PAROLE AND PROBATION ADMINISTRATION

GROUP 6

CAPIRAL, MARIA ELENA

GALANG, JANELLA B.

MANUZON, JEDRICK

TUAZON,LESLIE

1. Background of the Agency

Probation was the first introduced in the Philippines during the American colo-
nial period (1898-1945) with the enactment of Act 4221 on August 7, 1935 by
the Philippine Legislature. And Executive Order No. 292: Renamed the Proba-
tion Administration to the PPA in 1987.

Probation as a reformation idea have a twice attempted to be implemented in

the country’s justice system. The first attempt to implement probation as a
reformation idea in the Philippines’ justice system was in 1935 with the pas-
sage of Act No. 4221, and the second attempt was in 1972 with the filing of
House Bill No. 393 in Congress.

On August 7, 1935, the Philippine Legislature passed Act No. 4221. This Act
created the Probation Office under the Department of Justice, headed by a
Chief Probation Officer appointed by the American Governor-General with the
advice

And consent of the US Senate. The Act also granted probation to first-time of-
fenders 18 years old above and convicted of certain crimes. However, two
years after its implementation, on November 16, 1937, The Supreme Court
declared it Unconstitutional because of it constitutional and procedural defect.
And in 1972, House Bill No. 393 was filed in the Congress with the purpose of
establishing a probation system in the country. Its provisions removed the de-
fects of the previous law that made it constitutionally and procedurally defec-
tive. Despite the Congress passing the bill, HB No. 393 gathered dust in the
Senate of the Philippines upon the declaration of Martial Law.
In 1975, the late Assemblyman Teodulo C. Natividad introduced another pro-
bation decree. The proposed decree was presented on 24 April 1976, at the
seminar on probation system sponsored by the National Police Commission
(NAPOLCOM) at the UP Law Center. It was also presented at the First National
Conference on Crime Control on 22-24 July 1976. The Bill underwent eighteen
(18) technical hearings and submitted to select behavioral scientists and law
practitioners before it was endorsed for approval.

On July 24, 1976, Presidential Decree No. 968, also known as Adult Probation
Law of 1976, was signed into law by the President of the Philippines, His Ex-
cellency Ferdinand E. Marcos. The law gave birth to the Probation Administra-
tion, a line agency under the Department of Justice.

On January 3, 1978 the probation system started to operate. As more proba-

tion officers were recruited and trained as more probation field offices were
opened. At present there are 183 field offices spread all over the country, su-
pervised by 15 regions.

We also need to know that John Augustus is known as the “Father of Proba-
tion” and is considered the first true probation officer. He was a Boston cob-
bler who pioneered the idea of rehabilitating offenders through probation. And
also the late Congressman Teodulo C. Natividad recognized as the Father of
Philippine Probation was appointed its first Administrator. With PD 968, proba-
tion became an added component of Philippine Corrections System and
proved its institutional worth.

2. Specific Law that Created the Agency

The Parole and Probation Administration (PPA) was created by Presidential De-
cree No. 968, also known as the Probation Law of 1976 and it is a law that es-
tablished a probation system in the Philippines. It was amended by Republic
Act No. 10707 in 2015. And law was signed into action by President Ferdinand
E. Marcos on July 24, 1976.

Purpose of the law

•To rehabilitate and redeem convicted offenders and prisoners.

•To promote a more humane correctional system

•To establish a probation system

•To provide a less costly alternative to imprisonment for offenders who might
respond to community-based treatment programs

•To promote the reformation of offenders and reduce recidivism

3. Organization's Mission, Vision, Goals, and Objectives

The primary Vision of Parole and Probation administration is “Modernized pa-

role and probation administration towards responsive and sustainable pro-
grams for community based corrections”, The Mission is “To rehabilitate and
reintegrate persons on community-based corrections for peace and social jus-
tice” in terms of goals and objectives the PPA sets a program to achieve the
following goals like “ Promote the reformation of criminal offenders and re-
duce the incidence of recidivism, and Provide a cheaper alternative to the in-
stitutional confinement of first-time offenders who are likely to respond to in -
dividualized, community-based treatment programs.”

4. Main Functions, Duties and Responsibilities

The Parole and Probation Administration is mandated to conserve and/or re-

deem convicted offenders and prisoners who are under the probation or pa-
role system. To carry out these goals, the Agency through its network of re -
gional and field parole and probation offices performs the following functions:

-to administer the parole and probation system

-to exercise supervision over parolees, pardonees and probationers

-to promote the correction and rehabilitation of criminal offenders

5. Organizational Structure

The Parole and Probation Administration (PPA) under the Department of Justice
plays a critical role in the rehabilitation and reintegration of offenders into so -
ciety. The agency’s structure is designed to ensure efficient service delivery
and supervision of individuals on probation, parole, or conditional pardon.

At the top of the organization is the Office of the Administrator, which pro-
vides overall leadership, supported by the Office of the Deputy Administrator.
The Planning Staff assists in formulating policies and developing strategic
plans.

The Financial and Management Division oversees budgeting and financial

matters, while the Administrative Division handles personnel, records, and
property management. The Legal and Inspection Division ensures legal com-
pliance and investigates irregularities.

