Darshan Academy Jalandhar

Class – X
Information Technology (402)
Part - B
Unit – 1. Digital Documentation (Advanced)
Session - 1. Styles in a Document
1. Q: What is a Word Processor?
Ans: A word processor is software or a device that allows users to create, edit, and print documents. It
enables you to write text, store it electronically, display it on a screen, modify it by entering commands
and characters from the keyboard, and print it.
Examples of Word Processor Programs:
● Wordpad
● Microsoft Word
● Lotus word pro
● WordPerfect (Windows only)
● AppleWorks (Mac only)
● OpenOffice Writer

2. Q: What is LibreOffice Writer?

Ans: LibreOffice Writer is a very useful word processor. Writer's native file format is .odt.

3. Q: What are Styles? What are the benefits of using styles?

Ans: A Style in a word processor, is a named collection of various formatting features that defines the
look and behaviour of document components, such as a paragraph, or a page or a group of selected
characters etc., associated with this style.
Advantages of Styles:
● Maintain consistent formatting in a document
● Make major formatting changes easily replicable across all the objects that have the same style.
● Make formatting changes very fast.

4. Q: What are the different types of Styles in Writer?

Ans: Writer allows you to create and apply five types of styles:
1. Paragraph Style: Paragraph styles affect an entire paragraph. That is, these styles store the
formatting features for a paragraph and when applied, these will affect a full paragraph.
Paragraph formatting includes tab stops, text alignment, line spacing and borders.
2. Character Style: Character styles affect a block of text inside a paragraph. That is, these styles
will affect only the selected characters such a work or some selected text etc. Character styles
allow changing the text colour, text size, highlighting text and emphasizing it.
3. Page Style: Page styles affect page formatting (page size, margin, and the like). When applied,
these page styles affect the look and formatting of a page.
4. Frame Style: Frame styles affect frames and graphics. Applying Frame Styles allows to format a
frame by specifying its size, position, border and how the text is placed around the picture.
 5. List Style: List styles affect numbered lists and bulleted lists. These store formatting features like
numbering/bullet style, margins of list, line spacing and before and after spacing etc.
6. Table Style: Table Style category allows to format a table by adding borders, using different text
or border colour(s), aligning text inside the table, having different patterns or text colour.

5. Q: How can we open Styles and Formatting dialog box?

Ans: There are three ways:
1. Using Style option from Menu Bar
2. Using Style Drop Down list box from the Toolbar. The current paragraph style is displayed in the
textbox. If the Toolbar is not visible then, click on View>Toolbars, and enable
Formatting/“Formatting (Styles)”.
3. Using Sidebar Menu. On the Sidebar, clicking on Styles icon, displays the Style sub-menu.
4. By pressing F11 key.

6. Q: Applying Styles to Document Objects?

Ans: The steps are:
1. Select the object on which you want to apply style.
2. Press F11 key to open Styles and Formatting dialog box.
3. Select the style-type, then double click on the style name.

7. Q: Write the steps for applying Character Style. Ans: The steps are:
1. Select the object on which you want to apply style.
2. Press F11 key to open Styles and Formatting dialog box.
3. Select the Character style, then double click on the style name.

8. Q: What is the use of Fill Format mode? Write the steps to use it.
Ans: Used to apply the same style to multiple objects which are placed at different positions quickly
without having to go back to Styles and Formatting window and select the style you want.
1. Open Styles and Formatting dialog box by pressing F11 key.
2. Click on Fill Format Mode icon.
3. To apply a paragraph, page or frame style, hover the mouse over the paragraph, page or frame
and click and to apply Character style, hold down the mouse button while selecting characters.
4. Repeat this step until you applied style to all the objects you wanted to.
5. To quit Fill Format mode, click Fill Format mode icon again or press ESC key.

9. Q: How can you create and update New Styles? Ans: New styles can be created in two ways:
1. By New Style from Selection option
2. By Drag and Drop Method

1. By New Style from Selection option:

a) Format a document object like paragraph on frame until it appears as you like.
b) Open Styles and Formatting dialog box by pressing F11 key.
c) From the icons bar of the window, click on the type of Style to create.
 d) In the document, select the item to save as a style.
e) In the Styles and Formatting window, click the New Style drop down arrow and select New
Style From Selection option.
f) In the Create Style dialog box type the name of the style, click OK.

2. By Drag and Drop Method:

a) Open the Styles and Formatting window by pressing F11 key.
b) Now select the formatted object from which you want to create a style.
c) Drag your selection to the Styles and Formatting window.
d) It will now open the same create style dialog, type the name for style and click OK.

