12/28/22, 5:15 PM Automatic Payment Program use in General, Installment and Multiple Partial Payment | SAP Blogs

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Jeet Chauhan
August 18, 2016 | 14 minute read

Automatic Payment Program use in

General, Installment and Multiple
Partial Payment
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Hi Folks,

 RSS Feed This document will be helpful to one who is new to SAP FICO like me and
want to do hands on Automatic Payment Program(APP) tcode F110.

3 concept are covered in this doc which are as below :

1. General APP scenario.

2. Installment payment scenario
3. Multiple partial payment

with detail of check and payment advice working.

Below is my work and understanding of APP run:

Automatic Payment Program (APP):APP is a tool that will help users to

manage payables.

SAP gives users the options to automatically:

1. Select Open(Pending) Invoices to be paid or collected

2. Payment Documents to be posted

3. Print Payment Media or generate EDI

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The APP has been developed for both national and international payment
transaction with vendors and customers, and handles both outgoing and
incoming payments.

Before running APP we need to do configuration for APP.

Steps for Configuring APP are :

1. Setup payment method per country

2. Setup payment method per company code

3. Setup all company codes

4. Setup paying company code

5. Bank determination

6. Assign payment method to vendor account

Case 1: General APP scenario

Step by step process:

Step1:  Go to transaction ‘FBZP’ or  SPRO pathIMG -> Financial

Accounting(New)->Account Receivables and Account Payable->Business
Transactions->Outgoing Payments->Automatic Outgoing Payments->
Payment Method/Bank Selection for Payment ProgramOr we can get below
screen by running ‘F110’ and under environment ‘Maintain Config’.  

We  get below screen ‘FBZP’ to maintain configuration for APP

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Click on Company Code (OBVU)

`Click on New Entries and Enter Company Code ‘ZJDC’, Paying Company
Code,Sending Company code is not entered if paying and sending company
code are same.Paying and receiving company code should have same
company code currency.

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On saving ,

new customizing request is

created .

Step 2: Select on Paying company codes

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Click on New Entries

Enter

Paying Company Code and Minimum incoming and Minimum outgoing

Payment.Double click on Form to enter Payment Advice form and Sender
details to enter sender details

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Click on Save, Customization request created and paying Company code data
is configured

Step 3:Now Select Payment Methods in Country

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Click on New Entries

and give below details:

Click on

Save and

customizing request is created

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Step 4:Select Payment methods in Company Code

Click on new

entriesNow enter below details

Click

on save and we are done.

Step 5:Click on House Bank, or Tcode FI12 if House bank is assigned to

company code than go to ‘Bank Determination’

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Enter Company Code ZJDC

Click on New entries

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Click on Save 

is configured

Go to FI12 and maintain House Bank, Account ID, Bank Account Number and
GL for Bank posting

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Click on Save:

and House Bank is

configured for Company code.

Table: T012

Step 6:Configure Bank determination for Company Code

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Create ranking order for Paying Co. Code ZJDC

On Saving    bank

determination is done for ZJDC and for bank SCB.

Now Click on Bank Accounts

On Saving bank accounts has been configured.

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Now Click on Available Amounts, press New Entries:

On Saving, 

and Available Amount for outgoing payment has been defined.

Value Dates:

Expenses/Charges

Step 7:Now need to

assign payment method ‘C’ for Vendor.For this go to tcode ‘FK02’, assign
payment method ‘C’ Now Before

APP run, we need to have a vendor open items, for that we need to create
vendor invoice in transaction F-43.

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Enter Posting key 40 and

GL account 310123 to pass value to gl account

In the next screen type * in

Amount and + in Text field it will fetch previous value automatically.

Click on Simulate, in

Document Menu Bar (Shift+F9):

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Next Screen is as below

Now to Post document, click on or go to Document and Select Post

Error:

Error is rectified by assigning number object 19 to ZJDC company code,

Tcode FBN1

   

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Now we can check vendor open items in tcode ‘FBL1N’

Step 8:Now we can go to Tcode ‘F110’, as APP Run and any 5digit alpha-
numeric characters as identification.

