Enter
Account Group : Assets
Balance Sheet account
Short Text : ICICI Current Account
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Long Text : ICICI Current Account
Control Data Tab
√ Only Balance in Local Currency
√ Line Item Display
Sort Key : 001
Create Bank/Interest Tab
√ Relevant to cash flow
 Save
4. Creating ICICI Check Deposit account
Select 200790 ICICI Current A/C
Copy Button
GL Account : 200791
Enter
Description : ICICI Check Deposit A/C
Control Data Tab:
√ Open item management
Sort Key : 000 (Assignment number)
Save
5. Creating ICICI Check Issue account
Select 200791 ICICI Check Deposit A/C
Copy Button
G/L Account : 200792
Enter
Description : ICICI Check Issue Account
Save
6. Define House Bank
SPROFinancial AccountingBank AccountingBank AccountsDefine House
Banks
TCode : FI12
Company Code : LAP
Enter
House Bank : ICICI
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Bank Country : IN
Bank Key : 345464
Enter
Create Button
Bank Name : ICICI
Street : Bank Street
City : Hyderabad
Branch : Tarnaka
Enter
Save
Continue
Double Click on Bank Accounts folder
New Entries
Account ID : ICICI
Description : ICICI Current Account
Bank Account Number : 123456
G/L : 200790
Currency : INR
Save
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2. End User
1. Posting Term loan Receipt
Path: SAP Easy AccessAccountingFinancial Accounting General
LedgerDocument EntryGeneral Posting
T Code: F-02
Document Date :14-11-2011 Type :SA CompanyCode : LAP
Posting Date :14-11-2011 Currency : INR
(Note: F4  F2 to enter today’s Date)
Pstky : 40 Account : 200791 (ICICI Check receiving
account)
Enter
Amount : 90,000
Bus Area : LANZ
Text : Term loan Receipt
PstKy : 50 Account : 100200
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Enter
Amount : * (Amount is calculated automatically)
Bus Area : LANZ
Text : + (Text is copied from previous line item)
Enter [Amount and Text will be updated automatically].
Document MenuSimulate
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Post
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Error : There is no item category ………………….
Solution: Inactivate Document splitting
Tcode : SM30
Table/View :V_FAGL_SPLIT_ACT
No Restrictions
 Maintain button
Position button
Company Code : LAP
Enter
Company Code Inactive
LAP √
Save
Continue
Re enter the document.
Info:
Posting Key Determines:
1. Which Account Type you are posting to
2. Whether Dr. or Cr side you are posting to
Ex: PKey A/C type Dr/Cr
40 GL A/C Dr
50 GL A/C Cr
The following table explains about which side to post for a particular GL account.
Assets Liabilities
Dr : Increase
Cr : Decrease
Dr : Decrease
Cr : Increase
Expenses Income
Dr : Increase
Cr : Decrease
Dr : Decrease
Cr : Increase
2. Displaying the Document
Up to General Ledger Same Path
DocumentDisplay Document
T Code: FB03
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Document Number : 100000000
Company Code : LAP
Fiscal Year : 2011
Enter
Double Click on item to display
Changing the Document:
In the same screen
Change Display/Change Mode button [ Ctrl+F1 ]
Alternatively use T Code: FB02 to change the document
3. Displaying GL Account Balances
Up to General Ledger same path
AccountDisplay Balances
T Code: FS10N
Company Code : LAP
Fiscal Year : 2011
Execute (or F8)
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4. Display or Change Line Item
Double Click on amount in debit column to display line items.
Alternatively use the following path to display or change line items
Up to Account Same PathDisplay/Change Line Items
T Code: FBL3N
Company Code : LAP
All items
Execute
Make a note of ‘St’ column . Red colour indicates open item.
Clrng doc will be blank for open items
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3. Reference Documents [Template
Docs]
Reference Documents make end-users job easy.
With Reference Documents, document entry can be faster and mistakes can be
avoided .
Sample Document If the text or amount or any other field need to be changed Eg:
Salary
Recurring
Document
If the amount is fixed and text need not be changed
Eg: Fixed Instalments,
Fixed Insurance premium
Standing orders given to bank
1. Creating Number Ranges X1, X2
SPROFinancial AccountingFinancial Accounting Global SettingsDocument
Document Number rangesDefine Document number ranges
T Code: FBN1
Company Code : LAP
 Change Intervals button
Insert Interval button
No. Year From
number.
To number
X1 2011 500000000 5000000099
Enter
No. Year From number To number
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X2 2011 5000000100 5000000199
Enter
Save
Continue button
2. Creating GL Account Rent
T Code: FS00
Change Company Code button
Company Code : LAP
Enter
Create Button
GL Account : 400600
Company Code : LAP
Enter
Account Group : Expenses
P & L statement Acct
P&L statmt acct type : X
Short Text : Rent
Long Text : Rent
Control Data Tab:
Sort key : 001
Field status group : G001
Save
3. Creating GL Account Salaries
Select G/L account 400600 (Rent Account)
Copy button
GL Account : 400500
Company Code : LAP
Enter
Change Description to ‘Salaries’
Save
4. Creating Sample Document
T Code: F-01
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SAP Easy AccessAccountingFinancial AccountingGeneral Ledger  Document
Entry  Reference DocumentsSample Documents
Document Date : 15.11.2011 Type :SA CoCd : LAP
Posting Date : 15.11.2011
PstKy : 40 Account : 400500 [Salaries]
Enter
Amount : 1
Bus area : LANZ
Text : Salary Payment
PstKy : 50 Account : 200792 [Check Issue Account]
Enter
Amount : *
Bus area : LANZ
Text : +
Display Document Overview Button
Post
Note down the Document No. ( 5000000100)
5. Posting Salary Payment Using Sample Document as
Template
T Code: F-02
Document MenuPost with Reference
Document No. : 5000000100
Company Code : LAP
Fiscal Year : 2011
√ Do not propose amounts
√ Display Line Item
 Enter
Change Document Date , Posting Date Accordingly
Enter
Amount : 36000
Enter
Amount : *
Document menu Simulate
Post
Check the balance using T Code: /NFS10N
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GL Account : 400500
Company Code : LAP
Fiscal Year : 2011
Execute
6. Creating Recurring Document
T Code: FBD1
Up to General Ledger Same PathDocument EntryReference
DocumentRecurring Document
Company Code : LAP
First Run on : 18.11.2011
Last Run on : 18.10.2012
Interval in Month : 01
Run Date : 18
Document Type : SA
Currency : INR
Enter
Amount : 18000
Bus area : LANZ
Value Date : 18.11.2011
Text : Rent Payment
PstKy : 50 Account : 200792 (ICICI check issue
account)
Enter
Amount : *
Bus area : LANZ
Text : +
Display Document Overview button
Post
Note down the document No. 5000000000
7. Posting Rent Payment Using Recurring Document
T Code: F.14
Up to General Ledger Same Path
Periodic ProcessingRecurring EntriesExecute
Company Code : LAP
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Fiscal Year : 2011
Document Type : SA
Settlement Period : 01.11.2011 to 30.11.2011
Batch input session name : Rent_ Pymnt
Execute
Message: Session Rent_ Pymnt was created.
8. Processing the Session:
TCode : SM35
System MenuServicesBatch Input Sessions
Select Session ‘Rent_Pymnt’
Process Button
Process/foreground
Enter
Keep on Pressing Enter until the ‘Processing of batch input Session Completed ‘
Exit Batch Input button
Check the GL Balance using Tcode FS10N
4. Holding a Document
Scenario:
Travelling Advance 9000
Amount Returned 2000
Actual Expense that incurred 7000
1. Creating GL Account Travelling Expenses
T Code - FS00
Select GL account 400500 [Salaries]
Copy Button
GL Account : 400591
Enter
Change the Description to ‘Travelling expenses ‘
Save
2. Creating GL Account Cash
Select GL account 200790 ICICI current a/c
Copy button
GL account : 200691
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Enter
Change the Description to ‘Cash’
Save
3. Holding a Document
Tcode: F-02
Document Date:18.11.2011 Type : SA Company Code : LAP
Enter
Amount : 9000
Bus area : LANZ
Text : Travelling Advance
Enter
Amount : *
Bus area : LANZ
Text : +
Document MenuHold
Temporary Document No. : 6363
Hold document button
Converting held documents:
Error Msg : ‘Held documents must be converted; read long text’
Solution :
Tcode : SE38
Program : RFTMPBLU
 Execute
√ No termination for read error
 Execute
Msg: Held documents successfully converted
4. Posting the Held Document
Tcode: F-02
Document MenuGet Held Document
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Temporary document number : 6363
Enter
Double Click on item Travelling Exp
Change Amount to ‘7000’
Change Text to ‘Travelling Exp’
Next item button
Change the Amount to *
Text : +
Enter
Document MenuSimulate
Post
5. Parking Document
User 1 enter the Document and Park
User 2 will edit the Document and Post
Workflow : Set up is to be done by ABAP programmers . If workflow has been setup when
user 1 enters the doc and park it , automatically a msg goes to User2 . User 2 can
release/reject the doc from his/her inbox directly.
1. Parking the Document by User1
Tcode : F-02
Document Date : 18.11.2011 Type :SA Company Code: LAP
Enter
Amount : 90000
Bus area : LANZ
Text : Salary Payment
Enter
Amount : *
Bus area : LANZ
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Text : +
Document MenuPark
Message: Document 100000005 Parked
2. Posting the Document by User2
Up to Document Entry Same PathEdit or Park GL Document
Tcode: FV50
DocumentSelect Parked Document
Company Code : LAP
Fiscal Year : 2011
Continue
Edit Document If necessary.
Post
6. Month End Accrual
Salary of Nov and Rent of Nov is paid in Dec.
On Month end we generate balance sheet.
While generating Balance Sheet at the end of Nov we need to show these items in
Liabilities.
1. Creating GL Account Expenses Payable
Tcode: FS00
Select G/L account ‘100100’ Retained earnings
Copy button
GL Account : 100800
Enter
Change the Description to ‘Expenses payable’
Control Data Tab:
Create /bank /interest tab:
Field status group : G012 ie Receivables/payables clearing
Save
2. Posting Month End Provision
Tcode : F-02
Document Date : 30.11.2011(Month end date) Type : SA
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 Enter
Amount : 36000
Bus area : LANZ
Text : Salary Provision for Month of Nov
Enter
Amount : *
Bus area : LANZ
Text : +
Post
(Post one more document for Rent Provision like below)
Tcode : F-02
Document Date : 30.11.2011 Type : SA
 Enter
Amount : 18000
Bus area : LANZ
Text : Rent Provision for Month of Nov
Enter
Amount : *
Bus area : LANZ
Text : +
Post
3. Displaying Open Items
Tcode :FBL3N
GL Account : 100800
Company Code : LAP
All Items
Execute
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‘St’ column will be in red colour for open items and ‘ Clrng doc ‘column will be empty
4. Clearing Outstanding Rent
Tcode: F-07
SAP Easy AccessAccountingFinancial AccountingGeneral Ledger
Document EntryOutgoing Payments
Document Date: 1.12.2011(1st
of next month) Type :SA CoCd : LAP
Bank data
Account : 200792 Bus area : LANZ
Amount : 1
Text : Outgoing Payment
Open Item Selection
Account : 100800
Enter
Enter to ignore the wrng msg
Double click on 36000 to deselect it.
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(Deselect the items that you don’t want to clear by double clicking on amount .
Selected items will be in blue colour and Deselected items will be in black colour)
Charge of diff button
Double Click on 1.00/-
Change the amount to *
Process Open Items Button
(‘Amount entered’ should be equal to ‘Assigned’)
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Post
5. Displaying Cleared Items
Tcode : FBL3N
GL Account : 100800
Company Code : LAP
All Items
Execute
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Status is in green colour for cleared items
7. Reversing Documents
Reversing a Clearing Document: Cleared items will be reset to open items
Reversing a Normal Document: When you reverse a document a reversing document
is generated
Displaying Cleared items
Tcode: FBL3N
GL Account : 100800
Cleared items
Execute
Note down the Document No (1000000005)and Clrng doc [100000007]
1. Reversing a Clearing Document
Upto General Ledger Same path
DocumentReset Cleared items
Tcode : FBRA
Clearing Document : 1000000007
Reset cleared items button (Save button)
Resetting and revers button
Reversal Reason : 01
 Enter 3 times
2. Display item status
T Code: FBL3N
GL Account : 100800
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All items
Execute
(Document number 1000000005 should be in Open items)
3. Reversing a Normal Document
Up to Document same pathReverseIndividual Reversal
Tcode :FB08
Reversal Reason : 01
Post
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4. DataBase
DB : DB is a Set of tables
Table: Table is a combination of Rows & Columns
Rows are horizontal and Columns are vertical
Rows are also called “Records”
Columns are also Called “Fields”
Key Field
Key field is a column in which values are always unique. (Can not be repeated)
Eg :- Roll No in a class ,
Customer No in SAP system,
Vendor No in SAP system
(Roll No is unique in a class
Vendor No is unique in SAP system across company codes)
Key field combination
In a school Roll No is not enough to select the correct student.
We use both Class & Roll No combination to select the right student
Eg: Class & Roll No.(General)
CoCd, Document No &Year (SAP)
(In Tcode FB03 , You have to enter all the three inputs ie CoCd , Doc no , Year to
select the correct document )
Key fields Non key fields
Class Roll no Students
Name
Fathers
name
Fathers
phone no
city Hno
1 1 Johnson John 76678---- New york 7687-67
1 2 Laxman venkat 7676 Mumbai 7878
1 3 Venky Hari 5656 Banglore 7767
1 4 Rama Badri 6767666 Hyd 54
2 1 Rahim Ahmad 725436 Delhi 8217
2 2 Preethy Sridhar 819045 9072
2 3 Laxman --- -- -- --
Always use Key field or Key combination to select the correct record.
Non key fields take long time to select the records.
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Data Types
Transaction Data Business data
(Generated , changed on regular basis as part of business
transactions)
Master Data Vendor Master Data, GL master data, Customer master data (We
do not change often)
Displaying / Changing the Structure of Table
Tcode : SE11
SAP Easy AccessToolsABAP workbenchDevelopmentABAP Dictionary
Database table : T001
Display Button
Note the 2nd
column ie ‘Key’
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Displaying Contents of Table
Same Screen Contents button
Or
UtilitiesTable ContentsDisplay
Company Code(BUKRS) : LAP
Execute
Double Click on Company code ‘LAP’.
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Client dependent/ Client independent tables
Client Specific Data (Client dependent) Cross Client Data (Client independent )
First Field of table “MANDT”
(MANDT=Client)
MANDT IS Part of key Combination
Eg: Table T001
No “MANDT” field
Eg: Table TCURX
Cross client settings do not need
Transporting
TCode : SE11
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Database table : TCURX
Display
Make a note that there is no ‘MANDT’ field
Cross Client Settings
Ex: SPROSAP Net WeaverGeneral SettingsCurrenciesSet decimal places for
currencies
Message: ‘Caution: The table is cross-client’
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The Currency Decimals is Server level setting(Affects all clients in the server)
Finding Out Table and Field names
Tcode:F-02
Keep the cursor in ‘Document Date’ field
 F1 button
Technical information button
Note the table name ie ‘BKPF’
and Field name ie ‘BLDAT’
Double click on table name to display the table
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TCode : F-02
Document Date :
Posting Date :
Company Code : LAP1
Posting Key : 40 Account : 200691
Enter
Keep the cursor in Amount field
 F1 button on keyboard
Technical info button
Note The table name ‘BSEG’and Field Name ‘WRBTR’
Double click on table name BSEG
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Contents button
Company code(BUKRS) : LAP
Document No.(BELNR) : 010000000
Fiscal year(GJAHR) : 2011
Execute
List of Tables :
Header data Items data Open items Cleared items
GL items BKPF BSEG BSIS BSAS
Customer items BKPF BSEG BSID BSAD
Vendor items BKPF BSEG BSIK BSAK
Master data tables
General Bank details
Vendor Master LFA1 LFBK
Customer Master KNA1 KNBK
Relation ship between tables: SAP database is RDBMS.
Eg:
All address’ are stored in table ADRC.
Table ADRC is connected with other tables like LFA1, KNA1 etc
Tcode : SE11
Database table : LFA1
Display button
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Contents button
Vendor (LIFNR ) : LAPGNVNDR
Execute
Double click on LAPGNVNDR
Make note of ADRNR field ( 53445)
Open Tcode SE11 in another session.
Database table : ADRC
Display button
Contents button
ADDRNUMBER : 53445
Execute
Standard tables/ Customized tables
Standard tables Customized tables
Name starts with any character except Z and Y
Eg: T001, BKPF
Name starts Z or Y
Eg: ZT001, YBKPF
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5. Cash Journal
Cash journal is used to maintain Petty cash account , Branch level cash accounts etc
1. Settings
1. Creating GL Accounts
Tcode : FS00
Petti Cash
Select GL account 200691 Cash
Copy button
GL Account : 200692
Enter
Description : Petti Cash
Create/Bank/Interest tab:
√ Post automatically only
Save
Sales a/c
Create button
GL Account : 300510
Company Code : LAP
Enter
Account Group : Income
P&L statement acct
P & L stat acct type : X
Short Text : Sales
Long Text : Sales
Control Data Tab:
√ Line Item Display
Sort Key : 031 Customer No.
Create Bank Interest Tab:
Save
2. Define Number Range Intervals for Cash Journal
Documents
SPROFinancial AccountingBank AccountingBusiness TransactionsCash
JournalDefine Number Range Intervals for Cash Journal Documents
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Company Code : LAP
Change intervals button
No. From number To number
01 100000000 199999999
Enter
Save
Continue
3. Set Up Cash Journal
Same path
New Entries
CompanyCode CJ Number G/L Account Cur DT G/L act
LAP 1 200692 INR SA
DT Disb D.tpe :Vept D.tpe :Vept D.tpe :Cupt Doc: Cus.pt Cash journal name
- KZ KZ DZ DZ Petti Cash
Save
Create request button
Short description : CJ settings for LAP
Enter
 Continue.
4. Create, Change, Delete Business Transactions
Same Path
New Entries
Company
Code
Bus. tran
.type
G/L
Account
Cash journal business
trans.
Acct
Mod
LAP B 200790 Cash Deposit in bank √
LAP C 200790 Cash Receipt from bank √
LAP E 400591 Expenses √
LAP R 300510 Revenue -
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Save
Continue
5. Set Up Print Parameters for Cash Journal
Same Path Next line
New Entries
CoCd
Cash jour print
program
Report variant
LAP RFCASH00 DEMOEN
Save
Continue
2. End User
1. Posting Cash Journal
SAP Easy Access AccountingFinancial AccountingGeneral LedgerDocument
EntryCash Journal Posting
Tcode : FBCJ
Change Cash Journal button
Company Code : LAP
Cash journal : 1
Enter
Today button
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Cash receipts tab:
(Cash Journal do not allow –ve balances , so we post cash receipts first )
Business Transaction : CASH RECEIPT FROM BANK
Amount : 63000
Enter
Text : Cash receipt from bank
Business transaction : REVENUE
Amount : 9000
Enter
Text : Sales revenue
Business area : LANZ
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Save button (Doc. stat changes to Yellow colour)
Post button (Doc. stat changes to Green colour )
Cash payments tab:
Business Transaction : EXPENSES
Amount : 18000
Enter
Change the GL Account to ‘400600’
Text : Rent Payment
Business Transaction : CASH DEPOSIT IN BANK
Amount : 36000
Enter
Text : Cash Deposit in bank
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Save button
Post button
Displaying the Document:
Select any transaction
Follow-On docs.. button
Back button
Print Cash Journal
Print Cash Journal button
Enter to ignore the Msg.
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6. Accounts Payable
Accounts Payable is a sub ledger connected to main ledger (GL) with a reconciliation
account called Sundry creditors.
3. Settings
1. Creation of Vendor Account Groups
SPROFinancial AccountingAccounting Receivable and Accounts
PayableVendor
AccountsMaster DataPreparations for Creating Vendor Master DataDefine
Account
Groups with Screen Layout (Vendors)
New Entries
Account Group : LAGN
Name : General vendors (LAP)
Double Click on Company code data
Double Click on Account management
Reconciliation account
Save
Short description : AP settings for LAP
Enter
 Continue button
Back button
Select Account Group LAGN
Copy as button
Change Account Group to ‘LARM’
Change Name to ‘RM Vendors (LAP)’
Enter
Save
 Back button
Select Account Group LAGN
Copy as button
Change Account Group to ‘LAOT’
Change Name to ‘One time Vendors (LAP)’
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One-time account √
Enter
Save
2. Create Number Ranges for Vendor Accounts:
Same Path 11th
line
Create Number Ranges for Vendor Accounts
Insert interval button
No. From number To number Ext
XX A ZZZZZZZZZ √
Insert button
Save
Continue
(Vendor number ranges are global. Please skip this step in the lab if Num Range ‘XX’
already exists)
3. Assign Number Ranges to Vendors Account Groups
Same Path Next Line
Position button
Account Group : LA*
Enter
Group Number range
LAGN XX
LARM XX
LAOT XX
Save
Continue
4. Create Tolerance Group for Vendor Account
Up to Accounts Receivable and Accounts Payable same path
Business TransactionsOpen Item ClearingClearing DifferencesDefine tolerances
for Customers/Vendors
Company Code : LAP
Tolerance Group : Blank
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Description : Default Tgroup for LAP
Save
Continue
5. Creating Number Ranges for Document Types KA, KR,
KZ
T Code OBA7
Position Button
Document type : KA
 Enter
Double click on Document Type KA
Note down the No. Range ie 17
Back button
Double Click on Document Type KR
Back button
Double click on Document Type KZ
In the same screen ‘Number range information’ button
Company Code : LAP
 Insert Interval button
15 2011 1500000000 1599999999
Enter
Insert Interval Button
17 2011 1700000000 1799999999
Enter
Insert Interval Button
19 2011 1900000000 1999999999
Enter
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Save
 Continue button
6. Creation of 2 GL Accounts
Tcode : FS00
Sundry Creditors account:
Select GL account ‘100200’ ( ICICI term loan account)
Copy button
GL Account : 100980
Enter
Change the description to ‘Sundry Creditors’
Control Data Tab
Only balances in local crcy
Recon account for acct type : Vendors
Sort Key : 012
Create/bank/interest tab
Field status group : G067 Reconciliation A/C
Save
Inventory Raw Material Account :
Select GL account ‘200691’ Cash A/C
Copy button
GL account : 200700
Enter
Change the Description to ‘Inventory RM’
Control Data Tab:
Sort Key : 012 Vendor Name
Create/Bank/Interest tab:
Relevant to cash flow
Save
4. End User
1. Creating Vendor master
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SAP Easy AccessAccountingFinancial AccountingAccounts PayableMaster
RecordsMaintain CentrallyCreate
Tcode : XK01
Vendor : LAPGNVNDR
Company Code : LAP
Enter
Name : LAP General Vendor
City : Hyderabad
Country : IN Region : 01
Next screen button 4 times (or Enter 4 times)
Recon. account : 100980 [Sundry creditors]
Sort key : 012 [Vendor name]
Cash mgmnt group : A1
Next screen button
Payt Terms : 0001
Tolerance group : Blank
Chk double inv. √
Save
2. Posting Purchase Invoice
SAP Easy AccessAccountingFinancial AccountingAccounts
PayableDocument
EntryInvoice-General
Tcode : F-43
Document Date : 24.11.2011 Type : KR Company Code: LAP
PstKy : 31 Account : LAPGNVNDR
Enter
Amount : 45000
Bus Area : LANZ
Payt Terms : 0001
Text : Purchase Invoice
PstKy : 40 Account : 200700 [Inventory RM]
Enter
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Amount : *
Text : +
Document MenuSimulate
Document MenuSimulate General Ledger
Back button
Post
3. Displaying Vendor Items
Up to Accounts Payable same path
AccountDisplay/Change Line Items
Tcode: FBL1N
Vendor account : LAPGNVNDR
Company code : LAP
All items
√ Normal items
Execute
(Red color in ‘St’ column indicates open items)
4. Out Going Payment with Clearing
Path: Up To Accounts Payable same path
Document EntryOutgoing PaymentPost
Tcode :F-53
Document Date: 25.11.2011 Type: KZ Company Code: LAP
Posting Date: 25.11.2011 Currency: INR
Bank data
Account : 200792(ICICI Check Issue ac) Business area : LANZ
Amount : 1
Open Item Selection
Account : LAPGNVNDR
Enter
Deselect the items that you don’t want to clear by double clicking on the amount.
(Selected items will be in blue colour and deselected items will be in black colour)
Double click on Amount ‘1.00’
Change the Amount to ‘ * ’
Enter
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Process Open Items button
(‘Amount Entered’ should be equal to ‘ Assigned’)
Document menu Simulate General Ledger
Back button
Post
Note: Document No. 150000000 is generated(Payment Document)
(In the next topic we are going to issue the check using the payment document
1500000000)
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7. Check Management
American English British English
Check Cheque
Check issue is possible in 3 ways
Manual Clearing and
Manual Check issue
Manual Clearing with
Check printing
Automatic Clearing and
Bulk Check printing
Covered in this chapter Covered in Chapter 11 Covered in Chapter 10
5. Settings
1. Creating Void Reason Codes
SPRO Financial AccountingAccounts Receivable and Accounts Payable
Business TransactionsOutgoing PaymentsAutomatic Outgoing Payments
Payment MediaCheck Management  Define Void Reason Codes
New Entries
Reason Void reason cde
12 Check lost by vendor
13 Stop Payment
Save
Continue
(Void Reason Code are global )
6. End User
1. Creating Check Lot(Non-sequential)
Tcode : F110
Environment MenuCheck informationNumber Ranges
Paying company code : LAP
House Bank : ICICI
Account ID : ICICI
Change Button
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Create Button
Lot number : 1
Check number : 72000
To : 72099
√ Non-sequential (For manual check issue select this field)
Short info : ICICI
Purchase date : 24.11.2011
Enter
Save
2. Issuing Manual Checks
Up to Accounts Payable same Path
EnvironmentCheck InformationCreate Manual Checks
Tcode : FCH5
Payment document no. : 1500000000
(Info : Payment doc ‘1500000000‘ has been generated in previous chapter)
Fiscal Year : 2011
House Bank : ICICI
Account ID : ICICI
Save
3. Entering Check Encashment Date
Up to Check Information same Path
ChangeAdditional Info/Cash
Tcode: FCH6
House Bank : ICICI
Account ID : ICICI
Enter
Check encashment : 27.11.2011
Save
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4. Voiding Unused Check
Up to Check information same pathVoidUnused Checks
Tcode :FCH3
House Bank : ICICI
Account ID : ICICI
Check number from : 72008
Void reason code : 06 [Destroyed / unusable]
Void button
Message: Checks 72008 to 72008 have been voided
5. Voiding Issued Check
Creating Purchase Invoice
T Code F-43
Document Date : 28.11.2011 Type : KR
Enter
Amount : 45000
Bus area : LANZ
Enter
Amount : *
Bus area : LANZ
Text : +
DocumentSimulate
Post
Outgoing Payment
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Voiding Checks:
a. Unused checkeg:Check unusable, Check lost before issuing.
b. Issued CheckEg :Check lost by vendor (We can issue a new check to the vendor)
c. Cancel paymentStop Payment(Vendor items will be reset to open items )
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T Code F-53
Document Date : 28.11.2011 Type : KZ
Bank Data
Account : 200792 [ICICI Check Issue a/c] Business area : LANZ
Amount : 45000
Text : Outgoing payment
Open Item Selection
Account : LAPGNVNDR
Enter
Documents MenuSimulate
Post
Note down the Payment Document No. 1500000001
Issuing Manual Check
Tcode: FCH5
Fiscal Year : 2011
House Bank : ICICI
Account ID : ICICI
Save
Voiding Check
Tcode: FCH9
Upto Check Information same pathVoidIssued Checks
Paying company code: LAP
House Bank : ICICI
Account ID : ICICI
Void reason code : 12 (Check lost by vendor)
Void button
Message: Payment Document Not Reversed
Issuing New Check to Vendor
Tcode: FCH5
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Fiscal Year : 2011
House Bank : ICICI
Account ID : ICICI
Save
6. Cancel Payment
Creating Purchase Invoice
T Code F-43
Documents Date : 28.11.2011
Enter
Amount : 9000
Bus area : LANZ
PstKy : 40 Account : 200700[Inventory RM]
Enter
Amount : *
Bus area : LANZ
Text : +
Post
Outgoing Payment
T Code F-53
Document Date : 29.11.2011
Bank Data
Account : 200792 (ICICI Check Issue a/c) Business area : LANZ
Amount : 9000
Open Item Selection:
Account : LAPGNVNDR
Enter
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Post
Document No. 1500000002
Issuing Manual Check
Tcode :FCH5
Payment document no : 1500000002
Fiscal Year : 2011
House Bank : ICICI
Account ID : ICICI
Save
Voiding (Cancel Payment)
SAP Easy AccessAccountingFinancial AccountingAccounts Payable
Environment
Check InformationVoidCancel Payment
T Code :FCH8
Paying company code: LAP
House Bank : ICICI
Account ID : ICICI
Void reason code : 13 [Stop payment]
Reversal Reason : 09 [Stop Payment]
Cancel payment button
7. Displaying Check Register
T Code FCHN
Up to Check Information same path
DisplayCheck Register
Paying Company Code : LAP
House Bank : ICICI
Account ID : ICICI
With Line Item
Execute
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8. Display Check Details in Vendor Items
T Code FBL1N
Vendor : LAPGNVNDR
Company Code : LAP
All Items
 Execute
Change Layout Button
Find Button
Find : Check
Enter
Select ‘Check Encashment date’ and ‘Check no. from ‘
In the line1 column select Document Number
 Left arrow Button
Copy Button
Make a note of ‘Check No from’ and ‘Check encashment date’ columns
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8. Partial-Payment and Residual payment
Partial Payment:
Partial-Payment does not clear the invoice. Both the Invoice and the Payment entry will
be
shown in the vendor account as open items. Partial-Payment method is used when the
remaining amount is to be paid later.
Residual- Payment:
Residual-Payment clears the invoice and creates a new open item for the balance
amount.
Residual-Payment method is used when the payment made is
overpayment/underpayment
but final. The difference (residual) amount can be settled to separate GL accounts.
Reason code:
Reason code can be defined in the system to explain the reason for payment
difference.
Each Reason code can be assigned to a separate G/L account.
Settings for Residual payment
1. Creating G/L accounts
Freight Charges
T Code - FS00
Copy Button
GL Account : 400592
Enter
Change the description to ‘Freight charges ‘
Save
Commision paid
T Code - FS00
Copy Button
GL Account : 400593
Enter
Change the description to ‘Commission paid‘
Save
2. Creating Reasoncodes
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SPROFinancial AccountingAccounts Receivable and Accounts
PayableBusiness
TransactionsOutgoing paymentsManual Outgoing Payments
Overpayment/Underpayment  Define Reason Codes (Manual Outgoing Payments)
Company Code : LAP
Enter
New Entries
RCd Short text Long text C
01 Freight charges Freight charges √
02 Commission Commission √
Save
Continue
3. Define Accounts for Payment Differences
Same path Define Accounts for Payment Differences (Manual Outgoing Payments)
Tcode OBXL
Enter
Reason code √
Save
Accounts button
Reason code Account
01 400592
02 400593
Save
Continue
Enduser
Tcode : F-43
Create a purchase invoice for an amount of 63000
2. 1st
Partial Payment
Tcode :F-53
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Bank data
Account : 200792(ICICI Chck Issue ac) Business area : LANZ
Amount : 54000
Text : Partial Payment
Open Item Selection
Account : LAPGNVNDR
Enter
Partial pmt tab
Double click in Payment amount field (or Enter 54000)
(Payment amount field will be updated)
DocumentSimulate
Post
Up to Accounts Payable same path
AccountDisplay/Change Line Items
Tcode: FBL1N
Company code : LAP
All items
√ Normal items
Execute
(Both the original invoice and the payment item are shown as open items)
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4. 2nd
Partial Payment
Tcode :F-53
Bank data
Amount : 9000
Text : 2nd
Partial Payment
Open Item Selection
Account : LAPGNVNDR
Enter
Deselect other items except 63000 and 54000(if any)
(To select or deselect the items , double click on the amount.)
(Selected items will be in blue colour and deselected items will be in black colour)
DocumentSimulate
Post
Tcode : F-43
Create a purchase invoice for an amount of 36000
6. Residual Clearing(Over payment)
Tcode :F-53
Bank data
Amount : 36900
Open Item Selection
Account : LAPGNVNDR
Enter
Res. Items tab
Deselect the other items except 36000(If any)
Double click in Residual items field
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Enter to ignore the msg
(Residual items field is updated with ‘900’)
Distribute diff button
Amount RCd
600 01
300 02
Enter
Document Simulate
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Post
Tcode: FBL1N
Company code : LAP
All items
√ Normal items
Execute
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9. Down Payment made [Advance Paid]
Normal Payment Advance Payment
Purchases
Payment
Payment
Purchase
Reconciliation A/C
“Sundry Creditors”
Alternative Reconciliation A/C
“Advance Paid to Vendors“
No Special GL indicator Spl GL Indicator “A”
1. Settings
1. Creating GL Account Advance to Vendors
T Code FS00
Select GL account 100980 (Sundry Creditors )
Copy button
GL Account : 200880
Enter
Change Account group to ‘Assets’
Change Description to ‘Advance to Vendor’
Save
2. Defining Alternative Reconciliation Account
SPROFinancial AccountingAccount Receivable and Account PayableBusiness
TransactionsDown Payment madeDefine Alternative Reconciliation A/C for Down
Payments
Double click on SGL indicator “A”
Enter
Recon acct Special G/L account
100980 200880
Save
Continue
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2. Enduser
1. Posting Down Payment
PayableDocument
EntryDown PaymentDown Payment
Tcode : F-48
Document Date : 02.12.2011 Type : KZ
Vendor
Account : LAPGNVNDR Special G/L ind : A
Bank
Account : 200792 ( ICICI Check Issue A/C) Bus area : LANZ
Amount : 45000
Text : Advance to Vendor
Enter
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Amount : *
Bus area : LANZ
Text : +
Document MenuSimulate General ledger
Post
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2. Display Special GL Items
T Code FBL1N
VendorAccount : LAPGNVNDR
Company Code : LAP
All Items
Special GL Transactions
Execute
Post an Invoice for Rs.45000 using T CodeF-43
4. Clearing the invoice against the advance
Tcode : F-44
Up to Account Payable Same path
AccountClear
Account : LAPGNVNDR
Company Code : LAP
Special G/L ind : A √ Normal OI
Enter
Except Cr 45000 and Dr 45000, deselect other items [by double clicking]
Post
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√
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10. Down-payment Request
Down-payment Requests are used to display advances to be paid in cash flow
statement
Down-payment Requests are used to pay the down-payment through APP
Special GL indicator ‘F’ is used for down-payment request
Down-payment Requests are displayed as Noted items in vendor item display
1. Settings
1. Creating GL Account Down-payment request
T Code: FS00
Select GL account 100980 (Sundry Creditors A/C)
Copy Button
Enter
Change the Description to ‘Down-payment Request ‘
Save
2. Specify Alternative Reconciliation A/C
PayableBusiness
TransactionsDown Payment madeDefine Alternative Reconciliation Account for
Down
Payments
Double click on Special GL ind ‘F’
Enter
Reconciliation Account Special GL Account
100980 100881
Save
Continue
2. End User
1. Posting Down-payment Request
PayableDocument
EntryDown PaymentRequest
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Tcode : F-47
Document Date : 2.12.2011 Type : KA
Vendor
Account : LAPGNVNDR
Trg .sp .G/L ind : A
New item button
Amount : 27,000
Due on : 4.12.2011
Text : Down payment Request
Post
2. Displaying Down-payment Request ( Noted items):
T Code: FBL1N
Vendor Account : LAPGNVNDR
Company Code : LAP
All Items
√ Noted Items
Execute
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11. Automatic Payment Programme [APP]
APP is run periodically (Weekly or every 10 days or so)
APP selects the items based on specified criteria and clears them. We can manually
edit the
items.
APP can be used for the following payment modes:
1. Bulk Check Printing at our Site
2. Check Printing at Bank
3. Direct Debit
4. RTGS
5. NEFT
Payment modes are specific to country . RTGS and NEFT are payment modes available in
India . Similar payment modes may be available in other countries and APP can be used to
make payments in those modes.
Payment types 2-5 Payment type 1
Step1: Run APP
Step2: Run a customized ABAP program
which can download the details to a text file
Step3: Send the text file to the House bank
Step4: The Bank system will read the text
file and process the payments .
Step1: Run APP
Step2:Printing checks
For payment type 1 we are doing the following configuration
1. Settings
1. Creating HDFC Current Account
T Code: FS00
Select GL account 200790 (ICICI Current Account)
Copy Button
GL Account : 200770
Enter
Change the Description to ‘HDFC Current Account’
Save
2. Define House Bank (HDFC)
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T Code: F110
Environment MenuMaintain config
 House banks button
Company Code : LAP
Enter
House Bank : HDFC
Bank Country : IN
Bank Key : 345678
Enter
Create
Bank Name : HDFC
Street : Bank Street
City : Hyderabad
Branch : Tarnaka
Enter
Save
Continue
Account ID : HDFC
Description : HDFC Current Account
Bank Account No. : 39495469
G/ L : 200770 (HDFC Current A/C)
Currency : INR
Save
3. Creating HDFC Check Deposit Account
T Code: FS00
Select GL Account 200770 ( HDFC Current account)
Copy Button
GL Account : 200771
Enter
Change the Description to ‘HDFC Check Deposit account ‘
Control Data Tab
Sort key : 000 (Assignment number)
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Save
4. Creating HDFC Check Issue Account
Select GL Account 200771 (HDFC Check Deposit account)
Copy Button
GL Account : 200772
Enter
Change the Description to ‘HDFC Check issue account’
Save
5. Configuring APP
SAP Easy AccessAccountingFinancial AccountAccounts PayablePeriodic
ProcessingPayments
T Code: F110
Environment MenuMaintain Config.
T Code: FBZP
All Company codes button
New Entries
Company Code : LAP
Vendors
Sp. G/L transactions to be paid : F
Save
Continue
Paying company codes button
New Entries
Paying co. code : LAP
Forms button
Form for the Payment Advice : F110_D_AVIS
Sender Details button
Text ID : ST [Standard Text]
Letter header : F_0001_HEADER
Footer : F_0001_FOOTER
Sender : F_0001_SENDER
Save
Continue
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SAP Scripts, Smart Forms are used for printing in SAP
Standard Objects Customized Objects
Name Starts with any
charter other than ‘Z’ or ‘Y’
Ex: F110_D_AVIS
Name Starts with
‘Z’ or ‘Y’
Ex: ZF110_D_AVIS
Displaying/Changing Forms :
SAP Easy AccessToolsForm printoutSAP
ScriptsForm
Tcode: SE71
Form : F110_D_AVIS
Display Button
Enter to Ignore the Msg
Utilities MenuPrinting Test
Output Devise: LP01
Print Preview Button
Pmnt methods in country button
New Entries
Country : IN
Pymt Method : H
Description : Check
Outgoing payments
Check
√ Street ,P.O.box or P.O. Box pst code
Bank details
+91-9959765211
Info:
‘Street ,P.O.box or P.O. Box pst code’ is selected for payment type check
‘Bank details’ is selected for transfer payment modes.
108