The Case Management and Records Division supervises clients and maintains
case records, while the Training Division enhances staff capabilities. The Com-
munity Services Division partners with volunteers and community programs,
and the Clinical Services Division provides psychological, social, and medical
support to clients.

Regional and field offices implement PPA programs at the local level, bringing
services closer to clients. This organizational structure enables the PPA to ef-
fectively fulfill its mission of rehabilitating offenders and promoting public
safety.

6. Ranking System

In a Parole and Probation Administration (PPA) agency, the ranking system

regularly rates officers through their work supervising offenders, casework,
community work, compliance with the agency’s policies, and a host of other
activities that contribute to lowering recidivism rates. Such ranking and pro-
motion factors include ensuring that assigned cases are completed, clients’
success stories, and positive feedback from stakeholders is considered key
metrics for ranking and promotion; this is often done through a performance-
based bonus (PBB) system where officers are ranked based on their individual
and team achievements against set performance indicators.

7. Salary, Benefits and Allowances

Salary (Annual) for Different Positions:

Planning Officer V (SG-24) - ₱879,120.00

Supervising Probation Officer (SG-20) - ₱536,760.00

Administrative Officer II (SG-11) - ₱228,204.00

Probation Officer I (SG-11) - ₱228,204.00

Administrative Aide IV (SG-4) - ₱139,896.00

Benefits and Allowances (General Government Employee Benefits):

While the document does not explicitly list all benefits, government employ-
ees in the Philippines, including those in the Parole and Probation Administra-
tion (PPA), typically receive the following:

Standard Benefits:

Retirement and Pension Benefits (GSIS – Government Service Insurance Sys-

tem)

PhilHealth Coverage (Healthcare benefits)

Pag-IBIG Fund (Housing and savings benefits)

Annual Salary Increases (Based on the Salary Standardization Law)

Allowances and Bonuses:

Personnel Economic Relief Allowance (PERA) – Usually ₱2,000 per month

Mid-Year and Year-End Bonuses (Equivalent to one month’s salary each)

Cash Gift – Typically ₱5,000 annually

Clothing/Uniform Allowance

Productivity Enhancement Incentive (PEI)

Performance-Based Bonus (PBB) (Varies based on agency performance)

Other Benefits (Job-Dependent):

Hazard Pay (If applicable)

Loyalty Award (For long-term service)

Leave Benefits (Sick leave, vacation leave, special leave privileges)

8. Recruitment Process / Required Eligibility

The Parole and Probation Administration (PPA) hires officers and personnel
based on the Civil Service Commission (CSC) guidelines and government hir-
ing processes. Below are the general requirements for joining the agency:

Eligibility Criteria:

Must be a Filipino citizen

At least 21 years old

Must have a bachelor’s degree (preferably in Criminology, Psychology, Social

Work, or relevant disciplines)

Should pass the Civil Service Examination (CSE) Professional Level or have an
equivalent eligibility (ex.RA 1080 for board passers)

No prior criminal record or administrative cases

Physically and mentally fit for service

Recruitment Process:

Application Submission – Applicants must submit a Personal Data Sheet (PDS),

application letter, and other required documents to the PPA regional or central
office.

Initial Screening – The HR department reviews applications and checks eligibil-

ity.

Examinations & Interviews – Qualified applicants may undergo written tests,

psychological assessments, and interviews.

Background Investigation – The agency conducts a background check on

shortlisted candidates.

Final Selection & Appointment – Once approved, candidates receive an ap-

pointment order and undergo an orientation/training program before deploy-
ment.
9. Other information related to the agency

The Parole and Probation Administration or PPA falls under the Department of
Justice or DOJ. It was created by Presidential Decree No. 968 (Probation Law of
1976). The PPA oversees persons who are released on parole, probation, and
executive clemency for their rehabilitation and reintroduction into society. The
agency promotes Restorative Justice Programs such as community service,
moral rehabilitation, and vocational training for parolees and probationers.
PPA officers work with law enforcement agencies, the courts, and community
organizations to monitor and help those in their charge.

10. List of your reference

https://probation.gov.ph/wp-content/uploads/2018/12/Agency_Profile_a.pdf

https://www.unafei.or.jp/publications/pdf/RS_No96/No96_PA_Manuel.pdf

https://www.unafei.or.jp/english/activities/pdf/other/
Overview_of_CommunityCorrections_Philippines_E.pdf

https://time.graphics/period/2905111#:~:text=John%20Augustus%2C
%20known%20as%20the,as%20a%20volunteer%20probation%20officer.

https://probation.gov.ph/wp-content/uploads/2018/12/Agency_Profile_a.pdf

https://www.dbm.gov.ph/wp-content/uploads/OPCCB/opif2009/doj-ppa.pdf

https://probation.gov.ph/mandatemissionvision/

https://www.slideshare.net/slideshow/organizational-chart-presentation/
380957

https://probation.gov.ph/wp-content/uploads/2020/09/2020-PBB-SYSTEM-OF-
RANKING-GUIDELINES-FINAL-1.pdf

https://probation.gov.ph/wp-content/uploads/2016/06/July-162016-
PUBLICATION-OF-VACANT-POSITIONS.pdf

https://www.ppa.com.ph/content/ppa-digitizes-personnel-recruitment-system-
now-online

https://portcalls.com/ppa-digitizes-recruitment-process/