Chapter 3:Payroll 15

Chapter 2

?Company Setting
?Employer Information

In This Chapter
u Parameter Setup
u Bank & Statutory Accounts
u Allowance Table
u Personnel File Maintenance
Chapter 3:Payroll 16
 Chapter 3:Payroll 17

Parameter Setup
Note : All new companies created in the system MUST have relevant
information set in the Parameter Setup first before the system can
generate your company payroll correctly.

8 Go to Housekeeping > Setup > Parameter Setup

8 Click on each of the tab, Company Details, Pay Calculation, Pay
Calculation (2) & Control to check on the default values provided in
the system. You may change where necessary to suit your
company’s requirements.

Upon completion of the parameter setup, your next step will be to set up
the bank and other statutory accounts like EPF, SOCSO, Tax, Haji and ASN
via Housekeeping > Setup > Addresses & A/C No.
There are three (3) tabs, Organisation Information, Your Company
Registered Information & Officer In Charge, available for you to key in
relevant information related to the Organisation Type selected at the
header.
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The default values whenever user accesses this screen will be:

So, let us begin with the Bank Account setup and then move down the list.

Bank Account Setup

Step 1 Go to Housekeeping > Setup > Addresses & A/C No. With the
Organisation Type defaulted to Bank, proceed to key in
information for each of the tab
Step 2 At Organisation Information tab, key in the bank information
for Bank Code, Branch Name and Branch Code and click Save
button to save and store the information
Note: Code, Branch Name & Branch code are provided by the
bank
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Step 3 At Your Company Registered Information tab, key in your

company Registered Name & company bank Account Number.
Click Save button to save and store the information
At the APS – Auto Pay System section, key in the information
provided by the bank when you register for the banking facilities

Step 4 At the Officer In Charge tab, key in details of the bank officer.
Click Save button to save and store the information.
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Note: If you are using more than one bank services, you may
continue with the set up for other banks by clicking on
the icon. There are ten (10) bank categories
available for your setup requirement

8 Double-click on sequence 2 (Bank; Category 2) and

repeat Steps 2 – 4 to key in the relevant information
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After setting up the bank account(s), we will proceed to the EPF

account setup.

EPF Account Setup

Step 1 Go to Housekeeping > Setup > Addresses & A/C No.
Step 2 Click on the icon to select EPF for the Organisation Type
8 double-click to
select any of the
five (5) available
EPF categories.
Note: The selected
EPF category will then
be displayed onto the
Organisation Type
field

Step 3 At Organisation Information tab, key in the information for

Name, Code, Branch Name and Branch Code and click Save
button to save and store the information
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Step 4 At Your Company Registered Information tab, key in your

company Registered Name & File No. Click Save button to save
and store the information

Notes:
a. At the APS – Auto Pay System section, the related
information is defaulted upon selection of the EPF category.
The information on EPF Bank Code and APS – Auto Pay
System can be obtained from the respective bank
b. If direct submission to KWSP, ignore the above.

Step 5 At the Officer In Charge tab, key in details of the bank officer.
Click Save button to save and store the information
 Chapter 3:Payroll 23

With EPF account setup completed, we will now proceed to set up the SOCSO
account

SOCSO Account Setup

Step 1 Go to Housekeeping > Setup > Addresses & A/C No.

Step 2 Click on the icon to select SOCSO for the Organisation

Type
8 double-click to
select any of the
five (5) available
SOCSO
categories.
Note: The selected
SOCSO category will
then be displayed
onto the Organisation Type field
 Chapter 3:Payroll 24

Step 3 At Organisation Information tab, key in the information for

Name, Code, Branch Name and Branch Code and click Save
button to save and store the information

Step 4 At Your Company Registered Information tab, key in your

company Registered Name & File No. Click Save button to save
and store the information
 Chapter 3:Payroll 25

Notes:
a. At the APS – Auto Pay System section, the related
information is defaulted upon selection of the SOCSO
category. The information on SOCSO Bank Code and
APS – Auto Pay System can be obtained from the
respective bank
b. If direct submission to PERKESO, ignore the above

Step 5 At the Officer In Charge tab, key in details of the bank officer.
Click Save button to save and store the information

Next, let us proceed to set up the Tax account.

Tax Account Setup

Step 1 Go to Housekeeping > Setup > Addresses & A/C No.
Step 2 Click on the icon to select TAX for the Organisation
Type
8 double-click to select any of the five (5) available TAX
categories.
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Note: The selected TAX category will then be displayed

onto the Organisation Type field

Step 3 At Organisation Information tab, key in the information for

Name, Code, Branch Name and Branch Code and click Save
button to save and store the information
 Chapter 3:Payroll 27

Step 4 At Your Company Registered Information tab, key in your

company Registered Name & File No. Click Save button to save
and store the information

Note: At the APS – Auto Pay System section, the related

information is defaulted upon selection of the TAX
category. The information on PCB Bank Code and APS –
Auto Pay System can be obtained from the respective
bank.
Step 5 At the Officer In Charge tab, key in details of the bank officer.
Click Save button to save and store the information
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Run Steps 1 – 5 if you are required to set up the accounts for

Haji and ASN.

