User Guide For Payroll

Step 1:

Login

● Login with username and password in Payroll.

Step 2:

Master Menu List

● Masters Menu Store Employee, Loan, Department, Designation Masters, etc.

Step 3:

Employee Master

● Click on the Employee Master and create an employee.

● Employee code must be Unique.

● Enter required fields.

● Click on save.

Employee Salary Structure Subpanel

● Subpanel represents a specific relationship between the current record and
related records from another Master.

● View the employee salary structure subpanel in employee Master.

● An employee has a subpanel below it.

Loan Subpanel
● View the loan of a specific employee in the Loans subpanel of the Employee
Master.

● This screen shows the total loan amount, interest, paid amount, duration, loan
active or not.

Step 4:
Advance Master

● Click on Advance Master.

● If the employee takes advance then create advance record.

● Enter the advance amount and effective month, year and its Mandatory here.

● Effective Month specifies the month in which the advance will be deducted.
● Then, Click on save.

Step 5:

Loan Master

● If Employee takes Loan then create Loan record.

● Enter required fields.

● If the loan is active, its active status is checked otherwise unchecked.

● Enter the loan's effective month, type, amount, interest, duration, monthly
installment.

● Monthly Installment : Monthly installment is a small amount of money paid

at regular intervals over a period of time.

● After this, the paid amount and balance are auto calculated.

● Click on save.

Loan Subpanel
● View the loan history of employee in loan Master.

● This screen shows the interest amount and the paid loan amount.

❖ Skip steps 4 and 5 if employee has no advance and loan

and follow the below steps.

Step : 6
Salary Heads Menu List
 ● Salary head menu store salary heads, salary structure, employee salary
structure Masters.

Step : 7

Salary Heads Master

● Click on salary heads Master.

● Salary heads are the components of an employee's salary structure.

 ● You can create salary heads but cannot delete default salary heads.

● Enter required fields.

● There are three types of salary heads:

1. Earning
2. Deduction
3. Contribution

● Earning : The total compensation earned by the employee, including salary

and overtime pay.

● Deduction : Deduct from the employee loan, advance,etc…

● Contribution : employer contribution.

● Select any type as per requirement.

● Status is checked when it is used otherwise not and order no is auto

generated.

● Click on save.

Step : 8

Salary Structure Master

 ● Then, click on salary structure Master.

● A salary structure used to define how an employee's salary is structured

and calculated.

● Enter required fields.

● Salary calculation based on three types :

1. Do not consider weekly off
2. Month Basis
3. Per Day

● Select any type as per requirement.

Salary Structure Line Items

● Here, there is a salary structure’s line items.

● salary structure line items appear below the record.

● Uncheck the salary heads if you don't want to allocate them.

● Click on save.

Step 9 :

Employee Salary Structure Master

● An Employee salary structure master refers to specific employee

compensation components including earnings, deductions.

● Click on the Employee salary structure Master.

● After that, enter the required details.

● This data is also displayed in a subpanel of the Employee Master.

Employee Salary Structure Line Item

● Above image display specific employee salary structure’s line item

● First, Enter the basic and extra amounts and other calculations will be
automatically calculated.

● Click on save.

Step : 10

Attendance & Salary Menu List

● Attendance & salary menu store Attendance & salary, Day types Masters.

Step 11 :
Attendance & Salary Master

● Attendance & salary master refers to an employee's salary based on their

attendance and time worked.

● Enter the Employee name and month for the salary process.

Attendance Line Items

● Enter attendance details like absent days, paid days, unpaid days, overtime
hours, etc..
● After that, automatically generate present and total days.

● Click on the save button.

Detailview of Attendance & Salary

● To view employee details

● Then, Click on preview salary and view the salary slip.

 Salary Slip

● In this slip, display employee details like emp name, code, total gross,
earnings, deductions(loan,ESIC,PF,Advance) and net pay.

● Then click on the close button.

Step 12:
Import File

● Import the attendance CSV file directly if you don't want to create individual
attendance records and skip step 11.

● Then, enter month and year.

 ● Select the file to import from the saved location.

● Click on the upload button.

Step 13:
Salary Process

● Click on salary process from the menu.

● If you want to process the salaries of all employees at once, you can use a
salary process.

● Also, You can view specific employee details using a filter and process it.

● First, select the month.

● If you don't want to show all the columns, you can remove them in the
Display Columns field.

● You can use the direction field to view tables data in ascending and
descending directions.

● Fields can be grouped using group by field.

● Click on filter button.

 ● To view certain data in a table according to a filter.

● Then,click on process button and process is completed.

Step 14:

Reports

● The reports allows users to report on different data from any master and
has many features to display information quickly.

● Click on Reports from the menu.

● To view Employee salary Reports and Attendances Report.

Step 15:
Employee Salary Report

● This is an employee salary report.

● Here, you can view employee salary details like an employee name,code,

basic, deduction,etc..

● Also, it is possible to view group total according to the field.

 ● If you want a print, Click on the Pay Slip button to view the page and print
it.

● If you want a PDF, click on PDF button.

Step 16:

Attendances Report

● This is an Attendances report.

● Attendance report display employee name,department name, present

days,etc.
● select a start and end date to view data between them.

● Then, click on the filter button.

● Clear button Clear all filters.

Step 17:

PF Challan Report

● This is the PF Challan Report.

● The main objective of this report is to easily send pf data to the

government.

● PF challan report shows UAN number, employee name, employee

contribution and their total amount below the table details.

● Select a month and year to view the data as per your requirement.

● Also, you can view specific columns using the display column filter.

● Then, click on the filter button.

Step 18:

ESIC Report

● This is an ESIC Report.

● Select a month and year to view the data as per your requirement.

● This report displays insurance no, employee no, days wages(present days),

total wages(net pay).

Step 19:

Loan Report
 ● This is a Loan Report.

● Select a start and end date to view data between them.

● This report displays employee code, name, loan type, loan given date, etc.

Step 20:

Loan installment Reports

 ● This is a Loan installment Report.

● Select a start and end date to view data between them.

● This report displays employee code, name, loan type, loan given date,

interest charged, balance amount, etc.

Step 21:

Day Types Master

● The Day Type master defines different types of days for payroll processing,
such as present days, holidays, weekends, etc.

● Click on Day Types Master.

 ● Create records for the day and enter in their details.

● Order number is auto generated.

Listview of Day Types Master

● Listview of Day Types Master.