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What is PowerPoint
Microsoft PowerPoint, usually just called the PowerPoint, is a software program
developed by Microsoft to produce effective presentations. It is a part of Microsoft
Office suite. The program comprises slides and various tools like word processing,
drawing, graphing and outlining. Thus it can display text, table, chart, graphics and
media in the slides.

Features of PowerPoint
Microsoft PowerPoint is a professional presentation program that allows the user to
create a "presentation slide" that can be displayed on the computer screen through a
projector that is plugged into the computer. There are three main features of the
Microsoft PowerPoint window that you need to focus upon while learning PowerPoint.
These features are Microsoft Office Button, Quick Access Toolbar and Ribbon. Some of
the other important features of PowerPoint are:

o Ribbon: PowerPoint has a new, intuitive user interface called the Ribbon that helps you
create better presentations much more quickly than you could in earlier versions of
PowerPoint.
o Live Preview: PowerPoint takes advantage of the live preview feature to review your
formatting choices before you apply them.
o Create Dynamic Presentations: PowerPoint quickly creates dynamic and great looking
presentations using the redesigned user interface and new graphics capabilities.
o Video Capabilities: One of the attractive features of Microsoft PowerPoint is that it
allows you to use video in your presentations. With this software, you can embed a video
clip into one of your slides and use it during the slideshow. When you embed the video,
you can also perform a number of editing functions which will allow you to alter the
video to your needs for the presentation.
o Apply a consistent look and feel in one click: PowerPoint themes help you change the
look and feel of your entire presentation with just one click. PowerPoint comes with new
themes, layouts and Quick Styles that offer you a wide range of options when you are
formatting your presentations. Changing the theme of your presentation not only
changes the background colour but the colour of a diagram, table etc and even the style
of any bullet points within a presentation.

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o Sharing: Another feature of Microsoft PowerPoint is the ability to share presentations

with other individuals in different locations.
o Dynamically modify shapes, text, and graphics with new tools and effects: You can
now manipulate and work with your text, tables, charts and other presentation elements
in much richer ways than ever before.
o Special Effects: When creating a presentation, one of your jobs as a presenter is to keep
the attention of your audience. If you create a plain presentation without any flair, your
subjects may not pay attention for long. With Microsoft PowerPoint, you can use a
number of special effects to enhance the quality of your presentations.
o Reduce your document sizes and improve file recovery at the same time: The new
compressed Microsoft PowerPoint XML Format offers a dramatic reduction in file size,
while offering an improvement in data recovery for damaged files.
o Support other file formats: PowerPoint enables support for other file formats, such as
PDF and XPS.

Microsoft Office Button

Microsoft Office Button is located on the upper-left corner of the PowerPoint window.

See the image:

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When you click the button it displays a menu with multiple options to perform different
tasks.

See the image:

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New: To create a new presentation

Open: To open an existing presentation

Save: To save changes made in the open presentation

Save As: To save the presentation with a specific name to a preferred location in the
computer

Print: To print the hard copy of the open presentation

Prepare: To prepare the presentation for distribution

Send: To send the copy of the presentation to others

Publish: To distribute the presentation to others

Close: To close the open presentation

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Quick Access Toolbar

It is located beside the Microsoft Office Button. By default it shows three commands;
Save, Undo and Redo.

See the image:

When you click the drop-down arrow at the right end of Quick Access Toolbar it offers
more commands. The desired command out of these commands can be added to Quick
Access Toolbar with a left click on it.

See the image:

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You can also add the Office Button and Ribbon commands. Just right click the command
and select the "Add to Quick Access Toolbar" option. See the image, the command New
Slide is added to Quick Access Toolbar.

Features of the Tabs

The features of Home tab are Clipboard, Slides, Font, Paragraph, Drawing and Editing.

See the image:

The features of Insert tab are Tables, Illustrations, Links, Text and Media Clips.

See the image:

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The features of Design tab are Page Setup, Themes and Background.

See the image:

The features of Animations tab are Preview, Animations and Transition to This Slide.

See the image:

The features of Slide Show tab are Start Slide Show, Set Up and Monitors.

See the image:

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The features of Review tab are Proofing, Comments and Protect.

See the image:

The features of View tab are Presentation Views, Show/Hide, Zoom, Color/Grayscale,
Window and Macros.

See the image:

How to Insert Chart

o Select the Insert tab
o In Illustrations group click on Chart command
o An Insert Chart dialogue box appears
o Select the desired Chart style and click Ok
o Chart will be added to slide and an Excel worksheet appears on right side of the slide

See the images:

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How to Apply Animation Effect

o Select the text or object you want to animate
o Select the Animations tab
o In Animations group click the drop-down arrow next to Animate option
o Animation options will appear
o Move the cursor over different options to see live preview on the slide
o Select the desired animation

See the image:

ow to Insert Picture and Clip Art

To Add Picture:

o Click the Insert tab

o In Illustrations group click on the Picture button
o Insert Picture dialogue box appears
o With a click select the desired picture
o Click Insert, the picture will be added to the slide
o Click and drag the picture to move it to desired location

See the image:

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To Add Picture:

o Click the Insert tab

o In Illustrations group click the Clip Art button
o Clip Art task pane appears on the right side
o In task pane you will notice three fields: Search for, Search in, Results should be

See the image:

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In "Search Field" you can enter the keyword related to clipart you want to insert

In "Collection Field" click the drop-down arrow. It gives four options. Choose the option
that suits your requirement.

See the image:

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In "Results should be" filed click the drop-down arrow, you will find five options. Choose
the option that suits your requirement.

See the image:

Now click the "Go". Clip Art menu will appear. Select the desired clip art or click the
drop- down arrow next to clip art, it will display Insert option to add the clip art.

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