Microsoft®

OneNote
Free Cheat Sheets
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The OneNote Program Screen Keyboard Shortcuts

General
Quick Pin/Unpin New Full
Access Notebook Section Page Create an item ..................... Alt + N
Toolbar Pane Tab View Close Button Open a section .................... Ctrl + O
Hel Create new page ................. Ctrl + N
Create new subpage............ Ctrl + Shift
+ Alt + N
Ribbon
Print page............................ Ctrl + P
Search Undo ................................... Ctrl + Z
Notes Redo ................................... Ctrl + Y
Section New Page Help .................................... F1
Tabs Full page view...................... F11
Author
Task pane ........................... Ctrl + F1
Page Tab Create an Outlook task ........ Ctrl + Shift
+5
Insert a link .......................... Ctrl + K
Notebook
Email page .......................... Ctrl + Shift
+E
Select page ......................... Ctrl + Shift
+A
View Sync shared notebooks ....... F9
Quick
Notes
Navigating
Next section ........................ Ctrl + Tab

Getting Started Previous section .................. Ctrl + Shift

+ Tab

Open an Existing Notebook: Click the File tab, Add a Page: Click the Add Page button above Open new window ............... Ctrl + M
click Open, select a save location, and click the existing page tabs and type a page name. Open Side Note window....... Ctrl + Shift
notebook. +M
Move a Page: Click a page tab and drag it to a new
Create a New Notebook: Click the File tab, click location. Editing
New, and select a save location. Type a name in
the Notebook Name field and click Create. Create a Subpage: Select one or more page tabs, Cut ..................................... Ctrl + X
right-click the selected page tab(s), and select
Close a Notebook: Click the File tab, click the Make Subpage . Copy ................................... Ctrl + C
Settings button next to the notebook you want to Paste .................................. Ctrl + V
close, and select Close. Delete a Page: Right-click a page or page tab and
Bold .................................... Ctrl + B
select Delete .
Add a Section: Click the Create New Italic .................................... Ctrl + I
Section button to the right of existing sections, Change a Notebook’s Name: Click the File tab, Underline ............................ Ctrl + U
type a section name, and click outside the tab. click the Settings button, and select
Properties . Click in the Display name field, Highlight .............................. Ctrl + Shift
Move a Section: Click a section tab and drag it to a type a name, and click OK. +H
new location. Font Task pane.................... Ctrl + D
Change a Notebook’s Color: Click the File tab,
Delete a Section: Right-click a section tab and click the Settings button, and select Check spelling ..................... F7
select Delete . Properties . Click the Color list arrow, select a
new color, and click OK. Tags
Add a Section Group: Right-click in the blank
space next to the existing sections, select New Restore Deleted Items: Click the History tab and To Do .................................. Ctrl + 1
Section Group, and type a new name for the click the Notebook Recycle Bin button. Click Important ............................ Ctrl + 2
group. the current notebook’s list arrow and click the Pin Question ............................. Ctrl + 3
Notebook Pane to Side button. Expand the
Add Sections to a Section Group: Click a section notebook’s sections. Click and drag deleted pages Remember for later .............. Ctrl + 4
tab and drag it over the section group. or sections to an open notebook. Definition ............................. Ctrl + 5
Remove all note tags ........... Ctrl + 0

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Add Notebook Content Format Notebooks Using OneNote with Office