Document type for payment : ZP
Clearing document type : ZV
Payment medium program : RFFOUS_C (Check printing program)
Name of print dataset : LIST1S
 Save
Continue
Info: Create a payment method for each of the payment types(2-5)
Pmnt methods in company code button
New Entries
Paying co. code : LAP
Pymt Method : H
Form Data button
Form for Payment Medium : F110_PRENUM_CHCK (Check printing form)
Drawer on the form
For LAIR P LTD
Authorized signatory
Save
 Continue
Bank determination button
Select Paying company code ‘LAP’
Double Click on Ranking Order folder
New Entries
PM Crcy Rank.order House bk
H INR 1 ICICI
H INR 2 HDFC
Save
Continue
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New Entries
House bank Pay. Method Currency Account ID Bank subaccount
ICICI H INR ICICI 200792
HDFC H INR HDFC 200772
Save
Double Click on Available Amounts folder
New Entries
House bank Account ID Currency Available for outgoing payment
ICICI ICICI INR 90000
HDFC HDFC INR 54000
Save
6. Creating Number Ranges for Document Types ZP & ZV
T Code: OBA7
Double click on Document Type ‘ZP’
Note down Number range ie 20
Number range information button
Company Code : LAP
20 2011 2000000000 2099999999
Enter
Save
Continue
2. End User
1. Changing Vendor Master
T Code: XK02
Vendor : LAPGNVNDR
Company code : LAP
General Data
√ Address
Company code data
√ Payment transactions
Enter
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Street : DSNR
Postal Code : 500035
Next screen button
Payment methods : H
Individual pmnt √
Save
2. Creating Pur Invoice
Tocde:F-43
Enter
Amount : 27000
Pmt Method : H
Enter
Amount : *
Text : +
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Post
Create 4 more Invoices for amount 9000, 18000, 36000, 45000
3. Down Payment Request
T Code: F-47
Create Down Payment request for amounts 9000, 18000
(Payment mthd : H
Due on : Todays date)
4. Creating Check Lots (Sequential)
T Code: F110
Environment MenuCheck informationNumber Ranges
House Bank : ICICI
Account ID : ICICI
Change button
Create button
Lot number : 2
To : 81999
Non-sequential
Shot Info : ICICI
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Enter
Save
Back Button
House Bank : HDFC
Account ID : HDFC
Change Button
Create Button
Lot number : 1
To : 81999
Non-sequential
Shot Info : HDFC
Save
5. Payment Run
T Code: F110
Run Date : 30.11.2011(Today’s date)
Identification : LAP
Parameter tab
Posting Date : 30.11.2011 Docs entered up to : 30.11.2011
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Company codes Pmt meths Next p/ date
LAP H 1.12.2011
Vendor : LAPGNVNDR
Save
Info:
Importance of Next P/Date
Run Date Next P/Date
5.5 .2011 10.5.2011
Due Date Selected for payment ?
Invoice 1 8-5-2011 Yes
Invoice 2 6-5-2011 Yes
Invoice 3 11-5-2011 No*
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*Invoice 3 is not selected for payment because it can be paid in next Payment Run(on 10-
12-2013) without becoming over due
Status tab
Proposal button
√ Start immediately
Enter
Keep on pressing Enter until status changed into “Payment proposal has been
created”
Displaying Proposal:
Edit MenuProposalDisplay Proposal
Back button
Displaying Proposal List:
Edit MenuProposalProposal listEnter
Back button
*Incase of Error
Display Proposal log button
Delete the Proposal and redo Proposal after rectifying the problem
Deleting Proposal (In case of errors):
Edit menuProposalDelete
’Yes’ button to delete`
+91-9959765211
Proposal
Run
Edit proposal
NoErr
or
Pymnt
Run
Error
Rectification
Delete
proposal
Che
ck
Transf
er
Print Checks
Run ABAP
program
and send
the text file
to bank
115

