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Setup and Administration for SAP Cloud ALM
Integration and Configuration Options
Connecting SAP Document Management Service
Setup and Administration for SAP Cloud ALM
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Table of Contents
About This Guide
About SAP Cloud ALM
o
Requesting SAP Cloud ALM
Required Setup for SAP Cloud ALM
o Video-Guided Setup
o Step 1: Onboard Users in the Identity Authentication Service
o Step 2: Assign Roles to Users in SAP Cloud ALM
o Step 3: Set Up Landscape Management
Integration and Configuration Options
o Application Configuration
o Retrieving Service Credentials
o Integrating SAP Central Business Configuration
o Integrating the Cloud Integration Automation Service
o Enabling Transport Management
o Integrating Test Automation Providers
o Connecting SAP Document Management Service
o Enabling Service Delivery
o Integrating SAP LeanIX
Administration
o Finding Your Systems on SAP for Me
o Changing Your Connected Identity Authentication Tenant
o Managing Users
o Configuring Advanced Access Authorizations
o Setting Up Email Notifications
o Enabling the Creation of Public Views
o Using SAP-Managed Connectivity
o Activating the SAP Audit Log Viewer Service
o Closing Your Account
Troubleshooting and FAQ
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Connecting SAP Document Management Service
You can integrate and activate the SAP Document Management service for
document storage in SAP Cloud ALM.
If you want to upload External Files in the Documents app of SAP Cloud
ALM, first establish a connection between your SAP Document
Management service (SAP BTP DMS) and your SAP Cloud ALM tenant.
The following video guides you through the SAP BTP DMS onboarding
process.
Open this video in a new window
Caution
Choose your DMS instance carefully beforehand. It isn’t possible to change
it afterward. Also, the automatic creation of a repository is a one-time
action that can't be reversed.
Use only this automatically created repository. It's currently NOT possible
to use your external repository.
For more information, see Repository Handling.
Note
Make sure you have an entitlement for both the SAP Document
Management Service, Repository Option and the SAP Document
Management Service, Integration Option.
Prerequisites
You need to provide your own SAP Document Management service
instance and establish a connection to SAP Cloud ALM. You can use
an existing service instance for SAP Cloud ALM use. For more
information, see Initial Setup for Document Management Service,
Integration Option.
Note
Don't use your SAP Cloud ALM global account. Use your global account for
SAP BTP DMS.
You've done the initial setup for the SAP Document
Management integration option and you've obtained all the
necessary login data.
You're familiar with the SAP Business Technology Platform (SAP
BTP) cockpit, and the Account Administration concepts.
You've got the role Subaccount Administrator for your SAP BTP
subaccount of SAP Cloud ALM and SAP Document Management
service.
Procedure
Variant 1: Using a service key based on client credentials for SAP
BTP DMS
1.
o
o
f.
g.
2.
Variant 2: Using a certificate-based service key for SAP BTP DMS
1.
2.
o
o
3.
4.
5.
Repository Handling
During the initial communication between SAP Cloud ALM and the SAP
Document Management service, the Documents app automatically
creates a new repository in the SAP Document Management service.
Caution
Do not change this repository or any other repositories created by
the Documents app. As previously stated, the choice of a repository is
irreversible. You can lose your documents if you decide to change the
repository at a later point in time. The property external ID of a repository
is always identical with the tenant ID of the tenant that created it. With
this information, the user can always trace which repository belongs to
which tenant.
Changes done in the repository directly aren't reflected in SAP Cloud ALM
and they disrupt the integration.
The repository has the following characteristics, which you can't change:
External ID: SAP Cloud ALM tenant UUID (unique)
The external ID is always identical to the tenant ID of the tenant that
created it. With this information, you can always trace which repository
belongs to which tenant.
Name: SAP Cloud ALM for Implementation
Description: Internal Repository for SAP Cloud ALM for
Implementation
Encryption: enabled
Virus scan: enabled
Versioning: enabled
Thumbnail: disabled (not possible with enabled encryption)
Files in this repository are automatically managed as follows:
All files are stored in the ROOT folder. No new folders are created.
For the file name (cmis:name), a UUID from the SAP database table
is used.
The cmis:name only contains a technical ID. The real file name is
stored in the property cmis:contentStreamFileName.
SAP Cloud ALM doesn't replicate any additional metadata, for
example, the extension field sap:owner and other extension fields
aren't filled.
With every upload of an external file, SAP Cloud ALM creates a new
major version in SAP BTP DMS: 1.0, 2.0, … X.0. No minor versions
are created.
The maximum size for files to upload is 10 MB.
Which file types are supported, you can see in External Files.
Disabling the External File Feature
There's no process to discontinue the external file feature in
the Documents app.
If you no longer want to use the feature, you need to manually delete the
external files in the Documents app.
After that, you can delete the SAP BTP DMS repository and disconnect the
configured destination.
On this page
Prerequisites
Procedure
Repository Handling
Disabling the External File Feature
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