Creating a Source List
Overview:
A source list in SAP MM is a list of potential vendors for a particular material at a
plant level. It is used to determine the valid sources of supply for a material at a
given time. It also ensures that materials are only procured from approved
vendors.
Pre-Requisites to create a Source List:
Source List Indicator must be set for a particular material. This can be done in
Purchasing View of material with respect to Plant.
Process flow to create a source list:
1. Choose Master Data - Search box - Type Maintain Source List and click
on the Maintain Source List app
2. The initial screen for the source list appears.
3. Click on Create option
Creating a Source List
Let's understand one-by-one all the fields!
Valid From – It indicates a starting date from which a particular vendor is
eligible for procuring the material.
Valid To - It indicates an ending date till when a particular vendor is eligible for
procuring the material.
Supplier: A supplier is a business partner that provides goods and services to
customers. SAP uses different object models for suppliers, depending on the
application:
Purch Organization – Enter the purchase organization (which is linked to this
plant)
Procurement Plant – When a material is to be procured from a plat and not
from a vendor. So, in this case it needs to be used.
Agreement: In SAP MM, an agreement is a longer-term arrangement between a
vendor and a purchasing organization. Agreement items are the details of the
agreement, and at least one item must be defined for the agreement to be
relevant for charge calculation.
Agreement & Item – An agreement item in SAP MM is a part of an outline
agreement that contains information about the goods or services to be
supplied. This information includes: The quantity or price of the item, Statistics
on ordering activities, and Conditions like surcharges and quantity-dependent
discounts.
Materials planning: Enter 1 in the MRP field if requisitions generated by the
materials planning/inventory control system are to be assigned to the source
automatically. Enter 2 if you entered a scheduling agreement as the source of
supply and you want the requisitions generated by the materials planning and
control system to be automatically converted into delivery schedule lines.
Creating a Source List
Source: Select the Fixed field to define a source of supply as fixed. The vendor
or outline agreement is then always preferred over other sources of supply
during the relevant validity period.
Now enter all the required fields like material and plant number. Then press ENTER to
display the source list overview screen.
Enter the individual source list records. Specify the following data for each source list
record:
Valid From
Valid To
Supplier
Purch Organization
Procurement Plant
Agreement:
Agreement & Item
Materials planning
Source
Creating a Source List
Save the source list.
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