Guidelines for scanning and Upload of Photograph, Signature, Left Hand Thumb Impression, Hand-

written Declaration and SBI Apprenticeship Certificate

Before applying online, a candidate will be required to have a scanned (digital) image of his/ her photograph,
signature, left hand thumb impression, handwritten declaration and SBI Apprenticeship certificate as per
specifications given below.

a. The text for the hand-written declaration is as follows:

“I,______(Name of the candidate), Date of Birth ______, hereby declare that all the information submitted
by me in the application form is correct, true and valid. I will present the supporting documents as and when
required. The signature, photograph and left thumb impression is of mine”.

b. Left Thumb Impression: If a candidate is not having left thumb, he/she may use his /her right
thumb for applying).

(i) Photograph Image: (4.5 cm x 3.5 cm)

 Photograph must be a recent passport style colour picture.
 Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.
 Look straight at the camera with a relaxed face
 If picture is taken on a sunny day, have the sun behind you, or place yourself in shade, so that you are not
squinting and there are no harsh shadows
 If you have to use flash, ensure there's no "red-eye"
 If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.
 Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.
 Dimensions 200 x 230 pixels (preferred)
 Size of file should be between 20 kb–50 kb
 Ensure that size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then
adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of
scanning.
 Photo uploaded should be of appropriate size and clearly visible.
It is advisable that candidate retains about 8 copies of the same photograph which is uploaded at the
time of online application as these would be needed for further processes of this selection process

(ii) Signature, Left thumb impression and Hand-writing declaration Image and SBI Apprenticeship
Certificate:
 The applicant has to sign on white paper with Black Ink pen.
o Dimensions 140 x 60 pixels (preferred)
o Size of file should be between 10 kb – 20 kb
o Ensure that the size of the scanned image is not more than 20 kb.
o Signature uploaded should be of appropriate size and clearly visible.
 The applicant has to put his left thumb impression on a white paper with black or blue ink.
o File type: jpg / jpeg
o Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e. 3 cm x 3 cm (Width x
Height).
o File Size: 20 kb – 50 kb
 The applicant has to write the declaration in English clearly on a white paper with black ink.
o File type: jpg / jpeg
o Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e. 10cm x 5 cm (Width x
Height)
o File size: 50 kb- 100 kb
 The signature, left thumb impression and the hand-written declaration must be of applicant only and not by
any other person.
 If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the examination, does
not match the signature uploaded, the applicant will be disqualified.
 Signature/ Hand-written declaration in CAPITAL LETTERS shall NOT be accepted.
SBI Apprenticeship certificate (If applicable):
 i. The Document must be in PDF format. ii. Page size of the document to be A4. iii. Size of the file should not
be exceeding 500 KB. iv. In case of Document being scanned, please ensure it is saved as PDF and size not
more than 500 KB as PDF. If the size of the file is more than 500KB, then adjust the setting of the scanner such
as the DPI resolution, no. of colors etc., during the process of scanning. Please ensure that Document uploaded
are clear and readable.

Ensure that Photo, Signature thumb impression, hand-written declaration and SBI Apprenticeship
Certificate are uploaded at the specified spaces only in the online application form.

Scanning the documents:

 Set the scanner resolution to a minimum of 200 dpi (dots per inch)
 Set color to true color.
 File size as specified above.
 Crop the image in the scanner to the edge of the photograph/signature/ left thumb impression/ hand-written
declaration/ SBI Apprenticeship Certificate, then use the upload editor to crop the image to the final size (as
specified above).
 The image file should be JPG or JPEG format. An example file name is: image01. jpg or image01.jpeg Image
dimensions can be checked by listing the folder files or moving the mouse over the file image icon.
 Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format by using MS Paint or
MSOffice Picture Manager. Scanned documents in any format can be saved in .jpg format by using ‘Save As’
option in the File menu. Size can be adjusted by using crop and then resize option.

Procedure for Uploading the documents:

 While filling in the Online Application Form the candidate will be provided with links to upload his/her photograph,
signature, left thumb impression, handwritten declaration and SBI Apprenticeship Certificate.
 Click on the respective link “Upload Photograph/ Signature/ left thumb impression/ hand-written declaration”.
 Browse and Select the location where the Scanned Photograph/ Signature/ left thumb impression/ hand-written
declaration file has been saved.
 Select the file by clicking on it.
 Click the ‘Open/Upload’ button.
 If the file size and formats are not as prescribed, an error message will be displayed.
 Preview of the uploaded image will help to see the quality of the image. In case of unclear/ smudged, the same
may be re-uploaded to the expected clarity/ quality.

Your Online Application will not be registered unless you upload your photograph, signature, left thumb
impression, hand-written declaration and SBI Apprenticeship Certificate (If applicable) as specified.

Note:
(1) In case the face in the photograph or signature or left thumb impression or the handwritten declaration is
unclear / smudged the candidate’s application may be rejected.

(2) After uploading the Photograph / signature / left thumb impression / hand-written declaration in the online
application form candidates should check that the images are clear and have been uploaded correctly. In
case the photograph or signature or left thumb impression or the handwritten declaration is not prominently
visible, the candidate may edit his/ her application and re-upload his/ her photograph or signature or left
thumb impression or the handwritten declaration, prior to submitting the online application form.

(3) Candidate should also ensure that photo is uploaded at the place of photo and signature at the place of
signature. If photo in place of photo and signature in place of signature is not uploaded properly,
candidate will not be allowed to appear for the exam.

(4) Candidate must ensure that Photo to be uploaded is of required size and the face should be clearly visible.

(5) If the photo is not uploaded at the place of Photo Admission for Examination will be rejected/denied.
Candidate him/herself will be responsible for the same.

(6) Candidates should ensure that the signature uploaded is clearly visible

After registering online candidates are advised to take a printout of their system generated online
application forms