SUBJECT SPECIFIC SKILLS

Unit 1 – Advanced Features of Word Processor

A. Multiple choice questions

B. Fill in the blanks

6. Arrange option 7. Cropping

Section B
(Subjective Type Questions)
A. Answer the following questions.
1. What are styles?

A Style is a set of predefined formatting options that can be applied in a word processor

document of OpenOffice Writer or MS Word.

2. What are the different categories of styles in writer?

A. There are different types of styles/categories in Word Processor such as character styles,

paragraph styles, frame styles, page styles, numbering/list styles, etc.

3. What are character styles? How are these different from paragraph styles?

Character Styles Used to format characters, words and phrases.

Paragraph Styles Used to apply the same formatting such as font, numbering,

layout, etc. to the paragraphs of a document.

4. Write steps to create new style by drag and drop

To create a new style by drag and drop:

Step 1: Click on ‘Format’ menu and then select ‘Styles and Formatting’ option.

[Or] Press ‘F11’ function key from the keyboard. ‘Styles and Formatting’ window
appears on the screen. Select text (whose formatting style is to be used for creating

new style).

Step 2: Drag the selected text (at least one character) over desired ‘Style’ icon. Once the

mouse pointer hovers over the ‘Style’, list of style related to it appears. Here, we

have dragged the mouse pointer on ‘Paragraph Styles’ icon.

Step 3: Drag the selected character or text to the ‘Styles and Formatting’ window and release.

A ‘Create Style’ dialog appears on the screen.

Step 4: Type a name in the ‘Style name’ box. Here, it is typed as ‘My List’.

Step 5: Click on ‘OK’ button. The created style appears in the list of ‘Paragraph Styles’.

Step 6: Select the text in which new style i.e., ‘MyList’ is to be implemented.

Step 7: Double-click on the ‘MyList’ style.

5. Write short notes on :

i. Resizing Image: Resizing is the process of altering the image size without cutting any part of the
image. When resizing an image, we change the dimension of the image so that it fits in the desired
area.

To resize an image, follow the given steps:

Step 1: Select the image. Eight handles (green coloured square boxes) appear around

the image.

Step 2: Drag the handles inward or outward to make the image smaller or bigger

respectively.

Step 3: Drag one of the four corner handles, the opposite corner remains fixed while

the other three corners move. Drag one of the side handles, the opposite side

remains fixed.

[Or]

Step 1: Select the image.

Step 2: Click on the ‘Format’ menu and then select the ‘Picture’ option.

Step 3: ‘Picture’ window appears on the screen. Click on the ‘Type’ tab.

Step 4: Set the ‘Width’ and the ‘Height’ of the image.

Step 5: Click on the ‘Keep ratio’ checkbox to proportionately increase or decrease the

size of image.

Step 6: Click on ‘OK’ button.

ii. Template :A template is a document that contains pre-defined formatting styles, graphics, tables,
objects, and other information that are commonly used in a particular pattern. Thus, it

saves our time too. We can create template to design a pattern for leave application,

online form, brochure, front page of our project, etc. A template is used for creating other

documents.

For example, we can define paragraph and character styles in a document, save the document

as a template and then use the template to create a new document with the same styles.

6. What is digital documentation? Explain.

A. A word processing package helps to create business documents for professional use within a

short span of time. So digital documentation is a method of converting the physical text into

digital text. It includes numerous formatting options to create beautiful documents. Thus, it

can increase the efficiency of a user and help to perform well at the workplace and promote

a user to scale newer heights. In offices and workplaces features like styles, templates, etc.

are of great help while managing different types of documentation works.

7. What do you understand by hierarchy of headings? Explain with example.

Outline Numbering defines the hierarchy of headings in a document. Typically the first-level

headings in a book-length document are the next level of headings after the chapter titles

which may be numbered. Some chapter titles and heading styles provide number to each chapter
and heading level, for example 1, 1.1, 1.2, 2, 2.1, and so on. When chapters or sections are added or
deleted, the numbering is automatically changed. The default paragraph styles assigned to outline
levels are the heading styles Heading 1,Heading 2 and so on.

