Virtual Assistant for Coaches: How to Make Money from Home as a Virtual

Assistant

Becoming a virtual assistant is just one way to make money online, work anywhere
even at the comfort of your home, and work anytime you want!

A few decades ago, the term “virtual assistance” was unimaginable. Who would have
thought that having someone do admin tasks for you is out there working on the other
side of the world?

Like digitalization, virtual assistance quickly evolved. 

Essentially, virtual assistants are independent workers who offer services to individual
or corporate clients. Often referred to as VAs, they work remotely from an offsite or
offshore locations while assisting business owners. 

Their tasks mainly involve administrative, technical, or creative- sometimes they even
do customer support, logistics, and financial tasks.

If you’re looking for ways on how to make money while staying at your home, becoming
a virtual assistant for coaches is the one you’re searching for.

In this post, let’s talk about how to make money as a virtual assistant for coaches. Will
you make a lot of money as a virtual assistant for coaches? Additionally, what are some
things you need to prepare to start working from home?

Alright, let’s crush this!

Related Read: How A Virtual Assistant Can Help Your Business This Year | Forbes

The Nature of being a Virtual Assistant

Just like how company CEOs need assistants to help them go through their daily tasks,
activities, completing meetings and schedules, coaches, who tend to client requests,
needs assistants as well in order for them to keep their focus and attention on the tasks
at hand since coaching takes a lot of energy and social battery to be in someone else’s
bubble.

Thus, virtual assistants appear in the picture to aid clients/coaches helping them get
through their tasks with a breeze.

Essentially, the role of a virtual assistant is to provide a wide variety of services for their
employers and coaches from a remote location.

This means Virtual Assistants don’t even need to be with their clients in fulfilling their
tasks and responsibilities.
Moreover, virtual assistants commonly do administrative, personal and financial tasks
but not limited to the following:

 Monitor emails, social media pages, bookings, appointments and phone calls.
 Manage schedules, calendars and appointment adjustments.
 Travel and event management.
 Preparing written reports for clients.
 Maintaining necessary records and filing them.

As observed from above, these tasks are usually diverse and varies from client to client
that sometimes VAs perform personal tasks for their clients as well.

The Basics of Becoming a Virtual Assistant

Transferable Skills

If you’re a beginning virtual assistant with no experience in the field then you shouldn’t
worry since you may already have possessed skills that are needed for the job without
even knowing you already have them.

These skills are called transferable skills or those skills and ability that you possess or
learned over the course of your life that are relevant and can help you across different
aspects of life.

They are often called portable skills which means that lack of experience in entering a
new job isn’t even a hindrance in the first place.

Common types of transferable skills are excellent verbal and written communication,
leadership, analytical literacy and soft skills like personal motivation, confidence and
being a good listener.

Lastly, the most important skill that potential virtual assistants should possess is
excellent computer literacy since most of the tasks are done through a computer thus,
potential VAs should be excellent and fast at typing and basically navigating through the
interface of a computer to perform tasks efficiently.

Virtual Assistant Cover Letter

The virtual assistant cover letter details your experience in your previous engagements
or employer and relevant skills that you believe can help in assisting your employer and
getting that virtual assistant position.

This should also include your motivations for working as a virtual assistant as well as
your aspirations in life.
Responsibilities of a Coach Virtual Assistant

Coaches have a wide variety of things to juggle about aside from catering to their
clients’ needs which varies from person to person as well.

Thus, in order to stay on top of things as well as give as much focus needed for every
client, an efficient virtual assistant can go a long way.

1. Handling the Coach’s Calendar/Inbox

As a virtual assistant, you must always make sure to handle the coach’s calendar and
calendar software effectively so as not to overlap them with other appointments.

So that the coach themselves can just go along with their schedules with a breeze.

Lastly, it is important that company emails are monitored properly, schedule relevant
dates, relay important company emails to the employer and respond to emails
efficiently.

2. Attending to the Business Aspects of the Company

Coaches need to devote 100% attention to their clients if they want to help effectively
which means if they get out of focus at times, they may not be able to attend to client
needs efficiently.

A virtual assistant can fill in the place of the coach themselves to attend to the business
aspects of the business whether administrative tasks, personal work, content creation,
management of finances and such so that coaches can devote their full attention to the
client in need.

3. Business Promotion

As coaches engage with clients and devote full attention to them, it would be the role of
the virtual assistant to promote the business (like organizing webinars) to encourage
more clients for the business to thrive.

This can be done through increasing social media presence through catalogs, posters
and other promotional items or arrange webinars as per coach instruction.

