Guidelines for scanning and Upload of Photograph, Signature, Left Hand Thumb Impression and Hand-written Declaration

Before applying online, a candidate will be required to have a scanned (digital) image
of his/ her photograph, signature, left hand thumb impression and handwritten If the Applicant’s signature on the attendance sheet or Call letter, signed at the time
declaration as per specifications given below. of the examination, does not match with the signature uploaded, the applicant will be
disqualified.
a. The text for the hand-written declaration is as follows:
“I,______(Name of the candidate), Date of Birth ______, hereby declare that all the Signature/ Hand-written declaration in CAPITAL LETTERS shall NOT be
information submitted by me in the application form is correct, true and valid. I will accepted.
present the supporting documents as and when required. The signature, photograph
and left thumb impression is of mine”. Ensure that Photo, Signature thumb impression and hand-written
declaration are uploaded at the specified spaces only in the online
b. Left Thumb Impression: If a candidate is not having left thumb, he/she may use application form.
his /her right thumb for applying).
(iv) Scanning the documents:
(i) Photograph Image: (4.5 cm x 3.5 cm)  Set the scanner resolution to a minimum of 200 dpi (dots per inch)
 Photograph must be a recent passport style colour picture.  Set color to true color.
 Make sure that the picture is in colour, taken against a light-coloured, preferably white,  File size as specified above.
background.  Crop the image in the scanner to the edge of the photograph/signature/ left thumb
 Look straight at the camera with a relaxed face impression/ hand-written declaration, then use the upload editor to crop the image
 If picture is taken on a sunny day, have the sun behind you, or place yourself in shade, to the final size (as specified above).
so that you are not squinting and there are no harsh shadows  The image file should be JPG or JPEG format. An example file name is: image01.
 If you have to use flash, ensure there's no "red-eye" jpg or image01.jpeg Image dimensions can be checked by listing the folder files or
 If you wear glasses make sure that there are no reflections and your eyes can be moving the mouse over the file image icon.
clearly seen.  Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it format by using MS Paint or MSOffice Picture Manager. Scanned documents in
must not cover your face. any format can be saved in .jpg format by using ‘Save As’ option in the File menu.
 Dimensions 200 x 230 pixels (preferred) Size can be adjusted by using crop and then resize option.
 Size of file should be between 20 kb–50 kb
 Ensure that size of the scanned image is not more than 50kb. If the size of the file is (v) Procedure for Uploading the documents:
more than 50 kb, then adjust the settings of the scanner such as the DPI resolution,  While filling in the Online Application Form the candidate will be provided with links
no. of colours etc., during the process of scanning. to upload his/her photograph, signature, left thumb impression and handwritten
 Photo uploaded should be of appropriate size and clearly visible. declaration.
 It is advisable that candidate retains about 8 copies of the same photograph  Click on the respective link “Upload Photograph/ Signature/ left thumb impression/
which is uploaded at the time of online application as these would be needed for hand-written declaration”.
further processes of this selection process.  Browse and Select the location where the Scanned Photograph/ Signature/ left
thumb impression/ hand-written declaration file has been saved.
Photograph Capture  Select the file by clicking on it.
 Click the ‘Open/Upload’ button.
 In addition to the above photograph, candidates will also be required to capture  If the file size and formats are not as prescribed, an error message will be
and upload their live photograph either by using webcam or mobile phone. displayed.
 On selecting “Capture Photo” option, candidates’ webcam will be activated  Preview of the uploaded image will help to see the quality of the image. In case of
allowing them to click their picture, which will get auto uploaded in the unclear/ smudged, the same may be re-uploaded to the expected clarity/ quality.
application form.
On selecting “Click here to Scan” option, candidates can use their mobile phone to scan Your Online Application will not be registered unless you upload your
the QR code, which will redirect to a website, allowing to click photograph on their photograph, signature, left thumb impression, hand-written declaration as
mobile phone. On selecting the taken picture, photograph will get auto uploaded in the specified.
application form.
Note:
(1) In case the face in the photograph or signature or left thumb impression or the
Do’s and Don’ts of Photo Capture
handwritten declaration is unclear / smudged, the candidate’s application may be
Dos Don’ts
rejected.
a) Ensure the photo is captured a) Small size photograph not to be
against a light Coloured, preferably clicked/ uploaded. (2) After uploading the Photograph / signature / left thumb impression / hand-written
white background and there is declaration in the online application form, candidates should check that the images
adequate light. b) Coloured glasses or sunglasses/ are clear and have been uploaded correctly. In case the photograph or signature
b) Look straight at the webcam/ Cap should not be worn. or left thumb impression or the handwritten declaration is not prominently visible,
camera.
the candidate may edit his/ her application and re-upload his/ her photograph or
signature or left thumb impression or the handwritten declaration, prior to
(ii) Signature, Left thumb impression and Hand-writing declaration Image:
submitting the online application form.
 The applicant has to sign on white paper with Black Ink pen.
 Dimensions 140 x 60 pixels (preferred)
(3) Candidate should also ensure that photo is uploaded at the place of photo and
 Size of file should be between 10 kb – 20 kb signature at the place of signature. If photo in place of photo and signature in
 Ensure that the size of the scanned image is not more than 20 kb. place of signature is not uploaded properly, candidate will not be allowed to
 Signature uploaded should be of appropriate size and clearly visible. appear for the exam.
 The applicant has to put his left thumb impression on a white paper with black or
(4) Candidate must ensure that Photo to be uploaded is of required size and the face
blue ink.
should be clearly visible.
 File type: jpg / jpeg
 Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e. 3 cm x 3 (5) If the photo is not uploaded at the place of Photo, Admission for Examination will
cm (Width x Height). be rejected/denied. Candidate him/herself will be responsible for the same.
 File Size: 20 kb – 50 kb
 The applicant has to write the declaration in English clearly on a white paper with (6) Candidates should ensure that the signature uploaded is clearly visible
black ink. After registering online candidates are advised to take a printout of their
 File type: jpg / jpeg system generated online application forms.
 Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e. 10cm x
5 cm (Width x Height)
 File size: 50 kb- 100 kb
 The Signature left thumb impression and the hand-written declaration must be of
applicant only and not by any other person.