Editing Proposal:
1. Block the invoice for payment
2. Changing the bank for an item
Edit MenuProposalEdit
All accounting clerks
Enter
Double click on the item that you want to block
Again Double click on the item
Payment Block : A [Block for payment]
Enter
Back button
Double click on the item for which you want to change the bank
Again double click on item
Reallocate button
New Payment button
House Bank : HDFC HDFC
Continue
’Yes’ button to save data
Payment Run Button
√ Start Immediately
Enter
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Keep on Pressing enter until the status changed to ‘Posting orders X generated,
Posting orders X completed’
In case of error in Payment run:
Edit MenuPaymentDelete output “Yes” button
Fix the problem  Payment run(Redo)
Display vendor line items [FBL1N]
All items
Execute
6. Check Printing(Bulk)
Printout/data medium tab
Program Variant Variant
RFFOUS_C ICICI_LAP HDFC_LAP
Keep the cursor on variant ICICI_LAP
Maintain Variants button
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For All Selection Screens
Continue
Program run date : 30.11.2011
Identification feature : LAP
Paying Company Code: LAP
Payment method : H
House Bank : ICICI
Account ID : ICICI
Check lot number : 2
Print Control:
√ Print checks Printer :LP01 √ Print Immediately
√ Print payment advice notes Printer : LP01 √ Print Immediately
√ Print Payment Summary Printer : LP01 √ Print Immediately
Number of sample printouts : 0
Attributes button
Description : ICICI_LAP
Save
Back button
Keep the Cursor on variant HDFC_LAP
Maintain Variants button
House bank : HDFC
Account ID : HDFC
Remaining fields same as before
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Attributes button
Description : HDFC_LAP
Save
Back button
Save
Status tab
 Printout button
√ Start Immediately
In the Job name replace ‘?’ With ICICI_LAP
Enter
Again click on Printout button
√ Start immediately
Replace ‘?’ with HDFC_LAP
Enter
Displaying Print status :
System MenuServicesOutput control
Date Created : 30.11.2011
Execute
Double Click on Type column against Check
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Click Next Page button to see next check
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12. Manual clearing with check printing
1. Settings
Settings already done in APP
2. End User
1. Posting Pur Invoice
Tcode : F-43
Post an invoice worth 18000
Payment methd : H
2. Clearing with printing check
SAP Easy access Accounting Financial accounting Accounts payable
Document Entry  Outgoing payment Post +Print Forms
Tcode F-58
Company Code : LAP
Payment method : H
House Bank : ICICI
Printer for forms : LP01
√ Print immediately
 Enter payments button
Document Date : 1.12.2011 Type : KZ Company Code : LAP
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Amount : 1 Business Area : LANZ
Value date : Todays date
Text : Outgoing payment with check printing
Vendor : LAPGNVNDR
Process open items button
Deselect the items that you do not want to clear .
 Charge of diff button
Double click on ‘1.00’
 Amount : *
Post.
Enter
Output device : LP01
Continue
Check the print status using Tcode SP01
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13. Accounts Receivables
AR is a sub ledger connected to main ledger (GL) with a reconciliation account called
Sundry Debtors account
SD Implemented SD Not Implemented
SD is used for sale of finished goods
AR used for sale of assets, services
Account Receivable is used for all kind of sales
1. Settings
1. Creating Customer Account Groups
PayableCustomer
AccountsMaster DataPreparations for Creating Customer Master DataDefine
Account
Groups with Screen Layout [Customer]
New Entries Button
Name : General Customers [LAP]
Double Click on Company code data
Double Click on Account management
Reconciliation account
Save
Short Description : AR settings (LAP)
Enter
Continue
Back button
Select account group ‘LAGN’
Copy as button
Change Account Group to ‘LASD‘
Change Name to ‘SD Customers [LAP]’
Enter
Save
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2. Creating Number Ranges for Customer Accounts
Same Path
Create Number Ranges for Customer Accounts
Change Intervals Button
Insert Intervals Button
No. From number To number Ext
XX A ZZZZZZZZZZ √
Enter
Save
Continue
(Customer number ranges are global. Please skip this step in the lab if Num Range
already exists)
3. Assign Number Ranges to Customer Account Groups
Same Path Next Line
Position Button
Account Group : LA*
Enter
Account Group No Range
LAGN XX
LASD XX
Save
Continue
4. Creating Tolerance group for Customer Account
(Already created in AP Settings – skip this step)
5. Creation of Sundry Debtors A/C
T Code FS00
Select GL account 200790 ICICI Current Account
Copy button
GL Account : 200610
Enter
Change Description : Sundry Debtors
Control Data Tab
Recon. account for acct type : Customers
Sort key : 031 Customers
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Create/bank/interest tab
Field status group : G067 Reconciliation Account
Relevant to cash flow
Save
6. Creating Number Ranges for Document Types DR, DZ
& DA
T Code: OBA7
Double Click on Document Type DA
Note down the No. range ie 16
Back button
 Double Click on Document Type DR
Note down the NO. Range ie 18
Back button
Double Click on Document Type DZ
Number Range information button
Company Code : LAP
14 2011 1400000000 149999999
Enter
Insert Interval button again
16 2011 1600000000 1699999999
Enter
Insert Interval button again
18 2011 1800000000 1899999999
Enter
Save
Continue
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2. End User
1. Creating Customer master
T Code: XD01
SAP EASY AccessAccountingFinancial AccountingAccounts Receivable
Master RecordsMaintain CentrallyCreate
Account Group : Gen Customers (LAP)
Customer : LAPGNCUST
Company Code : LAP
Enter
Name : LAP Gen customer
Country : IN
Company Code Data Button
Recon account : 200610
Sort key : 031 Customer No.
Payment Transaction Tab:
Terms of pymt : 0001
Save
2. Posting Sales Invoice
Tcode : F-22
ReceivableDocument EntryInvoice – General
Document Date : 06.12.2011 Type : DR
PstKy : 01 Account : LAPGNCUST
Enter
Amount : 27000
Business Area: LANZ
Text : Sales Invoice
PstKy : 50 Account : 300510 (Sales a/c)
Enter
Amount : *
Business Area: LANZ
Text : +
Enter
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Document menuSimulate
Document menuSimulate General
 Back button
Post
3. Displaying Customer Items
Tcode:FBL5N
Up to Account Receivable same PathAccountDisplay/Change line items
Customer Account : LAPGNCUST
Company Code : LAP
All Items
Execute
(Red colour indicates open items)
(Display customer balances FD10N)
4. Posting Incoming Payment
Tcode : F-28
Up to Account Receivable Same path Document EntryIncoming Payments
Document Date: 06.12.2011 Type : DZ
Bank Data
Account: 200791 (ICICI Check receiving ac) Business Area : LANZ
Amount : 1
Text : Incoming Payment
Open Item Selection
Account : LAPGNCUST
Enter
(Deselect the items that you don’t want to clear by double clicking on the amount
Deselected items will be in black color)
Double click on amount ‘1.00’
Change Amount to *
Enter
Document menu Simulate General Ledger
Back button
Post
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5. Display Customer line Items
Tcode:FBL5N
Company Code : LAP
All Items
Execute
(Green colour indicates Cleared items)
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14. Down-Payments Received
Normal Advances
Sales
Payment Receipt
Payment Receipt
Sales
Reconciliation Account: Sundry Debtors Alternative Reconciliation Account :
Advance from Customer
No special GL indicator Spl GL indicator ‘A’
1. Settings
1. Creating GL Account Advance from Customers
Tcode : FS00
Select GL account 100980 (Sundry Creditors account)
Copy Button
Enter
Change Description : Advance from customers
Control Data Tab:
Recon account for acct type : Customers
Sort key : 031
Save
2. Specify Alternative Reconciliation Aaccount
SPROFinancial AccountingAccounts Receivable & Account PayableBusiness
TransactionsDown Payment ReceivedDefine Reconciliation Account for Customer
Down payments
Double click on Spl. GL ind ‘A’
Enter
Reconciliation Account Spl. GL Account
200610 100908
Save
Continue
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2. End User
1. Posting Advance Receipt from Customer
Tcode: F-29
ReceivableDocument EntryDown paymentDown payment
Document Date: 06.12.2011 Type : DZ
Post Date : 06.12.2011
Customer
Account : LAPGNCUST Special G/L ind : A
Bank
Account : 200791 ICICI Check deposit a/c Business Area: LANZ
Amount : 63000
Text : Advance from Customer
Enter
Amount : * Business Area : LANZ
Text : +
Document MenuSimulate General Ledger
Back button
Post
2. Displaying Advance Items
Tcode : FBL5N
Company Code : LAP
All items
√ Spl G/L Transactions
Execute
3. Creating Invoice
T Code : F-22
Create an invoice worth 9000
4. Converting Advance Item to Normal Item (spl GL to
Normal)
Tcode: F-39
Up to Document Entry same pathDown PaymentClearing
Document Date: 06.12.2011 Type : DA
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Posting date : 06.12.2011
Customer
Account : LAPGNCUST
Invoice Reference : Blank
Text : Advance to Normal
Process Down payments button
Transfer Posting
9000
Document MenuSimulate General ledger
Back button
Post
5. Clearing
Tcode:F-32
Up to Account Receivable Same PathAccountClear
Account : LAPGNCUST
Company Code : LAP
Deselect other items (if any) except Dr. 9000 and Cr. 9000
Post
6. Display Customer Items
Tcode: FBL5N
Company Code : LAP
All items
√ Normal Item
√ Spl. G/L Transactions
Execute
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15. Dunning
Sending Remainders to Customers or Vendors requesting the payments
Dunning level determines the format of the letter.
We are using 4 dunning levels
1. Grace Period: Items will be included in the dunning letter after the grace period
2. Dunning Interval: No. of days between two dunning levels
3. Days in Arrears: No of days that past after the due date
4. Minimum days in arrears: To start the dunning for the customer at least one item
must past the Minimum days in arrears
1. Settings
1. Define Dunning Areas
PayableBusiness TransactionsDunningBasic Settings for DunningDefine
Dunning Areas
Enter ( If any Warnings)
CoCd Area Text
LAP Blank Dunning Area for LAP
Save
Enter
Continue
2. Define Dunning Procedure
Up to Dunning same path
Dunning ProcedureDefine Dunning Procedures
New Procedure button
Dunn. Procedure : LAP1
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Name : Dunning Procedure for LAP
General Data
Dunning Interval in Days : 10
No. of dunning levels : 4
Min.days in arrears (acct) : 5
Line Item grace periods : 3
Interest Indicator : 01 Standard
Public hol . cal . ID : 01
√ Standard transaction dunning
Dunning levels button
Enter to ignore warning msg
Printing Parameters
1 2 3 4
Always Dun? √ √ √ √
Print all items √ √ √ √
Charges button
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Currency : INR
Enter
Dunn. Level From Amount Dunning Charges
1 1000 9
1 10000 18
2 1000 18
2 10000 27
3 10000 36
4 10000 45
Minimum amounts button
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Currency : INR
Enter
Dun Minimum amount
1 1000
2 1000
3 10000
4 10000
Dunning texts button
Company Code : LAP
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Customer
Enter
New company code Button
Company Code : LAP
Enter
Company Code Separate notice for dunning level
LAP √
Save
Continue
Dunning texts button Again
Company Code : LAP
Enter
Normal Dunning Procedure Form
1 F150_DUNN_01
2 F150_DUNN_02
3 F150_DUNN_03
4 F150_DUNN_04
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Back button
 Save
2. End User
1. Changing Customer Master
Tcode: XD02
Company Code : LAP
Enter
Company Code Data button
Correspondence tab
Dunn procedure : LAP1
Save
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2. Creating Sales Invoices with various Due dates
Tcode: F-22
Document Date : 30.11.2011 (todays date)
Enter
Amount : 18000
Business Area: LANZ
Payment Terms : 0001
Baseline date : Todays date
PstKy : 50 Account : 300510 Sales
Enter
Amount : *
Business Area: LANZ
Text : +
Post
Create 5 more sales invoices in the following way
Doc Date/Posting Date/
Bline date
Payment terms
Inv1 5 days back
0001
Inv2 4 days back
Inv3 2 days back
Inv4 1 day back
Inv5 Todays date NT30
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(Inv3 & Inv4 will not be selected for dunning because the two items hasn’t passed the
grace period )
3. Checking Due Dates
T Code: FBL5N
Company Code : LAP
Open Items
Execute
Change Layout button
In the Hidden fields select ‘Arrears after net due date’
Select Net due date in Line1 column
Left arrow button
In the hidden field column select ‘Net Due date symbol’
Left arrow button
Copy Button
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4. Execute Dunning Procedure
Tcode :F150
Up to Accounting Receivables Same path
Periodic ProcessingDunning
Run On : 30.11.2011
Identification : LAP
Parameters tab
Dunning Date : 30.11.2011
Docmnts posted up to: 30.11.2011
Company Code : LAP
Save
Status Tab
Schedule button
Output device : LP01
Enter
Start Immediately √
Schedule button
Keep on pressing enter until status changed to ’ Dunn Selection is complete’
Dunning list button(to display items that are included in dunning)
Enter
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Back button
Dunning printout button
Continue button
Print button
Keep on pressing Enter until status change to ‘Dun Print out is complete’
Displaying print status:
System MenuServicesOutput control
Date Created : 30.11.2011
Execute
Double Click in the Type column to display the forms printed
Display or Changing the form [SE71]
SAP Easy AccessToolsForm PrintoutSAP ScriptForm
Form : F150_DUNN_01
Display button
Utilities menuPrinting testOutput deviceLP01Print
preview
(Please check the image to see the letters printed)
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16. Discounts
Option 1: Automatic Discount Calculation (based on Payment terms)
Option 2: Manual Entry of Discount
1. Settings
1. Creating Payment Terms
SPROFinancial Accounting Accounts Receivable and Accounts Payable 
Business
Transactions Incoming Invoices/ Credit Memos Maintain Terms of Payments
 New Entries
Payment terms : LAP1
√ Customer
√ Vendor
Enter
Save
 Continue
+91-9959765211
Term Percentage No. of days
1 5 15
2 2 30
3 45
145

2. Creating GL account ‘Discount given’
T Code :FS00
Select GL account 400500 ( Salaries)
 Copy button
GL account : 400491
Enter
Description : Discount given
 Save
3. Define Accounts for Cash Discount Granted
Up to Business Transactions same path
Incoming Payments  Incoming Payments Global Settings Define Accounts for
Cash Discount Granted
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Chart of accounts : LACA
Enter
 Save
Account
400491
 Save
 Continue.
4. Changing Employee Tolerance group
Tcode : OBA4
Position button
Tolerance group : Blank
Company code : LAP
Enter
Double click on CoCd ` LAP’
Cash discount per line item : 5
Save
 Continue.
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2. End User
1. Posting Sales invoice (Discount calculated based on
Payment Terms)
T code : F-22
 Enter
Amount : 36000
Bus area : LANZ
Payt Terms : LAP1
Text : Sales invoice
Enter (Days/ percent will be updated )
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Enter
Amount : *
Bus area : LANZ
Text : +
Document  Simulate
Post.
2. Clearing the above invoice
Tcode: F-28
Document Date : 23.12.2011 (17 days after the inv date)
Bank data
Account : 200791 Bus area : LANZ
Amount : 1
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Text : Incoming payment
Account : LAPGNCUST
 Enter
Deselect other items except Today’s
 Charge of dif button
Change amount to ‘*’
 Document Simulate
 Double click on blue line item
Text : Discount given
 Display Document Overview button
 Post.
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3. Posting Sales inv (Manual Entry of Discount)
(Discount amount can be entered in either invoice or clearing document)
Tcode :F-22
Document Date : Today’s date
Posting Date : Today’s date
Enter
Amount : 27000
Bus area : LANZ
Payt terms : 0001 Disc amount: 200
Text : Sales invoice
Enter
Amount : *
Bus area : LANZ
Text : +
Document Simulate
Post
4. Clearing the above invoice
Tcode: F-28
Document Date : Today’s date
Posting Date : Today’s date
Bank data
Account : 200791
Amount : 1
Text : Incoming payment
Account : LAPGNCUST
Enter
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Deselect other items except today’s.
(Discount can be changed or entered here )
Charge off dif button
Double click on amount `1.00’
Amount : `*’
 Enter
Double click on blue line item
Text : Discount given
 Post.
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17. Bills of Exchange
Sales invoiceDue date 1 month
Received post dated check that can be encashed after 1 month.
Produce the check with 3rd
party (bank) and receive money from bank.
Bill Discounting:
Bank will pay you invoice amount after deducting interest for 1 month. There will be
contingent liability on us. If the customer dishonours the check contingent liability will
become actual liability.
Bills sent for Collection:
The bill amount (less collection charges) is credited only after the customer clears the
bill.
Check is one instrument of BOE .There are other instruments which can be endorsed
by
customers.
Bills of exchange receivable are managed using the special G/L method in the SAP
System
Special G/L indicator ‘W’ is used for Bills of Exchange
1. Settings
1. Creating 6 GL accounts
BOE receivable
T Code: FS00
Select G/L account 200610 (Sundry Debtors Account )
Copy Button
GL Account : 200611
Enter
Description : BOE Receivable
Save
ICICI Bill Discounting Account
Select G/L account 100800 (Expenses payable)
Copy Button
GL Account : 100801
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Enter
Description : ICICI Bill Discounting Account
Control Data tab
Sort key : 007 ( Bill/exch.due date)
Create/Bank/Interest tab
√ Post automatically
Save
BOE liability
Select G/L account 100801 (ICICI Bill Discounting Account)
Copy Button
GL Account : 100802
Enter
Description : BOE liability
Save
ICICI Bills Clearing
Select G/L account 200791 (ICICI Check deposit Account)
Copy Button
GL Account : 200793
Enter
Description : ICICI Bills Clearing
Save
Interest Paid
Select GL Account 400500 salaries
Copy Button
GL Account : 400681
Enter
Description : Interest Paid
Save
Collection charges
Select GL Account 400500 salaries
Copy Button
GL Account : 400682
Enter
Description : Collection charges
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Save
2. Define Alternative Reconciliation Account for BOE
Received
SPROFinancial AccountingBank AccountingBusiness Transactions Bill of
Exchange
TransactionsBill of Exchange ReceivablePost Bill of Exchange Receivable
Define
Alternative Reconcil.Acct for Bills/Exch.Receivable
Double Click on SGL Ind ‘ W’
Enter
Recon. acct Special G/L account
200610 200611
Save
Continue
3. Define Accounts for Bill of Exchange Transactions
Same path
Double click on Transaction ‘BIK‘ Bank collection charges
Enter
Account
400682
Save
Continue
4. Define Bank Sub Accounts
Up to Bill of Exchange Receivable same path
Present Bill of Exchange Receivable at BankDefine Banks Subaccounts
New Entries
ChAc Bank
Acct
Usage SGL
In
Customer recon.
acct
Bank sub account for
liab
LACA 200790 Discounting W 200610 100801
LACA 200793 Collection W 200610 100802
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Save
Continue
2. EndUser
1. Sales Invoice with due date 30days
Tcode: F-22
Post Date : 09.12.2011
Enter
Amount : 81000
Payt Terms : NT30
Enter
Amount : *
Text : +
Post
2. BOE Payment
T Code: F-36
ReceivableDocument
EntryBill of ExchangePayment.
Document Date : 9.12.2011 Company Code : LAP
Posting Date : 9.12.2011 Currency : INR
Incoming Payment
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PstKy : 09 Account : LAPGNCUST SGL Ind :
W
Enter
Amount : 81000
Text : BOE Payment
Due on : 08.01.2012 Planned usage : D Discount
Issue date : 9.12.2011
Domicile : ICICI
Cent.bnk loc : Tarnaka
Choose open items button
Enter
Deselect other items except the invoice for 81000
Document menuSimulate General Ledger
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Back button
Post
 Note down the doc no. 1400000005
3. BOE Discount
T Code: F-33
Same path next line
Usage : D Discounting
Bank account : 200790 ICICI current A/C
Amount : 80100
Text : BOE Discounting
PstKy : 40 Account : 400681 Interests Paid
Enter
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Amount : 900
Text : BOE interest
’Select bill of exch’ button
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Doc . Number Fiscal Year
1400000005 2011
DocumentSimulate
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Entry should be :
Post
4. Sales Invoice
Tcode: F-22
Post Date : 09.12.2011
Enter
Amount : 45000
Payment Terms : NT30
Enter
Amount : *
Text : +
Post
5. BOE Payment
T Code: F-36
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ReceivableDocument
EntryBill of ExchangePayment.
Incoming Payment
PstKy : 09 Account : LAPGNCUST SGL Ind :
W
Enter
Amount : 45000
Text : BOE Payment
Due on : 08.01.2012 Planned usage : Collection
Issue date : 9.12.2011
Domicile : ICICI
Cent.bnk loc : Tarnaka
Choose open items button
Enter
Deselect other items except the invoice for 45000
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Post
 Note down the doc no. 1400000006
6. BOE Collection
T Code: F-34
Same path
Usage : Collection
Bank account : 200793 ICICI Bills Clearing
Amount : 44550
Bank charges : 450
Text : BOE Collection
’Select bill of exch’ button
Doc . Number Fiscal Year
1400000006 2011
DocumentSimulate
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Double click on blue line items
Text : Collection charges
Display document overview button
Entry should be as shown in the image
Post
(There is an open item for 44550-00 in the ICICI bill clrng account which can be cleared
when we receive bank statement.)
7. Report to Display BOE items
Tcode :S_ALR_87012213
Up to Account Receivable same path
Periodic ProcessingBill of Exchange ProcessingKoreaBill of Exchange
Management
Chart of Account : LACA
GL Account : 200611 sundry debtors BOE
Company Code : LAP
Special G/L Indicator : W
Usage : I Collection
Discounted/Collected
Execute
8. BOE list
Up to Bill of Exchange Processing same path
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GeneralBill of Exchange List
G/L account : 200611
Company code : LAP
Fiscal Year : 2011
√ With bill of exchange usage
√ Without bill of exchange usage
Execute
(Bill of exchange list is as shown in the image)
9. Reverse of Contingent Liability(Discount items)
Tcode : F-20
Up to Account Receivable Same path
Document EntryBill of ExchangeReverse Contingent Liability
Bills of Exchange selection
G/L account : 200611 BOE Recievable
Usage : D Discounting
Due by : 08.01.2012
Edit line items button( or Process items button)
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Enter to ignore the warning message
Com
+
Post
Document menu Display
General Ledger view button
(General Ledger view of the Reversing document is shown in the following image)
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++ 1400000004 001 09 LAPGNCUST 08.01.2012 50.000,00
1400000005 001 09 LAPGNCUST 08.01.2012 45.000,00
- 1400000006 001 09 LAPGNCUST 08.01.2012 27.000,00
1400000007 001 09 LAPGNCUST 08.01.2012 36.000,00
++ 1400000008 001 09 LAPGNCUST 08.01.2012 18.000,00
1400000009 001 09 LAPGNCUST 08.01.2012 9.000,00
In the above list items 1 to 5 except item 3 are selected.
Items between ++ and ++ are selected (Block selection)
Items between -- and -- are excluded (Block exclusion)
+ is used to include the item in selection
- is used to exclude the item in selection
10. Reverse of Contingent Liability(Collection items)
Tcode : F-20
Up to Account Receivable Same path
Document EntryBill of ExchangeReverse Contingent Liability
Bills of Exchange selection
G/L account : 200611 BOE Recievable
Usage : I Collection
Due by : 08.01.2012
Edit line items button
Com
+
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Post
Document menu Display
General Ledger view button
(General Ledger view of the Reversing document is shown in the following image)
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18. Check Deposit &BRS
Manual BRS
Electronic BRS
1. Settings
1. Creating GL Account Bank Charges
T Code: FS00
Select G/L account 400500 (Salaries Account)
Copy Button
Enter
Description : Bank Charges
Save
2. Define Posting Keys and Posting Rules for Check
Deposit
SPROFinancial AccountingBank AccountingBusiness TransactionsCheck
Deposit Define Posting Keys and Posting Rules for Check Deposit
Enter
New Entries
Account Text
LA1 Main bank account
LA2 Check deposit account
LA3 Check issue account
LA4 Bills Clearing
LA5 Bank charges
Save
Continue
 Double Click on Assign Accounts to Account Symbol folder
New entries
Act Symbol Currency G/L acct
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LA1 INR +++++++++0
LA2 INR +++++++++1
LA3 INR +++++++++2
LA4 INR +++++++++3
LA5 INR 400594
Save
Info:
‘+++++++++’ is replaced by first 9 digits of the Bank GL Account
Bank GL Accounts are stored internally with 10 digits as shown in the following table
Bank Main A/C Check Deposit A/c Check Issue A/c Bills clrng
ICICI 0000200790 0000200791 0000200792 0000200793
HDFC 0000200770 0000200771 0000200772 0000200773
 Double Click on Create Keys for Posting Rules folder
New Entries
Posting Rule Text
LAPA Check receipt clearing customer
LAPB Check deposit clearing in bank
LAPC Check issue clearing bank
LAPD BOE clearing
LAPE Debit bank charges
Save
Double Click on Define Posting Rules folder
New Entries
Posting Rule : LAPA
Posting Area : 2
Debit Credit
Posting key : 40 Posting key : Blank
Acct symbol : LA2 Acct symbol : Blank
Document type : DZ
Posting Type : 8
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Save
LAPA:
Clear Credit Sub ledger A/c
Cr Customer
Dr. Check deposit A/c
Next entry button
Posting Rule : LAPB
Posting Area : 1
Debit: Credit:
Posting Key : 40 Posting Key : Blank
Acct symbol : LA1 Acct symbol : LA2
Document Type : SA
Posting Type : 5 (Clear credit G/L acct)
Save
LAPB:
Clear Check deposit A/c
Dr. Bank A/c
Posting rule : LAPC
Posting Area : 1
Debit: Credit:
Posting Key : Blank Posting Key : 50
Document Type : SA
Posting Type : 4 (Clear debit G/L acct)
Save
LAPC:
Clear Check issue A/C
Cr. Bank A/c
Next Entry button
Posting Rule : LAPD
Posting Area : 1
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Debit: Credit:
Posting Key : 40 Posting Key : Blank
Document Type : SA
Posting Type : 5 (Clear Credit G/L accounts)
Save
LAPD:
Clear ICICI Bills clrng
Dr. Bank A/C
Posting Rule : LAPE
Posting Area : 1
Debit: Credit:
Posting Key : 40 Posting Key : 50
Document Type : SA
Posting Type : 1 (Post to G/L Account)
Save
LAPE:
Dr . Bank Charges A/C
Cr Bank A/C
3. Create and Assign Business Transaction
Same Path
New Entries
Tran +- Post. rule Text
LAP1 + LAPA Check receipt clearing customer
LAP1 - LAPA Rev : Check Receipt Clearing Customer
Save
4. Define Variants for Check Deposit
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Same Path
Create Button
Variant : LAP1
Name : Check Deposit Variant LAP
Enter
 Double Click on ‘Reference document no. (sel) ‘
Output length : 16
Enter
For Reference document no. (sel) change offset to ‘19’
Double Click on Customer number (sel)
Output Length : 10
Enter
 Double click on Business area (Assign)
Output length : 4
Enter
 Double click on 10-digit check number
Output length : 10
Enter
Save
Short Description : Variants LAP
Enter
Continue
Keep the cursor on LAP1
Activate button
(The Check deposit variant should like the following image.)
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5. Create and Assign Business Transaction for Manual
Bank Statement:
Up to Business Transaction Same Path
Payment TransactionsManual Bank StatementCreate and Assign Business
Transactions
New Entries
Tran +- Post rule Int algthm Text
LAP2 + LAPB Check Deposit clearing
LAP2 - LAPB Rev: Check Deposit Clearing
LAP3 + LAPC Check issue Clearing
LAP3 - LAPC Rev: Check Issue Clearing
LAP4 + LAPD BOE Clearing
LAP4 - LAPD Rev: BOE Clearing
LAP5 + LAPE Debit Bank Charges
LAP5 - LAPE Rev: Debit Bank Charges
Save
Continue
+91-9959765211 174

