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Uploaded byMichigan Nonprofit Association
Tools You Can Use Oct 2008
The document provides an overview of free and low-cost tools that non-profits can use for tasks like email, file sharing, online collaboration, databases, websites, training, and more. It describes specific software and website options from companies like Google, Microsoft, and Dropbox. The document also discusses hardware, security, meetings/conferencing, and IT services available from the non-profit NPower to help organizations implement and manage technology.
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Tools You Can Use Oct 2008
- 1. Free and LowCost Tools You Can Use October, 2008
- 2. Adam King [email_address]Tools You Can Use
- 3. NPower’s Mission To inspire and empower nonprofits to use technology to better serve their communities.
- 4. NPower Locations LosAngeles Seattle Portland Denver Phoenix Philadelphia Washington D.C. Charlotte Indianapolis Michigan New York Atlanta Texas
- 5. Today’s Session Filesharing Email Website Calendars Backup Blog Donations Database CRM Collaboration Remote Mobile Hardware Software Connect Photos Videos Hosting Training Meetings Conferencing Security Maintenance E-newsletter
- 6. Today’s Session Haveyou ever used it? How? How might you use it? Alternatives?
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- 9. Wouldn’t it benice? Share calendars Share contacts Access ENTIRE mailbox (inbox & all folders) anywhere Access all your own contacts, calendar, and tasks anywhere Internal website for announcements, discussion Share & collaborate on documents online Organization-wide calendar Email / File Share / Collaborate +
- 10. Email / FileShare / Collaborate Option 1: Exchange & Sharepoint Need T1 internet: $300 per month minimum Need your own server: hardware + labor $3000 every 5 years Need large backup hard drives: minimum 2 @ $150 each Need separate antivirus protection: $85 dollars @ TechSoup.org Maintenance and updates required Server goes down = email goes down Internet connection goes down = email goes down Option 2: Hosted Exchange & Sharepoint Basic DSL connection No server needed Backed up by Hosted Exchange provider Antivirus protection included Maintenance and updates included $9 to $12 per month, per user Makes sense for 25 or fewer staff Recommended providers: Intermedia.net Sherweb.com
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- 19. Email & OnlineCollaboration
- 20. Google Apps forNonprofits www.google.com/a/npo Email with your domain (i.e. [email_address] ) Shared calendars Organizational calendar Internal team website Share and collaborate on documents online (word processing, spreadsheet, etc) Email & Online Collaboration
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- 25. BlueTie.com Web basedemail with your domain (i.e. [email_address] ) Shared calendars Online file storage $4.95 per user, per month Email
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- 27. Zoho.com Online apps(word proc., spreadsheet, presentation) Web conferencing, Contact Database Basic versions of all apps are free Online Productivity
- 28. File Sharing www.Drop.ioPost documents, audio clips, videos, pictures Share with staff, board members, etc. 100 MB free storage
- 29. JungleDisk.com Use asa shared network drive Your files accessible on any computer $2 per user per month, plus 15 ¢ per GB (Workgroup Edition) Online File Sharing Less than half the price of purchasing and maintaining a file server…
- 30. File Server vs.Online Server Hardware - $2000 Software - $200 Setup - $1000 Backup Media - $300 Total: $3500 every 5 years Online File Service 10 staff ($2 each per month) - $20 20 GB data (0.15 per GB, per month) - $3 $23 per month $1380 per 5 years
- 31. Egnyte.com Virtual fileserver File Sharing
- 32. File Sharing Workspace.Officelive.comShare and work on Office files from anywhere
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- 34. More Online FileSharing and Backup Xdrive.com ElephantDrive.com Ibackup.com Mozypro.com Box.net YouSendit.com & MailBigFile.com File Sharing & Online Backup More listed at: http://techmagazine.ws/free-online-file-storage/
- 35. Software Productivity Softwareat TechSoup.org Microsoft Office 2007 Professional - $20 PeachTree Premium Accounting 2009 - $65 Quickbooks Premier 2008 - $45 Should I get Office 2003 or Office 2007 from TechSoup?