8. What is table of contents? Explain.

A. In Writer, the ‘table of contents’ feature enables us to build an automated table of contents

from the headings present in our document. Whenever changes are made in the textual

part of heading in any document or the page on which the heading appears, those changes

automatically appear in the table of contents into which it is next updated.

Before starting, make sure that the headings are styled consistently. For example, we can

use the ‘Heading 1’ style for chapter titles, the ‘Heading 2’ and ‘Heading 3’ styles for chapter

headings and sub-headings respectively.

9. Explain about different tabs of cropping

• Keep scale: It maintains original scale of the image after cropping, so that only the size
of the image changes.

• Keep image size: It maintains original size of the image after cropping, so that only the

scale of the image changes.

• Reduce the scale of the image: Enter negative values in the cropping boxes.

• Increase the scale of the image: Enter positive values in the cropping boxes.

10. What are the ways to insert an image in your document? Explain each in brief.

i. To insert an image from a file:

Step 1: Click in the area of document where image needs to be inserted.

Step 2: Click on ‘Insert’ menu. Select ‘Picture’ option. A submenu appears on the screen.

Click on ‘From File’ option. Insert picture’ window appears on the screen.

Step 3: Locate the image file.

Step 4: Click on ‘Open’ button. By default, the inserted image is centered above the

paragraph that we clicked in.

ii. Inserting a Scanned Image: To insert a scanned image, the scanner must be connected to

the system and the scanner software drivers must be installed.The scanner must support

the TWAIN standard.

Step 1: Click in the document where we want to insert the scanned image.

Step 2: Click on ‘Insert’ menu and then select ‘Picture’ option. A submenu appears on

the screen.

Step 3: Select the ‘Scan’ option. A submenu appears. Choose ‘Select Source’ from the

sub-menu.

Step 4: ‘Select Source’ window appears on the screen. Follow the instructions for scanning.

Step 5: Click on the ‘Scan’ button.

iii. To insert picture/image from the Gallery:

Step 1: Click on ‘Tools’ menu and select ‘Gallery’ option.

Step 2: ‘Gallery’ appears on the Writer screen. Select the desired ‘Picture/Image’.

Step 3: Drag the desired image.

Step 4: Drop the image into the ‘Writer’ screen.

iv. To insert picture/image from OpenOffice Draw/Impress:

Step 1: Click in the document where you want to insert the image.
Step 2: Open OpenOffice Draw or Impress document containing the image to be inserted.

Here, we’ve opened OpenOffice Draw.

Step 3: Click on the Image.

Step 4: Drag Image from ‘Draw’ to ‘Writer’.

v. Inserting a Calc Chart into a Text Document: Copy of a chart can be inserted from

spreadsheet into a text document. To do so:

Step 1: Click on the document where the chart is to be inserted.

Step 2: Open the spreadsheet containing the chart to be inserted.

Step 3: In the spreadsheet, click the ‘Chart’. Then eight handles appear on the screen.

11. What do you understand about positioning image? Explain.

A. When we add an image to a text document, we need to choose how to position it with

respect to the text and other graphics. Placement of images at appropriate location is called

positioning of images. The following techniques may be used to position an image in a Word

Processor:

Anchors: Anchors can be used to position an image in a document. An anchored item

remains in place or moves when we modify the document. The following anchoring options

are available in the Word Processor:

• To Page: The image remains in the same position in relation to the page margins. It does

not move after adding or deleting text or other images. This method is useful when the

image is not required to be visually associated with a particular piece of text. It is often

used while producing newsletters or other documents with intensive layout or for placing

logos in letterheads.

• To Paragraph: The image is visually associated with a paragraph and moves along the

paragraph too. It may be placed in the margin or another location. This method is an

alternative in a table for placing icons besides paragraphs.

• To Character: The image is associated with a character but is not in the text sequence.

It moves with the paragraph but can be placed in the margin or another location. This

method is similar to anchoring to a paragraph but cannot be used with drawing objects.