6. Define Variants for Manual Bank Statement
Same Path next line
Create button
Variant : LAP1
Name : MBS Variant for LAP
Enter
Lgth for Amount : 15
Double Click on Allocation number(sel).
Output Length : 13
Enter
 Double Click on Business area (Assign)
Output length : 4
Enter
Save
Continue
Keep Cursor on LAP1
 Activate button
(The Manual bank statement Variant should look like the following)
7. Changing Field Status Group
T Code: OBC4
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Select Field Status Variant : LAFS
Double Click on Field status groups folder
 Double click on Field status group ‘G001’
 Double click on General data
Suppress Req. Entry Opt. entry
Text
 Double click on FSG : G005
Double click on General data
Suppress Req. Entry Opt. entry
Text
Save
2. EndUser
Incoming checks
1. Sales Invoice Posting
Tcode : F-22
Reference : REF1
Enter
Amount : 81000
Enter
Amount : *
Text : +
Post
2. Manual Check Deposit
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Tcode: FF68
SAP Easy AccessAccountingFinancial AccountingBanksIncomingsCheck
DepositManual Entry
Settings MenuSpecifications
Start Variant : LAP1
Processing Type : 2
Enter
Bank Key : 345678
Bank Account : 39495469
Displaying Bank Details:
T Code: F110
Environment MenuMaintain ConfigHouse banks Button
Company code : LAP
Enter
Select house bank ICICI
 Double click on Bank account
Note Down the Bank Account Number.
Currency : INR
Group : 9
Transaction : LAP1 with +
Value Date : 16.12.2011
Currency : INR
Enter
Amount Reference doc no. Customer BusA Check no
81000 REF1 LAPGNCUST LANZ 36009
(Pl check the image)
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Save
Post individual list button
3. Process Batch Input Session
T Code: SM35
Select session name ‘/ICICI-ICICI ‘
Process button
Process/ foreground
Process Button
Keep on pressing Enter until Message: “Processing of batch input session
completed”
Exit batch input button
4. Display Customer Items
T Code: FBL5N
Customer A/C : LAPGNCUST
All Items
Execute
5. Display Check Deposit Account
T Code: FBL3N
All Items
Execute
(Make a note of Assignment column. Check no is stored in this column.)
6. Enter Manual Bank Statement (Incoming check
cleared)
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(1st
statement only)
Tcode: FF67
SAP Easy accessAccountingFinancial accountingBanksIncomingsBank
StatementManual Entry.
√ Int. bank determin.
Processing type : 2
Enter
House Bank : ICICI
Account ID : ICICI
Statement No : 1
Statement Date : 16-12-2012
Control
Opening Balance : 0
Closing Balance : 81000
Posting Date : 16-12-2011
Enter
Enter to Ignore Warning Message
Save
Post Statement button(Save button)
T Code: SM35
Select session ICICI-ICICI
Process button
+91-9959765211
Tran Value date Amount Allocation BusA
LAP2 with + 16.12.2011 81000 0000000036009 LANZ
179

Process foreground button
Process Button
Keep on pressing enter until the processing batch input session completed
Outgoing checks
1. Purchase Invoice
T Code: F-43
Enter
Amount : 54000
Enter
Amount : *
Text : +
Post
2. Outgoing Payment
T Code: F-53
Document Date: 19.12.2011 Type : KZ
Bank Data:
Account : 200792 Business Area : LANZ
Amount : 54000
Open item selection:
Account : LAPGNVNDR
Enter
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(Deselect other items if any by double clicking on the amount)
Post
(Note down the document no. 150000000X)
3. Creation of manual checks
Tcode : FCH5
Payment document no. : 150000000X
Fiscal Year : 2011
House bank : ICICI
Account ID : ICICI
Save
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4. Update Assignment field
(In this step you can update Assignment field with Check number for already entered
Clearing documents )
Tcode : FCHU
House Bank : ICICI
Account ID : ICICI
Assignment
Execute
5. Enter Manual Bank Statement(Outgoing checks
cleared)
(2nd
statement onwards)
Tcode : FF67
Processing type : 2
Enter
Overview button
Double click on CoCd ‘LAP’ with `ICICI’.
New statement button
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Statement Number ‘2’ comes automatically
Opening balance ‘81000 ’comes automatically
Closing balance : 27000
Enter
Enter to Ignore Warning Message
Save
Post Statement button(Save button)
T Code: SM35
+91-9959765211
Tran Value date Amount Allocation BusA
LAP3with + 16.12.2011 -54000 72007(Check issued) LANZ
183

Select session ICICI-ICICI
Process button
Process foreground button
Process Button
Keep on pressing enter until the processing batch input session completed
7. Display checks issue account
T Code: FBL3N
GL Account : 200792
All items
Execute
8. Display Main Bank account
T Code: FBL3N
GL Account : 200790
All items
Execute
9. Display Bank Statement
Tcode: FF67
Over view button
Double click on LAP with ICICI
Double click on statement
10. Deleting Bank Statement /Check deposit(in case of
errors):
T Code: SA38
Program : RFEBKA96
Execute
Application : 0001
Execute
Deselect All button
Select the statements to be deleted
Delete statements button
Yes button
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19. Foreign Currencies
1. Currency Settings
1. Check Exchange Rate types
SPROSAP NetWeaverGeneral settingsCurrenciesCheck Exchange Rate
types.
Make a note of the following Exchange rate types.
B Bank selling rate (During import)
G Bank buying rate (During Export)
M Average rate
2. Define Translation Ratios for Currency Translation
Same path next line
‘Yes’Button to continue
New entries
ExRt fro
m
To Valid from Ratio (from) Ratio (to)
B USD INR 01.4.2011 1 1
G USD INR 01.4.2011 1 1
M USD INR 01.4.2011 1 1
Save
Short description : FC settings
Enter
 Continue.
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(Skip this step in the lab )
T code FS00
Select GL account 400500
Copy button
Gl account : 400690
Enter
Description : Exchange loss
Save
Select GL account 300510
Copy button
Description : Exchange gain
Save
4. Enter Exchange rate type in Document type.
T code OBA7
Double click on document type KR
Ex. rate type for forgn crncy docs : B
Save
Continue
Back button
Double click on document type KZ
Ex. rate type for forgn crncy docs : B
Save
(For document types DR and DZ use Ex. Rate type G)
5. Define Accounts for Exchange Rate Differences
PayableBusiness
TransactionsOpen Item Clearing Define Accounts for Exchange Rate Differences.
Enter
New entries
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Currency : USD
Loss : 400690
Gain : 300690
Save
Continue
1. Enduser
1. Enter exchange rates in forex table
Tcode : OB08
SAP Easy accessAccountingFinancial AccountingGeneral ledger 
Environment
Current settingsEnter Translation Rates
New Entries
ExRt ValidFrom Ratio(from) Fro
m
Dir.quot Ratio(to) To
B 11.01.2011 1 USD 49 1 INR
G 11.01.2011 1 USD 47 1 INR
M 11.01.2011 1 USD 48 1 INR
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Save
Continue
2. Posting document in foreign currency
Tcode :F-43
Document Date : 11.01.2011 Type : KR Company Code : LAP
Posting Date : 11.01.2011 Period : 10 Currency/Rate :USD / 49(Pl check
the image )
Enter
Amount : 1000 USD
Bus. Area : LANZ
Text : pur inv
Enter
Amount : *
Bus Area : LANZ
Text : +
DocumentSimulate
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Post
3. Enter exchange rates in forex table
Tcode :OB08
SAP Easy accessAccountingFinancial AccountingGeneral ledger Environment
Current settingsEnter Translation Rates
New Entries
ExRt ValidFrom Ratio(from) Fro
m
Dir.quot Ratio(to) To
B 20.01.2011 1 USD 52 1 INR
G 20.01.2011 1 USD 50 1 INR
M 20.01.2011 1 USD 51 1 INR
Save
Continue
Info:
ExRate ValidFrom Dir.quot
B 11.01.2011 49
B 20.01.2011 52
There is no ‘ValidTo’ field in forex table .
In the above scenario ,
1 . If a document is posted on 11th
or before 20th
rate 49 will apply .
2 . If a document is posted on/after 20th
rate 52 will apply .
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4. Clearing foreign currency document
Tcode : F-53
Document date : 20.01.2011
Posting date : 20.01.2011 Currency : INR
Bank data
Account : 200792
Amount : 1
Value date : 20.01.2011
Open item selection
Account : LAPGVNDR
Enter
Deselect other items
Charge of Diff button
Change the amount to *
Display currency button
Post
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20. TDS (Withholding Tax)
While paying vendors we deduct the tax amount and pay the remaining amount. The
deducted amount is going to be remitted to tax authority periodically.
Eg : TDS on Contractor charges ,
Surcharge on TDS
TDS on salaries
TDS on Rent
TDS on Interest
1. Settings
1. Check WHT Countries
SPROFinancial AccountingFinancial Accounting Global SettingsWithholding
TaxExtended Withholding TaxBasic SettingsCheck Withholding Tax Countries.
New Entries
Cty WCty Description
IN IN India
Save
Short Description : TDS settings(LAP)
Enter
Continue
(Skip this step in the lab)
2. Define Withholding Tax Keys
Same path next line
Country Key : IN
Enter
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New Entries
Off Key Name
194C TDS on contract
Save
Continue
Info:
Section 194C of Indian Act describes TDS on contract
3. Check Income types
Same path
Country Key : IN
Enter
New entries
ITyp Text
CN Income from Contract
IN Income from Interest
SL Income from Salary
Save
Continue
4. Define Business Places (Sec code)
Info:
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Section Code TAN No Business Place
Hyderabad Br. TAN1
AP-Range , Rangareddy -Circle
Secunderabad Br. TAN2
Mumbai Br. TAN3 MH-Range , Mumbai -Circle
Section Code: For every TAN we create a section code
Business place: For every tax office we are reporting to , we create a business place.
Path :Up to Basic settings same path
IndiaDefine business places
New Entries
Company code Sec. Code Name 1
LAP LAPF Section Code for LAP
Save
Name : Section code for LAP
Name 2 : Section Code for LAP
Country : IN
Enter
Continue
5. Assign Factory Calendars to Section code
Same path
New Entries
Company code Sect. code Factory Calendar ID Rule
LAP LAPF 01 Day before
Save
Continue
6. Define Business Places (Table View : J_1BBRANCV )
(Each Business Place represents a tax reporting office)
Tcode :SM30
Table View : J_1BBRANCV
Maintain button
Company Code : LAP
Enter
New Entries
Business Place : LAPF
Description : Business place for LAP
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Save
Name : AP Range
Name2 : Hyderabad circle
Country : IN
Enter
Continue
7. Assign Section Code to Business place (V_SECCODE )
Tcode :SM30
Table view : V_SECCODE
Maintain button
Company Code : LAP
Enter
section Code Business Place
LAPF LAPF
Save
Continue
8. Define WithholdingTaxType in Invoice Posting
Up to Extended Withholding Tax same path
CalculationWithholding Tax TypeDefine Withholding TaxType for Invoice Posting
Country Key : IN
Enter
New Entries
Withhld tax type : LI
Description : TDS on contract( Invoice)
Gross amount
√ Post w/tax amount
No Accumulation
Save
Continue
Withhld tax type : LS
Description : Surcharge on TDS ( Invoice)
Gross amount
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No Accumulation
Save
9. Define Withholding Tax Type for Payment
Posting(Advance payment)
Same path up to Calculation
Withholding Tax TypeDefine Withholding Tax type for Payment Posting
Country Key : IN
Enter
New Entries
Withhld tax type : LA
Description : TDS on contract (Advance)
Gross amount
No accumulation
Central Inv. Prop
Save
Continue
10. Define Withholding Tax Codes
Same path up to Calculation
Withholding Tax CodesDefine Withholding Tax Codes
Country Key : IN
Enter
New Entries
Withhld tax type : LA
W/tax code : L1 Off. W/Tax Key : 194C
Description : 2 % TDS on contract (Advance)
Percentage subject to tax : 100 Post.indic. : 1 (Standard
posting)
With/tax rate : 2%
Income type : CN
Save
Continue
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Withhld tax type : LI
Description : 2% TDS on contract (inv)
Percentage : 100 Post Indi : 1
With/tax rate : 2%
Income type : CN
Save
Withhld tax type : LS
Description : 2% Surcharge on TDS
Percentage : 2 Post Indi : 1
With/tax rate : 2%
Income type : CN
Save
11. Portray Dependencies Between Withholding Tax types
CalculationWithholding Tax Base Amount Portray Dependencies Between
Withholding
Tax types
Country Key : IN
Enter
Make a note of W/tax type no. for ‘LI’ ie (‘1’ here)
Double click on Withholding Type ‘LS’
Depend. on type no. : 1
Save
 Continue
12. Check Receipt Types
Basic SettingCheck Recipient Types
Country Key : IN
Enter
New Entries
Wht .t. type Rec.ty Text
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LA CO Company
LA IN Individual
LI CO Company
LI IN Individual
LS CO Company
LS IN Individual
Save
Continue
13. Maintain Tax Due Dates
Up to Basic Settings same path
IndiaMaintain Tax Due Dates
New Entries
Country Official Withholding Tax Key Recipient type No Days Until Tax Due Date
IN 194C CO 777
Save
Continue
14. Assign Withholding Tax Types to Company Codes
Company codeAssign Withholding Tax Types to Company Codes
New Entries
Company Code : LAP
Withhld tax type : LA Recipient type : CO
√ With/tax agent
W/tax obligated frm : 1-4-2011 Oblig.to w/tax until : 31-3-9999
Save
Continue
Company Code : LAP
Withhld tax type : LI Recipient type : CO
√ With/tax agent
W/tax obligated frm : 1.4.2011 Oblig.to w/tax until : 31.3.9999
Save
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Company Code : LAP
Withhld tax type : LS Recipient type : CO
√ With/tax agent
W/tax obligated frm : 1.4.2011 Oblig.to w/tax until : 31.3.9999
Save
15. Activate Extended Withholding Tax
Same path next line
Position
Company Code : LAP
Enter
CoCd Ext. w/tax
LAP √
Save
Enter (to ignore warning message)
Continue
16. Creation of 3 GL Masters
Tcode : FS00
Select GL account ‘100800’
Copy button
Enter
Description : TDS Payable
Save
Select GL account ‘100450’ TDS payable
Copy button
Enter
Description : Surcharge on TDS
Save
Select G/L account ‘400500’ Salaries
Copy button
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Enter
Description : Processing Charges
Save
17. Assignment of G/L Accounts
PostingsAccounts for Withholding TaxDefine Accounts for Withholding Tax to be
Paid
Over
Enter
Withholding tax code √
Withholding tax type √
Save
Withholding tax type Withholding tax code Account
LA L1 100450
LI L2 100450
LS L3 100451
Save
Continue
18. Maintain Company Code Settings
SPROLogistics -GeneralTax on Goods MovementsIndiaBasic
SettingsMaintain
Company Code Settings
New Entries
Company Code : LAP
Save
Continue
19. Specify Document types for Remittance Challan
Upto Extended WHT same path
PostingsIndiaRemittance ChallansDocument TypesSpecify Document Type
(Accounts Payable)
New Entries
CoCd RC Doc Typ
LAP SA
Save
Continue
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20. Maintain Number Groups
Same path up to Remittance Challan Maintain Number Groups
New Entries
Co. Code Sect Code Off W/Tax Key Number Grp
LAP LAPF 194C 207
Save
Continue
21. Assign Number Ranges to Number Groups
Same path next line
New Entries
Number grp IntNR
207 27
Save
Continue
22. Maintain Number Ranges
Same path next line
Maintain Groups button
Group MenuInsert
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Company code : LAP
Enter
Text : RC No. range for LAP
Year From number To number
2011 270000000 279999999
Enter
Save
Continue
Double click on ‘207’ under ‘Group without text’
√ RC no. range for LAP
 Element/Group button
Save
Continue
23. Assign Number Group to Business Places
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Tcode :SM30
Table View : J_1IEWTNUMGR
Maintain button
New Entries
Company Code : LAP
Business Place : LAPF
Off. W/Tax Key : 194C
Number group : 207
Save
Continue
24. Assign Number Group to Section Code(already done)
Tcode :SM30
Table View : J_1IEWTNUMGR_1
Maintain button
New Entries
Company Code Sect Code Off W/TaxKey Number grp
LAP LAPF 194C 207
Save
Continue
25. Maintain Number Groups and SAP Script Form
PostingsIndiaWithholding Tax Certificates for Vendors and CustomersMaintain
Number Groups and SAP script Forms
New Entries
CompanyCode Sect Code Off W/Tax key Form Number grp
LAP LAPF 194C J_1IEWT_CERT 108
Save
Continue
Note : J_1IEWT_CERT is Form 16A.
26. Assign Number Ranges to Number Groups
Same path next line
New Entries
Number grp IntNR
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108 18
Save
Continue
27. Maintain Number Ranges
Same path next line
Group menuInsert
Company Code : LAP
Enter
Text : Certificate No. Range for LAP
Year From No. To No.
2011 180000000 189999999
Enter
Save
Continue
√ Certificate no. range for LAP
Double click on ‘108’ under ‘Group without text’
Element /Group button
Save
Continue
28. Maintain acknowledgement number for the quarter
TCode : SM30
Table/View : J_1IEWT_ACKN
Maintain button
New entries
CoCd Year Sect.Code Form Type Period Acknowledgment
LAP Next fiscal yr LAPF Form 26Q First Quarter 01
LAP Next fiscal yr LAPF Form 26Q Second Quarter 01
LAP Next fiscal yr LAPF Form 26Q Third Quarter 01
LAP Next fiscal yr LAPF Form 26Q Fourth Quarter 01
 Save
Continue
29. Maintain TDS, PAN No.
+91-9959765211 204

Tcode : OBY6
Position
Company Code : LAP
Enter
Double click on company code ‘LAP’
Additional Data button
TDS No. : LAP TDS No. 567
PAN No. : LAP PAN No. 567
Back button
Save
Conitnue
30. Creating Validation for Business place/section code
Scenario: End-user may forget to enter Bus. place/Sectn code
If Bus. place/Sectn is not entered, error msg should popup and doc should not be
posted.
Settings:
1.Maintain Validation
2.Define Validation for posting
1.Maintain validation:
SPROFinancial AccountingSpecial Purpose LedgerToolsMaintain
Validation/Substitution/RulesMaintain Validation
Double click on Financial Accounting folder
Select Line Item folder
Validation button
Validation name : LAP1
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Description : Validation for business place/Section code
Enter
Select LAP1 under Line Item folder
Step button
Under Step 001
Double click on Prerequisite
Double click on Accounting Document Header
Double click on ‘Document Type ‘
’=’ button
Constant button
Document type : KR
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Enter
’AND’ button
Find button
Search term : ‘Line item’
Enter
 Display Technical names button
Double click on ‘Line Item’ ( BSEG-BUZEI)
’=’ button
Constant button
Item : 001
Enter
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Finally Prerequisite should look as shownin the image
Select ‘Check’ under Step 001
Double click Accounting Document Segment
Display Technical names button (Hide Technical names)
Sort in Ascending order button.
Double click on ‘Business place’ under Short Desciption
 ‘<>’ button
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Constant button
Business Place : Blank
Enter
’AND’ button
Double click on Section Code
’<>’ button
Constant button
Section code : Blank
Enter
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The formula should look as shown in the image
Select Message under step 001
Massage type : E
Maintain Messages button
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Next Free Number button
Keep the curser on top most message.
Individual maint. button
Change original language button
New original language : EN
Continue Continue.
Yes button
023 Business place and section code Mandatory
Save
Back button
Message number : 023
Save
2.Define Validations for Posting:
Up to Financial Accounting same path
Financial accounting Global settingsDocumentLine itemDefine validations for
Posting
New Entries
CoCd CallPnt Validation Activtn level
LAP 2 LAP1 1
Save
Continue
2. End User
1. Maintain Tax Codes in Vendor master
Tcode :XK02
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Vendor : LAPGNVNDR
Company Code : LAP
√ Withholding Tax
Enter
WH Tax Country : IN
Wth t. type W/tax code Liable Rec. ty
LI L2 √ CO
LA L1 √ CO
LS L3 √ CO
CIN Details button
Enter 3 times to ignore the warning msg
Withholding Tax tab:
PAN No : LAPGNVNDR457
Back button
Save
Info:
Activating CIN Details button : SPROLogistics -GeneralTax on Goods
Movements
IndiaMaster Data Assign Users to Material Master Screen Sequence for Excise Duty
Double click on User Screen Reference folder
New Entries
Name SRef: user
SAPUSER
Save
Continue
2. Testing Validation
Tcode F-43
Document date : 28.12.2011
Posting date : 28.12.2011
Psky : 31 Account : LAPGNVNDR
Enter
Account : 45000 Busi Place/Sectb : Blank/Blank
Text : Processing charges
Psky : 40 Account : 400590
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 Enter
Delete W/tax code ‘N1’
Enter
There should be an error message ‘Business Place&Sec_code are mandatory’
3. Posting of Processing Charges
Tcode : F-43
Document Date : 28.12.2011 Type : KR
Enter
Amount : 45,000
Bus place/Section Code : LAPF /LAPF
Bus Area : LANZ
Text : Processing charges
Enter
Delete W/tax code ‘L1’
Enter
Amount : *
Bus Area : LANZ
Text : +
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DocumentSimulate
Double click on line item TDS Payable
Text : TDS
Post
4. Create Remittance Challan
SAP Easy AccessAccountingFinancial AccountingAccounts Payable
Withholding
Tax IndiaExtended Withholding TaxRemittance of Withholding TaxCreate
Remittance challan
Tcode : J1INCHLN
Company Code : LAP
Fiscal Year : 2011
Bus place/Sec. Code : LAPF
Posting Date : 1-12-2011 to 31-12-2011
Section : 194C
Vendors : LAPGNVNDR
Receipt types : CO
Document Date : 07-01-2012
Bank Account : 200792
Execute
Document Number
Enter
Select TDS items to be cleared
Double click on amount ‘1.00’
Change amount to *
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Post
Note the document No. 1000000024
5. Enter Bank Challan
Same Path
Tcode: J1INBANK
Company Code : LAP
Fiscal Year : 2011
Challan Clearing Number : 1000000024
Bank challan No. : 45652563 [Given by Bank]
Bank Challan Date : 07-01-2012
Bank Key : ICICI
Execute
6. Print TDS Certificate
Same path up to Extended Withholding Tax
CertificatesPrint
Tcode : J1INCERT
Company Code : LAP
Fiscal Year : 2011
Bus place/Sec. Code : LAPF
Section : 194C
Posting date : 01-10-2011 to 31-12-2011
Bank Challan Date : 01-10-2011 to 07-01-2012
Certificate Date : 07-01-2012
Signatory : Mr. x
Designation : Accounts manager
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Place of Printing : Hyderabad
√ Test Run
Execute
Print preview button
Test Run
Execute
√ Print Immediately
Print button
Enter
Displaying print status
System menuServicesOutput control
TCode : SP01
Execute
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21. Asset Accounting
Asset Accounting in SAP is a sub-ledger connected to G/L with the help of
reconciliation
accounts like Asset a/c and respective Accumulated Depreciation a/c.
We differentiate all assets in to different Asset Classes. For every Asset Class we
create an
Asset a/c and an Accumulated Depreciation a/c.
Posting keys : Posting keys 70 , 75 are used for Asset Debit and Asset Credit
respectively .
Asset and Sub-asset :
Assets and each sub-asset 1 . can have different acquisition dates.
2 . can have different depreciation rates
3. can belong to different org units
APC and Accu .Dep can be recorded separately for asset and it’s each sub-asset.
Transactions like acquisition , sale , scrapping , transfer can be recorded for asset and
each
of it’s sub assets separately.
Main asset is post fixed with ‘-0000’ and sub assets post fixed with ‘-0001 ‘, ‘-0002’
, ‘-
0003’ -……..etc
Asset and sub-asset concept is useful in the following situations
1. Add-on components of a machine can be created as sub assets
Asset Sub number Description
10000 0000 Machine1 Main asset
10000 0001 Component
1
Sub-assets
10000 0002 Component
2
10000 000n Component
n
Here Machine1 is the main asset and is represented by 10000-0000
Component 1 is a sub-asset and is represented by 10000-0001
2.Subsequent acquisitions can be created as sub-assets.
Asset Sub number Description Year of aquisition
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20000 0000 Admin building 2007
20000 0001 South block 2009
20000 0002 North block 2010
1. Settings
Asset Class Asset a/c Acc Dep a/c Recon account for acct type Sort key FSG
P & M
Buildings
Lands
Computers
Capital WIP
200901
200902
200903
200904
200905
100701
100702
--
100704
--
Assets 018 067
Expenses Accounts
Description G/L account Sort key
Depreciation Account 400403
018Loss due to scrapping 400402
Loss on sale of asset 400401
Income Accounts
Description G/L account Sort key FSG
Profit on sale of asset 300516
018 G052
Sale of assets 300515
T-Code FS00
Select G/L account 200700
Copy button
Enter
Description : Plant & Machinery
Control Data tab
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Recon. account for acct type : Assets
Sort key : 018
Save
Create G/L accounts 200902 to 200905 by copying G/L account 200901
Select G/L account 200901
Copy button
GL Account : 100701
Enter
Account Group : Liabilities
Description : Accu. Dep. on P&M
Save
Create GL Accounts 100702 and 100704 by copying G/L account 100701
Select G/L account 400500 salaries
Copy button
GL Account : 400403
Enter
Description : Depreciation
Sort key : 018
Save
Create G/L accounts 400401 and 400402 by copying GL Account 400403
Select G/L account 300510 Sales
Copy button
GL Account : 300516
Enter
Description : Profit on sale of assts
Sort key : 018
Filed status group : G001
Save
Select GL Account 300516 Profit on sale of asset
Copy button
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GL Account : 300515
Enter
Description : Sale of Asset
Save
2. Assign Tax codes for Non Taxable Transactions
SPROFinancial AccountingFinancial Accounting Global SettingsTax on
Sales/PurchasesPostingAssign Tax Codes for Non Taxable Transactions
Position button
Company Code : LAP
 Enter
Company code Input tax code Output tax code
LAP I0 O0
Save
Continue
3. Copy Reference Chart of Dep./Dep. Areas
SPROFinancial AccountingAsset AccountingOrganizational structuresCopy
Reference Chart of Depreciation/Depreciation Areas
Double click on Copy Reference Chart of Depreciation.
Copy org. object button
From chart of Depreciation : 1IN
To Chart of Depreciation : LACD
Enter
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Yes button
Create Request button
Short description : AA settings (LAP)
Enter
Continue
Enter to conform the msg
Back button
Double click on Specify Description of Chart Of Depreciation
Position
Chart of dep : LACD
Enter
For ‘LACD’ change Description to ‘COD for LAP’
Save
Continue
Back button
Double click on Copy /Delete Depreciation Areas
Chart of dep : LACD
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Enter
Select All button
Deselect 1 Book Dep.
15 Depreciation as per Income Tax Act 1961
30 Consolidated balance sheet in local currency
Delete button
Save
Continue
4. Assign Chart Of Depreciation to Company Code
Same path next line
Position
Company Code : LAP
Enter
CoCd Chrt dep
LAP LACD
Save
Enter to ignore warning Message
Continue
5. Specify Account Determination
Up to Organizational Structures same path
Asset classesSpecify Account Determination
New Entries
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Acct. determ Name for the account determination
LAP1 Plant & Machinery
LAP2 Buildings
LAP3 Lands
LAP4 Computers
LAP5 WIP (AUC) Asset under construction
Save
Continue
6. Create Screen Layout Rules
Same path next line
Select Screen layout rule 1000
Copy as button
Change the Screen Layout rule to LAP3
Change the Name of screen layout rule to ‘Lands’
Enter
Copy as button
Enter
Copy as button
Change the Name of screen layout rule to ‘P&M’
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Enter
Copy as button
Change the Name of screen layout rule to ‘Computers’
Enter
Copy as button
Change the Name of screen layout rule to ‘AUC’
Enter
Save
Continue
7. Define Number Range Intervals (01 to 05)
Same path next line
Company Code : LAP
Insert intervals button
No From number To number
01 10000 19999
Enter
02 20000 29999
Enter
Enter
04 40000 49999
+91-9959765211
03 30000 39999
225

