GUIDELINES FOR SCANNING & UPLOADING THE PHOTOGRAPH AND SIGNATURE
Before applying online, a candidate will be required to have a scanned (digital) image of his/her
photograph and signature as per the specifications given below.
Photograph Image (4.5cm × 3.5cm)
• Photograph must be a recent passport size colour picture.
• Make sure that the picture is in colour, taken against a light-coloured, preferably white background.
• Look straight at the camera with a relaxed face.
• If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that
you are not squinting and there are no harsh shadows.
• If you have to use flash, ensure there's no "red-eye".
• If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
• Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover
your face.
• Dimensions 200 x 230 pixels (preferred).
• Size of file should be between 20kb–50 kb.
• Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50
kb, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the
process of scanning.
Signature, Left Thumb (LT) Impression and Handwritten Declaration Image
• The applicant has to sign on white paper with Black Ink pen.
• The applicant has to put his Left Thumb Impression (LTI) on a white paper with black or blue ink.
• The applicant has to write the declaration in English clearly on a white paper with black ink.
• The signature, left thumb impression and the handwritten declaration should be of the applicant and not
of any other person.
• The signature will be used to put on the Admit Card and wherever necessary.
• If the Applicant’s signature on the attendance sheet or Admit Card, signed at the time of the examination
does not match the signature uploaded, the applicant will be disqualified.
• Dimensions 140 x 60 pixels (preferred).
• Size of file should be between 10kb – 20kb for signature and left thumb impression should be between
20kb – 50kb.
• For handwritten declaration size of file should be 50kb – 100 kb.
• Ensure that the size of the scanned image is not more than 20kb (for signature and 50kb for left thumb
impression) and 100 kb (for handwritten declaration).
• Signature / Handwritten declaration in CAPITAL LETTERS shall NOT be accepted.
Scanning the Documents
• Set the scanner resolution to a minimum of 200 dpi (dots per inch).
• Set Colour to True Colour.
• File Size as specified above.
• Crop the image in the scanner to the edge of the photograph/signature/ left thumb impression /
handwritten declaration, then use the upload editor to crop the image to the final size (as specified
above).
• The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg.
Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.
Candidates using MS Windows/MS Office can easily obtain documents in .jpeg format not exceeding
50kb for photograph and 100kb for handwritten declaration & 20kb for signature and 50kb for left thumb
impression by using MS Paint or MS Office Picture Manager. Scanned documents in any format can be
saved in .jpg format by using ‘Save As’ option in the File menu and size can be reduced below 50 kb
(photograph) and 100 kb for (handwritten declaration) & 20 kb (signature) and 50 kb for (left thumb
impression) by using crop and then resize option (Please see point (i) & (ii) above for the pixel size) in the
‘Image’ menu. Similar options are available in other photo editor also.
• If the file size and format are not as prescribed, an error message will be displayed.
• While filling in the Online Application Form, the candidate will be provided with a link to upload his/her
photograph, signature, left thumb impression and handwritten declaration.
Procedure for Uploading the Documents
• There will be separate links for uploading photograph, signature, left thumb impression and handwritten
declaration.
• Click on the respective link “Upload photograph / signature / left thumb impression / handwritten
declaration”.
• Browse and Select the location where the scanned photograph / signature / left thumb impression /
handwritten declaration file has been saved.
• Select the file by clicking on it.
• Click the ‘Open/Upload’ button.
Your Online Application will not be registered unless you upload your photograph, signature, left thumb
impression and handwritten declaration as specified.
Note:
(1) In case the face in the photograph or signature or left thumb impression or the handwritten declaration
is unclear / smudged the candidate’s application may be rejected.
(2) After uploading the photograph / signature / left thumb impression / handwritten declaration in the
online application form, candidates should check that the images are clear and have been uploaded
correctly. In case the photograph or signature or left thumb impression or the handwritten declaration is
not prominently visible, the candidate may edit his/ her application and reupload his/ her photograph or
signature, prior to submitting the form.
(3) After registering online candidates are advised to take a printout of their system generated online
application form.
NOTE: Please note that Corrigendum, if any, issued on the above advertisement, will be published only
on the Bank’s website (www.rbi.org.in).