4. General Tasks

 Writing testimonials  Documentation for new  Lay-outing promotional

clients flyers etc.
 Reply to Online  Creating forms for
 customer reviews clients to fill up etc.
 Read through current
trends on social media

5. Schedule Client Follow-ups

Coaches usually offer follow-up meetings with clients to check on them after the session
has taken place. As a virtual assistant, it’s your task to schedule appointments,
approvals, make necessary changes if there are any and adjust coach’s calendar in
case there are overlaps on the schedule.

It is important to note that changes on appointments are very crucial to the flow of the
coach thus, should be handled immediately even on vacation days.

The general rule is that clients should always hear back from the company.

6. Manage Marketing Affairs

A virtual assistant should attend to the promotional affairs of the business in online
platforms to increase internet presence and encourage clients to avail coaching
services.

Coaches should prioritize attending client needs so your role as a virtual assistant is to
manage the marketing affairs of the company by updating content for social media
accounts and responding to email enquiries.

This shall keep clients coming to avail the services offered by the company.

7. Finance Management

Necessary expenses are unavoidable for improvements and maintenance to provide

clients the best quality service possible.

However, there might be times that these expenses aren’t accounted for thus, a virtual
assistant can perform simple finance tasks such as bookkeeping to ensure that material
expenses and other necessary payments are being properly recorded.

This can help coaches focus more on the growth of the business and providing clients
the best quality of service.

8. Event/Travel Arrangements

Virtual assistants should handle travel and event arrangements for coaches to allow
them conduct their sessions and participate in events with a breeze. These
engagements include but not limited to the following:
  Client meetings  Transportation arrangements  Catering
 Booking reservations  Attending conventions

Why Do Coaches Need Virtual Assistants?

Juggling responsibilities all at once may become overwhelming at times that can put
pressure and stress on an individual and this might limit them from reaching peak
performance.

While hiring a virtual assistant is proven to have ease burden to coaches, we’ve list
down benefits as to why getting a virtual assistant can not only help coaches achieve
peak performance but boost business growth as well.

1. Save on Employment Costs

Unlike full-time employees, certain employer-expenses are required by law. However,

virtual assistants are flexible with working hours and benefits are shouldered by the
agency or website hiring them or the stipulations in contractual relations.

In this manner, coaches can save more rather than hiring a full-time employee.

2. Communicate with Clients Faster

Coaches are usually busy with the day to day operations of the business assisting client
needs that they may not be able to check company emails from time to time.

Thus, virtual assistants can check important emails and respond on to them from time to
time making communication faster and efficient for both coaches and clients.

3. Encourage Productivity

Since virtual assistants usually attends to other relevant activities necessary to keep the
business going, the coach can just focus on providing services to clients encouraging
workplace productivity.

How much can a Virtual Assistant earn per hour?

According to Upwork, payment rate varies on the type of work, level of knowledge,
experience and expertise of the virtual assistant.

Task of the Virtual Assistant Description Rate

Administrative/ Professional Proofreading, Data Entry, Excel and Word $12 - $20
Marketing/CSR/Accounting Copywriting, Bookkeeping, Budgeting, $20 – $35+
 Marketing Software, Content Creation and
Customer Support
Content Management, Project
Advanced Virtual Assistant $38 – 50+
Management, and IT Site Management

Where can I get Potential Clients?

Online platforms are available individuals who are considering working as a virtual
assistant. They accept applications and screen individuals to ensure that the virtual
assistants helping coach clients are reliable and dedicated.

Companies like Delegated are open to offer virtual assistant careers as long as the
requirements are met by the individual.

Common career requirements include:

Preferred Skills Soft Skills Technical Requirements

 High School level or  Motivated and goal-  Computer/ Laptop
College Degree driven
 Ability to multitask  Communicates well  High-speed internet
with other people
 Can work with Google  Professional and  Headphones
applications (docs etc.) Friendly
 Microsoft Office Literate  Attention to detail  Camera (Optional)
(Word, Excel, etc.)
 Computer literacy /  Positive outlook and
Fast at typing growth mindset

Once a virtual assistant is accepted at VA Companies, they then undergo screening to

determine which specific field the VA specializes into.

Clients who look for virtual assistants are then matched with VAs that possesses skills
they are looking for a virtual assistant. They are given the chance to evaluate them as
well.

Lastly, they then educate the virtual assistant with the basics of their coaching business
and the general protocol.

Wrapping Up …

As we slowly transition into a virtual reality wherein business transactions mostly take
place online, we are given opportunities to earn a little within the comforts of our homes
as well as learning new things and helping people, gathering experiences every step of
the way that can even benefit us by honing our talents/skills to become better
individuals.
Being a virtual assistant may not pay as much but it’s important to note that while you
are at the job you are helping individuals achieve established goals and realize dreams
which makes a virtual assistant a very fulfilling job.