• As Character: The image is placed in the document like any other character and

therefore, affects the height of the text line and the line break. The graphic moves with
the paragraph as we add or delete text before the paragraph. This method is useful for

keeping screenshots in sequence in a procedure (by anchoring them as a character in a

blank paragraph) or for adding a small (inline) icon in sequence in a sentence.

When an image is inserted, an anchor icon appears on the left side of image. We can

position an anchored item by dragging the item to another location.

12. What are the different arrangement techniques used in word processor?

A. Some of the popular arrangement techniques used in word processor are:

• Bring to Front: This option places the image on top of any other graphics or text.

• Bring Forward: This option brings the image one level up on the screen relative to other

objects (image or text). Depending on the number of overlapping objects, this option

may be used several times to obtain the desired result.

• Send Backward: This option works opposite of ‘Bring Forward’ option. It sends the

selected objects one level down on the screen.

• Send to Back: This option sends the selected image to the bottom of the screen relative

to other objects (image or text), so that other images and text can cover it.

13. Write the steps to perform the following:

i. To apply a style:

Step 1: Select the text. Here the title of the document is selected.

Step 2: ‘Press ‘F11’ function key from the keyboard. ‘Styles and Formatting’ window

appears on the screen.

Step 3: Click on the ‘Paragraph Styles’ button. A list of pre-defined paragraph styles

appears in the box.

Step 4: Scroll down the list and double-click on the desired style. Here, we have applied

‘Title’ style.

ii. To insert picture/image from the Gallery:

Step 1: Click on ‘Tools’ menu and select ‘Gallery’ option.

Step 2: ‘Gallery’ appears on the Writer screen. Select the desired ‘Picture/Image’.

Step 3: Drag the desired image.

Step 4: Drop the image into the ‘Writer’ screen.

iii. To insert a scanned image, the scanner must be connected to the system and the scanner

software drivers must be installed. The scanner must support the TWAIN standard.
Step 1: Click in the document where we want to insert the scanned image.

Step 2: Click on ‘Insert’ menu and then select ‘Picture’ option. A submenu appears on

the screen.

Step 3: Select the ‘Scan’ option. A submenu appears. Choose ‘Select Source’ from the

sub-menu.

Step 4: ‘Select Source’ window appears on the screen. Follow the instructions for scanning.

Step 5: Click on the ‘Scan’ button.

iv. To insert Calc chart into a text document.

Copy of a chart can be inserted from spreadsheet into a text document. To do so:

Step 1: Click on the document where the chart is to be inserted.

Step 2: Open the spreadsheet containing the chart to be inserted.

Step 3: In the spreadsheet, click the ‘Chart’. Then eight handles appear on the screen.

Step 4: The position of Chart can be changed and it can be resized also. To edit the chart

data, double-click on the chart.

Touchpad Information Technology-X OpenOffice (Answer Key) 16

v. To create a table of contents.

A Table of Contents can be done by following the given steps:

Step 1: Create a document. Use different paragraph styles for different heading levels

such as ‘Heading 1’ style for chapter titles, the ‘Heading 2’ and ‘Heading 3’ styles

for chapter headings and subheadings respectively.

Step 2: Place the cursor where we want the table of contents to be inserted.

Step 3: Click on the ‘Insert’ menu. Select ‘Indexes and Tables’ option. A sub-menu appears

on the screen.

Step 4: Select ‘Indexes and Tables...’.

Step 5: ‘Insert Index/Table’ window appears on the screen.

Step 6: Type the name of ‘Title’ and select desired title’s ‘Type’.

Step 7: Click on the ‘OK’ button. The result will look like the figure below:

vi. To arrange the image on the top of any graphics

Bring to Front: This option places the image on top of any other graphics or text.

Step 1: Right-click on the image. Hover the mouse over ‘Arrange’ option.

Step 2: Choose desired ‘Arrange’ option from the submenu.

Send Backward: This option works opposite of ‘Bring Forward’ option. It sends the selected

objects one level down on the screen.

Step 1: Right-click on the image. Hover the mouse over ‘Arrange’ option.

Step 2: Choose desired ‘Arrange’ option from the submenu.