In the Parameters Tab, We have to define the following

1. What is to be paid – Docs. Entered Up to

2. When will the payments be made – Posting Date

3. Which company codes will be considered – Company Codes

4. What payment methods will be used – Payment Methods

5. Next payment date6. Vendor Accounts for which payment has to run

Save the Parameters entered:

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Now click on Proposal

We can check the proposal log  by clicking on button

We can Edit proposal by clicking

if want to change payment for Vendor

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Now click on payment run on status screen , check on

popup

Status is Payment Run has been cancelled

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Number range 20 assigned in company code ZJDC, via  FBN1

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For ZP document type NR: 20, to confirm go to tcode OBA7 or table T003

OBA7

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Now again doing and it is successful

We can see the payment detail in FB03

No open line items in FBL1N

Note: earning account 759999 is fetched from

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Tcode: OBXU   

Case 2:Automatic payment program for vendor with Installment

payment term:

For making Installment payment:

Step1:First define a payment term in OBB8 with below detail

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Step2: Now go to tcode: OBB9

When  creating vendor Invoice F-43(FB60 for multiple line):Use payment

term ZTIN for installment payment

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For Next line item

Now Simulate, Shift+F9

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Now post,

FBL1N open item entry

To give check print program, assign SAPScript name in FBZP ‘Payment

methods in Company code’ as below:

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For Payment advice give sapscript name in ‘Paying company codes’ under
FBZP

Now go to t code F110 and Set parameters

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We have to create check lot for paying company code in FCHI

Now proposal log in F110

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After payment run

Go to FBZ5, enter printer for check printing and advice printing

Now Print,  Ctrl+P

Now we can go to SP02 and check log printingOne for payment advice and
one for check as we have entered printer name in both in t code FBZ5

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Note: We can restrict number of rows in check printing (FBZP , Payment

method in Company Code)

If payee lines are less than installment payment line.As in below example we
have Installment term ZTIN which have 3 payment term (OBB9)But Payment
advice control restricted to 2 rows in Payment Method Company code ,FBZP

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Note: Uncheck Individual Payment in Vendor Master data, if not than

3 separate payment document will be created per payment term and
3 separate checks will be printed.

In FBL1N, one payment document is created

In FBZ5, for Doc 2000000016 only 1 check is printed and detail for line item
isin advice

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Check is not having line item details for payment,

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Payment advice has detail of payment as per payment term

If restricted to value is more than equal to installment term, in this case 5 >
3 installment terms

Check printing will have line item details and no need to give separate
Payment advice :

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Advice print, in this case not needed but still can be printed with line item
details.

Case 3: Multiple Partial Payment from an invoice through APP(F110)

1. Create Special GL account for Down payment request(FS00):

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  2. Assign special GL account to Vendor reconciliation

account(FBKP):

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GL 399999 detail, recommended to have line item display checked

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Click on

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Use OBXT to facilitate payments for special GL Indicator “P”

Use FBZP to facilitate payments for special GL Indicator “P”

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Post vendor invoice using FB60 or F-43

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In FB03

General Ledger view of doc:

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Execute F-59 to generate request for partial payment with reference

of invoice 1010:

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FB03 to check document number 100000000

Use the Tcode FB02 to block Main Invoice number 1010 so that
payment can’t be made in full else mistakenly can be done

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And click on Save

Now Payment for 1010 invoice is blocked

Run F110 to make multiple partial payment

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Document 100000000 is open to pay as partial payment for invoice

1010

There is payment block for Document number 1010 so payment

proposal shows error

Now Payment run

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Payment log

After payment run vendor line item FBL1N

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Again execute F-59 for to generate request for 2nd partial payment

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Click on

Document 1000000001 was posted in company

code ZJDC

FBL1n status

FB03 to check doc number 100000001

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Run APP(F110) for 2nd partial payment

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Payment run log Document 2000000019 is created for payment

FB03 for 20000000019

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Now FBL1n

Now use FB02 to unlock payment block for document 1010

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Now run F110 for final payment run

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Now go to FBL1N as payment block was removed from Doc 1010 all
payment is done to vendor for invoice amount 800 USD

Now go to FBZ5 and generate check for all doc

20000000018,2000000019 and 2000000020

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Payment doc 2000000020 will have detail about all payment made as
per request and final settlement of 300 USD

Alert Moderator

Assigned Tags

FIN (Finance)

autoamtic

installment
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