Enter
05 50000 59999
Enter
Save
Continue
8. Define Asset Classes
Same path next line
New Entries
Asset class : LAP1
Short text : P&M
Account determ : LAP1
Scr layout rule : LAP1
Number range : 01
√ Include asset
No AuC or summary management of AuC
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Save
Continue
Asset class : LAP2
Short text : Buildings
Number range : 02
√ Include asset
Save
Asset class : LAP3
Short text : Lands
Number range : 03
√ Include asset
Save
Asset class : LAP4
Short text : Computers
Number range : 04
√ Include asset
Save
Asset class : LAP5
Short text : WIP
Number range : 05
Include asset
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Line Items Settlement
Save
9. Assignment of G/L Accounts
Upto Asset Accounting same path
Integration with General LedgerAssign G/L Accounts
ChDep : LACD
Enter
Select Chart of Accounts ‘LACA’
Double click on Account determination folder
Select Account determination LAP1
Double click on Balance sheet accounts folder
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Acquisition: Acquisition and production cost (APC) : 200901
Loss made on asset retirement w/o revenue : 400402 Loss due to scrap
Clearing acct revenue from asset sale : 300515 Sale of Assets
Gain from asset sale : 300516 Prft on sale of assets
Loss on sale of asset : 400401 Loss on sale of asset
Enter
Double click on Depreciation folder
Acc. Dep. account for ordinary dep. : 100701 Acc. Dep. on P&M
Expenses account for ordinary dep. : 400403 Depreciation
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Save
Enter to ignore warning
Continue
Select Account determination LAP2
Acquisition: Acquisition and production cost : 200902
Clearing acct revenue from asset sale : 300515 sale of asset
Gain from asset sale : 300516 profit from sale of asset
Acc. Dep. account for ordinary dep. : 100702 Acc. Dep. on Buildings
Save
Enter
(No Depreciation for Lands)
Save
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Acc. Dep. account for ordinary dep. : 100704 Acc. Dep. on Computers
Save
Enter
(No Depreciation for WIP)
Save
10. Specify Document type for Posting Dep
Up to Integration with General Ledger same path
Post Depreciation to General Ledger AccountingSpecify Document Type for Posting
of
Depreciation.
Double click on Specify Document Type for Posting of Depreciation
Position
Company code : LAP
Enter
CoCd Doc. Type
LAP AF
Make a note of Doc type AF
11. Creating Number Ranges
Tcode : OBA7
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Double click on Doc. Type ‘AF’
Note down the Number range ie 05
Number range information button
Company code : LAP
Interval button
No. Year From number To number Ext
05 2011 0500000000 0599999999
Enter
Save
Continue
12. Specify Intervals and Posting Rules
Up to Post Depreciation to the General Ledger same path
 Specify Intervals and Posting Rules
Select company code ‘LAP’
Double click on Posting rules folder
Monthly posting
Save
Continue
13. Define Screen Layout for Asset Depreciation Area
SPROFinancial AccountingAsset AccountingMaster DataScreen Layout
Define Screen Layout for Asset Depreciation Area
Select ScrnLayout ‘2000 ‘
Double click on Field group rules folder
FG Field group name Req Opt Class MnNo Sbno
01 Depreciation key © . √ √
11 Scrap value © √
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Save
Continue
14. Determine Depreciation Areas in the Asset Class
Up to Asset Accounting same path
ValuationDetermine depreciation areas in Asset class
ChDep : LACD
Enter
Select Asset class ‘LAP1’
Double click on Depreciation areas folder
Area Dep Area Deact. Layout
01 Book Dep . 2000
15 Depreciation as per Income Tax √ 2000
30 Consolidated balance sheet in local crncy √ 2000
Double click on Asset class folder
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01 Book Dep . 2000
01 Book Dep . 2000
01 Book Dep . 2000
01 Book Dep . 2000
 Save
Continue
15. Specify Rounding of Net Book Value and/or
Depreciation.
Up to Valuation same path
Amount Specifications(Company Code/Depreciation Area) Specify Rounding of Net
Book
Value and/or Depreciation
Enter twice to ignore the warning msg
Position
Company code : LAP
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Enter
Select company code LAP
Double click on Rounding specifications folder
Double click on Dep. area ‘01’
√ Automatically calculated depreciation.
Arithmetic Rounding
Save
Continue
16. Creating Depreciation Keys
Define base method
DepreciationValuation MethodsDepreciation KeyCalculation MethodsDefine
Base
methods
Make a note of Base method ‘0014’ ie Ordinary: explicit percentage (after end of
life)
Define Declining-Balance methods
Same path
Chrt/dep : LACD
Enter
Make a note of Declining-Balance method ‘ 001’ ie 0.00x / 0.0000% / 0.0000%
Define Multi-Level Methods
Same path
New entries
Multi-level method : L1 Straight Line Method
Validity start : From ordinary depreciation start date
Double click on Levels folder
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New Entries
Acq.
Year
Years Base value Percent
9999 1 01 10
9999 999 01 5
Save
Continue
Multilevel button : L2 10% WDV
Validity start : From ordinary depreciation start date
Double click on Levels folder
New Entries
Acq.
Year
Year Base value Percent
9999 999 24 10
Save
Maintain Period Control Methods
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Same path
New Entries
Prd.c.met
h
Description Acq Add Ret Trn
006 01/01/01/01 01 01 01 01
Save
Continue
Maintain Depreciation Key
Up to Depreciation key same path
Maintain Depreciation Key
ChDep : LACD
Enter
New Entries
Dep. key : LAP1 Stright Line Method
Period control according to fiscal years .
Dep. to the day .
Assignment of Calculation Methods folder
New Entries
DepType : N Ord depreciation
Phase : 1 From the start of depreciation.
Base method : 0014
Decl-bal. method : 001
Prd cont : 006
Multilev. meth : L1
Class : 1 straight- line depreciation
Multiple shift : Increase in depreciation and expired useful life
Scrap value : Base value is reduced by the scrap value amount
Shut down : No
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Save
Continue
Back button 3 times
Dep. key : LAP2 10% WDV
Period control according to fiscal years .
Dep. to the day .
Assignment of Calculation Methods folder
New Entries
DepType : N Ord depreciation
Phase : 1 From the start of depreciation.
Base method : 0014
Decl-bal. method : 001
Prd cont : 006
Multilev. meth : L2
Class : 2 Declining-balance depreciation
Multiple shift : Increase in depreciation and expired useful life
Scrap value : Base value is reduced by the scrap value amount
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Shut down : No
Save
Back to Dep. Key screen
Select Dep. Keys LAP1 , LAP2, 0000
Activate button
Save
Dep. Key ‘0000’ is used for assets like Lands and AUC where 0% depreciation is
applicable
17. Define Screen layout for Asset Master Data
SPROFinancial AccountingAsset AccountingMaster DataScreen
LayoutDefine
Screen Layout for Asset Master Data
Double click on Define Screen Layout for Asset Master Data
 Select layout ‘LAP1 ‘
Double click on Logical field groups folder
Select Log fld gr ‘1’ ie General data
FG Field group name Req Opt MnNo Sbno Copy
04 Inventory number © √ √ √
Back button
Select Log fld gr ‘2’ ie Posting information
10 Capitalization date © √ √ √
Back button
Select Log fld gr ‘3’ ie Time-Dependent data
 Double click on Field group rules folder
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15 Cost Center © √ √
17 Business area © √ √
Save
Continue
Repeat same procedure for all layouts LAP2 to LAP5
18. Assign Settlement Profile to Company Code
TransactionsCapitalization of Asset Under Construction Define/Assign Settlement
Profiles
Double click on Define Settlement Profile
Make a note of Settlement profile ‘AI’ ie Settlement assets under const.
Back button
Double click on Assign Settlement Profile to Company Code
Position
Company Code : LAP
Enter
CoCd SProf.
LAP AI
Save
Continue
19. Maintain Number Ranges for Documents for Line Item
Settlmt
Same Path
Double click on Change Number Ranges for Settlement Document
√ Standard accounting document
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Double click on ‘LAP’ under Not assigned
Element/Group button
Save
Continue
2. End User
1. Creating Asset master
Tcode: AS01
SAP Easy accessAccountingFinancial AccountingFixed assetsAssetCreate
Asset
Asset Class : LAP1
Company Code : LAP
Number of similar assets : 1
Enter
Description : Gantry
Asset main no. text : Gantry
Inventory no : 567
Capitalized on : 04-01-2012
Time -dependent tab
Deprec. Areas Tab:
Dep. Key Useful life Period O Dep. start date
LAP1 15 04-01-2012
Save
Scrap value : 900
Save
Messg: Asset 10000 0 created
2. Creating Sub Asset Master
Tcode: AS11
Up to Create same path
Sub-NumberAsset
Asset : 10000
Company code : LAP
Number of similar subnumbers. : 1
Enter
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Change Description : Motor
Inventory no : 568
Time- dependent tab
Dep. Areas tab
Dep. Key : LAP2
Save
3. Creating Sub Asset Master
Tcode: AS11
Asset : 10000
Company code : LAP
Number of similar subnumbers. : 1
Enter
Change Description : Control panel
Inventory no : 569
Dep. Areas tab
Dep. Key : LAP2
Save
4. Creating Asset master(WIP)
Tcode: AS01
Asset Class : LAP5
Company Code : LAP
Enter
Description : Machine Under Commissioning
Asset main no. text : Machine Under Commissioning
Inventory no : 567
Time -dependent tab
Dep. Areas Tab:
0000
Save
+91-9959765211 242

Scrap value : 900
Save
5. Main asset acquisition
Tcode: F-90
Up to Fixed Assets same path
PostingAcquisitionExternal AcquisitionWith Vendor
Enter
Amount : 90000
Busi area : LANZ
Text : Asset Purchase
PstKy : 70 Account : 10000-0
TType : 100
Enter
Delete all WHT codes
Enter
Amount : *
Text : +
Post
6. Sub asset acquisition
Tcode : F-90
Enter
Amount : 9000
+91-9959765211 243

Text : sub Asset purchase
PstKy : 70 account : 10000-1
TType : 100
Enter
Delete all WHT Codes
Enter
Amount : *
Text : +
Post
7. Sub asset acquisition
Tcode : F-90
Enter
Amount : 9000
Busi Area : LANZ
Text : Sub asset purchase
PostKy : 70 Account : 10000-2
TType : 100
Enter
Delete all WHT codes
Enter
Amount : *
Text : +
Post
8. Report to Display Asset values
Tcode: AW01N
Asset Asset Explorer
Asset : 10000 0
Posted Values tab
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9. Report to display Asset balances
Information systemReports on Asset AccountingAsset BalancesBalance Lists
Asset
Balances By Asset Class
Company Code : LAP
Asset Class : LAP1
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Report date : 31-03-2012
Dep. Area : 01
List assets
Execute
By Business area
Company code : LAP
Report Date : 31-01-2012
Dep. Area : 01
List assets
Execute
10. Depreciation Run
Tcode: AFAB
Periodic ProcessingDepreciation RunExecute
Company code : LAP
Fiscal Year : 2011
Period : 10
Unplanned posting run
√ List assets
√ Test Run
Error Analysis
Execute
’Yes’ button to ignore the warning message
+91-9959765211 246

In case of errorsError list button
Back button
Test run
Program MenuExecute in Background
Continue
Enter
Immediate button
Save
Msg No documents were created in this run :
Solution : Run Dep (AFAB) for each month with planning posting run radio button for all
periods up to period before capitalization execute with production run.
Please do production run from period 1 through period before capitalization.(Testrun screen
shows blank ) and then run Depreciation for later periods(Periods after capitalization).
Problem : If no items are shown in the testrun , and Error List log shows no errors .
Solution : Execute Depreciation Run without selecting Error Analysis check box.
Ie . Error Analysis
11. Display Log
Tcode: AFBP
Same path
Company Code : LAP
Fiscal Year : 2011
Posting Period : 10
√ SchedMan Monitor
Execute
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12. Checking Back ground Job Status
System MenuServicesJobsJob overview
Job name : RAPOST 2000
Schedule √
From 05-01-2012 to 31-01-2012
Execute
13. Display Asset Explorer
Tcode : AW01N
Asset 10000-0
Posted values tab
14. Sale of Asset
Tcode: F-92
PostingRetirementRetirement W/RevenueWith customer
Document Date : 31-01-2012 Type : DR
Enter
Amount : 88000
Text : Sale of Asset
T Type : 210
Enter
Amount : *
Text : +
Asst retirement √
Enter
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Asset : 10000
Sub number : 0
Asset Value date : 31-01-2012
√ Complete Retirement
Enter
DocumentSimulate
Post
(Entry will be as shown in the following image)
15. Scrapping of Asset
Tcode: ABAVN
Same path
Asset Retirement by scrapping
Asset : 10000 1
Asset Value date : 31-01-2012
Text : Scrapping of sub asset
Save
16. Settlement of WIP line items
Purchase of Machinery
Tcode: F-90
+91-9959765211 249

Enter
Amount : 45000
Busi area : LANZ
Text : Machinery Purchase
PstKy : 70 Account : 50000-0
TType : 100
Enter
Delete all WHT codes
Enter
Amount : *
Text : +
Post
Posting Commissioning charges
Tcode : F-02
PstKy : 70 Account : 50000-0 TType : 100
 Enter
Amount : 9000
Bus area : LANZ
Text : Commissioning Charges
Enter
Amount : *
Bus area : LANZ
Text : +
Post
Creating Asset master(Machine)
Tcode: AS01
Asset Class : LAP1
Company Code : LAP
+91-9959765211 250

Enter
Description : Machine
Asset main no. text : Machine
Inventory no : 56799
Time -dependent tab
Dep. Areas Tab:
LAP1 15 6 31-01-2012
Save
Scrap value : 900
Enter
Create Distribution rules
Tcode: AIAB
PostingCapitalize Asset u. ConstDistribute
Company Code : LAP
Asset : 50000
Subnumber : 0
Execute
Select all button
Enter distribution rules button
Cat Settlement Receiver Receiver Short Text %
+91-9959765211 251

FXA 10001-0 Machine 100
Back button
Save
Settlement
Tcode: AIBU
Up to Posting same path
Capitalize Asset u. ConstSettle
Company code : LAP
Asset : 50000
Sub-number : 0
Asset val. date : 31.01.2012
Period : 10
Text : Settlement of AUC
Document Type : AA
√ Test Run
√ Detail List
Execute
+91-9959765211 252

Back button
Test Run
Execute
+91-9959765211 253

+91-9959765211 254

22. Sales/Purchase Tax
Sales tax = Output tax
Purchase tax = Input tax
VAT : Value Added Tax
VAT is a mode of collection of tax
Purchase of RM Sale of FG
Pay purchase tax to Vendors Collect Sales tax from Customers
5000 Rs 7000 Rs
The diff is 2000. This amount is to be remitted to tax authority.
1. Settings
1. Define Tax procedure:
SPROFinancial accounting Financial accounting Global settingsTax on
Sales/Purchases
Basic settingsCheck Calculation Procedure
Double click on Define Procedures
New Entries
Procedure Description
TAXIN Ind Tax procedure(LAP)
Save
Short Description : Sales/Pur Tax Settings (LAP)
Enter
Continue
Select Tax Procedure ‘TAXIN’
Double click on Control Data folder
New Entries
Step Ctyp Description Fro To AccKey
100 BASB Base amount
110 MWAS Output Tax 100 100 MWS
120 MWVS Input tax 100 100 VST
Save
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2. Assign Country to Calculation procedure :
Same path
Position
Country : IN
Enter
Cty Proc
IN TAXIN
Save
Continue
Info:
Tax is configured at country level but not at Comp Code level. This setup is going to
work for all Comp Codes which belongs to India .
3. Define Tax Codes for Sales and Purchases
Upto Tax on Sales/Purchases same path
Calculation Define Tax Codes for Sales and Purchases
Country : IN
Enter
Taxcode : V0
Enter
Description : 0% input tax
Taxtype : V ie inputtax
Check ID √
Continue
Keep the cursor on Output tax(Click)
Deactivate line button
InputTax : 0
Save
Taxcode : V1
Enter
Description : 4% input tax
Taxtype : V ie inputtax
Check ID √
+91-9959765211 256

