Automatic Payment Program
Configuration Document
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Contents
Steps for Configuring APP: ..................................................................................................... 1
Check vendor open item – FBL1N .....................................................................................12
Run Automatic Payment Program – F110 ..........................................................................12
Assign Payment Method to Vendor Master – XK02 ............................................................15
Enter Street Address to Vendor Master – XK02 .................................................................18
Enter Bank details to Vendor Master – XK02 .....................................................................21
Post Vendor Invoices (Business Area wise) – FB60 ............. Error! Bookmark not defined.
Check Vendor Balances – FBL1N ........................................ Error! Bookmark not defined.
Run Automatic Payment Program – F110 ............................ Error! Bookmark not defined.
Configuration of Additional House Bank - FBZP ................... Error! Bookmark not defined.
Map new house bank with APP............................................ Error! Bookmark not defined.
Run Automatic Payment Program – F110 ............................ Error! Bookmark not defined.
APP Configuration (Cheque Payment Method) – FBZP ....... Error! Bookmark not defined.
APP Configuration (Cheque Payment Method) – FBZP ....... Error! Bookmark not defined.
Assign Payment Method to Vendor Master – XK02 .............. Error! Bookmark not defined.
Run Automatic Payment Program – F110 ............................ Error! Bookmark not defined.
Cheque Print – SP02 ........................................................... Error! Bookmark not defined.
Automatic Payment Program
Introduction
Automatic Payment Program serves the purpose of posting accounts payable (say, payment to
a vendor) based on vendor invoices automatically, shortly termed as APP.
Steps for Configuring APP:
Transaction code – FBZP
Step by Step Process
Step1: All Company code
Use transaction 'FBZP' and click on 'All Company Codes' button.
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Automatic Payment Program
Click on 'New Entries',
Enter your company code in the below highlighted fields and save it.
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Automatic Payment Program
Step 2: Paying company codes
Click on paying company code
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Automatic Payment Program
Click on
Give your paying company code and enter the minimum amount as shown below.
And save it.
Step 3: 'Payment methods in country
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Automatic Payment Program
Note: Do not do anything in this step as we are going to use the standard payment
method T.
Step 4: Payment Methods in Company Code
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Automatic Payment Program
Click on
Enter the details as shown below and save it.
Click on back button.
Step 5: House Bank
Before bank determination we must set up house bank first.
Click on new entry and create house bank as shown below.
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Automatic Payment Program
Then double click on folder
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Automatic Payment Program
Click on and fill up the data as shown below.
Save it and come back.
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Automatic Payment Program
Step 6: 'Bank Determination
Click on position give your company code and press enter.
Select paying company code.
Then double click Ranking Order folder
Click on new entry and enter the details as shown below.
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Automatic Payment Program
Now double click on Bank Accounts folder
and click on new entries.
Enter the details as shown below.
Double click on Bank account (Enhanced)b folder
And then click on new entries.
Fill up the details as shown above.
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Automatic Payment Program
Double click on available amount folder
Click on new entries.
Enter the details as shown above.
Save it.
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Automatic Payment Program
End user activities
Check vendor open item – FBL1N
Note: In this this segment we have to run APP hence make sure that there should be open
overdue invoice against your vendor.
If not, then post an invoice in previous month period so that invoice become overdue in the
current month.
Run Automatic Payment Program – F110
Current date
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Automatic Payment Program
Click on Fillup the details as shon below.
Current date Current date
Future date
Note: Skip the Free selection tab (It will be explained in next session).
And Click on And fill up the details as sown below.
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Automatic Payment Program
Save (Ctrl + S) the parameter and then click on status tab again.
Now Click on
Current date
Click on start immediately
And press enter.
Keep on pressing enter button until the status is change as shown below.
Click on Display proposal log
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Automatic Payment Program
Analyze the above proposal (Look at the text in the rounded circle)
It says that the payment method T is not assigned to vendor master.
Hence you need to assign the payment method to vendor master and then again need to
run the APP.
Assign Payment Method to Vendor Master – XK02
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Automatic Payment Program
Give your vendor number, company code, select payment transaction check box as
shown above and press enter button.
Assign the payment method as shown above and save it.
Now delete the current proposal as shown below.
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Automatic Payment Program
Run the proposal again
Press enter button and press enter button twice or thrice until the proposal has been
created as shown below.
Again, Click on Display proposal log
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Automatic Payment Program
Analyze the above proposal (Look at the text in the rounded circle)
It says that the Street, PO box details are missing (in master data).
Hence you need to enter the Street, PO box details in vendor master data and then again
need to run the APP.
Enter Street Address to Vendor Master – XK02
Give your vendor number, company code, select “Address” check box as shown above
and press enter button.
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Automatic Payment Program
Enter the street address and po box details as shown above.
Now delete the current proposal as shown below.
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Automatic Payment Program
Now Run the proposal again
Press enter button and press enter button twice or thrice until the proposal has been
created as shown below.
Again, Click on Display proposal log
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Automatic Payment Program
Analyze the above proposal (Look at the text in the rounded circle)
It says that the vendor does not have the allowed bank details.
Hence you need to enter the bank account details in the vendor master data and then
again need to run the APP.
Enter Bank details to Vendor Master – XK02
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Automatic Payment Program
Enter the bank details as shown above and click on bank data
Enter the swift code as shown above, press enter and save it.
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Automatic Payment Program
Now again delete the current proposal as shown below.
Now Run the proposal again
Press enter button and press enter button twice or thrice until the proposal has been
created as shown below.
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Automatic Payment Program
Again, Click on Display proposal log
Now the accounting entry has been taken place hence proposal does not contains any
error or issues.
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Automatic Payment Program
Now click on schedule payment run
Press enter.
Below status will be appeared.
Keep on pressing enter button until the status changed as shown below.
You can check the accounting entry.
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Automatic Payment Program
Click on display payment run log.
Payment has been posted successfully.
Note -> above specified configurations are minimum configuration which is needed to
test Automatic payment program.
In order to test different scenario of APP, kindly follow the configuration steps which is
shown in the live class recording.
Better to prepare your own notes of every scenario which I have explained in the live
class videos.
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