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Official Google Cloud Blog: System Admin

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Email alerts for admins

Thursday, August 1, 2013

Posted by Rishi Dhand, Product Manager, Google Apps

If you’re a Google Apps for Business administrator—or if you know one—you know it’s not just about managing users, services and devices. It’s also about keeping users secure and productive—and, after receiving some great feedback from our customers, we’ve found a way to make that easier.

Now, admins can elect to receive customizable email alerts when certain events of interest occur. By subscribing to alerts, admins can stay informed and, when needed, take prompt corrective action. These alerts are also helpful when multiple admins work together and want to stay informed on these changes.

There are two kind of alerts:

User Alerts: Generated when our systems detect suspicious or unusual login events as well as on user-level administrator actions such as additions, deletions or suspensions. Real-time alerts allow admins to review the changes and take corrective action.
Settings Alerts: These alerts are automatically generated when any change by administrators to applications, device management or service settings is detected.

To see the latest alerts – and to subscribe to emailed alerts – simply login to your Admin console (admin.google.com) and go to Reports > Alerts. Questions? To learn more, visit the help center or contact our support team that is available by phone or email 24/7.

Labels: Google Apps , System Admin

Happy SysAdmin Day

Friday, July 26, 2013

Posted by Posted by Ben Fried, CIO, Google

System Administrators’ responsibilities can’t be captured in a simple job description. They vary from company to company and even within organizations, but one thing is constant: systems administrators are the people who do what it takes to keep companies running. After more than 25 years in IT, I’ve worked with an incredibly talented and dedicated group of systems administrators and on this SysAdmin Day, I want to thank you for all that you do.

Thank you for being the ones behind the scenes who make sure things “just work.” For coming in on holidays and in the middle of the night to do an upgrade or fix a server issue. For answering all of our questions, no matter how challenging or strange. For hours spent fixing the simplest email support issue to monitoring servers during a hurricane. I actually think that it’s what we don’t know about that deserves the most thanks. All too often, users don’t understand the amazing efforts that go into making things “just work”: physical plant, hardware, storage, networking, security, backup, disaster recovery, configuration, upgrades, patches... and it’s all only really successful if users only have to think about their own work.

What we do in IT has evolved over the years, (hey, that’s a big part of why we’re here, right?), but your role has only gotten more demanding. I’ve worked in technology since I was in high school; in my earliest days, the hardest problems might have been helping researchers convert their data from one tape format to another, which seemed equal parts engineering and magic. I remember another time, someone had a program that made a washing machine-sized disk drive vibrate across the machine room. It took us a while to figure that one out. And back then, before the Internet, a break-in meant the intruder was in one of our computing centers, and we’d have to send the most intimidating-looking system administrators to guard the door until the police came.

I know the role has changed, and the challenges many of you face are much more complicated than they used to be. We thought the best way to say thanks would be to hear directly from you. Earlier this week we asked you to share some of the most far-fetched requests you’ve received from colleagues. The stories shared made us laugh, and reminded us how much hard work you do. If we don’t say it enough, thank you again for everything you do.

Labels: #SysAdminDay , System Admin

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