Continue
Keep the cursor on Output tax(Click)
InputTax : 4
Save
Taxcode : A0
Enter
Description : 0% output tax
Taxtype : A ie outputtax
Check ID √
Continue
Keep the cursor on Input tax(Click)
OutputTax : 0
Save
Taxcode : A1
Enter
Description : 14.5% output tax
Taxtype : A ie outputtax
Check ID √
Continue
Keep the cursor on Input tax(Click)
OutputTax : 14.5
Save
4. Creation of 2 GL accounts
a. VAT Payable
Tcode: FS00
Select GL account 100800 Expenses payable
Copy button
GL account : 100530
Enter
Description : VAT Payable
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Control Data tab
Tax Category : > ie Output Tax Account
Save
b. VAT Recievable
Select GL account 100530 VAT Payable
Copy button
GL account : 200530
Enter
Account Group : Assets
Description : VAT Receivable
Control Data tab
Tax category : < ie Input Tax Account
Save
5. Change GL accounts Sales, Inventory RM
Tcode :FS00
Select GL account 300510 Sales
Change button
Control Data Tab
Tax category : + ie Only output tax allowed
√ Posting without tax allowed
Save
Enter to Ignore the Wrng Msg
Select GL account 200700 RM inventory
Change button
Control Data Tab
Tax category : - ie Only input tax allowed
Save
Enter to Ignore the Wrng Msg
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6. Define Tax acounts
Upto Tax on Sales/Purchases same path
Posting Define Tax accounts
Double click on transaction MWS ( Output tax)
Chart of accounts : LACA
Enter
Save
Account
100530
 Save button
Continue
Back button
Double click on transaction VST ( Input tax)
Save
Account
200530
Save
Continue
7. Define Tax Determination Rules
SPROSales and Distribution  Basic FunctionsTaxes Define Tax Determination
Rules
New entries
Tax count Name Seq Tax Categ Name
IN 5 MWST Taxble
Save
8. Define Tax Relevancy Of Master Records
SPROSales and Distribution  Basic FunctionsTaxesDefine Tax Relevancy Of
Master Records
Double click on ‘Customer Taxes’
New entries
Tax categ Tax class Description
MWST 1 Taxable
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MWST 0 No tax
Back button
Double click on ‘Material Taxes’
New entries
Tax categ Tax class Description
MWST 1 Taxable
MWST 0 No tax
Save
2. Enduser
1. Posting Pur Inv
Tcode: F-43
Enter
Amount : 27000
√ Calculate Tax
Bus. Area : LANZ
Text : Pur inv
Enter
Amount : *
Tax Code : V1
Busi Area : LANZ
Text : +
Post
Entry should be:
31 LANZ LAPFIVNDR LAP vndr 27.000,00-
40 LANZ 0000200700 RM inventory 25.714,29
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40 0000200530 VAT Recievable 1.285,71
2. Posting Sales Inv:
Tcode :F-22
Enter
Amount : 18000
√ Calculate Tax
Bus. Area : LANZ
Text : Sales inv
Enter
Amount : *
Tax Code : A1
Bus Area : LANZ
Text : +
Post
Entry should be
01 LANZ LAPFICUST LAP fi customer 18.000,00
50 LANZ 0000300510 Sales 15.720,52-
50 100631 VAT payable 2.279,48-
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23. MM Integration
LIVE project
MM Configuration MM consultant
FI Configuration FI consultant
FI-MM Integration FI Consultant
Learning environment
MM Configuration FI consultant
FI Configuration FI consultant
FI-MM Integration FI Consultant
1. MM configuration
1. Maintain Calendar:
SPROSAP Net weaverGeneral SettingsMaintain Calendar
Public holidays
Change button
Create Button
With fixed date
Enter
Day : 15
Month : 8
Not Guaranteed
Short holiday name : Independence day
Long holiday name : Independence day
Enter
Continue
Back button
Holiday Calendar
Change button
Create button
Calendar ID : LC
Description : holiday calendar for LAP
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Assign Holiday button
Select holidays to be included
Assign publ. holiday button
Save
Continue
Factory calendar
Change button
Create button
Factory calendar ID : LF
Description : Factory calendar for LAP
Holiday calendar ID : LC
Workdays
Select Monday to Saturday
Save
Continue
2. Define plant:
SPROEnterprise StructureDefinitionLogistics-GeneralDefine, Copy, delete,
check
plant
Double click on Define Plant
New Entries
Plant : LAPL
Name 1 : LAP Hyd plant
Factory calendar : LF
Save
Name : LAP Hyd plant
Country : IN
Region: 01
City : Hyd
Enter
Short Description : MM configuration for LAP
Enter
Continue
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3. Define Division:
Same path
Define, copy, delete, check division
Double click on Define Division
New Entries
Division Name
LS Small Cars
Save
Continue
4. Maintain Storage Location:
Up to Definition same path
Materials Management Maintain storage location
Plant : LAPL
Enter
New Entries
SLoc Description
LAP1 Hyd Storage Location
Enter
Save
Continue
5. Maintain purchasing organisation:
Same path next line
New Entries
Purch. Organisation Purch. Org Descr
LAPO LAP purchase org.
Save
 Continue
6. Assign plant to company code:
Up to Enterprise Structure same path
AssignmentLogistics-General Assign plant to company code
New Entries
CoCd Plnt
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LAP LAPL
Save
Continue
7. Assign Business Area to Plant/Valuation Area and
Division:
Same path next line
Valuation area - division button
New entries
ValA Dv BusA
LAPL (Valuation area is nothing but plant LS LANZ
Save
Continue
8. Assign Purchasing organization to company code:
Up to Assignment same path
Materials ManagementAssign purchasing organisation to company code
Position
Purchasing org : LAPO
Enter
POrg CoCd
LAPO LAP
Save
Continue
9. Assign purchase organisation to plant:
Same path next line
New Entries
POrg Plnt
LAPO LAPL
Save
Continue
10. Create Purchasing Groups:
SPROMaterials ManagementPurchasingCreate Purchasing Groups
New Entries
Purchasing Group Desc. Pur.Grp
LPG LAP purchasing group
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Save
Continue
11. Define Material Group:
SPROLogistics-GeneralMaterial MasterSettings for Key FieldsDefine Material
Groups
New Entries
Matl Group Material Group Desc
LAPM Metals
Save
Continue
12. Maintain Company Code for Material Management:
Up to Material Master same path
Basic SettingsMaintain Company Codes for Material Management
Position
Company code : LAP
Enter
(CAUTION: Enter current period .If you enter wrong period it can’t be changed)
Cocd Year Period ABp
LAP 2012 5(Current period) √
Save
Continue
Note: Material posting starts from the above period . ABp is Allow Back posting .
If ABp is selected 2 periods(current and previous) are allowed , other wise only current
period is allowed.
13. Define Attributes of Material Types:
Material typesDefine Attributes of Material types
Position
Material type : FERT
Enter
Select Material Type ‘FERT’
Double click on ‘Quantity/value updating’ folder
Position
Valuatin area : LAPL
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Enter
Valuation area Material
s
Qty updating Value Update
LAPL FERT √ √
Save
Continue
Back button
Position
Material type : ROH
Enter
Select Material type ‘ROH’
Double click on Quantity/value updating folder
Postion
Valuation Area : LAPL
Enter
Val .area Matl type Qty updating Value Update
LAPL ROH √ √
Save
14. Set Tolerance Limits for Price variance ( purchasing
order):
SPROMaterial ManagementPurchasingPurchase OrderSet Tolerance Limits
for
Price Variance
Select ‘TlKy’s PE, SE for Company code ‘1000’
Copy as button
Change the Company Code to ‘LAP’
 Enter
Again change the Company Code to LAP
Enter
 Save
Continue
15. Plant Parameters
Up to Materials Management same path
Inventory Management and Physical InventoryPlant Parameters
Select Plant ‘1000’
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Copy as button
Change the plant to ‘LAPL’
Enter
Save
Continue
16. Define Number Assignment for Material and Phys.
Inv .Docs
(One time setting)
SPROMaterials ManagementInventory Management and Physical
InventoryNumber
Assignment Define Number Assignment for Material and Phys. Inv .Docs
√ Material documents for goods receipts
WE WF WO WW
Interval menuMaintain
Position the cursor on any interval
Edit menuInsert year
2013
(Calendar year)
4500000000 4599999999
Enter
Back button
√ Material documents for goods movements and inventory diffs
WA WH WI WL WQ WR WS WZ
Interval menuMaintain
Position the cursor on any interval
Edit menuInsert year
2013
(Calendar year)
5000000000 5099999999
Enter
Save
Continue
17. Set Tolerance Group (for GR):
Same path up to Inventory Management and Physical Inventory
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Goods ReceiptsSet Tolerance Limits
Select Tlky B1, B2, VP for company code ‘1000’
Copy as button
Change Company Code to ‘LAP’
Enter
Enter
Enter
Save
Continue
18. Maintain Default Values for Tax codes:
Up to Material Management same path
Logistics Invoice VerificationIncoming InvoiceMaintain Default Values for tax codes
New Entries
Company Code : LAP
Save
Continue
19. Set Tolerance Limits (for invoice verification):
Up to Logistic Invoice Verification same path
Invoice BlockSet Tolerance Limits
Select Tolerance Keys PP, PS & ST for company code ‘1000’
Copy as button
Change Company Code to ‘LAP’ (3times)
Enter (3 times)
Save
Continue
20. Define Automatic status change:
Up to Logistics Invoice Verification same path
Invoice Verification in Back groundDefine Automatic Status change
New Entries
CoCd Set correct invoice to’’completed’’
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LAP Blank
Save
Continue
21. Group together Valuation areas:
Valuation and Account AssignmentAccount DeterminationAccount Determination
Without WizardGroup Together Valuation Areas
Position
Valuation area: LAPL
Enter
Valuation Area Val. Grpg code
LAPL X
Save
Continue
22. Define Valuation Classes:
Same path next lineDefine Valuation Classes
Valuation Class button
Select Valuation Class 3000 ( ie Raw material1) ,3200 (ie Services) and
7920 ( ie FinishedGoods)
Copy as button
Change Valuation Class 3000 to ‘LAP1’
Change Valuation Class 3200 to ‘LAP2’
Change valuation class 7920 to ‘LAP3’
Enter
Save
Continue
2. FI Consultant’s Job
1. Changing GL account Inventory RM
Tcode: FS00
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Select GL account 200700 (RM Inventory)
Change button
Create /Bank/Interest tab
Field Status Group : G006 (Material Accounts)
√ Post automatically only
Save
2. Creating GL accounts
Inventory FG :
Select 200700 (Inventory RM)
Copy button
GL account : 200702
Enter
Description : Inventory FG
Control Data tab
Tax category : Blank
Save
GR/INR account
Select 100800 Expenses payable account
Copy button
GL account : 100520
Enter
Description : GR/INR account’
Control data tab
Tax category : - (Minus)
Sort key : 010 (Purchase order No.)
(Make sure Open Item Management is on)
Field Status Group : G045 Goods/Invoice Received clearing account
Save
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Freight Clrng account
Select G/L account 100520 (GR/INR account)
Copy button
GL account : 100521
Enter
Description : Freight Clrng account
Field Status Group : G017 Freight/customs provisions/ clearing (MM)
Save
RM Consumption Account
Select 400500 (Salaries)
Copy Button
GL account : 400599
Enter
Description : RM Consumption
Field Status Group : G003 (Material Consumption Account)
Save
Edit Cost Element button
Valid From : 01.04.2012
Enter
Cost Elem category : 1
Save
Cost Of Goods Sold a/c
Select 400500 (Salaries)
Copy Button
GL account : 400204
Enter
Description : Cost Of Goods Sold a/c
Field Status Group : G030 ie Change in stock accounts
Save
Inc/Dec in stock account
Select 300510 (Sales account)
Copy Button
GL Account : 300204
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Enter
Description : Inc/Dec in stock
Control data tab
Tax category : Blank
Field Status Group : G030 (Change in stock account)
Save
3. Assignment of Accounts:
Tcode: OBYC
SPROMaterial ManagementValuation and Account AssignmentAccount
Determination Account Determination without wizardConfigure Automatic Posting
Cancel button
Account Assignment button
Double click on transaction ‘BSX’ (Inventory posting)
Chart of account : LACA
Enter
Valuation class √
 Save
Valuation class Account
LAP1 200700(Inventory RM)
LAP3 200702(Inventory FG)
Save
Continue
 Back button
Double click on Transaction ‘FR1’ (Freight clearing)
Valuation modif √
Valuation class √
Save
Valuation
modif
Valuation Class Account
X LAP1 100521
Save
Back button
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Double click on Transaction ‘WRX’ (GR/IR clearing account)
Valuation modif √
Valuation class √
Save
Valuation
modif
X LAP1 100520
Save
Back button
Double Click on transaction ‘GBB’
General modification √
Valuation modif √
Valuation class √
Save
Valuation
modif
General
Modification
X VBR LAP1 400599
X VAY LAP3 400204
X AUF LAP3 300204
X VAX LAP3 400204
X ZOF LAP3 300204
Note: GL account 400599 is RM consumption ac 300204 is Inc/Dec in stock
And 400402 is Cost of Goods Sold a/c
Save
Continue
VBR : RM consumption
VNG : Material Scrapping
FG Reciept from Production
AUF ZOF
With Production Order
[PP implemented]
Without Production Order
[PP not implemented]
FG Delivery to customer
VAY VAX
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Sales A/C as Revenue element
[CO Implemented)
Sales A/C not as a Revenue element
(CO not implemented)
4. Creating No. ranges for Document types WE WA RE
Tcode :OBA7
Double Click on document type ‘WA’
Note down the No range ‘49’
Back button
Doubl Click on document type ‘WE’
Note down the no range ‘50’
Back button
Double Click on document type ‘RE’
Note down the no range ‘51’
In the same screen ‘Number range information’ button
Company Code : LAP
Interval button
No Year From Number To Number
49 2012 4900000000 4999999999
Enter
Interval button
50 2012 5000000200 5099999999
Enter
Interval button
51 2012 5100000000 5199999999
Enter
Save
Continue
3. MM End User
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Planned delivery costs Unplanned Delivery Costs
If you know the freight charges at the time of PO
creation, you can enter in PO. During the GR, the
freight charges will be posted to Freight clrng
account.
Freight charges will be posted to Inventory
account
During freight invoice verification they are
transferred to vendor account.
If you don’t know the freight charges at
the time of PO creation, you can enter
them during Inv Verification (MIRO)
There are two options as how to post
unplanned delivery cost (This is a CoCd
level setting).
1. Freight charges can be distributed
among invoice items
2. Freight charges can be posted to
Expenses account
Planned delivery costs:
Scenario1 : Goods inv and Freight inv are from single vendor
Solution : Goods inv and Freight inv can be entered in one step
Scenario2 : Freight inv is from a different vendor
Solution : Goods inv and Freight inv have to be entered in separate steps
(We are following scenario 2 ie Transport vendor is separate from goods vendor)
1. Creation of RM master
TCode :MM01
SAP Easy AccessLogisticsMaterials ManagementMaterial
MasterMaterialCreate
(General) Immediately MM01
Material : LAPRM
Industry Sector : Mechanical Engineering
Material type : ROH Raw Material
Select View(s) button
Select views Basic data1, Purchasing , General Plant Data / Storage 1 , Accounting 1,
Costing1 and Costing2
Org. Levels button
Plant : LAPL
Stor. location : LAP1
Enter
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Basic Data1 tab:
Material : LAP RM (Steel)
Basic unit of measures : KG
Material Group : LAPM
Division : LS
Net Weight : 1 KG
Gross Weight : 1 KG
Purchasing Tab
Purchasing Group : LPG
Accounting 1 tab
Valuation class : LAP1
Price Control : V (Moving Average Price)
Moving Price : 200
Save
2. Creation of Vendor Masters
Tcode : XK01
Vendor : LAPRMVNDR
Company Code : LAP
Purchase Organisation : LAPO
Account Group : LARM
Enter
Name : LAP RM vendor
Country : IN
Region : 01
Enter 4 times (or Next Screen button 4 times)
Recon. account : 100980 (Sundry creditors)
Sort Key : 012 (Vendor Number]
Cash Management Group : A1
Enter
Payt Terms : 0001
Tolerance Group : blank
Chk double inv √
Save
3. Creation of Vendor Masters
Tcode : XK01
Vendor : LAPTRVNDR
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Company Code : LAP
Purchase Organisation : LAPO
Account Group : LARM
Enter
Name : LAP Transport vendor
Country : IN
Region : 01
Enter 4 times (or Next Screen button 4 times)
Recon. account : 100980 (Sundry creditors)
Sort Key : 012 (Vendor Number]
Cash Management Group : A1
Enter
Payt Terms : 0001
Tolerance Group : blank
Chk double inv √
Save
4. Open Period for Current month
(Periodic activity)
Tcode : MMPV
Up to Material Master same path
OtherClose Period
From Company Code : LAP
To Company Code : LAP
Period : 5 (Current period)
Fiscal Year : 2012
Check and close period
Execute
5. Purchase Order Creation:
Tcode : ME21N
PurchasingPurchase OrderCreateVendor/Supplying Plant Known
Vendor : LAPRMVNDR
Enter
Org.Data tab
Purch. Org : LAPO
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Purch. Group : LPG
Company Code : LAP
Item Material PO
Quantity
Deliv.
Date
Net
Price
Currency Plnt Stor.
Location
10 LAPRM 100 15.08.2012 210 INR LAPL LAP1
Enter
Expand ‘Item Detail’ button
Conditions tab
Enter amount for condition type ‘FRB1’ as below
CnTy Name Amount
FRB1 Freight (Value) 45.00
Messages button to see any errors
Back button
Check button
Save
Note down the purchase order No. 4500017175
6. Goods Receipt
Tcode :MIGO
Inventory ManagementGoods MovementGoods ReceivedFor Purchase
OrderPO
Number Known
Purchase order : 4500017175
Enter
Where tab
Storage Location : LAP1
Text : GR
Quantity tab
Qty in Delivery Note : 100 kg
√ Item OK
Check button (‘Document is 0K ‘ msg should come)
Post
(Note down the material document no 600000030)
7. Displaying Material document
Tcode: MB03
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Up to Inventory Management same path
Material DocumentDisplay
Material Document : 600000030
Material document year : 2012
Enter
Accounting Documents button
Dr. 89 Inventory RM .00
Cr. 96 GR/INR account .00
Cr 50 Freight clrng account 45.00
8. Invoice Verification for goods
Tcode : MIRO
Logistics Invoice VerificationDocument EntryEnter Invoice
Invoice date : Todays date
√ Calculate tax
Tax code : V1 4%Input tax
Text : Inv Verifcation
PO Reference Tab
Purchase order/Scheduling agreement 4500017175 Goods/service items
Enter
Select √ Booking OK for item 1
Enter
Copy the amount in Balance field (red signal)
Paste to Amount field (without –‘ve sign)
Enter
(Red signal should turn into green signal)
Payment tab
Payment term : 0001
Simulate button
Close the window
Post
Invoice Document menu Display
Follow-On Documents button
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LAP RMvendor
GR/INR clrng account .
VAT Receivable
9. Inv Verification for Freight
Tcode: MIRO
Invoice date : Todays date
√ Calculate tax
Tax code : V0 0%Input tax
Text : Freight Inv verifcation
PO Reference Tab
Purchase order/Schedulin agreement 4500017175 Planned delivery costs
Enter
Select √ Booking OK for item 1
Enter
Details tab
Inv. Party : LAPTRVNDR
Enter
Basic data tab
Copy the amount in Balance field (red signal)
Paste it to Amount field (without –‘ve sign)
Enter
(Red signal should turn into green signal)
Payment tab
Payment term : 0001
Simulate button
Entry should look like the following
Cr LAP TR vendor 45.00-
Dr Freight clrng account 45.00
Close the window
Post
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10. RM Consumption
Tcode : MB1A
Inventory ManagementGoods MovementGoods Issue
Movement type : 201 (Consumption for CC)
Plant : LAPL
Storage location : LAP1
Enter
Cost Centre : 1001
Material : LAPRM
Qty : 25
Enter
Post
(Document 500000350 generated)
Goods Issue menuDisplay
Material Doc : 100000350
Mat. Doc. Year : 2012
Enter
Double click on Accounting document
Entry should be :
Cr. Inventory RM 5011.25-
Dr. RM Consumption 5011.25
11. Display Stock Ledger
Tcode : MMBE
up to Material Management same path
Inventory ManagementEnvironmentStockStock Overview
Material : LAPRM
Plant : LAPL
Execute
12. Display Stock for posting date
Tcode :MB5B
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Same path
Material No. : LAPRM
Company Code : LAP
Plant : LAPL
Valuated stock
Execute
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24. SD Integration
1. SD consultant job
1. Define Sales Organisation:
SPROEnterprise StructureDefinitionSales and DistributionDefine, copy,
delete,
check sales organization
Double click on Define Sales Organisation
New Entries
Sales Organisation : LASO
Description : LAP sales org
Statistics currency : INR
Save
Name : LAP sales org
Country : IN Region : 01
Enter
Short Description : SD configuration for LAP
EnterContinue
2. Define Distribution Channel:
Same path Next line
Define ,copy , delete ,check distribution channel .
Double click on Define distribution channel .
New Entries
Distr. Channel Name
LD Direct Sales
Save
Continue
3. Define shipping points:
Up to Definition same path
Logistics Execution  Define, copy, delete, check shipping Point.
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Double click on Define shipping point.
New Entries
Shipping point : LASH
Description : LAP shipping point
Save
Name : LAP Shipping point.
Country : IN Region: 01
Enter
Continue.
4. Assign Sales Organisation to Company code:
SPROEnterprise StructureAssignmentSales and DistributionAssign Sales
Organisation to Company code
Position
Sales Org : LASO
Enter.
Sorg. CoCd
LASO LAP
Save
Continue
5. Assign Distribution channel to sales organisation:
Same path (next line)
Assign distribution channel to Sales Organisation.
New entries
SOrg
.
Dchl
LASO LD
Save
Continue.
6. Assign division to Sales Organization:
Same path next line
New Entries.
SOrg
.
Dv
LASO LS
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Save
Continue.
7. Set up sales area:
Same path next line
 New Entries
SOrg
.
DChl Dv
LASO LD LS
 Save
Continue.
8. Assign sales organisation- distribution channel - Plant:
Same path
New Entries
SOrg
.
DChCust/Mt Plant
LASO LD LAPL
Save
Continue
9. Define Rules by Sales area:
Up to Sales and Distribution same path
Business Area Account AssignmentDefine Rules for Sales area
Position
Sales Org. : LASO
Enter
SOrg
.
Rule
LASO 001 (Bus Area determination from plant & division)
Save
Continue
10. Assign Business Area to Plant And Division
Same Path next line
New Entries
Plnt Dv BusA
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LAPL LS LANZ
Save
Continue
11. Assign Shipping Point to Plant:
Up to Assignment same path
Logistics ExecutionAssign Shipping point to Plant
Find Button
Find : LAPL
Enter
Click on LAPL
Keep the cursor on LAPL
Assign Button
√ LASH
Enter
Save
Continue
12. Assign Shipping Points:
SPROLogistics ExecutionShippingBasic Shipping FunctionsShipping point
and
Goods receiving point DeterminationAssign shipping points
New Entries
SC LGrp Plnt PrShP MShPt
01 0003 LAPL LASH LASH
Save
Continue
13. Maintain Pricing Procedure:
SPROSales and DistributionBasic FunctionsPricingPricing controlDefine
and Assign Pricing Procedures
Double click on Maintain pricing procedures
Select Procedure ‘RVAA01’ ie Standard
Copy as button
Change Procedure with ‘LAPPP’
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Change Description with ‘LAP Pricing Procedure’
Enter
Copy all button
Enter to ignore the Wrng Msg
Select Procedure ‘ LAPPP’
Double click on Control Data folder
For Condition types SKTV (step 914), deselect Required
For Condition types K007 (step 104) MWST (step 915) select Required
Make a note of AccKey for ‘CTyp’s PR00 , MWST and K007 (ERL , MWS and
ERS respectively)
Save
Continue
14. Define Pricing Procedure Determination:
Same Path same lineDefine and Assign Pricing Procedure
Double click on Define Pricing Procedure Determination
New Entries
SOrg. DChl Dv DoPr CuPP PriPr CTyp
LASO LD LS A 1 LAPPP PR00
LASO LD LS 2 1 LAPPP PR00
Save
Continue
15. Define Tax Determination Rules:
Up to Basic Functions same path
TaxesDefine Determination Rules
New Entries
Tax Count. : IN
Seq : 1
Tax categ. : UTXJ
Save
Continue (skip this step lab)
16. Set up Partner Determination:
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Customer Partner role
Customer’s H Office Sold to party Sales to party
Payer HO will settle the bill
Customer’s Plant Ship to party Send goods to plant
Customer’s Br office Bill to party Send bill to Br Office
Up to Basic Function same path
Partner DeterminationSet up Partner Determination
Double click on Set up Partner Determination for Customer Master
Double click on ‘Account Groups- Function assignment’ folder
New Entries
Partn. Funct. Name Account Grp
SP Sold to party LASD
SH Ship to Party LASD
BP Bill to Party LASD
PY Payer LASD
Save
Enter 4times to ignore the msg
Continue
Double click on ‘Partner Determination Procedures’ folder
New Entries
Part. Det .proc Name
LAPD PDP for LAP
Save
Enter to ignore wrng msg
Select Partner Determination ‘LAPD’
Double click on ‘Partner Functions in Procedure’ folder
New Entries
Part.Det.
Proc
Partn.Funct. Not Modifiable Mandat.Funct
LAPD SP √ √
LAPD BP √
LAPD SH √
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LAPD PY √
save
Double click on ‘Partner Determination Procedure Assignment’ folder
Position
Account Group : LASD
Enter
Group ParPr
LASD LAPD
Save
17. Changing Schedule Line Category
Tcode : VOV6
Double cl ick on SLCa ‘DN’ ie Returns
Movement Type : 653 ie GD returns unrestr.
Save
Continue
2. FI Consultants job
1. Changing GL account
Tcode :FS00
Select GL account ‘300510’ ie Sales
Change button
Change the Field Status Group to ‘G029’ ie Revenue accounts
Save
2. Assignment of Accounts for Automatic Posting:
SPROSales and DistributionBasic Functions Account
Assignment/CostingRevenue
Account DeterminationAssign G/L accounts
Double Click on table 1
New Entries
App CndTy ChAc SOrg
.
AAG AAG ActKy GL A/C
V KOFI LACA LASO 01 03 ERL 300510
V KOFI LACA LASO 01 03 ERS 400491
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Save
Continue
3. SD End User
1. Creation of Customer
Tcode : XD01
Account Group : LASD (SD Customers)
Customer : LAPSDCUST
Company Code : LAP
Sales Organisation : LASO
Distribution Channel : LD
Division : LS
Enter
Name : LAP SD customer
Country : IN
Region: 01
Company Code Data button
Recon. account : 200610 (Sundry Debtors)
Sort Key : 031 (Customer Number)
Payment transactions tab
Terms of payment : 0001
Sales Area Data button
Sales tab
Cust. pric. proc : 1
Shipping Tab
Delivery priority : 02 (normal)
Shipping condition : 01 (as soon as possible)
Delivering plant : LAPL
Billing Documents tab
√ Price determine.
Inco terms : EXW (customer will take care of goods from plant only)
Terms of payment : 0001
Acct assgmt group : 01
Tax classification : 1 (liable for tax) for UTXJ
1 for MWST
Save
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2. Creation of Material FG
Tcode : MM01
Material : LAPFG
Industry Sector : Mechanical Engineering
Material Type : Finished products
Select View(s) button
Select Basic Data1, Sales: Sales Org. Data 1 , Sales: Sales Org. Data2 ,
Sales: General/Plant Data , MRP 1 , Accounting 1 , Costing1 and Costing2
Org. Levels button
Plant : LAPL
Stor. Location : LAP1
Sales Org. : LASO
Distr. Channel : LD
Enter
Description : LAP FG
Base Unit of Measure : EA
Material Group : LAPM
Division : LS
GenItemCatGroup : NORM
Sales: sales org .1 tab
Delivering plant : LAPL
Tax Data
Tax Classification : 1 for UTXJ
1 for MWST
Sales: sales org. 2 tab
Acct assignment grp : 03 ie Finished Goods
Item category group : NORM
Sales: General/Plant tab
Gross Weight : 1
Net Weight : 1
Availability check : KP (no check)
Trans. Grp : 0003
Loading Grp : 0003 ie Manual
MRP 1 Tab
MRP type : ND ie No plan
Accounting 1 tab
Valuation class : LAP3 (Finished Product)
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Price control : S (std. price)
Standard price: 600
Save
3. Creation of Condition records
Tcode : VK11
SAP Easy AccessLogisticsSales and Distribution  MasterData Conditions
Select Using Condition TypeCreate
Condition type : PR00
Key Combination button
Material with release status
Enter
Sales Organization : LASO
Material Amount Valid From Valid to
LAPFG 700 1.04.2011 31.03.2012
Save
Back button
Condition type : K007
Division/Customer
Enter
Division : LS
Customer Amount Valid From Valid to
LAPSDCUST 1 1.04.2011 31.03.2012
Save
Back button
Condition type : MWST
Domestic taxes
Enter
Country : IN
TaxCl1Cust Tax cl. Mat Amount Valid From Valid to TaxCode
1 1 1.04.2011 31.03.2012 A1
Save
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4. Creation of Sales order
Tcode :VA01
Up to Sales and Distribution same path
SalesOrderCreate
Order type : OR
Division : LS
Enter
Sold-to party : LAPSDCUST
PO Number : 567 (customer’s Purchase order no)
PO date : Todays date
Req. deliv. date : Todays date
Delivery plant : LAPL
√ Complete dlv
Payment Terms : 0001
Item Material Order Quantity Plant
10 LAPFG 10 LAPL
Enter
Select item 10
GoTo menuItemConditions
Enter CnTy ‘MWST’ and Amount ‘5%’
CnTy Amount
MWST 5
Make a note of Discount amount ie 7 Rs
Make a note of profit margin 93 ( ie (700-7)-600)
Back button
Edit menuIncompletion log
Save
Note down the order no
5. Production Receipts
Tcode :MB1C
Up to Logistics same pathMaterails ManagementInventory ManagementGoods
Movement Goods ReceiptsOthers
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Document date : Todays date
Movement type : 521 (receipt w/o production order into unrestricted use
stock)
Plant : LAPL
Enter
Material Qty.
LAPFG 150
Enter
Text : GR from production
Post
Post
Note down the material document no. 100000360
Other Goods Receipt menuDisplay
Material document : 100000360
Mat. Doc year : 2012
Enter
Double click on Accounting Document
Dr Inventory FG . 90000.00
Cr To Inc/Dec. in stock 90000.00- (=150*600)
6. Delivery
Tcode : VL01N
Up to Logistics same path
Sales and DistributionSalesOrderSubsequent FunctionsOut bound Delivery
Shipping point : LASH
Selection date : Sales order date (automatically come)
Order : 12124 (sales order)
Enter
Actual GI date : Todays date
Picking tab
Picked qty.
10
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Post Goods Issue button
Note down the delivery document 80015213
Outbound Delivery menuDisplay
Outbound delivery : 80015213 (comes automatically)
Enter
Document flow button
Select GD goods issue
Display document button
Dr Cost of Goods Sold 6000.00
Cr Inventory FG 6000.00-
7. Sales billing
Tcode: VF01
Same pathBilling Document
Select the Delivery document
Execute button
Goto menu ItemItem Conditions
Enter CnTy ‘MWST’ and Amount ‘5%’
CnTy Amount
MWST 5
Back button
Save
[Note down the billing document no)
Billing document menuDisplay
Billing document : xxxxxxxxxxxxx
Accounting button
Dr LAP SD Customer 7276.50
Cr Sales 7000.00-
Dr Discount 70.00
Cr VAT Payable 346.50
In case of error ‘Document xxxxxxxx saved (no accounting document generated)’ ,
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for complete error analysis:
TCode: VF02
Billing document :
Billing document menu Release To Accounting
Double click on the error msg
8. Creating Cr Memo request
Tcode : VA01
SAPEasy AccessLogisticsSales and DistributionSalesOrderCreate
Order type : CR
Division : LS
Create with Reference button
Bill doc tab
Billing Document : XXXXXXXXXXX
Copy button
Item overview tab
Billing block : Check credit memo
Target quantity
2
Sales tab
Billing block : Blank
Order reason : Damaged in transit
Billing Date : Today’s date
Edit menu  Incompletion log
Save
9. Posting Cr Memo
Tcode : VF01
Document
Enter Cr memo request
Execute button
Save
Billing document 90036292
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Double click on Accounting document
Entry should be :
Cr LAP SD Customer 1455.30-
Dr To Sales 1400.00
Cr Discount given 14.00-
Dr VAT Payable 69.30
10. Sales Return Order (RE)
Tcode : VA01
Order Type : RE
Create with Reference button
Order tab
Order : xxxxx
Copy button
Sales Tab :
Delivery block : Blank
Billing block : Blank
Order reason : Returns
Order Quantity
5
Select Item 10
Goto menu ItemConditions
Edit menuIncompletion log
Save
11. Return Delivery (VL02n)
Tcode : VA02
Order : XXXX
Enter
Sales document menuDeliver
Actual GI date : Todays date
Picking Tab
Deliv
.Qty
SLoc
5 LAP1
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Post goods Reciept button
12. CR Memo with reference to Returns order
TCode : VF01
Select Return sales order Execute
Save
Billing document : xxxxxxxxxxx
 Accounting button
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25. Financial Statement Version:
1. Balance sheet and Profit and loss
account statement:
SPROFinancial Accounting General Ledger Accounting Business Transactions
ClosingDocumentDefine Financial Statement Versions
New entries
Fin.Stmt. version : LAP1
Name : FSV for LAP
Maint. Language : EN
Item keys auto : √
Save
Short description : Financial statement version (LAP)
Enter
Continue
Fin.statement items button
Keep the curser on LAP1
Create Items button
Financial statement version (LAP):
Balance sheet
Profit and Loss account
Profit/ Loss carried to Balance sheet
Enter
Click on Liab+Equity
’Select’ button
Click on Assets
’Select’ button
Click on Balance sheet
Reassign button
Subordinate
Enter
Double click on ‘Liab+Equity’
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Item: Change Texts
Item:
Liabilties
Enter
Double click on ‘Assets’
Item
Assets
Enter
Keep the curser on Profit and Loss account
Profit and Loss account
Income
Expenditure
Enter
Save
Continue
Keep the curser on Liabilities
Liabilities
Reserve and surplus
Secured loans
Unsecured loans
Current liabilities
Enter
Keep the curser on Assets
Assets
Net fixed assets
Current assets
Misc expenditure (to the extent not written off)
Enter
Keep the curser on Income
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Create items button
Income
Sales
Other Income
Enter
Keep the curser on Expenditure
Create items button
Expenditure
RM consumption
Manufacturing Expenses
Admin Cost
Personal Expenditure
Depreciation
Interest
Other Expenses
Enter
Double click on ‘Net result : profit’
Item
Surplus transfered from P&L Account
Enter
Click on ‘Surplus transfered from P&L Account’
Select button
Click on ‘Reserve and Surplus’ under Liabilities
Reassign button
Subordinate
Enter
Double click on ‘Net result: loss’
Item
Loss transfered from Profit and Loss account
Enter
Click on ‘Loss transfered from Profit and Loss account’
Select button
Click on ‘Misc expn (to the extent not written off)’
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Reassign button
Subordinate
Enter
Save
Assignment of accounts:
Click on Secured loans Assign Accounts button
FromAccount To Account D C
100200 √ √
Enter
Click on Current liabilities Assign Accounts button
FromAccount To Account D C
100980 √ √
Enter
 Click on Net Fixed assets
Assign Accounts button
From Account To Account D C
200901 200905 √ √
100701 100702 √ √
100704 100704 √ √
Enter
 Click on Current Assets
From account To account D C
200691 200692 √ √
200770 √ √
200790 √ √
Enter
Click on Sales
From Account To account D C
300510 √ √
300515 √ √
Enter
Click on ‘Other Income ‘
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Enter
Click on RM consumption
400599(RM consumption) √ √
Enter
Keep the curser on Depreciation
Assign accounts button
400403 √ √
Enter
Keep the curser on Interest
Assign accounts button
400681 √ √
Enter
Keep curser on Personal Expenditure
From account To account D C
400500 √ √
Click on ‘Profit/Loss carried to Balance sheet’
100100 √ √
Enter
Save
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300591(Inc /dec in stock) √ √
300690(Exchange Gain) √ √
304