10. Q: Write the steps to Load Style from Template on Another Document?
Ans: The steps are:
1. Open the document in which you want to copy styles.
2. Open Styles and Formatting window by pressing F11 key.
3. In the Styles and Formatting window, click on New Style icon and choose Load Styles option.
4. Select the checkboxes for the categories of styles to be copied.
5. Click on From File button, select the file from which you want to load the style and choose the
file.
6. Click Ok.

Session 2. Insert and use of Images in a document

1. Q: What are the different types of graphics that can be inserted in a document?
Ans: There are two basic types of graphics that can be used to enhance the writer document:
● Drawing objects
● Pictures

2. Q: What are Drawing Objects?

Ans: These include AutoShapes, Curves, Lines and Graphic TextArt drawing objects.

3. Q: Write the steps to insert Drawing Objects.

Ans: Drawing objects can be inserted using Drawing toolbar. The Drawing toolbar if not visible can be
opened by clicking View > Toolbars > Drawing.
1. On the Drawing toolbar, click the shape you want.
2. Drag the shape to the size you want. To maintain the shape's width-to-height ratio press shift
key while dragging.

4. Q: How can you set or change the properties of Drawing Objects?

Ans: The steps are:
1. On the Drawing toolbar, click the Select tool.
2. On the Drawing Object Properties toolbar, click on the icon for each property and select the
value you want for that property.
5. Q: How can you resize a Drawing Object?
Ans: The same considerations for resizing an image apply also to resizing an object. Select the object,
click on one of the eight handles around it and drag it to its new position.
For more sophisticated control of the size of the object:
★ Select Format > Object > Position and Size from the menu bar.
★ Use the Position and Size dialog box to set the width and height independently.

6. Q: Why do we group Drawing Objects? Write steps to group Drawing Objects.

Ans: Grouping allows you to combine multiple objects to behave like one object.
1. Select all the objects you want to group.
2. Click on Format > Group > Group.

7. Q: What are the different ways to insert pictures in a document?

Ans: There are four ways to insert pictures in Writer:
● Inserting Picture from File.
● Inserting Picture by drag and drop method.
● Inserting picture from Gallery.
● Inserting Picture from Scanner.

(a) Inserting Picture from File:

1. Place the cursor in the document where you want the image to appear.
2. Choose Insert > Picture > From File.
3. In the Insert Picture dialog box, select it, and click Open.

(b) Inserting Picture by Dragging and Dropping:

1. Open a file browser window and locate the image you want to insert.
2. Drag the image into the Writer document and drop it where you want it to appear.

(c) Inserting An Image From The Gallery:

The Gallery provides a convenient way to group reusable objects such as graphics and sounds that you
can insert into your documents. The Gallery is available in all components of Open Office.
1. To open the Gallery, click on the Gallery icon (located in the right side of the Standard toolbar) or
choose Tools > Gallery from the menu bar.
2. Navigate through the Gallery to find the desired picture.
3. To insert the picture, click and drag it from the Gallery into the Writer document. You can also
right-click on the picture and choose Insert>Copy.

(d) Inserting An Image Using A Scanner:

Click where you want the graphic to be inserted and select Insert > Picture > Scan > Select Source.

8. Q: How can you resize (scale) pictures in a document?

Ans: The same considerations for resizing an image apply also to resizing an object. Select the object,
click on one of the eight handles around it and drag it to its new position.

9. Q: What is cropping? Write the steps to crop a picture.

Ans: Cropping an image means removing unwanted area from an image. The steps to create a picture
are as follows:
1. Select the image by clicking on it.
2. Right click the image and choose Picture option.
3. Picture dialog box will appear, click on Crop tab and specify crop settings in crop section.
4. Click Ok.

10. Q: How can you control the positioning of images?

Ans: Positioning of a graphic is controlled by four settings:
1. Arrangement: It refers to the placement of a graphic on an imaginary vertical axis. Arrangement
controls how graphics are stacked upon each other or relative to the text. a) Select the image by
clicking on it.
b) Right click on it and choose Arrangement then required arrangement option (Bring to Front,
Bring Forward, Send Backward, Send to Back).
2. Alignment: It refers to the vertical or horizontal placement of a graphic in relation to the chosen
anchor point.
a) Select the image by clicking on it.
b) Right click on it and choose Alignment then required alignment option (Left, Centered, Right,
Base at Top, Base at Middle, Base at Bottom).
3. Anchoring: It refers to the reference point for the graphics. This point could be the page, or
frame where the object is, a paragraph, or even a character. An image always has an anchor
point.
a) Select the image by clicking on it.
b) Right click on it and choose Anchor then required anchor option (To Page, To Paragraph, To
Character, As Character).
4. Text wrapping: It refers to the relation of graphics to the surrounding text, which may wrap
around the graphic on one or both sides, be overprinted behind or in front of the graphic, or
treat the graphic as a separate paragraph or character. a) Select the image by clicking on it.
b) Right click on it and choose Wrap then required wrap option (No Wrap, Page Wrap, Optimal
Page Wrap, Wrap Through, In Backward, First Paragraph).