With the required bank and statutory accounts setup completed,

we will now proceed to set up the Allowance table which will
affect the payroll calculation.

This section is left blank intentionally

 Chapter 3:Payroll 29

Allowance Table Setup

Step 1 8 Go to Housekeeping > Setup > Tables Maintenance
8 Select Allowance Table and click OK button

Step 2 8 Key in the Allowance description.

8 Check the boxes where applicable if it is subjected to EPF,
SOCSO, HRD, NPL, Late, Bonus & OT – please refer to the
diagram below
8 Key in the EA row number as it should appear in Part B of
the EA Form
8 Click on the line in the Relief Code column to select the
relevant code to use, where applicable
8 Click Next button to proceed
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Step 3 8 Click on the relevant checkboxes in the Day Based column

for those allowances that are subjected to attendance for
payroll processing
8 Click Next button to proceed

Step 4 8 Check the Type and Formula setting to ensure correct

payroll calculation
 Chapter 3:Payroll 31

The Abbreviation code list for setting the Type :

F – Fixed Allowance
V – Variable Allowance
S – Shift Allowance
D – Daily Allowance

With all the control settings done, we will now proceed to set up
the employee’s record.

This section is left blank intentionally

 Chapter 3:Payroll 32

Personnel File Maintenance

Personnel menu is the place for you to maintain employee’s information.
Appended below is the set up flow for proper sequence of setting up the
employee record to ease your payroll processing and reporting:

Step Maintenance File Remarks

1 Employees’ Line No. For 1st level grouping of employees

2 Employees Categories For 2nd level grouping of employees

3 Employee Personal Details Individual employee record

1. Employees’ Line No. Maintenance

Step 1 On the left panel, click on Personnel > Add/Edit Line No.
 Chapter 3:Payroll 33

Step 2 8 Click Add button to key in Line No and Description

8 Click Save button to save and store the information
8 Click Cancel button upon completion
8 Click Exit button to close the listing screen

2. Employee’s Categories Maintenance

Step 1 On the left panel, click on Personnel > Add/Edit Category

Step 2 8 Click Add button to key in Category and Description

8 Click Save button to save and store the information
8 Click Cancel button upon completion
8 Click Exit button to close the listing screen
 Chapter 3:Payroll 34

3. Employee Personal Details

Step 1 8 On the left panel, click on Personnel > Add/Update
Employees to open the Personnel File Maintenance
screen
8 Click Add button to create new employee and personal
details in the Per. Details tab

Step 2 8 Key in relevant particulars required in the following tabs:

Tab Purpose
Pay for employment details and pay package
Govern. for Bank, EPF,SOCSO & Tax setting
Non-Citizen for non-local (expatriate)
Setting for settings that affect payroll calculation
Allow./Ded. for setting of values on allowances and
deductions for payroll calculation
Pre. Relief Information on previous employment
Prev. Year for input of arrears (amount unpaid) from
previous year
BIK for setting of values on Benefit In Kind
8 Click Save button to save and store information after
completing each tab
 Chapter 3:Payroll 35

Chapter 3

? Payroll

In This Chapter
u Advanced Pay
u Update Pay
u Process Pay
u Reports
u Government Reports Submission
 Chapter 3:Payroll 36

Advanced Pay
1. Update Advance Pay
Advance Pay is a sum of money paid in advance to an employee before 1st
Half Payroll or 2nd Half Payroll processing. When you process the payroll
later, the amount will be deducted accordingly either from 1st Half Payroll
or 2nd Half Payroll.

8 On the left panel, click on 2nd Half Payroll > Advance to Individual

8 Key in the Advance

value for those
employees who
took advance
8 Click Save button to
save and store the
information
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2. Reporting
a. Listing
nd
8 Go to Payments > 2 Half Payroll > Advance > Listing

8 Click OK button to print out Advance Listing

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8 Click Preview or Print button to view / print the Advance Listing report
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b. Advance Pay Slip

8 Go to Payments > 2nd Half Payroll > Advance > Print Pay Slip

8 Click OK button to print the Advance Pay Slip

 Chapter 3:Payroll 40

8 Click Preview or Print button to view / print the Advance Pay Slip

Note: You will have to process the payroll first (refer to Process Pay steps
on Pg 41) for the Advance Pay to take effect and be updated into
the 2nd Half Payroll> View Pay Slip > Other Deduction.
 Chapter 3:Payroll 41