Check button (to display whether all accounts assign or not)
√ Nonassigned Accounts
Enter
Double click on Liabilities
Start of Group : Liabilities
End of Group : Total liabilities
√ Display total
Enter
Double click on Assets.
Start of Group : Assets
End of Group : Total assets
√Display total
 Enter
Double click on Profit and Loss accounts
Start of Group : Profit and Loss accounts
End of Group : Profit/Loss of the year
√ Display total
Enter
Double click on Income
Start of Group : Income
End of Group : Total Income
√ Display total
Enter
Double click on Expenditure
Start of Group : Expenditure
End of Group : Total Expenditure
√ Display total
 Enter
Double click on Profit/Loss carried to Balance sheet
Start of Group : Surplus/Loss carried to Balances sheet
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End of group : Surplus/Loss carried to Balance sheet
√ Display total
Enter
Double click on ‘P+L result’
Item
Surplus/Loss carried to Balance sheet
End of Group : Surplus/Loss carried to Balance sheet
Enter
Save
2. Creating Balance sheet/Profit and loss
statement
SAP Easy accessAccountingFinancial Accounting General LedgerInformation
SystemGeneral Ledger ReportsBalance Sheet/Profit and Loss Statement/Cash
Flow
GeneralActual/Actual ComparisonsBalance Sheet/Profit and Loss Statement.
Company code : LAP
Fiscal statement version LAP1
Reporting year 2012 (current year)
Reporting periods : 1 to 16
Comparison year : 2011 (Previous year)
Comparison periods : 1 to 16
Special evaluations tab
Balance sheet type : 1
Output control tab
Company code Summarization : 1
Business area Summarization : 2
Summary Report : Blank
Comparison type : 1
Scaling : 5/0 (Figures will be in Lacks)
Execute button
Back button
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Special evolutions tab
Displays currency : USD
Execute
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26. Multiple Ledger
New GL
Multiple ledgers
Doc splitting
Realtime Integration
Scenario :
Parent Company Subsidiary
Country US IN
Currency USD INR
Fiscal Year Jan-Dec April-March
Fiscal Year Variant K4 V3
Requirement : To see the consolidation for both the company codes in Jan-Dec format
Solution : For Indian company code, maintain an additional ledger which has fiscal
year
variant ‘K4’ and currency ‘USD’ .
Indian Subsidiary
Std
Ledger(0L)
Additional Ledger
(M1)
Currency INR USD
Fiscal Year April-March Jan-Dec
Fiscal Year Variant V3 K4
1. Settings
1. Activate New GL accounting:
SPRO Financial Accounting Financial Accounting Global SettingsActivate New
General Ledger Accounting
( This is one time setting)
√ New General Ledger Accounting Is Active
Save
2. Define Ledgers for General ledger Accounting:
SPROFinancial Accounting (New) Financial Accounting Global Settings (New)
LedgersLedgerDefine Ledgers for General Ledger Accounting
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New Entries
Ld Ledger Name Total Table Leading
M1 Non-leading
ledger for LAP
FAGLFLEXT _
Save
Continue
Enter
Msg: Ledger group M1 is created only with ledger M1
Info: When we create a new ledger a ledger group with same name is created And the
ledger is assigned to the same ledger group. But we can reassign the ledger to different
ledger group.
Ledger group M1 is created only with ledger M1
3. Define and Activate Non-Leading Ledger:
Same path
Ledger : M1
Enter
New Entries
CoCd FV Var.
LAP K4 LAPP
Save
No button
Continue
4. Define Ledger Group:
Same path
New Entries
Ledger Grp Description
X1 LAP ledger group
Save
Continue
Select Ledger Group ‘X1’
Double click on the ‘Ledger Assignment’ folder
New Entries
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Ld Rep.Ledger
0L √
M1 .
Save
Continue
5. Define Document Type for Entry view in a Ledger:
SPROFinancial Accounting (New) Financial Accounting Global Settings (New)
DocumentDocument TypesDefine Document Types for Entry View in a Ledger.
Ledger : m1
Enter
New Entries
Type Number range
DA 45
DR 45
DZ 45
KA 45
KZ 45
KR 45
SA 45
WE 45
RE 45
AB 45
WL 45
RV 45
WA 45
ML 4
Save
 Continue
6. Define Documents Types for General Ledger View :-
Same path next line
Ledger : M1
Enter
New Entries
Type Number range
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DA 63
DR 63
DZ 63
KA 63
KZ 63
KR 63
SA 63
WL 63
WE 63
AB 63
WI 63
RV 63
WA 63
RE 63
ML 63
Save
Continue
7. Define Document Number Ranges for Entry View:-
Upto Document same path
Document Number Ranges Documents in Entry View  Define Document Number
Ranges for Entry View.
Company code : LAP
Intervals button
No Year From number To number
45 2013 4500000000 4599999999
(Enter the current fiscal year according to Fiscal Year Variant ‘K4’ )
Enter
Intervals button
63 2013 6300000000 6399999999
Enter
Save
Continue
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8. Define Document Number Ranges for General Ledger
View:
Same path up to Document Number RagesDocuments in General Ledger View
Define
Document Number Ranges for General Ledger View
Company code : LAP
Interval button
45 2013 4500000000 4599999999
Enter
Intervals button
63 2013 6300000000 6399999999
Enter
Save
Continue
2. End User
1. Posting of transaction for all Ledgers:
Tcode : FB01L
SAP Easy access AccountingFinancial AccountingGeneral LedgerDocument
Entry  Enter General Posting for Ledger Group
Document date: 21-01-2013 Type :SA Company code: LAP
Posting date : 21-01-2013 Currency: INR
Ledger Grp : Blank
(If ledger group is blank all ledgers are updated)
Enter
Amount : 45000
Text : Term Loan receipt
Enter
Amount : *
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Business Area: LANZ
Text : +
DocumentSimulate
DocumentSimulate General ledger
Make a note of Posting period
 Ledger button
Ledger : M1
Enter
Make a note of Posting period
Back button
Post
2. Posting of transactions for a ledger group:
Same Tcode : FB01L
Document date: 21-01-2013 Type :SA Company code: LAP
Posting date : 21-01-2013 Currency: INR
Ledger Grp : 0L
( Only Ledger ‘0L’ are updated)
Enter
Amount : 50000
Text : Term loan receipt
Enter
Amount : *
Text : +
Post
3. Display Ledger :
Tcode :FAGLB03
Same path up to General Ledger
AccountDisplay Balances (New)
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Account Number : 100200
Company code : LAP
Fiscal year : 2012
Ledger : 0L
Execute
Back button
Choose Ledger button
Ledger : M1
Enter
Fiscal year : 2013 (Enter current fiscal year according to FYV ‘K4’)
Execute
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27. Document splitting
1. Active splitting & Passive splitting
Active splitting Passive splitting
User split one of the items(Dr item in the
below case) in the entry the other item (Eg
Cr item in the below case ) will be split by the
system
While clearing the below inv, Cash item will
be split into 2 based on the preceding
document ie Inv
Active Splitting
Purchase inv :
Scenario:
Entry View
Cr vendor 45000
Dr Inv RM 27000 LASZ
Dr Inv RM 18000 LANZ
GL View
Cr Sundry Creditors 45000 ?
The Cr item will split into 2 items like below
Cr Sundry Creditors 27000 LASZ
Cr Sundry Creditors 18000 LANZ
Passive splitting:
Clearing the inv:
Dr Sundry Creditors 27000 LASZ
Dr Sundry Creditors 18000 LANZ
Cr Cash ?
Dr Sundry Creditors 27000 LASZ
Dr Sundry Creditors 18000 LANZ
Cr Cash 27000 LASZ
Cr Cash 18000 LANZ
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2. Settings
1. Creating Zero Balance clearing account
Tcode: FS00
 Select GL account 100800 Expenses payable
Copy button
Enter
Description : Zerobalance clrng ac
Save
2. Activate Document splitting (Globally)
SPROFinancial Accounting (New)General Ledger Accounting (New)Business
TransactionsDocument SplittingActivate Document Splitting
√ Document Splitting
Save
Continue
3. Activate Document splitting per Company code
Tcode :SM30
Table/View : V_FAGL_SPLIT_ACT
Maintain button
Postion button
Company Code : LAP
Enter
Company Code Inactive
LAP ..
Save
Continue
4. Classify G/L Accounts for Document Splitting
Same path
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Enter
New Entries
Acct from Cat.
200691(Cash
account)
04000
100980(Sundry
crditors)
03000
200700 01000
Save
Continue
5. Define Zero-Balance Clearing Account
Same path
Select Account Key ‘000’
Double click on Accounts folder
Chart of Accts : LACA
Enter
New Entries
G/L Account
100305
Save
Continue
6. Define Document Splitting Characteristics for General
Ledger Accounting
Same path
Field Zero balance Partner field Mandatory Field
Business Area √ PARGB √
ProfitCenter √ PRCTR ..
Segment √ PSEGMENT ..
Save
Enter
Yes button
+91-9959765211 317

Continue
3. Enduser
1. Posting Pur inv
Tcode: F-43
Enter
Amount : 45000
Bus. Area : Blank
Text : pur inv
Enter
Amount : 27000
Bus. Area : LANZ
Text : +
Enter
Amount : 18000
Bus. Area : LASZ
Text : +
Document menuSimulate General Ledger
Back button
Entry should be:
31 Cr Sundry Creditors 27000- LASZ
31 Cr Sundry Creditors 18000- LANZ
40 Dr Inv RM 27000 LASZ
40 Dr Inv RM 18000 LANZ
Post
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2. Clearing the inv:
Tcode: F-53
Account : 200691 Business Area: Blank
Amount : 45000
Text Outgoing payment
Open item Selection
Account : LAPGNVNDR
Enter
Deselect other items if any except today’s
DocumentSimulate
DocumentSimulate General Ledger
Entry should be:
50 Cr Cash 27000- LASZ
50 Cr Cash 18000- LANZ
25 Dr Sundry Creditors 27000 LASZ
25 Dr Sundry Creditors 18000 LANZ
Back button
Post
+91-9959765211 319

28. Central Excise
Central Excise is part of CIN ie Country India version
All manufacturing companies must maintain the following registers
RG 23A part I RM Qty.
RG 23A Part II RM Value.
RG 23C Part I Capital Goods Qty
RG 23C Part II Capital Goods Value
ER1 Excise Return
RG1 Finished goods register
PLA Personal Ledger Account
Calculation of Excise and LST(or CST if applicable)
S No RM Purchase
1 Base Value 1000
2 BED 10% on 1000
(Paid to vendors)
100
(Posted to RG23A a/c)
3 LST 5% on 1100
(Base+BED )
55
CapitalGoods Purchase
4 Base Value 500
5 BED 10% on 500
(Paid to vendors)
50
25 – posted to RG23C a/c
25- Posted to CENVAT on hold a/c
+91-9959765211 320

6 LST 5% on on 550 27.5
Sale of FG
7 Base Value 2000
8 BED 10% on Base value
(Collected from Customers)
200
9 LST 15 % on 2200 330
PLA deposit (Deposited in bank )
10 150
Utilisation of RG 23 and PLA deposit accounts :
Utilisation Balance
RG23A 75 25
RG23C 20 5
CENVAT onhold - 25
PLA 105 45
Total 200
MM Purchase Scenario Tax Procedure
SD Sales Scenario Pricing Procedure
1. FI Settings
1. Activate Country Version India for Specific Fiscal
Years:
SPROFinancialAccountingFinancialAccounting Global SettingsTax on Sales
/PurchasesBasic SettingsIndiaActivate Country Version India for specific Fiscal
Years
Position
Component : IND
Enter
Comp To Year Activ
IND 2999 √
Save
Short Description : CENVAT customisation (LAP)
+91-9959765211 321

SaveContinue
2. Check and Change Settings for Tax Processing:
Up to Basic Settings same pathCheck and Change Settings for Tax Procesing
New Entries
Process : L1
Description : BED Recievable
Tax type : 2 Input tax
Posting indic. : 2
Save
Continue
Back button
Select Process : L1
Copy as button
Change Process to ‘L2’
Description : LST Recievable
Enter
Save
 Select Process : L2
Copy as button
 Change Description to ‘CST Recievable’
 Change Posting indic to ‘3’
Enter
Save
Copy as button
 Change Description to ‘LST Payable’
Enter
Save
Copy as button
 Change Description to ‘CST Payable’
+91-9959765211 322

Enter
Save
3. Define Condition Types LAP1, LAP 2, LAP3:
Up to Basic Settings same pathCheck Calculation Procedure
Double Click on Define Condition Types
New Entries
Condit. type : LAP1
Description : BED Recievable
Access seq : JTAX
Cond. class : D
Calculat. type : A percentage
Cond.category: D (Tax)
Changes which can be made
√ Amount/percent
Save
Continue
Condit. type : LAP2
Description : LST Recievable
Access sequence : JST1
Cond. class : D
Calculat.type : A
Cond .category : D (Taxes)
√ Amount/percent
Save
Condit. type : LAP3
Description : CST Paid
Access sequence : JST1
Cond. class : D
Calculat.type : A
Cond .category : D (Taxes)
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√ Amount/percent
Save
4. Define Tax Procedure:
Same path
Check Calculation Procedure
Double click on Define Procedures
New Entries
Procedure Descript
TAXLAP LAP tax procedure
Save
Continue
Select Procedure TAXLAP
Double click on Control Data
New Entries
Step CTyp Description Fro To Req Statistics AccKey
100 BASB
110 LAP1 APBED 100 100 √ L1
120 - Base+BED 100 110 √
130 LAP2 APLST 120 120 √ L2
140 LAP3 APCST 120 120 √ L3
Save
5. Assign Country to Calculation Procedure :
Same path up to Basic SettingsAssign Country to Calculation Procedure
Position
Country : IN
Enter
Cty Proc.
IN TAXLAP
Save
Continue
+91-9959765211 324

6. Define Tax Codes for Sales and Purchases:
Same path upto Tax on Sales/purchases
CalculationDefine Tax Codes for Sales and Purchases
Country : IN
Enter
Tax Code : V0
Enter
Description : Dummy input tax code
Tax type : V
Check ID √
Continue
Save
Tax Code : V1
Enter
Description : 4 % LST
Tax type : V
Check ID √
Continue
Keep the cursor on BED recievable (Click)
Keep the cursor on CST paid (Click)
LST Recivable : 4
Save
Tax Code : V2
Enter
Description : 2 CST
Tax type : V
Check ID √
Continue
Keep the cursor on BED recievable (Click)
Keep the cursor on LST Recivable (Click)
CST paid : 2
Save
+91-9959765211 325

Tax Code : A0
Enter
Description : Dummy Output tax code
Tax type : A
Check ID √
Continue
Save
7. Creation of GL accounts:
RG 23A Copy from VAT receivable account
RG 23C
Cenvat on hold
PLA
Cenvat Clrng account Copy from VAT payable account
Cenvat Suspense account
Excise Duty payable
CST payable
RG23A :
Tcode : FS00
Select 200530 VAT Receivable
Copy button
Enter
Change the Description to ‘RG 23A’
Control Data tab
Tax category : < Input Tax Account
Save
RG 23C :
Select 200530 VAT Receivable
+91-9959765211 326

Copy button
Enter
Change the Description to ‘RG23C’
Save
CENVAT on hold:
Select 200530 VAT Receivable A/C
Copy button
Enter
Change the Description ‘CENVAT on hold’
Save
PLA:
Select 200530 VAT Receivable
Copy button
Enter
Change the Description to ‘PLA’
Control Data Tab;
Tax Category : blank
Open Item management
Save
CENVAT Clrng account:
Select 100530 VAT Payable
Copy Button
Enter
Change the description ‘CENVAT clrng ‘
Control Data tab:
Change the Tax Category to ‘<’ Input tax account
Save
CENVAT Suspense A/C:
Select 100530
+91-9959765211 327

Copy button
Enter
Change the Description ‘CENVAT Suspense’
Tax Category : >
Save
Excise Duty Payable;
Select 100530 VAT Payable
Copy Button
Enter
Change the Descriptionto ‘Excise Duty payable’
Control data tab
Tax Categories : ‘>’ Output tax account
Save
CST Payable:
Select 100530 VAT payable
Copy Button
Enter
Change the Description ‘CST payable’
Save
8. Define Tax accounts (Assignment for accounts or
automatic postings)
Same path upto Tax on Sales/Purchases
PostingsDefine Tax Accounts
Double click on Transaction ‘L1’
Enter
Save
Posting key button
Debit : 40
Credit : 50
Save
Continue
+91-9959765211 328

Accounts button
Account
100612
(CENVAT Clrng)
Save
Back button
Double Click on Transaction ‘L2’
Save
Debit : 40
Credit : 50
Save
Continue
Accounts button
Account
200530
(VAT recivble)
Save
Back button
Save
Debit : 40
Credit : 50
Save
Continue
Accounts button
Account
100530
(VAT Payable)
Save
Back button
+91-9959765211 329