10. Q: Explain the terms:

Contrast (b) Sharpness (c) Grayscale (d) Smoothness (e) Transparency
(f) Colour Ans:
(a) Contrast:
The difference in brightness between the light and dark areas of an image. High contrast means a big
difference between light and dark, making details stand out. Low contrast means a more even
distribution of brightness, leading to a washed-out look.
(b) Sharpness:
The degree of detail and definition in an image. A sharp image has clear edges and fine details, while a
blurry image appears soft and indistinct.
(c) Grayscale:
An image that only uses shades of gray, with no color information. Grayscale images can range from pure
black to pure white, with various shades in between.
(d) Smoothness:
The absence of harsh edges or transitions in an image. A smooth image appears soft and continuous,
while a rough image might have jagged edges.
(e) Transparency:
The degree to which an image allows light to pass through it. A fully transparent image is invisible, while
a completely opaque image blocks all light. Different levels of transparency allow for images to overlap
and blend with text or other elements.
(f) Color:
The combination of red, green, and blue light that defines the hue of an image. Color can be used to add
vibrancy, interest, or meaning to an image.

Session 3. Create and Use Templates

1. Q: What do you mean by Templates? What are the benefits of using templates?
Ans: A document template is a blueprint document containing formatting features like styles, headers
and/or footers, macros etc., based on which actual documents can be created which will automatically
have all the features defined in the template on which the document is based.
Advantages of Templates:
1. Simplify document creation.
2. Saves time and money.
3. Offer consistency and clarity.

2. Q: Write the steps to create a document using predefined templates.

Ans: The steps are:
1. Click File>New>Templates and Documents.
2. In the dialog box, click on Templates icon (if not selected).
3. Double click the folder that contains template you want.
4. Click on desired template.
5. Click Open.

3. Q: Write the steps for creating a Template in writer.

Ans: The steps are:
1. Create the document with all formattings on the basis of which you want to create template.
2. Click File>Templates>Save.
3. In the Templates dialog box, type the name for the template and choose the category under which
you want to save.
4. Click OK.
4. Q: Write the steps to set up a default template.
Ans: The steps are:
1. Click File>Templates>Organize.
2. In the Templates Management dialog box, double click the folder containing template and click on
the template you want.
3. Click on Commands button and choose Set As Default Template.

5. Q: Write the steps for Changing to a Different Template and Updating a Document.
Ans: The steps are:
1. Create the new document using the template you want to update.
2. Open existing document in a separate window. Select the whole document by pressing Ctrl+A and
copy it by pressing Ctrl+C.
3. Now paste the contents using Ctrl+P in the new document created using template.
4. Save the updated document as per the new template.

Session 4. Create and Customize Table of Contents

1. Q: What do you mean by Table of Contents (ToC)?
Ans: A table of contents (ToC) is a list or a table listing all the chapters or section titles or headings along
with their commencing page numbers. A table of contents is usually given in the beginning of a book.

2. Q: What do you mean by Hierarchy of Headings (HoH)?

Ans: By hierarchy of headings, it means the clearly defined levels of headings where higher level
headings pertain to title, main headings and sub headings, the lower level headings pertain to sections
and sub sections etc.

3. Q: Write the steps to create ToC?

Ans: The steps are:
1. Create a proper hierarchy of headings in your document.
2. Place the cursor in your document, where you want to place ToC.
3. Click Insert>Indexes and Tables>Indexes and Tables.
4. In the Insert Index/Table dialog box click OK.

4. Q: What do you mean by customization of ToC? Write the steps to customize the ToC?
Ans: Customize table of contents means:
★ Setting the attributes of ToC.
★ Print ToC in multiple columns.
★ Change the level of headings in the hierarchy and so on.
Steps to customize:
1. Right click anywhere in the existing ToC.
2. Choose Edit Index/Table from the shortcut menu.
3. In the Insert Index/Table dialog box use one or all five tabs to set attributes:
 a) Use Index/Table tab to set attributes of ToC.
b) Use Entries and Styles tab to format the entries in the ToC.
c) Use Columns tab to put the ToC into more than one column.
d) Use Background tab to add colour or graphic to the background of ToC.
4. After making changes, click OK.

5. Q: How can you apply character style to ToC? Ans: The steps are:
1. Right click the ToC, choose Edit Index/Table option.
2. In the Entries tab:
a) On the Structure Line, click the button representing the element you want to apply style.
b) From the Character Style drop-down list, select the desired style.
3. Click OK.

6. Q: Write the steps to update Table of Contents?

Ans: Whenever there is any change in the headings and/or page numbers, you must update the ToC.
1. Place the cursor within the ToC.
2. Right click and select Update Index/Table from the context menu.