Update Pay
You will be required to update the pay information before processing
payroll. Follow the steps below to update the pay information:
8 Go to 2nd Half Payroll> Normal Pay

8 At Basic Pay & Overtime tab, key in the Working Days and the
number of DW (Day Worked) and save the entry
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8 Variable Allowances and Deductions should also be maintained, if

applicable
8 Click Save button to save and store information
8 Click Exit button to close and exit from screen
 Chapter 3:Payroll 43

Process Pay
To run the payroll process in the system, follow these few simple steps:

8 Go to 2nd Half Payroll > Process Pay

8 Click to select staff to process payroll selectively or leave it open to
process payroll for all staff
8 Click OK button to start the payroll process

8 Upon completion of the

process, a message box will
be prompted.
8 Click OK button to close
and exit the payroll process
screen
 Chapter 3:Payroll 44

Management Reports
After payroll processing, you may print out monthly management reports
such as Employee Pay Summary, Allowance Report, Deduction Report and
so forth.
nd
Step 1 8 Go to 2 Half Payroll > Management Report
8 Select Category and click OK button

Step 2 8 Select required report from the list of management reports

8 At the Paper Size field, click on the drop down icon to select
and set the required paper size for the selected report
8 Click OK button
8 At the print dialog box, click Preview or Print button to view
/ print the selected report
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8 Select Preview or direct Print the report.

 Chapter 3:Payroll 46

Bank Reports

1. Bank Listing
8 Go to 2nd Half Payroll > Net Pay – Cash/Bank/Others
8 Click to select Bank from the list
8 Click OK button to proceed

8 At the print dialog box, click Preview or Print button to view / print
the bank listing report
 Chapter 3:Payroll 47

2. Online/Diskette Submission
To submit via diskette or online to bank, follow the steps below:

8 Go to 2nd Half Payroll > Thru Bank Via Diskette

8 Click Generate button to proceed

8 At the Thru Bank Via Diskette screen, key in the date at Salary
Credit Date field
8 Click OK button to generate the text file.
Chapter 3:Payroll 48
 Chapter 3:Payroll 49

8 Click Select button to select a directory to save the text file for
submission
8 Click OK button at the message dialog box

Government Reports Submission

All government reports are located in the Government menu
 Chapter 3:Payroll 50

1. EPF Reports
8 Go to Government > EPF Reports
8 Select EPF Borang A and click OK button to proceed
8 click Preview or Print button to view / print the EPF Form

For Diskette Submission (EPF Borang A)

8 Click to select Open Format option
8 Click Disk button to proceed
8 Click Select button to select a
directory to save the text file for
submission
8 Click Yes button on the dialog box to view the list; or No button to
close dialog box
8 Click Exit button to close and exit from the screen
For Diskette Submission (EPF Borang BBCD)
8 User is required to print out EPF Borang BBCD as an attachment.
 Chapter 3:Payroll 51

2. SOCSO Reports
8 Go to Government > SOCSO Reports
8 Select SOCSO Borang 8A (Contri.) and click OK button to proceed
8 Click Preview or Print button to view / print the SOCSO Form

For Diskette Submission (SOCSO Borang A)

8 Click Disk button to proceed
8 Click Select button to select a directory
to save the text file for submission
8 Click Yes button on the dialog box to
view the list; or No button to close
dialog box
8 Click Exit button to close and exit from the screen
For Diskette Submission (SOCSO Lampiran A)
8 User is required to print out SOCSO Lampiran A as an attachment.
 Chapter 3:Payroll 52

3. Income Tax Reports

8 Go to Government > Income Tax Reports
8 Select CP 39 (Monthly) and click OK button to proceed
8 Click Preview or Print button to view / print the Income Tax Form

For Diskette Submission (CP 39)

8 Click Disk button to proceed
8 Click Select button to select a
directory to save the text file for
submission
8 Click Yes button on the dialog box to
view the list; or No button to close
dialog box
8 Click Exit button to close and exit from the screen
 Chapter 3:Payroll 53

Chapter 4

? Administrative Task

In This Chapter
u Backup
u Month End Closing
 Chapter 3:Payroll 54

Backup
8 Go to File > Backup & Restore > Backup

8 Click on Browser button and select thebackup destination path to

store your backup data
8 Click Backup button to start the backup process
8 Click OK button at the message box
8 Clcik Cancel button to close and exit the backup screen
 Chapter 3:Payroll 55

Month End Closing

8 Go to Housekeeping > Month End to perform the month end
closing process

8 Select option as indicated below and click OK button to proceed

 Chapter 3:Payroll 56

8 Ensure you have backup your data and click Yes button to proceed

8 A message box will be prompted upon completion of the month end

process. Click OK button to close and exit the screen.

*** The End ***