- 36. Software Donor ManagementDatabases Exceed! Basic by Telosa.com - $299 via TechSoup eTapestry – online database, free for under 500 records
- 37. Software Security Antivirus – under $100 at TechSoup Norton Antivirus 2008 Norton Internet Security Corporate Edition version 10.2 ZoneAlarm.com – free firewall software
- 38. Software Vs. AdobeAcrobat 9 - $299 retail PDF Makers PDF Creator - http://sourceforge.net/projects/pdfcreator/ PDF 995 – http://www.pdf995.com SaveAsPDF for Office 2007 -- http://tinyurl.com/6lpoyd
- 39. Online Database Salesforcefoundation.org/productFree Enterprise version of CRM (Constituent Management Database) Online, accessible anywhere, automatically backed up/updated Tracks donor, clients, volunteers, board members Needs to be customized for nonprofit
- 40. Online Database NetworkFor Good’s Donor Suite Customized Salesforce database Customized and integrated online donations page on your website Integrated E-newsletter $99 a month
- 41. Hardware Computers Refurbishedcomputers: TechSoup.org/stock Access-Interactive – www.AccessOffLeasePC.com WARNING! How much should you spend on a new computer? About $1000 – 5 year life span Intel Core 2 Duo, 2 GB RAM, Win XP Pro, 160 GB hard drive, DVD+/-RW, 17” LCD
- 42. Hardware USB FlashDrives and Hard Drives NewEgg.com 2GB Kingston DataTraveler - $5.99 ( http://tinyurl.com/5ttcf7 ) 4GB Kingston DataTraveler - $11.49 ( http://tinyurl.com/5bw2bw ) 120 GB Western Digital Passport Drive - $89.99 ( http://tinyurl.com/5ndzke )
- 43. Hardware Palm CentroLowest cost smartphone Sync Email Calendar Contacts Browse the web Requires a data plan Available on AT&T, Sprint, Verizon Priced on 9-9-08 BestBuy.com with 2 year plan
- 44. MeetingWizard.com Send asingle meeting request to many people with proposed dates and times Choose the time that works best for most Automated email reminders Scheduling
- 45. Doodle.ch Quick wayto schedule a meeting with multiple people Quick polls Track online Scheduling & Polling
- 46. MyCommittee.com Create acommittee, add agenda, invite members, automated meeting reminders post minutes, discuss/edit online Free for 1 committee Meetings
- 47. VerticalResponse.com/non-profits Free E-newslettermarketing for nonprofits Send up to 10,000 emails a month 15% discount beyond 10,000 Discounts on Online Surveys E-newsletter
- 48. Blogger.com &Wordpress.com Free way to extend your online presence Promote your organization Less formal way to communicate your message Blogs
- 49. Bloglines.com A wayto read many updated blog entries on one page Also called RSS readers Stay up-to-date in your area of specialty Blog Reader
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- 51. Ex: Bloglines.com –Google Reader – NewsGator.com Blog Reader – RSS Aggregator
- 52. Facebook.com Easy andfree way to gain supporters Message people easily, less formally Invites to events Can generate donations Sign up on Facebook and start a “fan page” ( http://www.facebook.com/pages/create.php ) Keep it up to date! Social Networking
- 53. Social Bookmarking Del.icio.usShared (“Social”) Bookmarking tool Sign up for an account and share bookmarks across your organization http://del.icio.us/NPowerMichigan
- 54. www.WorkFlowPerfect.com WorkFlowPerfect.com Enforcebest practices and processes – Everyday business activities Assign tasks, track progress Upload files and supporting documents
- 55. Huddle.net Online projectmanagement and team collaboration Manage programs, share files, discussion boards Free for 1 or 3 projects… Team & Project Collaboration
- 56. Team & ProjectCollaboration Planzone.com 2 free projects – 5 users
- 57. Team & ProjectCollaboration ShowDocument.com Free, online document collaboration service
- 58. RememberTheMilk.com & ToodleDo.comOnline To Do list Share with staff Prioritize, due dates, etc. Email and RSS alerts To Do Lists
- 59. ToodleDo.com To DoLists
- 60. FreeConferenceCall.com & Rondee.comHost a conference call for free Usually not a local number Conference Calls
- 61. Skype.com Free person-to-personvideo calls Free conference calls up to 25 people Video Conferencing
- 62. Oovoo.com Free videoconferencing for up to 3 people at a time Video Conferencing
- 63. Online Conferencing DimDim.comOnline voice, video Share slides, show your computer Desktop Free for 20 or less attendees
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- 66. Instant Messaging Meebo.comFree web-based IM service Quick messaging to co-workers (in or out of the office) Saves time
- 67. LogMeIn.com Free accessto your computer at the office Work on files, email, etc. Remote Access
- 68. GrandCentral.com One phonenumber to ring on all of your phones Be reachable when you are out of the office View and listen to voicemails online Listen to voicemails as they are being sent Phone Number & Messaging
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- 70. Texting/SMS PollEverywhere.com SMSsurveys with instant results Free for 30 votes
- 71. Dreamhost.com Free webhostingfor nonprofits ( http://www.dreamhost.com/hosting-nonprofit.html ) Includes email accounts, domain registration Webhosting
- 72. WildApricot.com Website &Online Donations - e-Newsletter tool Event/Class registration - Integrated blog Constituent database - Members only login Website & Database Pricing based on size of database: $25/month for 250 $50/month for 500
- 73. CharityAdvantage.com Website OnlineDonations Donor database Website & Database Pricing: $35 per month
- 74. Online Donations NetworkForGood.org’sBasic DonateNow Register for free 4.75% fee of online donations One-time or reoccurring donations
- 75. SurveyMonkey.com & Zoomerang.com Free for less that 100 responders Survey staff, members, board, etc. Online Survey Tools
- 76. Online Photo SharingFlickr.com/good Pro Account for free at TechSoup.org Tell your story with photos: Post pictures of events, community, staff, etc. Embed on your website
- 77. Online Video SharingYouTube.com/nonprofits Video campaigns educate/raise awareness Promote your org or an event
- 78. Classroom Training Trainingat New Horizons 10-30% discount for Michigan Nonprofit Association members Desktop Applications like Microsoft Windows & Office, Photoshop, Dreamweaver http://www.nhmichigan.com 6 locations Contact James Graff at 734-853-2067 or [email_address]
- 79. Office.Microsoft.com Free trainingand demos for Office 2003 & 2007 Online Training
- 80. HP.com/go/learningcenter Basic computer,email, Office suite training Online Training
- 81. Nonprofit Technology WebinarsChoosing a database Blogging Web Redesign Online Donations Social Media Online Training NTEN.org Idealware.org
- 82. CommonCraft.com Plain Englishexplanations of: Blogs Wikis Social Media Zombies Online Training
- 83. Computer Maintenance Freetools Ccleaner – clears out temp files, browser history, log files, more Spybot – scans for spyware Disk Defrag by Auslogics – better defrag tool Go to www.download.com and search by keyword
- 84. $40 perdesktop / $100 per server NPower strategy, budgeting and planning Toll Free 24x7 Help desk Security (anti-spyware and anti-virus) Windows Security updates Remote assistance Software deployment System monitoring NPower Michigan’s Services Consulting and Assessments IT Project Implementation Managed Services
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