Automatic Payment Program
Configuration Document
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Contents
Steps for Configuring APP: ..................................................................................................... 1
Check vendor open item – FBL1N .....................................................................................12
Run Automatic Payment Program – F110 ..........................................................................12
Assign Payment Method to Vendor Master – XK02 ............................................................17
Enter Street Address to Vendor Master – XK02 .................................................................21
Enter Bank details to Vendor Master – XK02 .....................................................................25
Post Vendor Invoices (Business Area wise) – FB60 ...........................................................31
Check Vendor Balances – FBL1N ......................................................................................31
Run Automatic Payment Program – F110 ..........................................................................32
Configuration of Additional House Bank - FBZP .................................................................37
Map new house bank with APP..........................................................................................39
Run Automatic Payment Program – F110 ..........................................................................41
APP Configuration (Cheque Payment Method) – FBZP .....................................................43
APP Configuration (Cheque Payment Method) – FBZP .....................................................46
Assign Payment Method to Vendor Master – XK02 ............................................................47
Run Automatic Payment Program – F110 ..........................................................................48
Cheque Print – SP02 .........................................................................................................53
Automatic Payment Program
Introduction
Automatic Payment Program serves the purpose of posting accounts payable (say, payment to
a vendor) based on vendor invoices automatically, shortly termed as APP.
Steps for Configuring APP:
Transaction code – FBZP
Step by Step Process
Step1: All Company code
Use transaction 'FBZP' and click on 'All Company Codes' button.
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Automatic Payment Program
Click on 'New Entries',
Enter your company code in the 'company code' field as well as in the 'Paying company code'
field, check the check box as shown in the below screen and save it.
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Automatic Payment Program
Step 2: Paying company codes
Click on paying company code
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Automatic Payment Program
Click on
Give your paying company code and enter the minimum amount as shown below.
Click on 'Forms' button and 'Sender Details' button and enter the details as shown below.
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Automatic Payment Program
Step 3: 'Payment methods in country
Note: Do not do anything in this step as we are going to use the standard payment
method T.
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Automatic Payment Program
Step 4: Payment Methods in Company Code
Click on
Enter the details as shown below and save it.
Click on back button.
Step 5: House Bank
Before bank determination we must set up house bank first.
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Automatic Payment Program
Click on new entry and create house bank as shown below.
Then double click on folder
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Automatic Payment Program
Click on and fill up the data as shown below.
Save it and come back.
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Automatic Payment Program
Step 6: 'Bank Determination
Click on position give your company code and press enter.
Select paying company code.
Then double click Ranking Order folder
Click on new entry and enter the details as shown below.
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Automatic Payment Program
Now double click on Bank Accounts folder
and click on new entries.
Enter the details as shown below.
Double click on Bank account (Enhanced)b folder
And then click on new entries.
Fill up the details as shown above.
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Automatic Payment Program
Double click on available amount folder
Click on new entries.
Enter the details as shown above.
Save it.
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Automatic Payment Program
End user activities
Check vendor open item – FBL1N
Note: In this this segment we have to run APP hence make sure that there should be open
overdue invoice against your vendor.
If not, then post an invoice in previous month period so that invoice become overdue in the
current month.
Run Automatic Payment Program – F110
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Automatic Payment Program
Click on
Fillup the details as shon below.
Note: Skip the Free selection tab (It will be explained in next session).
And Click on
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Automatic Payment Program
And fill up the details as sown below.
Save the parameter
And click on status tab.
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Automatic Payment Program
Click on
Click on start immediately
And press enter.
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Automatic Payment Program
Keep on pressing enter button until the status is change as shown below.
Click on Display proposal log
Analyze the above proposal (Look at the text in the rounded circle)
It says that the payment method T is not assigned to vendor master.
Hence you need to assign the payment method to vendor master and then again need to
run the APP.
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Automatic Payment Program
Assign Payment Method to Vendor Master – XK02
Give your vendor number, company code, select payment transaction check box as
shown above and press enter button.
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Automatic Payment Program
Assign the payment method as shown above and save it.
Now delete the current proposal as shown below.
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Automatic Payment Program
Run the proposal again
Press enter button and press enter button twice or thrice until the proposal has been
created as shown below.
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Automatic Payment Program
Again, Click on Display proposal log
Analyze the above proposal (Look at the text in the rounded circle)
It says that the Street, PO box details are missing (in master data).
Hence you need to enter the Street, PO box details in vendor master data and then again
need to run the APP.
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Automatic Payment Program
Enter Street Address to Vendor Master – XK02
Give your vendor number, company code, select “Address” check box as shown above
and press enter button.
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Automatic Payment Program
Enter the street address and po box details as shown above.
Now delete the current proposal as shown below.
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Automatic Payment Program
Now Run the proposal again
Press enter button and press enter button twice or thrice until the proposal has been
created as shown below.