Type Notes: Select the page where you want to Change the Font Color: Select the text, click Send Notes as Attachment: Click the File tab,
add notes, click anywhere on the page, and the Font Color list arrow, and select a new click Send, and select Send as Attachment
type your notes. color. . Add a recipient to the To field and click
Send .
Move Notes: Click the top bar of a note box Apply Bold, Italic, or an Underline: Select the
and drag it to a new location. text and click Bold , Italic , or Underline Embed a Spreadsheet: Click the Insert tab,
from the Home menu. click the Spreadsheet button, and select
Resize Notes: Click and drag the edge of a Existing Excel Spreadsheet. Select a file
note. Copy Formatting with the Format Painter: and click Insert.
Select the formatted text you want to copy.
Delete Notes: Select a note and click Click the Format Painter button on the Convert a Table to a Spreadsheet: Click the
Delete . Home tab. Then, select the text you want to table, click the Layout tab, and click Convert
apply the copied formatting to. to Excel Spreadsheet .
Write Notes: Click the Draw tab and click the
Color & Thickness button. Select a Create a List: Select the text you want to make
Share and Collaborate
thickness, select a color, and click OK. Write into a list and click the Numbering or
your notes or sketch an image. Bullets button. Export a Page, Section, or Notebook: Click the
File tab, click Export, and select Page ,
Delete Writing: Click the Draw tab and select Add a Date or Time Stamp: Click where you
Section , or Notebook . Select an export
the Type or Lasso Select tool. Click an want the stamp, click the Insert tab, and click
format, click Export, select a save location,
item to remove and press the Delete key. the Date or Time button.
and click Save.
Convert Writing to Text: Click the Type or Spell Check: Click the Review tab and click
Create a New Shared Notebook: Click the File
Lasso Select tool, select the writing you the Spelling button. For each possible
tab, click New and double-click OneDrive .
want to convert, and click Ink to Text . error, click Ignore, Add, or Change. Then,
Type a name in the Notebook Name field and
click OK.
click Create.
Add a Tag: Click in the paragraph you want to
tag, click the Tag button on the Home tab, Templates Share an Existing Notebook: Click the File tab,
and select a tag. click Share, and select a shared location.
Use an Existing Template: Click the Insert tab Type a name in the Notebook Name field and
Create a Quick Note: Click the Show hidden and click the Page Templates button. Click click Move.
icons icon on the Windows System tray, a template category, select a template, and
select New quick note , type a note, and click the Templates pane’s Close button. Invite People to a Shared Notebook: Click the
click the Close button. File tab, click Share, type people’s names or
Save a Custom Template: Create a notebook email addresses in the recipient field. Click in
Open a Quick Note: Click the current page with the desired text and formatting. Click the message field, type a message, and click
notebook’s name, click Quick Notes , and the Insert tab and click the Page Templates Share .
select a page tab. button. Click Save current page as a
template, type a template name, and click Create a Sharing Link: Click the File tab, click
Capture a Screen Clipping: Click the Insert
Save. Share, and click Get a Sharing Link . Click
tab, click Screen Clipping , and click and
Create a view link or Create an edit link.
drag over a region of the screen. Use a Custom Template: Click the My
Templates expansion arrow, select the Sync Changes: Click the File tab, click View
Link to Content within OneNote: Right-click in
custom template, and click the Templates Sync Status , click Sync Now, and click
the text you want to link to and select Copy
pane’s Close button. Close.
Link to Paragraph . Navigate to and click
where you want to place the link and click View Edits by Author: Click the History tab,
Paste on the Home tab. Using OneNote with Office
click Find by Author , select a name to see
Send Notes to Word: Navigate to the page you their changes, and click a change to jump to it.
Link to External Content: Select the text you
want to link, click the Insert tab, and click the want to send, click the File tab, click Send,
View Recent Edits: Click the History tab, click
Link button. Enter the content’s address in and then click Send to Word .
Recent Edits , select a date range, and
the Address field and click OK. select a page in the Search Results pane.
Add a File Attachment: Click the Insert tab,
Insert an Image: Click the Insert tab, click click the File Attachment button, select a
Add a Password: Click the Review tab, click
Pictures or Online Pictures , locate an file to attach, and click Insert.
the Password button, and click Set
image to insert, and click Open. Password. Type a password, click in the
Add a File Printout: Click the Insert tab, click
the File Printout button, select a file, and Confirm Password field, retype the
Add a Table: Click the Insert tab, click the
click Insert. password, and click OK.
Table button, and select the number of rows
and columns. Restore a Previous Page Version: Click the
Add Outlook Meeting Details: Click where you
want to add the details, click Meeting Details History tab, click the Page Versions
Format Notebooks on the Home tab, and select Choose a button, and select an earlier version. Click the
Meeting from Another Day . Click the yellow notification above the page and select
Apply a Style: Select the text, click the Restore Version. Click the Page
calendar icon, select a date, select a
Styles button and select a style. Versions button again to hide the other
meeting, and click Insert Details.
versions.
Change the Font: Select the text, click the Font
Create Outlook Task from a Note: Select a
list arrow, and select a new font.
note, click the Outlook Tasks button, and
Change the Font Size: Select the text, click the select a task due date.
Font Size list arrow, and select a font size.

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