Save
Debit : 40
Credit : 50
Save
Continue
Accounts button
Account
100615
(CST payble)
Save
9. Maintain Excise Registrations:
SPROLogistics-GeneralTax on Goods MovementsIndiaBasic
SettingsMaintain
Excise Registrations
New Entries
Excise Reg. : 9
ECC No. : LAPL ECC No.
Excise Reg. No. : LAPL Exc Reg. No.
Excise Range : Ameerpet
Excise Division : AMrpet
Commissionerate : Hyderabd commisionrate
EI Items : 999
√ Partial Credit
Save
Continue
10. Maintain Company Code Settings:
Same path next line
Double click on CoCd ‘LAP’
CENVAT Doc. Type : SA Utl FI Doc Typ : SA
√ Debit Acc Override
√ Aut adj ind
√ Imm. credit on Capital Goods
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First Month : April
Exc sel Days : 30
No. Exclnv Sel : 999
EI sel. Proc. : FIFO
Save
Continue
11. Maintain Plant Settings:
Same path next line
New Entries
Plant Exc. Reg. GRs per EI
LAPL 009 Multiple Goods Receipt, Multiple Credits
Save
12. Maintain Excise Groups:
Same path next line
New Entries
Excise Group : 27 Plant : LAPL
Description : LAP Excise group
Excise Reg. : 009
No. GRs per EI : Multiple Goods Receipts, Multiple Credits
√ Default Challan qty in GR
Outgoing Excise Invoice
Excise Inv during Billing √ Create and Post Inv single step
MIGO Settings
√ EI Capture Post EI in MIGO √ Duty different at GR
√ Update RG 1 at MIGO
Save
Continue
13. Maintain Series Groups:
Same path next line
New Entries
Series Grp Series Des Exc. Reg.
036 Series Group for
LAP
009
Save
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14. Maintain Excise Duty Indicators:
Same path next line
New Entries
Exc. Ind +
0 Exempted
1 Taxable
Save
Continue
15. Select Tax Calculation Procedure:
Determination of Excise Duty Select Tax Calculation Procedure
Cty Proc.
IN TAXLAP
Save
Continue
16. Maintain Excise Defaults:
Determination of Excise DutyMaintain Excise Defaults
New Entries
Tax proc CVD cond A/P BED Cond A/R BED Cond BED Perc
TAXLAP JCV1 LAP1 LAPA LAP4
Save
Continue
17. Assign Tax Code to Company Codes
Same path Up to Determination of Excise Duty
Condition-Based Excise Determination Assign Tax Code to Company Codes
Company Code Tax Code
LAP VO
LAP V1
+91-9959765211 332

LAP V2
18. Activating CIN button in Vendor master screen
Up to India same path
Master Data Assign Users to Material Master Screen Sequence for Excise Duty
Double Click on User screen reference
New Entries
Name SRef:user
SAPUSER IN
Save
Continue
19. Specify G/L Accounts per Excise Transaction:
Same path up to India
Account DeterminationSpecify G/L Accounts per Excise Transactions
New Entries
Excise
Gp
ETT CoCd ChAc RG 3A
BED
RG23CBED ModClearing GL A/C
for PLA
BED
CENVAT
OH
CENVAT
sse
PLA
OnHld
27 GRPO LAP LACA 200511 200512 100612 200514 200513 100613
27 DLFC LAP LACA 100614 100614 100612 200514 200513 100613
27 EWPO LAP LACA 200610 200611 100612 200514 200513 100613
27 TR6C LAP LACA 200514
Enter
Save
20. Utilization Determination:
Business TransactionsUtilizationUtilization Determination
New Entries
Excise gp ACC name BED perc +
27 PLA BED 50
27 RG23A BED 40
27 RG23C BED 10
Save
+91-9959765211 333

Continue
21. Maintain Minimum Balances for Excise accounts:
Same path Next line
New Entries
Excise Gp Account name Amount
27 PLA BED 1000
27 RG23A BED 1000
Save
Continue
22. Assign Billing Types to Delivery Types:
Up to India same path
Business transactions Outgoing Excise InvoicesAssign Billing Types to Delivery
Types
New Entries
DlvTy BillT
LF F2
LF F1
JF JEX
Save
Continue
23. Specify SAP Script Forms
Up to Business Transaction same path
Excise registersSpecify SAP Script Forms.
Select 10 entries with company code ‘IN01’
Copy as button
Change company code to LAP
Enter (10 times)
Save
Continue
24. Maintain No. Ranges for objects:
+91-9959765211 334

ToolsNumber Ranges
Object : J_1IINTNUM
Number ranges Button
Change Interval Button
Interval Button
No. Year From number To Number
01 2012 0100000000 0199999999
Enter
Save
Continue
Object : J_1IRG23A1
Number ranges button
Excise Group : 27
Change Interval button
Interval Button
01 2012 0200000000 0299999999
Enter
Save
Continue
Object : J_1IRG23A2
Excise Group : 27
Interval Button
01 2012 0300000000 0399999999
Enter
Save
Object : J_1IEXCLOC
+91-9959765211 335

Series Group : 009
Interval Button
01 2012 0400000000 0499999999
Enter
Save
Object : J_1IINTPR2
Excise Group : 27
Interval Button
01 2012 0500000000 0599999999
Enter
Save
25. Assign Tax codes for Non Taxable transactions
SPROFinancial Accounting Financial Accounting Global SettingsTax on Sales
/Purchases PostingAssign Tax codes for Non-Taxable Transactions
Position
Company Code : LAP
Enter
CoCd Input Tax Output Tax
LAP V0 A0
Save
26. Excise rates Maintenance
Tcode: J1ILN (India Localization menu) There is no path for this screen
Indirect taxesMaster dataExcise rate maintenance
Tcode: J1ID
Chapter-Id
Maintain button
New Entries
Chapter ID : 90000001
+91-9959765211 336

UOM Excise : KG
Desc as per Law : Steel
Save
Short Description : Excise rate Maintenance
Enter
Continue
Chapter ID : 90000002
UOM Excise : EA
Desc as per Law : FG
Save
Back button
Material & Chapter-Id combination
Maintain button
New Entries
Material Plant Chap ID Mat type GR-xref Declared Decl.date
LAPRM LAPL 90000001 Rawmaterial Multiple goods recipt/
Multiple inv
X 1.4.2011
LAPFG LAPL 90000002 RG1 Multiple goods recipt/
Multiple inv
X 1.4.2011
Save
Back button
CENVAT Determination
Maintain button
New Entries
Plant Input Mat Output
Mat
X Int.date
LAPL LAPRM LAPFG 1.4.2011
Save
Back button
Vendor Excise details
Maintain button
+91-9959765211 337

New Entries
Vendor Permanent account number Exc Ind Vendor Type of Vendor
LAPRMVNDR 1 Manufacturer
Save
Back button
Customer Excise details
Maintain button
New Entries
Customer Permanent account number Exc.Ind .Cust
LAPSDUST 1
Save
Back button
Excise Indicator for Plant
Maintain button
New Entries
CoCd Plnt First Mnth Exc. Ind. Comp
LAP LAPL April 1
Save
Back button
Excise Indicator for Plant and Vendor
Maintain button
New Entries
Exc Ind Co Exc. Ind Ve ExcInd
1 1 1
Save
Back button
Excise Indicator for Plant and Customer
+91-9959765211 338

Maintain button
New Entries
Exc.Ind. Co Exc. Ind.Cu ExcInd
1 1 1
Save
Back button
27. Creation of Condition Records
Tcode : FV11(There is no path for this screen)
Condition type LAP1
Key combination button
Country/Plant/Ctrl code
Enter
Country : IN
Plant : LAPL
Control code Amount Unit Valid From Valid to Tax Code
90000001 10 INR 1.04.2011 31.03.2012 VO
Save
Info : Control code is nothing but Chapter ID
Back button
Condition type : LAP2
Key combination button
Country/ Region/Plnt Region
Enter
Country : IN
Region: 01
Plant Region Amount Valid From Valid to Tax code
01 5 1.04.2012 31.03.2013 V0
Save
+91-9959765211
…
…
…
…
339

2. SD Settings
1. Define Condition type:
SPROSales and DistributionBasic FunctionsPricingPricing ControlDefine
Condition Type
Double click on Maintain Condition Types
New Entries
Condit. Type : LAP4
Description : BED Payable
Access seq : JEXC
Cond. Class : D Plus/minus : Blank
Calculat type : A (%)
Cond . category : D
Save
 Continue
Back button
Select condition type LAP 4
Copy as button
Change condition type to LAP5
Change the Description to ‘VAT Payable’
Access seq : JLST
Enter
Save
Back button
Select condition type LAP5
Copy as button
Change Condition type to LAP6
Change the Description to ‘CST Payable’
Access seq : JCST
Enter
Save
Back button
Select condition type LAP5
Copy as button
Change Condition type to LAPA
Change the Description to ‘Copy AR BED’
+91-9959765211 340

Access seq : JDUM
Enter
Save
2. Define & Assign Account keys: L4,
Up to Basic Functions same path
Account Assignment/CostingRevenue Account Determination Define and assign
account keys
Double click on Define Accounts Key
New Entries
ActKy Name
L4 BED Payable
Save
Continue
Back button
Select ActKy ‘K4’
Copy as button
Change ActKy to ‘K5’ and Name to ‘VAT Payble’
Enter
Save
Back button
Select ActKy ‘K4’
Copy as button
Change ActKy to ‘K6’ and Name to ‘CST Payble’
Enter
Save
3. Maintain Pricing Procedure:
SPRO Sales and Distribution Basic FunctionsPricingPricing ControlDefine
and
Assign Pricing Procedures.
Double click on Maintain pricing procedures
New Entries
+91-9959765211 341

Procedure Descript.
LAPPP LAP Pricing Procedure
Save
 Continue.
Select Pricing procedure ‘LAPPP’
Double click on Control data
New Entries
Step CTyp Description Fro To Required Statistical AccKey
100 PR00 Price √ ERL
110 LAP4 BED Payable 100 100 √ L4
120 LAPA Copy AR BED 110 110 √ √
130 Price+BED 100 110 √
140 LAP5 VAT Payable 120 120 √ L5
150 LAP6 CST Payable 120 120 L6
Save
Continue
4. Define Pricing Procedure Determination:
Upto Pricing control same path
Define and Assign Pricing Procedure
Double click on Define Pricing Procedure Determination
Position
Sales Org. : LASO
Enter
SOrg DChl Dv Dopr CuPP PriPr CTyp
LASO LD LS A 1 LAPPP PR00
Save
Continue
5. Define tax determination Rules:-
SPRO Sales and Distribution Basic FunctionsTaxesDefine Tax Determination
Rules
+91-9959765211 342

New Entries
Tax count. Seq Tax categ.
IN 1 LAP4
IN 2 LAP5
IN 3 LAP6
Save
Continue
6. Define Tax Relevancy of Master Records:-
Same path
Double click on Customer Taxes
New entries
Tax categ Name Tax class Description
LAP4 BED Payable 0 No Tax
LAP4 BED Payable 1 Taxable
LAP5 VAT Payable 0 No Tax
LAP5 VAT Payable 1 Taxable
LAP6 CST Payable 0 No Tax
LAP6 CST Payable 1 Taxable
Save
Continue
Back button
Double click on Material Taxes
Tax categ Name Tax class Description
LAP4 BED Payable 0 No Tax
LAP4 BED Payable 1 Taxable
LAP5 VAT Payable 0 No Tax
LAP5 VAT Payable 1 Taxable
LAP6 CST Payable 0 No Tax
LAP6 CST Payable 1 Taxable
Save
+91-9959765211 343

7. Assign Delivering Plants for Tax Determination:
Same path
Position
Plant : LAPL
Enter
Select Plant ‘LAPL’
Address button
Region: 01
Save
Continue
8. Assignment of accounts for automatic posting:-
Upto Basic Functions same path
Account Assignment/CostingRevenue Account DeterminationAssign G/L Accounts
Double click on Table 1 ie Cust.Grp/MaterialGrp/AcctKey.
New Entries
App CondTy ChAc SOrg AAG AAG Act Key G/L Account
V KOFI LACA LASO 03 01 ERL 300510
V KOFI LACA LASO 03 01 L4 100613
(CENVAT Suspense)
V KOFI LACA LASO 03 01 L5 100530 VAT Payable
V KOFI LACA LASO 03 01 L6 100615 CST Payable
Save
Continue
3. SD End-user
1. Assign tax classification in Material master
T code: MM02
Material : LAPFG
Select Views button
Select Sales: sales org data 1
Organization levels button
Plant : LAPL
Sales Org : LASO
+91-9959765211 344

Distribution channel : LD
 Enter
Tax Data
Country Tax category Tax Classification
IN LAP4 1
IN LAP5 1
IN LAP6 1
Save
2. Assign tax classification on Customer master.
T code: XD02
Customer : LAPSDCUST
Company code : LAP
Customer Sales Organization button
Double click on sales organization ‘LASO’
Enter
Sales Area Data button
Billing Document tab
Tax category Tax classification
UTXJ 0
LAP4 1
LAP5 1
LAP6 0
Save
3. Creation of Condition records for LAP4,5,6 and LAPA
Tcode: VK11
Condition Type: LAP4
Enter
Material
Enter
Material Amount Valid from Valid to Tax code
LAPFG 10 01-042012 31-03-2013 A0
Save
+91-9959765211 345

Back button
Condition Type : LAP5
County /Region/Plant/Material
Enter
County: IN
Plant : KAPL
Region: 01
Material Amount Valid from Valid To Tax code
LAPFG 14 01-04-2012 31-3-
2013
A0
Back button
Condition Type : LAP6
Enter
County/region/plant/material
County: IN
Plant : kapl
Region: 01
Material Amount Valid from Valid To Tax code
LAPFG 2 01-04-2012 31-3-
2013
A0
Save
Condition Type : LAPA
Enter
Sales org
Sales Org Amount Valid from Valid To Tax code
LASO 100 01-04-2012 31-3-
2013
A0
Save
4. MM Enduser
+91-9959765211 346

1. Creating Purchase Order
T Code :ME21N
Purchasing entry Vendor: LAPRMVNDR
Enter
Org.Data tab
Purchase organization : LAP0
Purhasing Group : LPG
Company code : LAP
Payment tab
Payment terms : 0001
Inco terms : EXW
Item Material PO Quantity Deliv date Net price currency Plant
10 LAPRM 50 19.01.2013 200 INR LAPL
Enter
Invoice Tab
√ GR-Bsd IV
Tax code: V1 4% Purchase tax
Enter
Back Button
Check Button
Save
2. Open Material period for the current per:
3. Goods Receipt
Tcode : MIGO
Purchase Order : 4500017102
Quantity tab
Quantity in delivery note: 50
Where Tab
Text : GR
√ Item OK
 Enter
Excise invoice Tab
Only capture excise invoice
Excise Invoice : 999
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Excise Invoice date : 20-01-2013
Enter
BED should be 500
Post
4. Excise Invoice creation:
T code : J1ILN
Indirect taxesProcurementExcise InvoiceIncoming Excise Invoice Central
ProcessingCapture/Change//Cancel/ Display/ Post
Tcode : J1IEX
Post Vender excise invoice 999
Enter
Part 1 Tab
Double click on Mat doc Number
Post
Entry should be:
Dr Inventory RM 5045
Cr GR/INR 5000-
Cr Freight Clrng 45-
5. Display Excise invoice:
T code : J1IEX
Display Vendor Invoice 999
Enter
Part 2 tab
Double click on Accounting Document
Entry should be:
Dr RG23A 500
Cr Cenvat Clrng 500-
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6. Invoice Verification
Tcode: MIRO
Invoice date : 20-01-2013
Text : inv verification
√ Calculate tax
Tax Code : V1
P O reference tab:
Purchase Order/scheduling agreement 4500017106 Goods/Service items
+ Planned Delivery Cost
Select √ Booking OK for item 1 & 2
Enter
PaymentTab
Base line date : 20-01-2013
Payment terms : 0001
Tax Code for Freight : V0
Copy the value from Balance field
Post in the Amount field with out –ve sign
Enter
(Balance will be Zero and green color)
7. Print Excise Register:
Indirect taxesRegistersExcise taxExtract
Tcode :J2I5
Excise group : 18
Start date : 01-01-2013(Begin of the month)
End date : 20-01-2013 (Today’s date)
Select any register
√ RG23A Part 1
√ RG23A Part 2
Execute
Back button
Same path
Print Utility Program Tcode : J2I6
RG23A PART 1
Execute
Excise group : 18
Start date : 01-01-2013
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End date : 20-01-2013
Output Device : LP01
Print privew
Back button
RG23A PART 2
Execute
Excise group : 18
Start date : 01-01-2013
End date : 20-01-2013
Output Device : LP01
Print privew
8. Display Sales register:
Tcode :
Same path up to Registers
Sales taxSales Tax Register.
Company code : LAP
Fiscal year : 2013
LST condition type : LAP1
Execute.
5. SD Excise
1. Creation of sales order:
T code :VAO1
Order type : OR
Division : LS
Enter
Sold-to party : LAPSDCUST
PO Number : 990 PO date : 20-01-2013
Req. deliv.date : 20-01-2013 Deliver. plant NAPL
√ Complete dlv.
Payment terms : 0001 Incoterms : EXW
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Item Material Order Quantity Plnt Amount Crcy
10 LAPFG 30 LAPL 1000 INR
Edit menuIncompletion Log
Save
2. Delivery:
Tcode : VL01N
Shipping Point : LASH
Selection date : 20-01-2013
Order : 11774
Enter
Actual GI date : 20-01-2013
Picking Tab
Picked quantity
30
Post Goods Issue Button
Note down documents No 80014997
3. Billing:
Tcode : VF01
Select the delivery Document
Execute
Save
4. Excise Invoice Creation:
Tcode : J1ILN
Indirect Taxes sales/Outbond Movements Excise Invoice For Sales
OrderOutgoing Excise invoice create/change/display
`From Billing’ button
Billing document : 90036109
Posting date : 20-01-2013
Enter
Excise group : 18
Series Group : 27
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Preprint Excise No : 810
Balances button
Utilization Button
Enter the Ignore warning message.
Save
Msg :Excise Invoice xxxxxxxxx generated ; Modvat database updated
5. Billing Display:
Tcode:VF03
Billing document : 90036109
6. FI End User
1. PLA Deposit:
Tcode: F-02
Document date : 20-01-2013
Posting date : 20-01-2013
Enter
Amount : 50000
Text : PLA Deposit
Enter
Amount : *
Business Area: LANZ
Text : +
DocumentSimulatePost
2. Entry of TR6 Challan:
Tcode : J1IH
Indirect taxes Excise JV Create
TR6 Challan
Document Number : 1000000000
Document year : 2012
Company code : LAP
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Plant : LAPL
Excise Group : 27
Enter
Cr/Dr GL account Amount
C 000200514 50000
D 000200514 50000
Save
3. Excise duty payment:
Tcode : J2IUN
Indirect taxes Sales/Outbound Movements Fortnightly Payment
Company code : LAP
Excise group : 27
Period : 1-1-2013 to 20-01-2013
Fortnightly pymt posting date : 20-01-2013
Pay Cenvat from Ser tax Cr
Execute
Payable amount ARBED
A/C Name Available balance Utilized
PLA 50000
RG23A BED 500
Keep the curser on Payable amount
Select duty button
PLA Utilization: 600
RG 23A BED Utilization :
Post
4. Display Document (FB03)
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29. Data Uploading
After the entire configuration is transported to Production client, before start entering
the current business data, we need to upload the data from existing system to new
SAP system.
Data uploading
Master data uploading
Eg :Customer masters
GL masters
Vendor masters
Material masters
Balances Uploading
Eg: GL balances
Customer Open items
Vendor Open items
First we upload the master data then we upload balances
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Master Data upload
There are 2 options to upload master data
BDC Program
(Batch Data Communication)
LSMW
(Legacy System Migration Workbench)
ABAP programmers develop customized
programs which can upload the master data
LSMW is a tool that can be used by
Functional Consultants to upload the
master data.
We are using LSMW to upload G/L master. The following are the steps involved.
1. Downloading the data to a text file
Live Lab
In live scenario text file is generated from existing
system
In lab scenario text file is created
manually
Here we are creating text file manually. The text file consists of 4 lines . Each line
represents one G/L account.
Open a new Notepad file
Enter 4 lines as shown in the following image
File menuSave
File Name : GL master_LAP
Save
GLmaster_LAP.TXT
2. Creating Structure file
Open a new MSWord file.
Create a table with 4 columns Field name , Type , Length and Description
Tcode : FS00
Keep the cursor in GL Account field
F1 button
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Technical Information button
Double click on the Field name ‘SAKNR’
Note down the Length
 Enter SAKNR under Field name in MS Word
Enter ‘10’ under Length column
Enter ‘G/L account‘ under Description
Back to FS00
Keep the cursor in Company Code Field
F1 button
Technical Information button
Double click on the Field name ‘BUKRS’
Note down the Length
 Enter BUKRS under Field name in MSWord
Enter ‘4’ under Length column
Enter ‘Company code‘ under Description
Back to FS00
Repeat the same process for all fields which are there in the notepad file in the same
order.
Finally the MS Word file looks like the following image
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C:Documents and
SettingsAdministratorDesktopStructure.doc
3. Turn of the Hierarchy
TCode : FS00
4. Data uploading using LSMW
Tcode : LSMW
Enter to ignore the warning msg
Create Entry button
Project : LAP
Description : LAP data upload
Enter
Subproject : GL
Description : GL master upload
Enter
Object : GL
Name : GL master
Enter
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Continue button (or F8)
 ‘ Double click = Display ’ button
Maintain Object Attributes
Execute button
Batch Input Recording
Recordings : Overview button
Create recording button
Recording : GLLAP
Description : GL creation
Enter
Transaction code : FS00
Enter
GL Account : 400----
Company Code : LAP
Create button
Account Group : Expenses
P & L statement Acct
P&L statmt acct type : X
Short Text : Sample GL
Long Text : Sample GL
Control Data Tab:
Sort key : 001
Create /Bank/Interest Tab:
Save
Keep the cursor on FS00
Default All button
Save
Recording : GLLAP
Save
Back button
Maintain Source Structures
Execute
Create a structure button
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Source Structure : GLsourcestructure
Description : GL_Sourcestructure
Enter
Save
Back button
Maintain Source Fields
Execute
 Keep the cursor on GLsourcestructure
Table Maintenance button
Copy the Field name column from MSWord file and paste into Field name column
Copy the Length column from MSWord file and paste into Length column
Enter ‘C’ in Type for all Fields
Copy the Field Description column from MSWord file and paste into Field Description
column
Save
Back button
Save
Back button
Maintain Structure Relations
Execute
Save
Back button
Maintain Field Mapping and Conversion Rules
Execute
Extras menu  Auto-Field Mapping
Enter
Keep on pressing Accept Proposal button until ‘Auto field mapping is complete’
Save
Back button
Skip Maintain Fixed values, Translations, User Defined Routines
Specify Files
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Execute
Double click on ‘On the PC (Front end)’
File Name : GL master_LAP with complete directory
Name : G/L master_LAP
Delimiter
Other @
Enter
Save
Back button
Assign Files
Execute
Save
Back button
Read Data
Execute
Transaction Number : 1 to 4
Execute
Display Read Data
Execute
From Line : 1
To Line : 4
Execute
Back button
Convert Data
Execute
Transaction Number : 1 to 4
Execute
(Skip Display Converted Data button)
Create Batch Input Session
Execute
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Execute
Enter
Run Batch Input Session
Execute
Select Session GL
Process button
Process/Foreground
Process button
Keep on pressing Enter until ‘Processing of Batch input session completed’
+91-9959765211 362

Srinivasa Kasireddy is a senior SAP consultant with a Singapore
based IT consulting company. Have nearly 10 years of experience
in FICO as well as ABAP programming. Handled different kinds
of projects like end- to- end implementations Rollouts and Up
gradations. Supported number of multinational clients on existing
projects.
Experienced in delivering ERP solutions for Airlines, Banking, Power
Generation and Manufacturing industries.
He is a professional trainer and visiting faculty in the area of SAP FICO and has trained
more than 100 batches.
For any training enquiries :
Please call 91-9959765211
Mail to srinivas3d@yahoo.com

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