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Automatic Payment Program
Again, Click on Display proposal log
Analyze the above proposal (Look at the text in the rounded circle)
It says that the vendor does not have the allowed bank details.
Hence you need to enter the bank account details in the vendor master data and then
again need to run the APP.
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Automatic Payment Program
Enter Bank details to Vendor Master – XK02
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Automatic Payment Program
Enter the bank details as shown above and click on bank data
Enter the swift code as shown above, press enter and save it.
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Automatic Payment Program
Now again delete the current proposal as shown below.
Now Run the proposal again
Press enter button and press enter button twice or thrice until the proposal has been
created as shown below.
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Automatic Payment Program
Again, Click on Display proposal log
Now the accounting entry has been taken place hence proposal does not contains any
error or issues.
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Automatic Payment Program
Now click on schedule payment run
Press enter.
Below status will be appeared.
Keep on pressing enter button until the status changed as shown below.
You can check the accounting entry.
Click on display payment run log.
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Automatic Payment Program
Payment has been posted successfully.
You can check vendor balance also – FBL1N
Now there is no open item available hence payment has been posted successfully.
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Automatic Payment Program
Post Vendor Invoices (Business Area wise) – FB60
Note: In this segment we will see the use of free selection tab, but for that we have to
post few invoices business area wise.
Post it and like wise post some other invoices also.
Check Vendor Balances – FBL1N
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Automatic Payment Program
Run Automatic Payment Program – F110
Click on and Fillup the details as shon below.
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Automatic Payment Program
Click on
Fill up the details as shown above and Click on
And fill up the details as sown above.
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Automatic Payment Program
Save the parameter.
Click on
Click on start immediately
And press enter.
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Automatic Payment Program
Keep on pressing enter button until the status is change as shown below.
Click on Display proposal log
Note: SAP is selected the invoices for payment run as per the criteria given in the free
selection tab.
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Automatic Payment Program
Now click on schedule payment run
Press enter.
Below status will be appeared.
Keep on pressing enter button until the status changed as shown below.
Now Payment has been posted successfully.
You can check vendor balance also by FBL1N
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Automatic Payment Program
Now there is no open item available hence payment has been posted successfully.
Configuration of Additional House Bank - FBZP
Note: In this segment we will see the configuration of multiple house bank and mapping
with APP.
Note: Create a new Bank Account (G/L Account) by FS00 first and then create the house
bank.
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Automatic Payment Program
Click on
Press enter button and Click on
Create a new house bank.
Enter the details as shown above.
Click on folder and Click on
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Automatic Payment Program
Enter the details as shown above and save it.
Map new house bank with APP
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Automatic Payment Program
Click on and click on
Give your company code and press enter.
Select the company code
Double click on
Click on new entries and enter the details as shown below.
Press enter and save it.
Double click on
Press enter and save it.
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Automatic Payment Program
Double click on
Press enter and save it.
Double click on
Press enter and save it.
Run Automatic Payment Program – F110
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Automatic Payment Program
Fill up the parameter and run the proposal.
Edit the proposal and change the house bank.
Press enter button. And Click on
Click on continue
The house bank changed successfully.
Now run the APP and see the result.
Payment will be posted in the new bank GL successfully.
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Automatic Payment Program
APP Configuration (Cheque Payment Method) – FBZP
Note: In this segment we will how to map cheque payment method in APP.
Click on
Then Click on Position and give your company code.
Press Enter.
Click on
And enter the details as shown below.
Save it and come back.
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Automatic Payment Program
Then click on
Click on New Entries and enter the details as shown below.
Save it and come back.
Click on
Click on Position, give your company code and press enter.
Select your company code and double click on Ranking Order Folder
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Automatic Payment Program
Click on New Entries and enter the details as shown below.
Double click on
Click on New Entries and enter the details as shown below.
Double click on
Save it.
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Automatic Payment Program
APP Configuration (Cheque Payment Method) – FBZP
Enter the details as shown above and click on change button
Then click on create button and enter the details as shown below.
Press enters.
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Automatic Payment Program
Save it.
Assign Payment Method to Vendor Master – XK02
Apply a check mark on Payment Transaction and press Enter
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Automatic Payment Program
Assign the payment method C and save it.
Now post some invoice in previous date to make it overdue or check FBL1N to see
whether any overdue invoice is there.
Run Automatic Payment Program – F110
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Automatic Payment Program
After entering all the details as shown above click on
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Automatic Payment Program
Enter a variant code and click on maintain variant.
Enter the details as shown below.
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Automatic Payment Program
Click on
Give a description and save it.
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Automatic Payment Program
Then run the payment proposal and payment also.
Then click on (for cheque printing)
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Automatic Payment Program
Cheque Print – SP02
Click on execute button
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Automatic Payment Program
This is payment advice.
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Automatic Payment Program
This is cheque
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