CSEC
CSEC EDPM Study Guide + Flashcards + Mini Mock Test
📚 CSEC EDPM Study Guide (Fast-Revision)
Section I: Fundamentals of Computing
Computer: An electronic device that processes data into information.
Types: Mainframe, Minicomputer, Microcomputer (desktop, laptop, tablet, palmtop).
Advantages: Speed, accuracy, storage, reliability.
Input Devices: Keyboard, mouse, scanner, OCR, OMR, barcode reader.
Output Devices: Printers (impact: dot matrix; non-impact: laser, inkjet), monitor,
speakers.
Storage Media: CD-ROM, DVD, floppy disk, hard disk, flash drives, memory cards.
Operating System Software: Manages hardware (Windows, MacOS).
Application Software: Performs tasks (Word, Excel, PowerPoint).
Care for Computers: Dust-free, proper ventilation, stable power.
Health & Safety: Good posture, correct screen height, avoid overloading sockets.
Section II: Keyboard Mastery
Touch Typing: No looking at keys; home row position.
Posture: Sit upright, feet flat, elbows at 90°, eyes level with screen.
Special Keys: Tab, Escape, Ctrl, Alt, Function Keys (F1-F12).
Spacing After Punctuation:
o Full stop, question mark, exclamation → 2 spaces
o Comma, semicolon → 1 space
Manuscript Signs: Know symbols like Stet, /\ (insert), # (space).
Headings: Main heading (centered, bold), sub-head, shoulder heading.
Paragraphing: Blocked (no indents), indented, hanging paragraphs.
Typing Speed: Minimum 35 wpm.
Language Skills: Correct spelling, punctuation, grammar.
Section III: Introduction to Application Software
Word Processor: Text documents (MS Word).
Spreadsheet: Numeric data (MS Excel).
Database: Data storage and retrieval (MS Access).
Presentation Software: Slideshows (MS PowerPoint).
Choosing Software: Based on task requirements (e.g., Excel for budgets).
Section IV: Use of Application Software
CSEC
Formatting Features: Font, size, style (bold, italics), alignment, bullets, margins.
Editing: Proofread, find/replace, cut, copy, paste, spelling check.
Tabulation: Simple tables, data sorting, insert borders.
Database: Create simple table (5 fields max), simple query.
Presentations: Slides with transitions, timings, animations.
Integration: Mail merge, insert charts into Word docs.
Section V: Business Document Preparation
Paper Sizes: Letter (8.5x11 in), Legal (8.5x14 in), A4 (21x29.7 cm).
Stationery: Letterhead, memo pads, forms, labels.
Letter Styles: Fully-blocked, Semi-blocked.
Envelopes/Labels: Prepare using Mail Merge.
Meetings Documents: Notice, Agenda, Minutes.
Graphics in Documents: Insert and manipulate charts, pictures.
Section VI: Specialized Document Preparation
Creative Displays: Menus, flyers, programs, newsletters.
Legal Documents: Wills, leases, agreements.
Financial Documents: Balance sheets, invoices.
Templates: Create reusable formats.
Section VII: Electronic Communication
Types: Email, Internet, Social Media (Facebook, blogs), Fax.
Email Features: To, CC, BCC, attachments.
Advantages/Disadvantages: Speed, low cost vs hacking, spam.
File Organization: Sorting by date, sender, subject.
Selecting Communication Media: Urgency, cost, confidentiality.
Section VIII: Document Management
Manual vs Electronic Filing: Paper vs Computer storage.
Documents in Processing: Source docs, turnaround docs.
Filing Systems: Drives → Folders → Files.
File Integrity: Passwords, anti-virus, backups.
Retention/Disposal: Legal time limits, secure shredding.
Version Control: Metadata, version numbers.
Section IX: Ethics
Intellectual Property: Protects rights of creators.
Rights Protected: Economic (payment), Moral (integrity).
CSEC
Plagiarism: Stealing ideas without credit.
Avoiding Plagiarism: Proper referencing, citing sources.
Good Work Habits: Responsibility, punctuality, teamwork, respect.
📗 EDPM Flashcards (Condensed)
🖥️Computers
Computer = Processes data into information.
Types = Mainframe, Mini, Micro (desktop, laptop, tablet).
🔁 Input Devices
Keyboard, Mouse, Touchscreen, Scanner, OCR, OMR.
📨 Output Devices
Monitor, Printer (Laser, Inkjet), Speaker.
🔎 Storage Media
CD, DVD, Flash Drive, Hard Disk.
🧠 Software
OS = Hardware Management.
Applications = User Tasks.
💻 Keyboarding
Touch typing, Posture, 35 wpm.
✍︎Document Formatting
Bold = Important.
Italics = Emphasis.
Bullets = Lists.
📁 Business Documents
Letter Styles = Blocked, Semi-blocked.
Meeting Docs = Notice, Agenda, Minutes.
CSEC
📧 Electronic Communication
Email = To, CC, BCC, Attachments.
📂 Document Management
Manual = Paper.
Electronic = Computer.
⚖️Ethics
Plagiarism = Stealing ideas.
Avoid = Cite sources.
📝 Mini Mock Exam Practice (Short Test)
1. Define a computer.
Answer: An electronic machine that processes data into information.
2. List two input and two output devices.
Answer: Keyboard, Scanner; Printer, Monitor.
3. Name two storage media used today.
Answer: Flash drive, Hard disk.
4. Differentiate operating system software from application software.
Answer: OS manages system, Application software performs user tasks.
5. What is the minimum typing speed required for EDPM?
Answer: 35 words per minute.
6. What are two types of letter styles used in business communication?
Answer: Fully-blocked and Semi-blocked.
7. Name one advantage and one disadvantage of electronic communication.
Answer: Advantage: Fast delivery. Disadvantage: Risk of hacking.
8. How can plagiarism be avoided?
Answer: Properly cite all sources.
